Draft_Statement_of_Work.docx

DEPARTMENT OF HOMELAND SECURITY (DHS)

Statement of Work (SOW) For Plastic Sheeting

A. REQUIREMENT/PURPOSE:

The Federal Emergency Management Agency (FEMA) has a requirement for the procurement of Blue or Black Roof Sheeting according to the specifications listed below in Section D to cover storm damage to survivors’ homes. The attached detailed plastic sheeting specifications, takes into consideration all past specifications used in similar procurements; the United States Army Corps of Engineers input on the testing of plastic sheeting and industry input. Therefore, the purpose of this requirement is to establish an Indefinite Delivery, Indefinite Quantity (IDIQ) contract to provide plastic roof sheeting to disaster survivors.

B. SCOPE

The Contractor shall furnish all professional, technical and clerical services as well as materials, equipment and facilities to meet the stated specifications and the project requirements as defined in this Statement of Work (SOW). The plastic sheeting provided by the Contractor must meet all requirements of this SOW at Section D. “Plastic Sheeting Specifications”.

C. DEFINITIONS:

a. Steady State: Commodities required for stock replenishment during normal operations in preparation for emergency response operations.

b. Emergency Response/Surge Operations: Commodities required for immediate need in support of national emergencies such as man-made or natural disaster and National Special Security Events.

c. Tracking Capability: Contractor shall have the capability to track individual truckloads by using a satellite tracking system or equivalent to provide immediate product location.

D. PLASTIC SHEETING SPECIFICATIONS

Finished Product

Plastic Sheet The finished roll stock will be blue or black, Pantone 3005C to Pantone 2945C, and translucent, but not transparent. The finished stock will be 20' X 100' long sheet (-1% to +3%). The product supplied should not exceed 70 pounds.

If roll stock is fabricated into panels of 20' X 100' the seams should be fully adhered throughout their length. The seams shall be free of puckers and air pockets. All seams will be tested by appropriate non-destructive technique to assure continuity the full length of the seam. (Appropriate techniques of testing seams are defined in manufacturing section.)

Any scrim reinforced material will be a minimum of 900 Denier and spaced no further apart than 3/8 inch from all directions. The strike-through area of scrim reinforced materials will be completely adhered with no delamination, bubbles, tears, blisters, etc.

The plastic sheet shall be flame retardant with a Class A rating when tested by ASTM E 84-97a. It shall retain 80% of its tensile strength after 200 hours of UV exposure according to ASTM G 23. (Cycle is 102 minutes UV light and 18 minutes UV light and water spray.)

The finished product will be gusseted and/or accordion folded onto a three (3) inch diameter by forty-eight (48) inch core. The core wall will be 0.190 inches thick. The sheet will fit on the core with no overhang of the finished product to the core. The outer wrap for each roll must consist of a 3.5 mil cross-laminated film fastened to the core with plastic core plugs and sealed with a 3 inch wide compatible sealing tape. Each roll shall be labeled on two ends with indelible (or equivalent) ink and contain the following information:

1. PLASTIC ROOFING MATERIAL;

2. Roll number;

3. Lot number or batch number;

4. Length and width of materials in feet; length and width of material in Meters;

6. Contractor's name;

7. IDIQ contract number and task order number;

8. Date of production.

The finished product will be placed onto a 48L x 40W 4 way pallet. There will be a pallet cover on the bottom that has roll separator/supports. Flat corrugated cardboard with separator/supports is placed between each layer of finished roll stock. The over-all height of the pallet will not exceed 55 inches. Corner supports for top and side of the pallet will be added in order to allow double stacking of finished product at destination warehouse(s). (Manufacturer may suggest or recommend another technique to preserve the integrity of the material as well as the finished pallet. This recommendation is to be provided with submittals to the Project Officer at the time of proposal submission or at any point during the course of performance.)

The top layer of each pallet must be covered with an UV resistant reinforced sheeting draped over the edge 12 inches. Four tie down bands will secure the rolls to the pallet prior to stretch wrapping. The tie down bands should secure the longest portion of the roll, eliminating side to side movement. Each pallet shall be stretched wrap with a minimum of 10 layers.

TABLE 1

Plastic Sheeting Specification

1. Size of roll: 20’ x 100’ Sheets are folded to a 48” length and rolled for placement on pallet.

2. Pallet configuration: 28 rolls stacked 4 across and 7 high or 24 rolls stacked 4 across and 6 high; number of rolls per pallet determined by overall weight of pallet. Rolls will be supported each layer with cardboard or equivalent roll supports. Rolls are secured to pallet with four separate evenly spaced metal bands and machine wrapped with a minimum of 10 over lapping layers of heavy duty stretch wrap, rolls will be supported, strapped and wrapped in such a way as no shifting of rolls on pallet will occur.

