70FA5026Q00000006 RFQ.pdf

PDF 899 KB Posted May 27, 2026

Attached to: Antenna Services
Solicitation number: 70FA5026Q00000006
Issued by: Federal Emergency Management Agency National Community Section

About this file

Written by GovTribe AI · May 27, 2026

This is a Request for Quote (RFQ) for periodic antenna maintenance and repair services at the Federal Emergency Management Agency's (FEMA) Mount Weather Emergency Operations Center (MWEOC) in Mount Weather, Virginia.

The contract is a firm fixed price, five-year requirement with a base year plus four one-year option periods, commencing June 22, 2026. The solicitation number is 70FA5026Q00000006, with an offer due date of June 5, 2026 at 1600 Eastern Standard Time. FEMA seeks contractor services for inspection, preventative maintenance, installation, relocation, removal, and repair of antenna structures and systems at the facility. The primary scope includes visual assessment and tri-annual inspection of approximately 17 antennas on one tower and 20 antennas on smaller structures for which MWEOC is responsible, plus visual review of approximately 160 antennas owned by other organizations. Work must comply with ANSI/TIA-222 Section 14 (Maintenance and Condition Assessment) and ANSI/ASSE A10.48 Section 7 (RF Safety). Services include RF safety inspections with ambient energy measurements, field mapping as required, corrective maintenance and repairs upon COR direction, and preparation of inspection schedules and status reports. The acquisition is designated for women-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), and other small business concerns; however, the NAICS code 237130 indicates a large business size standard. Work will be performed at MWEOC during normal business hours (Monday-Friday, 8:00 a.m. to 3:00 p.m.), with contractor coordination required for site access. All deliverables, reports, and data generated are government property. Evaluation factors include technical experience and capabilities, past performance (with a minimum of one and maximum of five references from the past ten years), and price reasonableness using price analysis techniques. Virginia Department of Professional and Occupational Regulation contractor licensure, current as of proposal submission, is a mandatory preliminary screening requirement.

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WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

70FA5026Q00000006

FEDERAL EMERGENCY MANAGEMENT AGENCY

MT WEATHER EMERGENCY

OPERATIONS CENTER

ATTN19844 BLUE RIDGE MOUNTAIN ROAD

MT WEATHER VA 20135

FEMA- MT WEATHER

FEDERAL EMERGENCY MANAGEMENT AGENCY

MT WEATHER EMERGENCY OPERATIONS CTR

19844 BLUE RIDGE MOUNTAIN ROAD

MT WEATHER VA 20135-2006

FEMA- MT WEATHER

MT WEATHER EMERGENCY OPERATIONS CTR

19844 BLUE RIDGE MOUNTAIN ROAD

MT WEATHER VA 20135-2006

06/05/2026 1600 ES

Matthew Raible

(540) 542-2248

70FA50

Matthew Raible

237130

$45

05/27/2026

THIS REQUEST FOR QUOTATIONS (RFQ) IS FOR THE

SERVICES DESCRIBED IN THE ATTACHED SOW. THE

PURCHASE IS FOR BASE ONE YEAR AND 4 0NE-YEAR

OPTION PERIODS.

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

Period of Performance: 06/22/2026 to

06/21/2027

0001 MWEOC ANTENNA STRUCTURES. SEE SOW FOR FURTHER

DESCRIPTION

Product/Service Code: H154

Product/Service Description: QUALITY CONTROL-

PREFABRICATED STRUCTURES AND SCAFFOLDING

Delivery: 365 Days After Award

0002 VISUAL REVIEW SEE SOW FOR FURTHER INFORMATION

Product/Service Code: H154

Product/Service Description: QUALITY CONTROL-

PREFABRICATED STRUCTURES AND SCAFFOLDING

1001 MWEOC RESPONSIBLE ANTENNA STRUCTURES. SEE SOW

FOR FURTHER DESCRIPTION. OPTION YEAR 1

(Option Line Item)

Date Option to be Exercised 06/21/2027

Product/Service Code: H154

Product/Service Description: QUALITY CONTROL-

PREFABRICATED STRUCTURES AND SCAFFOLDING

Delivery: 730 Days After Award

Period of Performance: 06/22/2027 to

06/21/2028

1002 VISUAL REVIEW SEE STATEMENT OF WORK FOR FURTHER

DESCRIPTION. OPTION YEAR 1

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

(Option Line Item)

