Attach_5_-_NETC_Library_PWS_Appendix_A_-_NETC_Library_Glossary.pdf

RFQ# 70FA2019Q00000005

Attachment 5

Appendix A – NETC Library Glossary

Most of the below terms are used in the Library’s Standard Operating Procedures (SOPs).

Table of Contents Appendix A – NETC Library Glossary

General Acronyms and Definitions

Technical Acronyms and Definitions

General Acronyms and Definitions Business day - A day on which business is normally and routinely conducted by contracted staff i.e.

Monday through Friday, except Federal Holidays. While the Library normally and routinely conducts business on weekends when students are on campus (about 20-24 times per year), Saturdays and

Sundays are excluded from the term "business day".

CO – Contracting Officer.

COR – Contracting Officer's Representative.

COB – Close of business.

DHS – U.S. Department of Homeland Security

EMI – Emergency Management Institute

FEMA – Federal Emergency Management Agency

GPO – U.S. Government Printing Office.

LC – Library of Congress.

LRC – Library Learning Center

NETC – National Emergency Training Center

NFA – National Fire Academy

USFA – United States Fire Administration

Vendor - A third party supplier &/or seller from which goods and services may be purchased.

Technical Acronyms and Definitions 37 C.F.R. §201.14 : The library must post a warning prescribed in 37 C.F.R. §201.14 at the place where ILL orders are placed, and must include it on the order form. Shall also be provided to users to whom the

LRC provides photocopied materials for in response to research requests. The required statement reads as follow:

“NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS

The copyright laws of the United States (Title 17, United States Code) governs the making of photocopies and other reproductions of copyrighted material.

Under certain conditions specified by law, libraries and archives are authorized to furnish a photocopy or reproduction.

One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserve the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.”

AACR2,rev. or AACR2, revised - Anglo-American Cataloging Rules, second edition, revised. An established body of rules governing cataloging practice.

ALA - American Library Association.

Author - The person or corporate entity chiefly responsible for intellectual content of a work, such as the writer of a book.

Authority file - A record of standard forms of names, series, or subjects used in a catalog. Its purpose is to keep the catalog entries uniform.

Bibliographic record – A catalog entry in card, electronic, micro text, or other format carrying full cataloging information for a discrete publication or information product.

Call number - The number used to identify and locate a particular book on the shelves. It consists of the classification number and the author number (Cutter number) and may also include a workmark, date, volume, part, or copy number.

Catalog - A listing of publications and other informational holdings in a library collection, arranged as an alphabetical index and containing multiple entries or search fields for each item, e.g., author, title, subject entries. The LRC maintains an electronic catalog.

Cataloging - The process of assigning a bibliographic description to a publication or other informational item in a library collection and assigning a classification number.

Descriptive cataloging - The phase of the cataloging process concerned with the identification and description of library material and the recording of this information in the form of a catalog entry.

Subject cataloging - The assignment of classification numbers and subject headings to the items of a library collection.

Check-in record - A local data record with information pertaining to a single serial or periodical title, and containing information such as location, holdings, frequency, source, and date of receipt.

CIJ – Criteria for Journals Indexed

Circulation module – A segment of the Star Libraries System which maintains and manages records relating to Library users and materials circulated/borrowed.

Claim - A notice sent to inform a vendor or publisher that an order or part of an order, e.g., an issue of a subscription purchase, has not been received and requesting receipt of same.

Classification - The numeric or alphanumeric code number assigned to an item in the library collection to indicate the subject of the work and its location in the collection. The classification number is a major component of the call number.

Committed - refers to the dollar amount an item is presumed to cost at the moment of ordering. It may not take into account discounts or full copyright costs (as in the case with some document delivery orders).

Copyrights Act: Two of the most important limits to the exclusive rights of copyright ownership, as established by the US Copyrights Act, are for libraries those of fair use (Section 107 of the Copyright Act) and the library exemption (Section 108 of the Copyright Act).

