Questions and Answers Consolidated.xlsx
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- Attached to
- Doctrine Support Federal contract opportunity
- Solicitation number
- 70FB7019R00000019
- Issued by
- Federal Emergency Management Agency
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 3 - Resume Template.docx | DOCX document | |
| Clauses rev 4 updated.docx | DOCX document | |
| Attachment 4 Past Performance.docx | DOCX document | |
| Attachment 1 Doctrine Support Price CLIN Sheet updated 02.05.20.xlsx | XLSX spreadsheet | |
| Amendment 00001 Signed.pdf | ||
| Request for Proposal 70FB7019R00000019 v2.pdf | ||
| Attachment 4 Past Performance.pdf | ||
| QA Template.xlsx | XLSX spreadsheet | |
| Attachment 2 Statement of Work.pdf | ||
| Attachment 3 - Resume Template.pdf | ||
| Attachment 1 Doctrine Support Price CLIN Sheet.xlsx | XLSX spreadsheet | |
| Request for Proposal 70FB7019R00000019.pdf | ||
| Draft SOW - Doctrine Support updated.pdf |
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Contractor Questions
| Attachment Doctrine Support RFP Questionnaire | ||||
| Question # | SOW Objective | SOW Paragraph | Contractor Question/Comment | Government Response |
| 1 | Government Furnished Equipment | Pg 6/14 Paragraph 5 | Can the Government clarify this statement? The government will provide doctrine documents not publicly available and one (1) government laptop. The possessor of the government laptop must be properly credentialed by DHS/FEMA in accordance with the Background Investigations and Security sections below. Is the purpose of the one laptop to share Doctrine documents, and not for work product? | Yes, the primary purpose of the one laptop is to share Doctrine documents. |
| 2 | Travel | Pg 9/14 Paragraph 11 | Will the Government be providing a Travel CLIN plug number in Attachment 1? | We will provide travel funding based on requirements when necessary. |
| 3 | Costing | Attachment 1: attachment 1 Doctrine Support Price CLIN Sheet - Summary Tab | Linking of the Item Price for rows 13 and 14 is not complete. Can the Government amend Attachment 1? | Please see the updated CLIN Sheet |
| 4 | Costing | Attachment 1: attachment 1 Doctrine Support Price CLIN Sheet - Summary Tab | The formula for calculating the subtotal in rows 13 and 14 is not complete. Can the Government amend Attachment 1? | Please see the updated CLIN Sheet |
| 5 | Costing | Attachment 1: attachment 1 Doctrine Support Price CLIN Sheet - Summary Tab | It appears the Government intended to include a sum formula within row 15 for each period of performance; however, the sum total in row 15 is not included for each period of performance. Can the Government amend Attachment 1? | Please see the updated CLIN Sheet |
| 6 | Costing | Attachment 1: attachment 1 Doctrine Support Price CLIN Sheet - Summary Tab | If row 15 sums the total for the period of performance, what is the difference between row 15 and row 16. Are both rows needed? If 16 is deleted, the Total Price for Evaluation Purposes cell will need to be linked to row 15. | Please see the updated CLIN Sheet |
| 7 | Costing | Attachment 1: attachment 1 Doctrine Support Price CLIN Sheet - Summary Tab | Row 15 sum is not including Row 5 (Capstone). Can the Government amend Attachment 1? | Please see the updated CLIN Sheet |
| 8 | Costing | Attachment 1: attachment 1 Doctrine Support Price CLIN Sheet - Summary Tab | Rows 17-30 are hidden. Can these rows be deleted? | Please see the updated CLIN Sheet |
| 9 | Costing | Attachment 1: attachment 1 Doctrine Support Price CLIN Sheet - Capstone Tab | Cell C10 is not linked properly. Please amend the formula for Cell C10 | Please see the updated CLIN Sheet |
| 10 | Costing | Attachment 1: attachment 1 Doctrine Support Price CLIN Sheet - Capstone Tab | Please confirm the number of hours in Cell N6 is correct? | Please see the updated CLIN Sheet |
| 11 | Phase 1 | Factor 1 (pg. 55) | Concerning page count for Phase I submission, will the following pages, if included, be considered as part of the overall page count? Cover Page |
Cover Letter/Executive Summary Table of Contents
| Tab Separator | Everything listed counts as part of the overall page count except for the cover page. | ||||
| 12 | Phase 2 | Factor 4 (pg. 59) | Will the government look more favorably on offerors that submit four resumes per labor category? If the offeror decides to submit less than four resumes per key labor category, how will they be evaluated? | No. Please see the Rating Scales section in the RFP, outlining the applicable confidence level ratings. | |
| 13 | Phase 2 | Factor 5 (pg. 60) | Is the government asking the offeror to submit an Attachment 4 “Past Performance” experience sheet for each past experience referenced in Phase I, Factor 1? May the offeror submit reference sheets in response to Phase II Factor 5 for projects other than those referenced in Phase I, Factor I? | The Offeror should submit no more than five pages for the Attachment 4 “Past Performance” experience sheet referenced in Phase I, Factor 1. Yes the Offeror may submit reference sheets in response to Phase II Factor 5 for projects other than those referenced in Phase I, Factor I. | |