Date Option to be Exercised 06/22/2029

Product/Service Code: H154

Product/Service Description: QUALITY CONTROL-

PREFABRICATED STRUCTURES AND SCAFFOLDING

Delivery: 1460 Days After Award

Period of Performance: 06/22/2029 to

06/21/2030

4001 MWEOC RESPONSIBLE ANTENNA STRUCTURE SEE

ATTACHED SOW FOR FURTHER INFORMATION. OPTION

YEAR 4

(Option Line Item)

Date Option to be Exercised 06/21/2030

Product/Service Code: H154

Product/Service Description: QUALITY CONTROL-

PREFABRICATED STRUCTURES AND SCAFFOLDING

Delivery: 1825 Days After Award

Period of Performance: 06/22/2030 to

06/21/2031

4002 VISUAL REVIEW SEE SOW FOR FURTHER INFORMATION.

OPTION YEAR 4

(Option Line Item)

Date Option to be Exercised 06/21/2030

Product/Service Code: H154

Product/Service Description: QUALITY CONTROL-

PREFABRICATED STRUCTURES AND SCAFFOLDING

Delivery: 1825 Days After Award

Period of Performance: 06/22/2030 to

06/21/2031

70FA5026Q00000006 Section C

C-1

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 THE STATEMENT OF WORK IS LISTED IN SECTION J.

SEE ATTACHED SOW

70FA5026Q00000006 Section D

D-1

SECTION D - PACKAGING AND MARKING

D.1 PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, submittals, etc., to the CO or the COR shall be paid by the Contractor.

D.2 PACKAGING AND MARKING

(a) All information submitted to the Contacting Officer or the COR shall clearly indicate the contract number for which the information is being submitted.

(b) All containers shall be plainly marked on or adjacent to the exterior shipping label to show the contract number, description of contents, and Contractor's name.

70FA5026Q00000006 Section F

F-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES-FIXED PRICE AUG 1996

E.2 INSPECTION AND ACCEPTANCE

Final inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative at:

Inspection and Acceptance: Federal Emergency Management Agency Mount Weather Emergency Operations Center (MWEOC) 19844 Blue Ridge Mountain Road Mount Weather, VA 20135-2006

For the purpose of this clause, the Contracting Officer Representative (COR) is the representative of the Contracting Officer. The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such occur, the Contractor will be notified by a written notice.

E.3 PERFORMANCE EVALUATION

The Government reserves the right, at all reasonable times, and upon reasonable notice to the Contractor or Subcontractor, to inspect or otherwise evaluate the work performed or being performed at the location at which it is being performed. If any inspection or evaluation is made by the Government on the premises of the Contractor, or a Subcontractor, the Contractor shall provide and shall require the Subcontractor to provide all reasonable facilities and assistance for the safety and convenience of the Government representatives shall be performed in such a manner as will not unduly delay work. The Government will endeavor to conduct all audits, inspections and evaluations in accordance with the highest levels of established professional auditing practices and standards. If a written report of such inspection or evaluation is prepared which reflects deficiencies or proposed corrective actions to be taken by the Contractor, or Subcontractor, a copy of those deficiencies and/or proposed corrective actions shall be furnished to the Contractor. Any corrective action proposed to be taken as a result of such inspection(s) shall be discussed with Government prior to implementation. The Government representative are extended to include agents i.e., auditors, and/or other contractors.

F-2

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

NUMBER TITLE DATE

52.242-14 SUSPENSION OF WORK APR 1984

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 WORK HOURS

Work as described under this contract shall be accomplished during Normal Working Hours, which are defined in the Statement of Work

F.3 PRINCIPLE PLACE OF PERFORMANCE

The effort under this contract shall be performed at:

Federal Emergency Management Agency Mount Weather Emergency Operations Center (MWEOC) 19844 Blue Ridge Mountain Road Mount Weather, VA 20135-2006

F.4 PERIOD OF PEFORMANCE

The effective period of this contract is as follows, should all options be exercised:

PERIOD FROM TO

Five (5) Year Period Date of Award of this Contract 60 Months after Award

F.5 FEDERAL HOLIDAYS

All U.S. Department of Homeland Security personnel observe the following days as holidays:

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January Presidents’ Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans’ Day November 11th

F-3

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

Any other day designated by Federal statue, by Executive Order or by the President's proclamation.