3. Pallet data: Quality hardwood 48” x 40”, 4-way pallet: 3 stringers / 7 deck boards / 5 bottom deck boards with screw type nails utilized.

4. Weight & dimension pallet averages: 1,980 lbs.; 48”x40”x55” (Pallet will be no more than 2000 lbs. total weight and not over 55” in max height).

E. DELIVERABLES AND DELIVERY SCHEDULE:

1. Delivery Instructions

· Delivery of the initial order shall occur within 30 days of award. The initial order will be delivery to one (1) or more of the locations identified in Section I. Place of Performance.

· The total initial order of 72 rolls will be divided amongst IDIQ contract vehicle awardees.

· Following the initial order, the contractor shall have a one-time surge capacity for each emergency response, to deliver 6000 rolls within 72 hours after receipt of order, 40,000 rolls within 30 days and a prolonged surge capacity of 40,000 every 30 days until all requirements are met.

· Due to many unknown circumstances which can arise during a disaster response and recovery, pallets must be able to endure without deterioration from: being moved several times; being double stacked for storage; or being stored outside in all types of weather.

· During an Emergency Response, the Contractor shall have the capability to deliver to any of the locations identified in Section I or directly to disaster locations as instructed by FEMA.

2, Packaging, Packing, Marking, and Labeling Requirements:

· The Contractor shall pack, mark, and label all plastic sheeting in accordance with the requirements outlined in the Specifications.

· Sheeting rolls shall be shipped on industry standard sized pallets that are 48Lx40W four way pallets, and stacked no higher than 55” with no overhang.

· The stretch wrap shall extend over the top of the pallet by a minimum of six (6) inches.

· Pallets should be of hardwood and designed to be picked up from all four (4) sides.

3. Tracking:

The Contractor must have the capability to track shipments (i.e. Global Positioning System GPS) and provide updates on a 24/7 basis. For example: FEMA may request diversion of shipment during response to disaster and would need to know current location of shipment in order to calculate accurate arrival time to diverted location.

Upon invoicing, the contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum the electronic spreadsheet must provide these details: Load number, BOL number, nomenclature and units shipped, carrier, truck number, trailer number, place of origin, and destination.

4. Diversion:

FEMA may re-direct the Contractor plastic sheeting deliveries that have not reached their original destination. The Contractor will bill FEMA at a per mile rate for these diversions. The Contractor cannot charge diversion if they have not left the point of origin.

5. Drop Trailers:

During an emergency response, the Contractor shall utilize expedited freight to Federal Staging Areas, Points of Distribution and Incident Support Bases with the condition that the trailer will be dropped and may be detained for a minimum of 30 days, with longer periods expected. The contractor will retrieve the trailer(s) within 24 hours once FEMA’s Contracting Officer notifies them it has been unloaded.

F. POINTS OF CONTACT

The Contractor shall have a primary and alternate (if applicable) Point-of-Contact person(s) with the authority to contractually commit the company, as required to execute any and all Delivery Orders. The individual(s) must be available 24 hours/7 days per week and provide telephone/pager numbers for 24-hour contact.

G. PERIOD OF PERFORMANCE:

The period of performance shall be one (1) base year followed by four (4) one-year option periods.

H. PLACE OF PERFORMANCE

The Contractor shall deliver to the following FEMA Disaster Centers (DC) or any identified CONUS and OCONUS disaster areas during an emergency response.

DC Frederick 4420 Buckeystown Pike FEDAAC Code 703230 Frederick, MD 21704

DC Atlanta 3780 South Side Industrial Court

FEDAAC 704331

Atlanta, GA 30354

DC Fort Worth 501 West Felix St. Bldg 12

FEDAAC 7074FS

Fort Worth, TX 76115

DC Moffett NASA Ames Research Center bldg. 144 Door 7

FEDAAC 709AAA

Moffett Field, CA 94035

DC Hawaii 99-1269 Iweana St.

FedAAC 709242 Aiea, HI 96701

DC Guam Bldg 100

FEDACC 70X454

Barrigada, GU 96913

DC Caribbean San Juan Industrial Park

PR-1,KM-25

Quebrada Arenas Ward 04

FEDAAC 70F337

Cargus, PR 00725 image1.emf