70FA4025I00000003 Request for Infromation Parcel Based Address Correction.docx

Request for information (RFI) Parcel Base Address Correction

I. Disclaimer:

This is a Request for Information (RFI) notice only. This is not a request for quotes or a request for proposals and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Request for Information notice. Respondents will not be notified of the results of the responses received from this RFI.

II. Purpose:

The purpose of this announcement is only to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 541370 (SURVEYING AND MAPPING (EXCEPT GEOPHYSICAL) SERVICES. SIN: 541370_GEO - EARTH OBSERVATION SOLUTIONS, 541370_GIS - GEOGRAPHIC INFORMATION SYSTEMS SERVICES, The Federal Emergency Management Agency (FEMA), Recovery Technology Programs Division (RTPD) is seeking to identify any vendor capable of providing Parcel Based Address Correction per the requirements below. Refer to the Draft Performance Work Statement (Attachment II) for the requested requirement description.

This Request for Information notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Request for Information. Information received from this Request for Information shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

III. Submission Instructions:

Interested parties who believe they are qualified to perform Parcel Base Address Correction are invited to submit a response to this Request for Information Notice by 10:00 AM, Thursday, February 27, 2025. All responses must be submitted via email to Janine.bennett@fema.dhs.gov and ashley.hill@fema.dhs.gov . Please note that telephone and email inquiries will not be accepted or acknowledged. Additionally, no feedback or responses will be provided to companies regarding their submissions. Responses to this Request for Information shall not exceed 10 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

IV. Doing Business with FEMA:

Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM will be ineligible to receive a government contract, should a solicitation be issued resulting from this Sources Sought.

Request For Information (RFI)

FEMA is seeking transactional-based data services that involve the exchange of data between FEMA and the contractor. FEMA's need for high-quality, frequently updated data delivered in near real-time can be directly tied to the requirements for address correction, flood mapping, parcel data, and reverse address lookup. Below are the specific requirements for each, detailing how they are measurable and attainable. These services must integrate with FEMA’s existing Java Address Correction Service (JACS), as detailed in Attachment 2 of the Draft Performance Work Statement.

· Address Correction and Standardization: Correcting addresses to the parcel level, including geocoding, which is the process of converting a text-based description of a location into geographic coordinates.

· Flood Mapping: The process of creating maps that show the likelihood of flooding in an area and assessing flood risks based on corrected addresses.

· Parcel Data: Providing non-spatial attribute data linked to corrected parcel numbers, for example ownership, acreage, boundaries, and usage.

· Reverse Address Lookup: Identifying addresses from geospatial data.

The required services also entail:

· Address corrections performed either live during registration or later during case processing. Timely responses to each transaction request and data reliability are crucial to FEMA’s success.

· FEMA operates on a ‘surge’ model, with minimal activity for months at a time, but with the potential for tens of thousands of registrations per day following a disaster event such as a hurricane or earthquake. The data service must accommodate high-volume work with little to no prior notice.

· Multiple data calls are required, for instance, one call for address corrections (including damaged dwelling and mailing address) with parcel/APN data, and a separate call for flood data, triggered only if flood damage is reported by the disaster survivor.

1. Address Correction and Standardization: Correcting addresses to the parcel level, including geocoding.

Requirements:

· Accuracy: Addresses need to be corrected and standardized to the parcel level, ensuring that each address corresponds to a specific location

· Geocoding: The address must be geocoded to produce precise latitude and longitude coordinates.

· Timeliness: The corrected addresses should be available in near real-time or updated frequently to reflect changes such as new developments or road modifications.

· Measurable Metrics:

· Match Rate: The Contractor shall return corrected/ standardized address or accurate parcel data successfully at a rate of 99% or better.

· Geocoding Accuracy: A standard of less than a specified distance error between the geocoded address and the true parcel boundary (e.g., <10 meters).

· Update Frequency: Time between data updates (e.g., corrections made within 24 hours of identification).

2. Flood Mapping: Assessing flood risks based on corrected addresses Requirements:

· Flood Risk Data: Accurate floodplain maps and flood hazard zones must be aligned with corrected, geocoded addresses at the parcel level.

· Dynamic Risk Assessment: As new data (e.g., weather events, storm data, and sea-level rise models) becomes available, flood risk assessments must be updated accordingly to reflect changes in flood patterns.

· Measurable Metrics:

· Flood Risk Classification: Percentage of corrected addresses classified into appropriate flood risk categories (e.g., low, moderate, high).

· Flood Map Accuracy: The alignment of flood zone boundaries with geocoded addresses, validated by actual flood events.

3. Parcel Data: Providing attribute data associated with corrected parcel numbers Requirements:

· Parcel Attributes: Each parcel associated with a corrected address must have relevant metadata, such as ownership, land use, zoning, and property value, to support emergency response, planning, and mitigation.