When any such day falls on a Saturday, the preceding Friday is observed. When any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for an extension to the delivery schedule or period of performance or adjustment to the price, except as set forth in the contract.

Except for designated around-the-clock or emergency operations, contractor personnel will not be able to perform Onsite under this contract on holidays set forth above. The Contractor shall not charge any holiday as a direct charge to the contract. In the event Contractor personnel work during a holiday other than those above, no form of holiday or other premium compensation will be reimbursed as either a direct or indirect cost. However, this does not preclude reimbursement for authorized overtime work.

In the event DHS grants administrative leave to its Government employees at the site, on-site contractor personnel shall also be dismissed if the site is being closed. However, the Contractor shall continue to provide sufficient staff personnel to perform around-the-clock requirements of critical efforts already in progress or scheduled and shall be guided by the instruction issued by the Contracting Officer or his/her duly appointed representative. In each instance when the site is closed to Contractor personnel as a result of inclement weather, potentially hazardous conditions, or other special circumstances; the Contractor will direct its staff as necessary to take actions such as reporting to its own site(s) or taking appropriate leave consistent with its policies.

F.6 NOTICE OF DELAY

If the Contractor becomes unable to complete the contract work at the time specified because of technical difficulties, notwithstanding the exercise of good faith and diligent efforts in the performance of the work called for hereunder, the Contractor shall give the Contracting Officer & COR written notice of the anticipated delay and the reasons therefore. Such notice and reasons shall be delivered promptly after the condition creating the anticipated delay becomes known to the Contractor but in no event less than forty-five (45) days before the completion date specified in this contract, unless otherwise directed by the Contracting Officer. When notice is so required, the Contracting Officer may extend the time specified in the Schedule for such period as deemed advisable.

F.7 DELIVERIES

All deliveries shall be coordinated with the COR to avoid conflict with work and conditions at the site.

Deliver products in undamaged condition, in manufacturer's original containers or packaging, with identifying labels intact and legible.

Immediately on delivery, inspect shipments to assure compliance with requirements of contract documents and approved submittals, and that products are properly protected and undamaged.

Material deliveries will be permitted 8:00AM to 2:00PM, Monday through Friday, provided parking and other Government Facility activities are not disrupted. When the COR determines the deliveries will be disruptive, deliveries must be scheduled during the weekend hours. All deliveries must be scheduled with the COR a minimum of 48 hours in advance of the delivery.

70FA5026Q00000006 Section H

H-2

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 IDENTIFICATION OF GOVERNMENT PERSONNEL

The Government Officials assigned to this contract are as follows:

Matthew Raible Contracting Officer

Roger Foster Contracting Officer’s Representative

Stephen Heleine Alternative Contracting Officer’s Representative

G.2 TECHNICAL DIRECTION AND SURVEILLANCE

(a) Performance of the work shall be subject to the surveillance and written technical direction of the, Contracting Officer’s Representative (COR), who shall be specifically appointed by the Contracting Officer in writing. Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the COR, regarding matters within the general tasks and requirements in Section C.

(b) The COR does not have the authority to, and shall not, issue any technical direction which:

(1) Constitutes an assignment of additional work outside the Statement of Work;

(2) Constitutes a change as defined in the contract clause entitled "Changes";

(3) In any manner causes an increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the specifications of the contract.

(d) The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within his/her authority under the provisions of this clause. Any instruction or direction by the COR which falls within one, or more, of the categories defined in (b)(1) through (5) above, shall cause the Contractor to notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer shall either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within thirty (30) days after receipt of the Contractor's Letter that:

(1) the technical direction is rescinded in its entirety

(2) the technical direction is within the scope of the contract, does not constitute a change under the "Changes" clause of the contract and that the Contractor should continue with the performance of the technical direction.

(e) A failure of the Contractor and Contracting Officer to agree that the technical direction is within scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the "Disputes" clause.

H-3

(f) Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting Officer or the COR whom the Contracting Officer shall appoint shall be at the Contractor's risk.

G.3 INVOICES

An invoice is a written request for payment under this contract for supplies delivered or for services rendered. Payment of invoices submitted under this contract shall be made in accordance with the terms and conditions of the Prompt Payment clause and in accordance with the provisions of other clauses in this contract. Failure or refusal to provide the following information on all invoices submitted under this contract may result in the invoice being considered improper for payment in accordance with the Prompt Payment clause. In order to be proper, an invoice must include, as applicable, the following:

a. GENERAL INFORMATION

1. Name of Contractor

2. Invoice date

3. Contract number (including order number, if any), contract line item number, contract description of supplies or services, quantity, contract unit of measure and unit price, and extended total.