| 14 | Phase 2 | Factor 5 (pg. 60) | The government asks that Phase II, Factor 5 Past Performance references are no more than three (3) pages long. However, Attachment 4, “Past Performance Questionnaire” provided by the government is four (4) pages long. Is the government expecting offerors to truncate the provided attachment 4, or will the government accept up to four pages long for Phase II, Factor 5? | The government asks that Phase II, Factor 5 Past Performance references are no more than three (3) pages long. Page four of the questionnaire is for government use. | |
| 15 | Phase 2 | Factor 5 (pg. 60) | In the RFP instructions for Phase II, Factor 5, the government asks that the offeror submit past performance references. However, on the Attachment 4 questionnaire the government asks the reference who fills out the form to email the form directly to the government. Is it expected that the Offeror will include the Factor 5 Past Performance References in their Phase II written submission, or is the government expecting an emails directly from the representatives who complete the questionnaires? | All past performances can be submitted with Phase 2 submission. | |
| 16 | 4. Proposal Format and Submission, Technical | 52 | Will the government please confirm the submission time for proposals? The RFQ says "no later than 12:00 p.m. EST on XX/XX/2019, and SF1449 shows 10:00 a.m. on 2/13/2020. | Phase 1 Proposal due date is February 14, 2020 at 12:00 pm. | |
| 17 | Section B, Technical | 16 | The document starts on page 16/letter B. Are there pages missing from the RFP document and if so, will the government provide those to offerors? | Nothing is missing from the document. | |
| 18 | Resume Template | The resume template provided is not editable and does not allow offers to go beyond one page. Will FEMA be providing an editable resume template or may we recreate the template? | Please see updated template in Word. | ||
| 19 | Past Performance Template | The past performance template provided is not editable. Will FEMA be providing an editable template for offerors to provide to clients or may we recreate the format? | Please see updated template in Word. | ||
| 20 | Phase II Technical Proposal Volume 2 | 54, 56 | Is a written proposal required or requested for Phase II Technical Proposal Volume 2, or is Volume 2 solely the exchange during the oral presentation? | The Technical Proposal Volume 2 includes Factors 3, 4, and 5, however Factor 3 is the Oral Presentation. Factor 4 and 5 require a written submission. | |
| 21 | Price Template | Summary Sheet | On the Summary price worksheet, the item price and subtotals for Analytical Reports and Facilitated Summits rows do not auto-populate from the other worksheets as the rest of the doctrine items do and the Total Price Per Year for Evaluation Purposes cells do not auto populate. Will the Government please confirm that the Offerors may enter this information onto the Summary sheet, or will the Government provide a revised price template to correct the Summary sheet? | Please see the updated CLIN Sheet | |
| 22 | Questions | 51 | Will Offerors advancing to Phase II be provided an opportunity to ask questions on the additional instructions and materials released related to the Phase II process? | No | |
| 23 | Phase II-Factor:3 Technical & Managment Capabilty (Oral Presentation) Rules of Engagement for Oral Presentation #6 & #7 | 59 | The RFP states the Government will provide certain materials to the Offeror for the oral presentation including "a white board, dry erase markers, a flip chart pad, blue tape, notepadds, pens and pencils for use during oral presentations") (Rule #6). It also states the the Offeror may "bring any computers, tablests or smart phones into the oral presetation conference room but shall not bring or distribute any written materials" (Rule #7). Will the government offer any audio/viusal capabilities for the offeror to project or present visual materials, developed during the caucas time, or is the offeror limited to presenting using the materials provided by the Government and identified in rule #6. | No, the government will not provide audio/viusal capabilities for the offeror to project or present visual materials, developed during the caucas time. | |
| 24 | Form 1449 | Schedule of Supplies/Services | Please confirm that the Government intends to create and fund CLINs at the task order level (the CLINS in RFP are place-holders) | Yes, the Government intends to fund CLINs at the task order level. . | |