· Attribute Accuracy: The data must be verified and frequently updated to reflect ownership changes, land use adjustments, and other significant changes.

· Measurable Metrics:

· Data Completeness: Supply accurate attribution on 99% of parcel data.

· Data Accuracy: Regular validation of parcel attribute data to ensure it reflects real-world changes.

· Update Frequency: How often parcel attribute data is refreshed (e.g., quarterly, annually).

4. Reverse Address Lookup: Identifying addresses from geospatial data Requirements:

· Geospatial Data Utilization: Using geospatial coordinates (latitude/longitude) to identify and retrieve corresponding address information for emergency response, resource allocation, or public communication.

· Accuracy of Results: The reverse lookup should return the correct address or close variations, ensuring that FEMA and responders can efficiently direct aid or resources to the correct locations.

· Measurable Metrics:

· Accuracy of Reverse Lookup: Percentage of successful address identifications from geospatial data (e.g., 95% or higher).

· Speed of Retrieval: Time taken to process and return the correct address from geospatial data (e.g., under 6 seconds per query).

· Data Completeness: Percentage of geospatial data that includes enough information for a successful reverse lookup (e.g., 98%).

Attainability:

· Implement reverse geocoding algorithms that are powered by reliable and comprehensive geospatial databases.

· Set up real-time data streamlines to ensure reverse lookups are efficient and accurate during emergencies.

5. Source Identification and Data Availability Requirements:

· Source Identification: FEMA requires clear identification of the source of the seeded database, including the specific states, counties, and ZIP codes that make up the complete data repository (library). This ensures transparency and traceability of the data.

· Geographic Coverage: Data must be sourced from both CONUS (Continental United States) and OCONUS (Outside Continental United States) areas, including American Samoa, Guam, Marianas, Puerto Rico, and the U.S. Virgin Islands. The data repository must cover all areas where FEMA may be involved in disaster response.

· Zero Tolerance for Error: The data must be error-free to ensure the effectiveness of emergency response, resource allocation, and disaster mitigation efforts.

· System Availability: The data and systems supporting these processes must be available 24/7 with 99.9% uptime. This high availability ensures that FEMA and first responders can access and use the data at any time, especially during emergencies.

Measurable Metrics:

· Source Identification Completeness: Percentage of the data repository with properly identified source metadata (e.g., 100% of records).

· Geographic Coverage Completeness: Percentage of geographical regions (states, counties, ZIP codes, CONUS, OCONUS) represented in the data repository (e.g., 100% of FEMA's operational areas).

· System Uptime: The percentage of uptime, ensuring at least 99.9% availability, calculated over a specific period.

· Error Rate: Percentage of data with errors that impact the correctness or usability of the information (e.g., zero errors allowed).

Attainability:

· Integrate data from authoritative national and regional databases with precise geospatial coverage to ensure no gaps in geographical or source coverage.

· Use cloud-based infrastructure with redundancy and failover capabilities to ensure 24/7 availability and support 99.9% uptime.

· Implement automated validation systems to detect and correct errors before data is shared with FEMA, ensuring error-free data delivery.

6. Questions for your response

1. Please illustrate your company’s ability to provide the full range of services outlined in the RFI/PWS?

2. How will your company meet each requirement? Please list demonstrated experiences for fulfilling the service needs.

3. Describe the necessary data, datasets, databases, algorithms, infrastructure, and tools that your company possesses to meet the requirements. If you will need to acquire these resources, please describe how you intend to do so.

4. Please provide examples of your company’s past performance on government or non-government contracts with similar requirements, valued between $5 million and $15 million.

5. Are there any gaps in your company’s ability to fulfill the requirements?

· If so, describe these gaps and the steps you will take to address them.

6. Is your company capable of fulfilling 100% of the requirement today?

· If not, what percentage can you fulfill?

Additionally:

Please confirm that your company will comply with FAR 52.215-23, Limitations on Pass-Through Charges. Specifically, we need assurance that the prime contractor (your company) will perform at least 51% of the total work under this contract, in accordance with the 51% rule. To confirm compliance with this requirement, we kindly request that you provide a comprehensive breakdown of how the work will be allocated between your company and any subcontractors. The breakdown should clearly indicate:

1. The percentage of the total contract work that will be performed directly by your company utilizing in-house resources.

2. The percentage of the total contract work that will be subcontracted to others.

A brief explanation of the tasks or deliverables your company will directly handle and those that will be subcontracted.

Your responses will help assess your company’s qualifications and preparedness to meet FEMA’s Parcel-Based Address Correction needs and ensure compliance with FAR 52.215-23.