4. Shipment number and date of shipment (bill-of-lading number and weight of shipment will be shown for shipments on Government bills of lading).

5. Name, title, phone number and complete mailing address of responsible Official who can be contacted in the event of an improper invoice, if there are questions, or additional information is needed by this agency to process payment.

6. Any other information or documentation required by other provisions of the Contract (such as evidence of shipment).

7. Invoices shall be prepared and submitted via email as follows: one PDF version submitted to FEMA-AR@fema.dhs.gov, with the COR, CO and CS copied in the email.

b. ELECTRONIC FUNDS TRANSFER (EFT) INFORMATION

1. As mandated by the Debt Collection Improvement Act (DCIA) of 1996 and in accordance with FAR Clause 52.232-33- Payment By Electronic Funds Transfer –System For Award Management (OCT 2018) of this contract, all payments under this contract will be made by electronic funds transfer (EFT) except as provided in paragraph (a)(2) of this clause, which states: in the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either (i) accept payment by check or some other mutually agreeable method of payment; or (ii) request the Government to extend the payment due date until such time as the Government can make payment by EFT.

mailto:FEMA-AR@fema.dhs.gov

H-4

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 COMMENCEMENT OF WORK

No work under this contract shall commence until the contract is signed bilaterally (contractor and Government) and is issued by the Contracting Officer, either in writing.

(End of clause)

H.2 CONFIDENTIALITY OF INFORMATION

(a) To the extent that the work under this contract requires that the Contractor be given access to sensitive or proprietary business, technical, or financial information belonging to the Government or other companies, the Contractor shall, after receipt thereof, treat such information as confidential and not appropriate such information to its own use or disclose such information to third parties unless specifically authorized by the Contracting Officer in writing. The foregoing obligations, however, shall not apply to information that--

(1) At the time of receipt by the Contractor, is in the public domain

(2) Is published by others after receipt thereof by the Contractor or otherwise becomes part of the public domain through no fault of the Contractor

(3) The Contractor can demonstrate was already in its possession at the time of receipt thereof and was not acquired directly or indirectly from the Government or other companies

(4) The Contractor can demonstrate was received by it from a third party that did not require the Contractor to hold it in confidence.

(b) The Contractor shall obtain from each employee permitted access a written agreement, in a form satisfactory to the Contracting Officer, that he/she will not discuss, divulge or disclose any such information or data to any person or entity except those persons within the Contractor's organization or the Government directly concerned with the performance of the contract.

H.3 INTERRUPTIONS OF UTILITIES

a. No utility services shall be interrupted by the Contractor to make connections, to relocate, or for any purpose without approval of the COR.

b. Request for permission to shut down services shall be submitted in writing to the Contracting Officer and COR not less than 10 days prior to date of proposed interruption. The request shall give the following information:

(1) Nature of utility (i.e., electricity, water, sewer, etc.)

(2) Size of line or location of shutoff or interruption,

(3) Buildings and services affected,

(4) Hours and date of shutoff, and

(5) Estimated length of time the service(s) will be interrupted.

H-5

c. Services shall not be interrupted until the Contractor has receipt of approval of the proposed hours and date from the

COR.

d. Shutoff which will cause interruption of Government work operations as determined by the COR shall be accomplished during regular non-work hours or on non-work days of the using agency without any additional cost to the Government.

e. Operation of valves on water mains will be by Government personnel. Where shutoff of water lines interrupts service of fire hydrants or fire sprinkler systems, the Contractor shall arrange its operations and have sufficient material and personnel available to complete the work without undue delay or to restore service without delay in event of emergency.

H.4 MAINTENANCE OF ACCESS

The Contractor shall not block passage through sidewalks, roads, alleys, or other entranceways to the building during performance of work under this contract. In addition, the Contractor shall at all times maintain safe and clear passage through interior corridors and doorways to allow proper exiting.