| 25 | Form 1449 | Schedule of Supplies/Services | Please confirm that the contractor will be able to vary the skill mix in task orders without modification to deliver optimal staffing to meet delivery requirements | Yes | |
| 26 | Form 1449 | Box 10 | Please confirm that awardees must certify their small business status at time of award. | This solicitation is for all small business. Large Business will not be considered for award. | |
| 27 | SOW Section 10.1 | Qualified Personnel and Labor Categories | It is recommended that a substitution of 2 years experience for a Masters Degree and 4 years expereince for a PhD be allowed for required experience. | The government do not agree with this recommendation. | |
| 28 | SOW, Section 11: Travel | Travel (a) | Will the Government provide a plug number for travel or is the offeror required to propose a maximum travel budget for the IDIQ level? | We will provide travel funding based on requirements when necessary. | |
| 29 | SOW, Section 15: FOUO & Training, paragraph 11 (Page 15) | "Certificate of training is required for all cleared Contractor employees who are working with classified or unclassified information." | Does the government intend for this IDIQ contract to be classified? If yes, what level facility clearance is required for Offerors? | No | |
| 30 | RFP: Instructions to Offerors Single or Multiple awards (Page 45) | "The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation." | Please confirm that the Government intends to award a single award Indefinite Delivery-Indefinite Quantity (IDIQ) contract for this procurement. | This will be a single award IDIQ contract. The task order will be to the single award winner only. | |
| 31 | RFQ, Section E1.7, #2 (page 51) | Hand Delivered Submissions, Modifications, or Withdrawals of Proposals | Please confirm that there is no requirement to hand deliver the proposal. | FEMA is only accepting electronic copies. | |
| 32 | RFP: Instructions to Offerors, Phase I - Factor 1: Demonstrated Prior Experience (Page 55) | "Demonstrated experience with the doctrine development lifecycle to |
include planning, development, and training/implementation in order to ensure successful development of operational guidance." Can the government confirm that it intends for offerors to demonstrate experience in the doctrine lifecycle development specific to emergency management and/or the Homeland Security domain?
| yes | |||||
| 33 | RFP: Instruction to Offerors, Advisory Notification, paragraphs 3-4 (page 56) | "The Government recommends Offerors to begin preparation of Phase II proposals only after receipt of the Phase 1 advisory down-select notice. The down-select notifications will include further information, but the Government intends to allow Offerors 48 -72 hours to decide whether it wishes to proceed with a Phase II submission." | Will Offerors who are advised to proceed to phase 2 by the government have the opportunity to ask questions in response to the further information provided by the government as part of the down-select notifications? | No, see previous response. | |
| 34 | RFQ, Phase II, Factor 3 (page 57) | Oral Presentation Component Table | The sum of the times for each portion exceeds the total time allocation of 3 hours. | The 3-hour total allotment is the time the Offeror is presenting or preparing. The 30 minute Government caucus (Portion 4) is not included in the 3-hour allotment. | |
| 35 | RFQ, Phase II, Factor 3 (page 57) | Oral Presentation Component Table | Row 3 includes a technical exchange during a limited block of time. This may make it difficult for an offeror to stay within the timeframe allocated. Recommend moving the technical exchange to portion 5/6. | The government will only interrupt in portion 3 if something is truly necessary and wait for the technical exchange in Portion 5. | |
| 36 | RFQ, Phase II, Factor 3 (page 58) | Offeror Participants | In order to allow for companies to show their commitment to the Doctrine program it is recommended that the participant list be expanded to include a corporate presentative from the prime and the major subcontractor. | The current attendance is limited to 5 personnel, with only 3 being required as Key Personnel. The Offeror can have one be a responsible corporate official, as is our customary practice. | |
| 37 | RFP: Instructions to Offerors, Rules of Engagement for Oral Presentations, paragraph 7 (page 59) | "7. The Offeror may bring any computers, tablets or smart phones into the oral presentation conference room but shall not bring or distribute any written materials during the oral presentation." | For orals, will wifi be available for use by the Offeror? | No | |
| 38 | RFP: Instructions to Offerors, Rules of Engagement for Oral Presentations, paragraph 7 (page 59) | "7. The Offeror may bring any computers, tablets or smart phones into the oral presentation conference room but shall not bring or distribute any written materials during the oral presentation." | For orals, can the Offeror present from a computer, tablet or smart phone during the presentation? | No | |
