MT-1_Sources_Sought_16_May_2019.pdf

FEMA/Federal Insurance Mitigation Administration (FIMA) – Risk Management Directorate (RMD)

The purpose of this Sources Sought Notice is for market research and planning purposes only for MT-1 processing services and is not to be construed as a commitment by the U.S. Government, nor will the U.S. Government pay for information solicited. The information from this notice will help the RMD determine the availability and technical capability of respondents to provide the required products and/or services. No solicitation is currently available. Any future solicitation package will be made available on the Federal Business Opportunities (FBO) website https://www.fbo.gov. Interested parties are solely responsible for monitoring the FBO website for the release of a solicitation package and/or any updates/amendments.

The Federal Emergency Management Agency’s (FEMA) Federal Insurance and Mitigation Administration (FIMA) Risk Management Division (RMD) is seeking sources for the continued support of MT-1 Processing Services for Letters of Map Amendment (LOMAs); Letters of Map Revision Based on Fill (LOMR-F); Conditional Letters of Map Amendment (CLOMAs); Conditional Letters of Map Revision Based on Fill (CLOMR-Fs); and Letters of Determination Review (LODRs); performance of eLOMA audits; and provision of MT-1 processing subject matter expertise and program management services in support of FEMA’s Risk MAP Program.

PLEASE NOTE THAT THIS IS NOT A REQUEST FOR PROPOSAL, NO SOLICITATION EXISTS AT THIS TIME.

FEMA, FIMA, and the RMD aspire to deliver quality data that increases public awareness and leads to action that reduces risk to life and property. Risk MAP assesses flood hazards and flood risk in support of the National Flood Insurance Program (NFIP) and delivers flood hazard and risk products to local governments, the real estate and lending industries, and other stakeholders. MT-1 Processing Services allow property owners to submit property-specific information to FEMA to determine the flood zone designation of their property and whether mandatory purchase of a NFIP is required.

The requirement is within North American Industry Classification System (NAICS) Code 541990 – All Other Professional, Scientific, and Technical Services. The small business size standard for this NAICS Code is $15.0M.

Responses shall provide the following information:

A. Company Information (e.g. name, business address, point of contact, telephone number, e-mail address,). Also include DUNS Number or CAGE Code; Capability Statement;

B. Summarization of projects showing capabilities and past performance in the applicable areas and list relevant projects.

C. Statement of current business size status (ie: HUBZone small business concern, service-disabled veteran-owned small business firm, 8(a) contractor, woman-owned small business, small business, or large business concern). Also, business size in relation to the NAICS code size standards assigned to this acquisition.

D. Responses to the following question(s):

1. The Government is considering awarding this contract as permitted by 41 U.S.C. 3304(a)(1) Use of Noncompetitive Procedures as implemented by FAR Subpart 6.302-5, Authorized or Required by Statue, Sole Source Awards Under the 8(a) Program. Please explain your current 8(a) eligibility or other socio-economic status.

2. Can you provide a solution to this requirement as a commercial service defined in FAR 2.101, “Commercial item”?

3. Can you provide a solution to this requirement as a commercial service in accordance with FAR 12 - Acquisition of Commercial Items? Please explain.

4. Please explain your approach to open system architecture and data rights.

5. What rights in technical data and computer software will the government obtain as part of your proposed solution?

6. If data rights are asserted, please justify any restrictions.

7. The current contract has reduced MT-1 in-house processing time to under 45 days 95% of the time. How would you deliver at this level of performance or better upon award of a future contract?

8. The Government would like to continue the growth and utilization of the Electronic Letter of

Map Amendment (eLOMA) process by increasing eLOMA submittals by a minimum of 5% per year over the next five (5) years. What overarching comments or concerns do you have about the Government’s goal?

9. Can you briefly describe your program management expertise, MT-1 Processing Services subject matter expertise and awareness of Risk Mapping, Assessment, and Planning (Risk MAP) initiatives, such as information technology business and technical requirements, annual programming and planning, and communication efforts.

10. What recommendations do you propose for performance standards and corresponding metrics and how would you recommend FEMA structure performance standards and contract elements to bring forward industry innovation concepts that solve current and future program issues?

Submission requirements:

1. Page limit – Ten (10) pages, 8 ½ x 11 pages

2. 1-inch margins (top, bottom, and sides)

3. Times New Roman font – 12 point font

4. Page limitation does not include: 1 cover page or 1 letter of introduction

5. Do not include promotional materials

6. Any proprietary information should be clearly marked.

Questions pertaining to this SSN are due to the Contracting Officer, barry.taylor@fema.dhs.gov and Contract Specialist, william.sanfilippo@fema.dhs.gov not later than 2:30 PM (EST) on Tuesday, 21 May 2019. The subject line of the email shall contain the following: Questions for Sources Sought Notice – MT-1 Processing Services.

Only electronic submissions will be accepted and are due to the Contracting Officer, barry.taylor@fema.dhs.gov and Contract Specialist, william.sanfilippo@fema.dhs.gov not later than 12:00 PM (EST) on Friday, 24 May 2019. The subject line of the email shall contain the following:

Response to Sources Sought Notice – MT-1 Processing Services.