H.5 IDENTIFICATION OF EMPLOYEES AND ACCESS TO THE FEMA MT. WEATHER

EMERGENCY OPERATIONS CENTER

a. The FEMA Mt. Weather Emergency Operations Center (MWEOC) is a controlled access installation and is not open to the general public. The FEMA MWEOC includes two major operating areas designated as Area A and Area B.

b. Entry to the facility is controlled by a badge system. A badge will be issued to each employee of the Contractor and/or subcontractor on each day the employee needs to enter the facility. The employee must possess a verification of identity before a badge can be issued. Verification of identity must contain the employee's name, social security number and a photograph (i.e., Operator's License Company ID, etc.). Persons inside the facility must display badges prominently at all times.

c. Employees to perform work in Area A must receive a favorable police records check. The Government will have the records check performed upon receipt of the attached form containing information concerning those individual employees.

Employees who do not receive a favorable police records check will be refused access to the FEMA MWEOC facility. The FEMA MWEOC Security Office will notify the Contractor of the results of the police records checks within the time frame indicated below.

d. The contractor personnel shall meet the following requirements for access to the FEMA MWEOC facility:

(1) The Contractor shall submit, on forms to be provided by the Government, information concerning all employees who must have access to the FEMA. The information shall be provided at least 48 hours prior to the need to enter the facility. The forms must be TYPED and witnessed by approving official of the Prime Contractor's office.

(2) Be a U.S. citizen. Naturalized citizens must provide proof of citizenship. This may be accomplished by presenting the original naturalization document when the employee initially arrives for entry to the facility.

e. All badges will be property of the Government and will be returned to the Security Police Force (Main Gate) when the employee departs the facility for that business day. Lost or stolen badges will be promptly reported to the Site Security Office.

The Contractor shall immediately notify the CO/COR upon the release of an employee.

f. The Senior Resident Manager, Mt. Weather Management Division, FEMA, may, for good cause shown, notify the Contractor that an individual employed by the Contractor will no longer be permitted to enter the MWEOC. If this action is taken by the Senior Resident Manager, the Contractor will be notified in writing by the Contracting Officer.

H.6 STANDARD REFERENCES

H-6

(a) All documents and publications (such as, but not limited to, manuals, handbooks, codes, standards and specifications) cited in this contract for the purpose of establishing requirements applicable to equipment, materials or workmanship under this contract, shall be deemed to be incorporated herein as fully as if printed and bound with the specifications of this contract.

(b) Whenever reference is made to any such document, the Contractor shall comply with the requirements set out in the edition specified in this contract, or if not specified, the latest edition or revision thereof, as well as the latest amendment or supplement thereto, in effect on the date of the solicitation on this project, except as modified by, as otherwise provided in, or as limited to type, class or grade, by specifications of this contract.

(c) Federal Specifications, Federal Standards, Standard Specifications of the Public Buildings Service and Public Building Service Standard Method of Test may be obtained from the Business Service Center at any General Services Administration (GSA) Regional Office. Inquiries regarding "Commercial Standards", "Product Standards" and "Simplified Practice Recommendations" should be addressed to the Standard Development Service Section, National Bureau of Standards, Washington, DC 20234. Publications of Associations referred to in the specifications may be obtained directly from the Associations.

H.7 ADVERTISEMENTS, PUBLICIZING AWARDS, AND NEWS RELEASES

All press releases or announcements about agency programs, projects, and contract awards need to be cleared by the Mount Weather Emergency Services Division and the Contracting Officer. Under no circumstances shall the Contractor, or anyone acting on behalf of the Contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity news release or commercial advertising without first obtaining explicit written consent to do so from the Contracting Officer. The Contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services.

H.8 CFR 44 PART 15

Code of Federal Regulations (CFR) 44 Part 15 applies to gain access to the MWEOC. Contractors are required to become familiar with Part 15 and ensure any sub-contractors are also familiar with these rules and regulations before entering the facility. See eCFR :: 44 CFR Part 15 -- Conduct at the Mt. Weather Emergency Assistance Center and at the National Emergency Training Center

H.9 ATTIRE AT MWEOC

Mt. Weather has a significant role in Government activity and is visited frequently by high-level Government officials and other dignitaries. All personnel and visitors are expected to use good judgment in choosing their attire in order to reflect an understanding of the importance of the MWEOC mission. Certain restrictions are established to set minimum standards and promote safe working conditions.

Due to safety concerns the wearing of shorts cannot be permitted for personnel or contractors performing construction activity. Contractors performing fieldwork or construction activity will wear at a minimum: short sleeve shirt, long trousers, leather or other protective work shoes or boots.