| 39 | RFP: Instructions to Offerors, Rules of Engagement for Oral Presentations, paragraph 7 (page 59) | 7. The Offeror may bring any computers, tablets or smart phones into the oral presentation conference room but shall not bring or distribute any written materials during the oral presentation. | During orals Portion 2 (one-hour caucus period), can the Offeror refer to materials on their computers, tablet or smart phone? | Yes | |
| 40 | RFP: Instructions to Offerors, Rules of Engagement for Oral Presentations, paragraph 7 (page 59) | 7. The Offeror may bring any computers, tablets or smart phones into the oral presentation conference room but shall not bring or distribute any written materials during the oral presentation. | During orals Portion 5, may the offeror caucus with all members of the presentation team and refer to notes (including on a computer, tablet or smart phone) before answering the question? | no | |
| 41 | RFP: Instructions to Offerors, Rules of Engagement for Oral Presentations, paragraph 7 (page 59) | 7. The Offeror may bring any computers, tablets or smart phones into the oral presentation conference room but shall not bring or distribute any written materials during the oral presentation. | During orals Portion 5, may all members of the presentation team respond to questions? | yes | |
| 42 | RFP: Instructions to Offerors, Phase II - Factor 4: Capability of Proposed Key Personnel, paragraph 1, bullet 4 (Page 59) | "Critical evaluation elements shall be assessed as follows: …Demonstration of recognition as respected leaders in their field" | We recommend that the demonstration of recognition as a respected leader in their field be limited to the Senior Consultant Labor Category since all of the other labor categories are for more junior staff. | The government do not agree with this recommendation. | |
| 43 | RFP: Instructions to Offerors, Phase II - Factor 4: Capability of Proposed Key Personnel (Page 59) | Resume submission | Recommend allowing offerors to submit no more than 5 non-key resumes to show the broad capabilities of their team | The government do not agree with this recommendation. | |
| 44 | RFP: Instructions to Offerors, Phase II, Factor 3, paragraph 6 (page 59) | Rules of Engagement for Oral Presentations #6 | Please confirm the Government will provide the list of supplies (currently says "may") | Yes | |
| 45 | RFP: Instructions to Offerors, Phase II, Factor 6: Price (page 60) | Total Evaluated Price model | Use of the hours and Labor Categories for the Total Evaluated Price model is clearly defined for the evaluation process. In delivery, the use of only 5 labor categories is going to be very limiting for a small business. In order for us to be able to bring the best resources to FEMA at a competitive price it is recommended that the offerors be allowed to add Labor Categories with 0 hours in the proposal that can then be used in delivery. | The government agrees with this recommendation. | |
| 46 | Attachment #4 | Past Performance Questionnaire | Please clarify if the Offeror is to send out PPQ forms or if FEMA Doctrine will be coordinating with the references provided. | The Offeror must provide completed questionnaires to FEMA. We reserve the right to contact references, as needed. | |
| 47 | Attachment #3 | Resume template. | The large boxes on the template asks for project experience to include similar size, scope, and complexity. The LCAT descriptions are not about size, scope, and complexity. Recommend removing the sentence with size, scope, and complexity from the template. | The government do not agree with this recommendation. | |
| 48 | Attachment #3 | Resume template; first paragraph | “In addition to Key Personnel, this resume template must be used for contractors assigned to this contract.” Please confirm that this is not for the proposal. | Factor 4 states that "The Offeror shall submit resumes that describe the specific, relevant experience and availability of key personnel in providing services described in the SOW." The three Key Personnel positions are listed in a table below that statement. The language in Phase II - Factor 4 remains unchanged. | |
| 49 | Attachment #3 | Resume template; first paragraph | Please confirm for FFP delivery that we will not be providing resumes since we will be delivering specific deliverables, not personnel resources. | Factor 4 states that "The Offeror shall submit resumes that describe the specific, relevant experience and availability of key personnel in providing services described in the SOW." The three Key Personnel positions are listed in a table below that statement. The language in Phase II - Factor 4 remains unchanged. | |