T-shirts without collars are acceptable, but the shirt must have sleeves. Personal safety requirements always take precedence over the provisions of this direction.

Inappropriate Attire:

1. Tank tops or other sleeveless men's shirts.

2. Tube tops and similar women's garments.

3. Shorts or skirts more than four (4) inches above the knee.

4. Spandex pants (worn as outer garments).

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5. Rough cropped pants or tops.

6. Plastic or rubber shower thongs (flip-flops).

7. House slippers.

8. See-through, low cut or revealing clothing.

9. Clothing that shows logos, artwork, or designs that could be considered offensive or inappropriate to anyone on site.

10. Excessively worn or tattered clothing.

11. Hats when indoors unless required as part of a uniform.

H.10 STOP WORK/SUSPENSION OF WORK MWEOC EXERCISES

The Mount Weather facility will be occupied during construction operations and must remain operational and accessible throughout the project. Limited and short duration utility outages shall be permitted with close coordination and approval from the COR. Under certain circumstances, the Government may find it necessary to halt construction operations and have the Contractor’s personnel vacate the construction site and Area A with little advance notice. All possible advance notice of impending work stoppage requirements will be provided to the Contractor. It is likely that a suspension of work totaling four to five non-consecutive calendar days will occur on an annual basis. Only the CO can issue a stop work order.

H.11 SECURITY INFORMATION

Unauthorized Disclosure of Classified or Unclassified Information:

Contractors and Subcontractors who are working on this contract shall receive Unauthorized Disclosure of Classified or Unclassified Information training.

Access to the training can be obtained at:

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

OPSEC Training:

Contractors and Subcontractors who are working on this contract shall receive the OPSEC Awareness Brief.

Access to the briefing can be obtained at http://cdsetrain.dtic.mil/opsec Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

Insider Threat Training:

Insider Threat training for Contractors can be found at: http://cdsetrain.dtic.mil/itawareness/index.htm.

Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates must be sent to the assigned FEMA Contracting Officer Representative, before the Contractor or Subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract. All cleared contractor personnel are required to recertify Insider Threat training annually thereafter. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

Controlled Unclassified Information (CUI):

In accordance with DHS Management Directive 11042.1 contractors, consultants and others to whom access is granted will abide by 11042.1; DHS policy regarding the identification and safeguarding of sensitive but unclassified information originated within DHS. It also applies to other sensitive but unclassified information received by DHS from other government and non-governmental activities.

The contractor will:

1. Be aware of and comply with the safeguarding requirements for Controlled Unclassified Information (CUI) as outlined in this directive.

2. Participate in formal classroom or computer-based training sessions presented to communicate the requirements for safeguarding CUI and other sensitive but unclassified information.

3. Be aware that divulging information without proper authority could result in administrative or disciplinary action.

Contractors and Consultants shall execute a DHS Form 11000-6, Sensitive but Unclassified Information Non Disclosure Agreement (NDA) (included in Attachment B), as a condition of access to such information. Other individuals not assigned to or https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm http://cdsetrain.dtic.mil/opsec http://cdsetrain.dtic.mil/itawareness/index.htm

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Unauthorized Disclosure of Classified or Unclassified Information Contractors and Subcontractors who are working on this contract shall receive the Unauthorized Disclosure of Classified or Unclassified Information training.

Access to the training can be obtained at:

**When the Component CIO, CSO, Privacy Officer, Head of Contracting Authority (or designee for each) and program manager determine that this effort will have a “high risk” of unauthorized access to or disclosure of sensitive information in accordance with the requirements of HSAR 3052.204-71 Safeguarding of Controlled Unclassified Information, the following will apply.

Note: HSAR Safeguarding of Controlled Unclassified Information (JUL 2023), Information Technology Security and Privacy Training (MAR 2015) and HSAR clause 3052.204-71 Contractor Employee Access (JUL 2023) shall be included without revision in the solicitation and subsequent contract (as defined in FAR 2.101).

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(a) Definitions. As used in this clause—

Adequate Security means security protections commensurate with the risk resulting from the unauthorized access, use, disclosure, disruption, modification, or destruction of information. This includes ensuring that information hosted on behalf of an agency and information systems and applications used by the agency operate effectively and provide appropriate confidentiality, integrity, and availability protections through the application of cost-effective security controls.