| 50 | Attachment #1, Pricing file | Summary tab | The individual sheets for Analysis Reports and Facilitation are not linking properly to the Summary Sheet. Recommend correcting the linkages so the summary sheet rolls up properly. | Please see the updated CLIN Sheet | |
| 51 | Attachment #4, Past Performance Questionnaire (Page 1, paragraph 1) | "The FEMA Emergency Management Agency recently released a solicitation for a contractor to provide generators." | Since this solicitation is about doctrine development and not provision of generators, can the government issue a correction to Attachment 4 if Past Performance Questionnaires are to be used. | Please see updated Past Performance Sheet | |
| 52 | Solicitation Section E1.8: 52.212-1 Instructions to Offerors - Commercial Items; Item #1: 52.212-2 Evaluation - Commercial Items; Phase II - Factor 4: Capability of Proposed Personnel | Page 59; paragraph 6 | In the cited section, FEMA states that, that, "At least two (2) resumes of each category must [be] current personnel of the Prime Offeror." Would FEMA consider allowing submission of contingent hires? | No. | |
| 53 | Solicitation Section E1.8: 52.212-1 Instructions to Offerors - Commercial Items; Item #1: 52.212-2 Evaluation - Commercial Items; Phase II - Factor 4: Capability of Proposed Personnel | Page 59; paragraph 13 | In the cited section, FEMA states that, "If a Sub-contractor is included in a Prime Contractor's Key Personnel submission, that Sub-contractor shall not be included in any other Offeror's Key Personnel for this requirement." Please clarify: does the statement indicate that Sub-contractor personnel are allowed to fulfill only one Key Personnel position within a given bid? Or, is the statement intended to convey that if an Offeror bids Sub-contractor personnel in a Key Personnel role, the same Sub-contractor personnel cannot appear in a different Offeror's proposal as their Key Personnel? | No to the first question. Yes to the second question. | |
| 54 | C 2.3 52.216-24 Limitation of Government Liability. (APR 1984) | (a) and (b) | Page 14: Please identify the dollar value thresholds for items (a) and (b). | Please see updated clauses. | |
| 55 | C 2.4 52.217-8 Option to Extend Services. | 1 | Page 15: Please confirm whether "the total extension of performance hereunder shall not exceed 6 months" refers to extension of Task Order period of performance. | yes | |
| 56 | E.1 52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (OCT | ||||
| 2018) | (b) Submission of offers. | Page 30: Please confirm whether it is acceptable to submit a completed and signed copy of the form SF 1449 and a cover letter to include the other requested info (e.g. items b(4), b(5), b(8) et al.) Please confirm whether this information must be included with both Phase I and Phase II submittals. | Yes | ||
| 57 | E.1.1 ADDENDUM TO FAR 52.212-1 “INSTRUCTIONS TO OFFERORS-- | ||||
| COMMERCIAL ITEMS” | 2 | Page 34: Item E.1.1 states that "The following provisions are incorporate into 52.212-1 as an addendum to this contract:"; however, no 52.212-1 provisions are listed in this section. Please identify any provions that are required for vendor compliance and submittal. | See updated clauses | ||
| 58 | E.1.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS | ||||
| (OCT 2018) | (b) | Page 35: Item E.1.2 paragraph (b) includes a clause that indicates a vendor response is required ("The offeror □ has □ does not have current active…") |
| Please confirm whether vendors are required to complete and submit section E.1.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) with their Phase I and/or Phase II submittals. | Yes during Phase 1 | |||
| 59 | E. 1.4 52.219-1 SMALL BUSINESS PROGRAM RESPRESENTATIONS (OCT 2014) | (4) Women-owned small business (WOSB) concern eligible under the WOSB Program. | Page 38: Item E.1.4 paragraph (4) includes several clauses that indicate a vendor response is required ("(i) It □ is □ is not a WOSB concern…") |
| Please confirm whether vendors are required to complete and submit section E. 1.4 52.219-1 SMALL BUSINESS PROGRAM RESPRESENTATIONS (OCT 2014) with their Phase I and/or Phase II submittals. | Yes during Phase 1 | |||||
| 60 | E. 1.4 52.219-1 SMALL BUSINESS PROGRAM RESPRESENTATIONS (OCT 2014) | (4) Women-owned small business (WOSB) concern eligible under the WOSB Program. | Page 38: Please confirm whether the small business size standard should be "0" as written in the RFP. | Size standard is 16.5 million according to Small Business Administration. | ||
| 61 | E1.7 OFFEROR ACCEPTANCE PERIOD | 4. Proposal Format and Submission | Page 43: Please confirm whether Phase I proposals are due no later than 12:00p.m. EST [on February 13, 2020], as stated in the RFP; or no later than 10:00a.m. EST [on February 13, 2020], as stated in the beta.sam.gov announcement. The times conflict. | Phase 1 Proposal due date is February 14, 2020 at 12:00 pm. | ||
| 62 | E1.7 OFFEROR ACCEPTANCE PERIOD | 4. Proposal Format and Submission | Page 43: Please identify whether responses to individual Factors should be presented as standalone files or aggregated files. For example, please confirm whether the Phase II submittal should be submitted as one PDF file that includes Factors 4 - 6, or whether three standalone files should be submitted since Phase II includes price data for Factor 6. | In Phase II, the Business Volume is separate than the Technical Propsoal Volume 2 as indicated in E1.7. The Technical Proposal Volume 2 includes Factors 3, 4, and 5, however Factor 3 is the Oral Presentation. The Technical Proposal Volume 2 can be submitted as one submission or as standalone files. | The requirement for this SOO has been modified from "planning and logistical support" to "planning support" only. Offerors are expected to propose a solution that meets our requirement to include establishing roles and responsibilities for staff who support planning. This needs to be described in detail in the proposed PWS and subject to evaluation criteria described in Section M. | |
| 63 | E1.8 52.212-1 Instructions to Offerors - Commercial Items (JAN 2017) | Phase II – Factor: 3 Technical & Management Capability (Oral Presentation) | Page 48: First paragraph states: "Offerors who don’t respond to a minimum of four questions will receive a rating of Low Confidence." Please clarify what level of detail is expected for the response so that the question is not deemed a unanswered/non-responsive. | Please see the updated amended solicitation. | ||
| 64 | E1.8 52.212-1 Instructions to Offerors - Commercial Items (JAN 2017) | Phase II – Factor: 3 Technical & Management Capability (Oral Presentation) - Rules of Engagement for Oral Presentations item 7. | Page 50: Item 7 states that the Offeror may bring any computers… to the oral presentation conference. Please identify whether offerors will need to bring a projector or whether the Government will provide. | Computers, etc., are only allowed during Oral Presentation Portion 2. | ||
| 65 | E1.8 52.212-1 Instructions to Offerors - Commercial Items (JAN 2017) | Phase II - Factor 4 | Page 59: Please confirm the maximum total number of resumes to be submitted is 12 -- up to 4 resumes for each of the 3 Key Personnel Labor categories. | yes | ||
| 66 | Attachment 1 – ORR Doctrine Support Price Template | N/A | Attachment 1 does not appear to contain a line item for Other Direct Costs (ODCs) that may be incurred under this contract. Please identify whether ODCs should be estimated and presented with the price proposal and if so, where that information should be presented. | Offerors will not submit ODCs other than travel | ||
| 67 | Attachment 1 – ORR Doctrine Support Price Template | Sheet "Capstone" | Please note that cell C10 of the sheet titled "Capstone" does not appear to link to the "Labor Hour Rates" sheet. |
| Please note that cell N6 of the same sheet reflects a higher Option Year Four Senior Consultant hours estimate than the preceding four years. | Please see updated CLIN sheet. | ||||
| 68 | Attachment 3 – Doctrine Support Resume Template | 1 | The Resume Template is provided in PDF format. Can the Government please provide an editable MS Word file version to be used to populate with the requested information and integrated into the proposal submission file? | Please see updated template in Word. | |
| 69 | Attachment 3 – Doctrine Support Resume Template | 1 | Can the instructions at the top of Attachment 3 be removed to allow for more content and details to be provided for each resume? | See preivous response | |
| 70 | Attachment 3 – Doctrine Support Resume Template | 1 | The Resume Template states that "in addition to Key Personnel, this resume template must be used for contractors assigned to this contract." Please clarify whether resumes must be submitted for all non-Key, non-Prime contractor personnel on the vendor's proposed team. | No resumes do not need to be submitted for all non-Key, non-Prime contractor personnel on the vendor's proposed team for the proposal. | |
| 71 | Attachment 4 - Past Performance Questionnaire | N/A | Please confirm whether vendors are expected to supply this Questionnaire directly to contacts who may serve as references for past performance. If not, please confirm whether the Government will supply this Questionnaire directly to references identified by the vendor as part of the Phase II - Factor 5 submittal. | The Offeror must provide completed questionnaires to FEMA. We reserve the right to contact references, as needed. | |
| 72 | Attachment 4 - Past Performance Questionnaire | N/A | Page 1: Please note that the first sentence of the first page states that “The Federal Emergency Management Agency recently released a solicitation for a contractor to provide generators.” Please consider revising to reflect the nature of this solicitation. | The government do not agree with this recommendation. | |