Controlled Unclassified Information (CUI) is any information the Government creates or possesses, or an entity creates or possesses for or on behalf of the Government (other than classified information) that a law, regulation, or Governmentwide policy requires or permits an agency to handle using safeguarding or dissemination controls. This definition includes the following CUI categories and subcategories of information:

(1) Chemical-terrorism Vulnerability Information (CVI) as defined in 6 CFR part 27, “Chemical Facility Anti-Terrorism Standards,” and as further described in supplementary guidance issued by an authorized official of the Department of Homeland Security (including the Revised Procedural Manual “Safeguarding Information Designated as Chemical- Terrorism Vulnerability Information” dated September 2008);

(2) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (title XXII, subtitle B of the Homeland Security Act of 2002 as amended through Pub. L. 116–283), PCII’s implementing regulations (6 CFR part 29), the PCII Program Procedures Manual, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security, the PCII Program Manager, or a PCII Program Manager Designee;

(3) Sensitive Security Information (SSI) as defined in 49 CFR part 1520, “Protection of Sensitive Security Information,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or designee), including Department of Homeland Security MD 11056.1, “Sensitive Security Information (SSI)” and, within the Transportation Security Administration, TSA MD 2810.1, “SSI Program”;

(4) Homeland Security Agreement Information means information the Department of Homeland Security receives pursuant to an agreement with State, local, Tribal, territorial, or private sector partners that is required to be protected by that agreement. The Department receives this information in furtherance of the missions of the Department, including, but not limited to, support of the Fusion Center Initiative and activities for cyber information sharing consistent with the Cybersecurity Information Sharing Act of 2015;

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

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(5) Homeland Security Enforcement Information means unclassified information of a sensitive nature lawfully created, possessed, or transmitted by the Department of Homeland Security in furtherance of its immigration, customs, and other civil and criminal enforcement missions, the unauthorized disclosure of which could adversely impact the mission of the Department;

(6) International Agreement Information means information the Department of Homeland Security receives that is required to be protected by an information sharing agreement or arrangement with a foreign government, an international organization of governments or any element thereof, an international or foreign public or judicial body, or an international or foreign private or non-governmental organization;

(7) Information Systems Vulnerability Information (ISVI) means:

(i) Department of Homeland Security information technology (IT) systems data revealing infrastructure used for servers, desktops, and networks; applications name, version, and release; switching, router, and gateway information; interconnections and access methods; and mission or business use/need. Examples of ISVI are systems inventories and enterprise architecture models. Information pertaining to national security systems and eligible for classification under Executive Order 13526 will be classified as appropriate; and/or

(ii) Information regarding developing or current technology, the release of which could hinder the objectives of the Department, compromise a technological advantage or countermeasure, cause a denial of service, or provide an adversary with sufficient information to clone, counterfeit, or circumvent a process or system;

(8) Operations Security Information means Department of Homeland Security information that could be collected, analyzed, and exploited by a foreign adversary to identify intentions, capabilities, operations, and vulnerabilities that threaten operational security for the missions of the Department;

(9) Personnel Security Information means information that could result in physical risk to Department of Homeland Security personnel or other individuals whom the Department is responsible for protecting;

(10) Physical Security Information means reviews or reports illustrating or disclosing facility infrastructure or security vulnerabilities related to the protection of Federal buildings, grounds, or property. For example, threat assessments, system security plans, contingency plans, risk management plans, business impact analysis studies, and certification and accreditation documentation;

(11) Privacy Information includes both Personally Identifiable Information (PII) and Sensitive Personally Identifiable Information (SPII). PII refers to information that can be used to distinguish or trace an individual’s identity, either alone, or when combined with other information that is linked or linkable to a specific individual; and SPII is a subset of PII that if lost, compromised, or disclosed without authorization could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual. To determine whether information is PII, the DHS will perform an assessment of the specific risk that an individual can be identified using the information with other information that is linked or linkable to the individual. In performing this assessment, it is important to recognize that information that is not PII can become PII whenever additional information becomes available, in any medium or from any source, that would make it possible to identify an individual. Certain data elements are particularly sensitive and may alone present an increased risk of harm to the individual.

(i) Examples of stand-alone PII that are particularly sensitive include: Social Security numbers (SSNs), driver’s license or State identification numbers, Alien Registration Numbers (A-numbers), financial account numbers, and biometric identifiers.

(ii) Multiple pieces of information may present an increased risk of harm to the individual when combined, posing an increased risk of harm to the individual. SPII may also consist of any grouping of information that contains an individual’s name or other unique identifier plus one or more of the following elements:

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(A) Truncated SSN (such as last 4 digits);

(B) Date of birth (month, day, and year);

(D) Ethnic or religious affiliation;

(E) Sexual orientation;

(F) Criminal history;

(G) Medical information; and

(H) System authentication information, such as mother’s birth name, account passwords, or personal identification numbers (PINs).

(iii) Other PII that may present an increased risk of harm to the individual depending on its context, such as a list of employees and their performance ratings or an unlisted home address or phone number. The context includes the purpose for which the PII was collected, maintained, and used. This assessment is critical because the same information in different contexts can reveal additional information about the impacted individual.

Federal information means information created, collected, processed, maintained, disseminated, disclosed, or disposed of by or for the Federal Government, in any medium or form.

Federal information system means an information system used or operated by an agency or by a Contractor of an agency or by another organization on behalf of an agency.

Handling means any use of controlled unclassified information, including but not limited to marking, safeguarding, transporting, disseminating, re-using, storing, capturing, and disposing of the information.

Incident means an occurrence that—

(1) Actually or imminently jeopardizes, without lawful authority, the integrity, confidentiality, or availability of information or an information system; or

(2) Constitutes a violation or imminent threat of violation of law, security policies, security procedures, or acceptable use policies.

Information Resources means information and related resources, such as personnel, equipment, funds, and information technology.

Information Security means protecting information and information systems from unauthorized access, use, disclosure, disruption, modification, or destruction in order to provide—

(1) Integrity, which means guarding against improper information modification or destruction, and includes ensuring information nonrepudiation and authenticity;

(2) Confidentiality, which means preserving authorized restrictions on access and disclosure, including means for protecting personal privacy and proprietary information; and

(3) Availability, which means ensuring timely and reliable access to and use of information.

Information System means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information.

(b) Handling of Controlled Unclassified Information.

(1) Contractors and subcontractors must provide adequate security to protect CUI from unauthorized access and disclosure. Adequate security includes compliance with DHS policies and procedures in effect at the time of contract award. These policies and procedures are accessible at https://www.dhs.gov/dhs-security-and-training-requirements-contractors.

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(2) The Contractor shall not use or redistribute any CUI handled, collected, processed, stored, or transmitted by the Contractor except as specified in the contract.

(3) The Contractor shall not maintain SPII in its invoicing, billing, and other recordkeeping systems maintained to support financial or other administrative functions. It is acceptable to maintain in these systems the names, titles, and contact information for the Contracting Officer’s Representative (COR) or other government personnel associated with the administration of the contract, as needed.

(4) Any government data provided, developed, or obtained under the contract, or otherwise under the control of the Contractor, shall not become part of the bankruptcy estate in the event a Contractor and/or subcontractor enters bankruptcy proceedings.

(1) Contractors and subcontractors shall report all known or suspected incidents to the Component Security Operations Center (SOC) in accordance with Attachment F, Incident Response, to DHS Policy Directive 4300A Information Technology System Security Program, Sensitive Systems. If the Component SOC is not available, the Contractor shall report to the DHS Enterprise SOC. Contact information for the DHS Enterprise SOC is accessible at https://www.dhs.gov/dhs-security-and-training-requirements-contractors. Subcontractors are required to notify the prime Contractor that it has reported a known or suspected incident to the Department.

Lower tier subcontractors are required to likewise notify their higher tier subcontractor, until the prime contractor is reached. The Contractor shall also notify the Contracting Officer and COR using the contact information identified in the contract. If the report is made by phone, or the email address for the Contracting Officer or COR is not immediately available, the Contractor shall contact the Contracting Officer and COR immediately after reporting to the Component or DHS Enterprise SOC.

(2) All known or suspected incidents involving PII or SPII shall be reported within 1 hour of discovery. All other incidents shall be reported within 8 hours of discovery.

(3) CUI transmitted via email shall be protected by encryption or transmitted within secure communications systems. CUI shall be transmitted using a FIPS 140-2/140-3 Security Requirements for Cryptographic Modules validated cryptographic module identified on https://csrc.nist.gov/projects/cryptographic-module-validation-program/validated-modules.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated May 27, 2026.