| 73 | General | Will the government provide an extension of the due date of Phase 1 from 2/13/20 to 2/17/20? | No. Please see the previous answer. | ||
| 74 | Scope/Tasks | Category - Facilitated Summit, etc | Can the government provide an estimated number of Focus Groups, Workshops, etc. to be held annually? | No | |
| 75 | RFP | Page 60 | Can the Government please confirm that the Business Proposal may submit a narrative along with Attachment 1 – ORR Doctrine Support Price Template? | No | |
| 76 | Section 1: Background | In addition, the ORR Doctrine Section supports a comprehensive process to ensure continual improvement and maintenance of doctrinal materials that guide operations at the incident, regional, and national levels. | Will this project include National Engagement and Public Comment Periods? | yes | |
| 77 | Section 5. Government-Furnished Equipment and Information | The government will provide doctrine documents not publicly available and one (1) government laptop. The possessor of the government laptop must be properly credentialed by DHS/FEMA in accordance with the Background Investigations and Security sections below. | Is the contractor restricted to producing certain work products on this laptop or can the contractor use existing equipment for project deliverables? | Yes the contractor use existing equipment for project deliverables | |
| 78 | Section 7. Meeting Facilities | If a FEMA or other Government space cannot be located for working group meetings, alternative meeting space will be provided by the Contractor at no additional charge to the Government. Contractor facilities must be easily accessible by mass transit from the FEMA Headquarters and able accommodate up to 60 individuals. | Will contractors be working with established working groups or will these be new collectives established for this project? | Yes and Yes | |
| 79 | Section 9. Contract Type/Period of Performance | FEMA anticipates a single award base indefinite-delivery, indefinite quantity contract, with labor hour and/or firm-fixed price task orders issued against it, with a one-year base period and four one-year option periods. | Which tasks/deliverables will be completed during the 1st year? |
If all doctrine tasks/deliverables are required during the first year, they be performed sequentially/tiered?
| Since this in an Indefinite Delivery, Indefinite Quantity (IDIQ) contract will the prime contractor and/or subcontractor provide the assignment/deliverable schedule to the FEMA Program Manager? | 1st question: This is yet to be undetermined. 2nd question: we provided an estimated annual projection for the IDIQ. The doctrine tasks/deliverables will be issued by task order. 3rd question: yes | ||||
| 80 | Section 14. Background Investigations | FEMA’s Personnel Security Division (PSD) will determine the risk designation for each contractor position by comparing the functions and duties of the position against those of a same or similar Federal position, applying the same standard for evaluating the associated potential for impact on the integrity and efficiency of Federal service. | What is the security risk designations that contracted staff by assignment/deliverable must comply with? | The level of risk will be associated with the job function or work being performed. | |
| 81 | Section 14. Background Investigations: Facility Access | The Contractor shall comply with FEMA Directive 121-1 “FEMA Personal Identity Verification Guidance,” FEMA Directive 121-3 “Facility Access,” and FEMA Manual 121-3-1 “FEMA Credentialing Access Manual,” to arrange for Contractor personnel’s access to FEMA facilities, which includes, but is not limited to, arrangements to obtain any necessary identity badges for Contractor personnel. | Which response and recovery assignments/deliverables will require that contractor staff have FEMA Facility Access? | All | |
| 82 | Section 15. Security: FOUO & Training | All personnel require access to information up to the sensitive but unclassified, for official use only (FOUO) levels. Contractor must ensure Contractor employees receive a favorably adjudicated public trust suitability prior to entry on duty (EOD). All individuals will be U.S. citizens. The Contractor shall follow the standards established within DHS and FEMA policy. | Will contractors be absorbing the costs for FOUO clearance and training? |
| If a contractor is not cleared prior to the contract start date, will this impact the start date? | No, we won’t pay for background checks. FEMA prefer that vendors bring contractors that have been Public Trust vetted and are able to work with the Federal Government. | ||||
| 83 | N/A | N/A | How much is the contract worth? This will assist us with hour and labor category allocation | The total amount is in section B 3 | |
| 84 | N/A | N/A | Does FEMA/ have a scale or grading tool to use to evaluate the RFP? | Please see the Rating Scale section that details the confidence levels for each Factor. | |
| 85 | Attachment 1 Doctrine Support Price CLIN Sheet | Summary Sheet | What is the expected rate at which each of the documents will be revised or updated? e.g. how often will the Capstone manual be revised? Will there be 8 Handbooks produced or revised each year? | This is to be determined. | |
| 86 | 70FB7019R00000019 | (d) (1) | Will FEMA provide IT equipment for developing and/or handling of PCII (FOUO) material? | yes, the government will provide one laptop | |
| 87 | 70FB7019R00000019 | B.1; 5, b. | Who in ORR 'validates' the contractor research and analysis and how does that process work (time and steps required)? | ORR Doctrine and Policy leadership is responsible for validating. The nature of research and analysis will vary greatly in range of complexity. | |
| 88 | Phase I - Factor 1: Demonstrated Prior Experience | 55 | Requirement number 1 requires experience supporting "a State, Local, Tribal or Territorial emergency management organization." Can the Government please confirm that experience supporting a Federal management organization would also be evaluated in the same manner? | Experience supporting Federal emergency management organization will be evaluated in the same manner. | |
| 89 | Phase I - Factor 2: Concept Paper | 56 | Regarding the Advisory Notification, will the Government provide the outcome (scoring) of the Phase I evaluation, or will the Government simply provide a recommendation to proceed or not to proceed? | The Government will provide a recommendation to the offeror based on its evaluation of Phase 1 Factors. | |
| 90 | Phase I - Factor 2: Concept Paper | 56 | Regarding the Advisory Notification, will offerors have the opportunity to ask questions regarding the Government's evaluation of Phase I proposals? | No, see previous response. | |
| 91 | Phase II - Factor 4: Capability of Proposed Key Personnel | 59 | The RFP states that "Up to four (4) resumes may be submitted for each of the below labor categories." Is there a minimum number of resumes required? | The RFP states "At least two (2) resumes of each category must be current personnel of the Prime Offeror." | |
| 92 | Phase II - Factor 4: Capability of Proposed Key Personnel | 59 | Could the Government clarify how it will evaluate the submission of multiple (up to four) resumes for a single key personnel position? In other words, will the Government evaluate the single resume they consider the best for each labor category, or will the Government evaluate multiple resumes for each labor category as a whole? | Please see the Rating Scale section that details the confidence levels for each Factor. | |
| 93 | Phase II - Factor 4: Capability of Proposed Key Personnel | 59 | The RFP states "The Offeror will be evaluated on the strength of the key personnel proposed both individually and collectively." Does this refer to evaluating the best three resumes submitted--one for each Key Personnel labor category (if up to four were submitted for each labor category) both individually and collectively, or does this refer to evaluating multiple resumes (up to four for each labor category for a total of up to 12) individually and collectively? | Please see the Rating Scale section that details the confidence levels for each Factor. | |
| 94 | Phase II - Factor 4: Capability of Proposed Key Personnel | 59 | If for example, an offeror submits two resumes for Sr. Consultant, one with only commercial experience and one with only federal experience, will the Government evaluate the Sr. Consultant labor category as having both commercial and federal experience or will the Government only evaluate one candidate? If the former, would either candidate's lack of commercial or federal experience be evaluated negatively, or will the Government consider them as a whole (with their lack of commercial or federal experience not being evaluated negatively because collectively, the candidates have both commercial and federal experience)? | Please see the Rating Scale section that details the confidence levels for each Factor. | |
| 95 | Phase II - Factor 4: Capability of Proposed Key Personnel | 59 | Will the Government evaluate Key Personnel who are currently employed by the offeror more favorably, less favorably, or equal to Key Personnel not currently employed by the offeror (but who sign letters of intent)? | Please see the Rating Scale section that details the confidence levels for each Factor. | |
| 96 | (b)(2) | 47 | The RFP states that the small business size standard is "0", can the Government verify this? | Size standard is 16.5 million according to Small Business Administration. |
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File details come from the government source that posted it. Updated .