Section 107 of the Copyright Act [6] lists four factors that must be considered to determine whether a use is a "fair use;" other factors may also be considered based on the particular facts of a given case.[7]

Section 107 states:

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include-

1. the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;

2. the nature of the copyrighted work;

3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and

4. the effect of the use upon the potential market for or value of the copyrighted

Section 108 of the Copyright Act: Relates particularly to photocopying of materials by or on the behalf of library users. To qualify for the §108 exemptions, copying must not be for direct or indirect commercial advantage, each copy reproduced must include the notice of copyright that appears on the original work or a legend if no such notice appears on the work and the collection must be open to the public or available to researchers doing research in a specialized field. A library that makes its collection available to others by interlibrary loan or otherwise meets the "open and available" requirement. Absent a copyright notice on the reproduced item, the copy should include a legend such as "This work may be protected by copyright; further reproduction and distribution in violation of United States copyright law is prohibited."

Section 108(d) provides that a library which meets the §108(a) requirements may, at the request of a user, reproduce one copy of an article from a periodical issue or other contribution to a collective work either from material the library owns or from material owned by another library. The copy must become the property of the user. The library must post the warning prescribed in 37 C.F.R. §201.14 at the place where the orders are placed, and must include it on the order form.[11] Further, the library should have no notice that the user will use the copy for other than fair use purposes.

Under §108(d), libraries that qualify for the Library Exemption may provide a single copy to an external user upon request from that user. The copy provided may be either a photocopy or an electronic copy work.

Corporate entry - A cataloging entry, usually an author entry, for a corporate body, an organization, or group of persons identified by a name and acting as an entity. Corporate entries may comprise, but are not limited to, associations, conferences, institutions, business firms, and government agencies.

Criteria for Journals Indexed – a listing of journals, magazines and newsletters determined by the COR that shall be indexed by the Contractor. The CIJ contains specific guidance on what type of articles shall be indexed in each journal and in some cases which articles shall not be indexed. The Contractor shall update the CIJ as the COR directs.

Cross reference - A reference made from one entry in a file or catalog to another.

Cutter number - The symbols, usually a combination of letters and numbers, used to distinguish books with the same classification number in order to maintain the alphabetical order, by author, of books on the shelves. The Cutter number is also called a book number or author number.

Descriptive cataloging - See Cataloging.

Edition - In the case of books, all the impressions of a work printed at any time or times to form one discrete issuance comprised of multiple copies; also, one of the successive forms in which a literary text is issued either by the author or by a subsequent editor.

Entry - A record of a discrete bibliographic entity in a library catalog or holdings record. Types of entry include author entry, corporate entry, title entry, series entry, subject entry; the main entry is usually the author entry.

Heading - The accepted uniform mode of representing the name of a person, corporate body, geographic area, title of work, or subject. Usually provided at the top of the traditional card catalog record, above the main entry, to provide an access point in the catalog.

Holdings record - The note in the bibliographic record for a serial that tells which parts, e.g., volumes, issues, of the serial are held by a library.

ILL - Interlibrary loan.

ILS - Integrated Library System. An electronic system whereby a variety of library holdings and transaction records are maintained in an interactive configuration. The LRC ILS is the Cuadra STAR

Libraries system.

Indexing – in the LRC sense of the word it refers to the descriptive and subject cataloging of articles published in journals and magazines. The LRC staff creates individual citations for these articles much as they do for monographs. Thus the LRC online catalog serves as a unique guide to periodical literature in the areas of fire and emergency management services.

Interlibrary loan - A cooperative arrangement among libraries to lend/borrow materials from one library to another.

Interlibrary loan code - A code, promulgated by the ALA, that prescribes policies and procedures to be followed in interlibrary loan transactions.

Issue - In the case of a serial or periodical, an edition of an item or titled publication forming a distinct entity distinguished from other editions by well-defined variations; for a periodical these variations would include date of issue, volume number, etc.

L.C. copy cataloging - The cataloging of a bibliographic record input by the Library of Congress into the

OCLC database and the altering of it as needed, to fit the item being cataloged and to conform to local cataloging practice.

LC Classification System - A subject classification system with alphanumeric designations initially developed at Library of Congress; widely used, there and elsewhere.

Looseleaf service - A serial publication which is revised, cumulated, and/or indexed by means of new or replacement pages inserted in a loose-leaf binder. Used where latest revisions of information are important, as with legal and scientific materials.

Main entry - A full catalog entry, often the author entry, giving all the information needed for complete identification of a work. The main entry record also includes the tracing of all the other headings under which the work is entered in the catalog.

MARC - Machine Readable Cataloging; an electronic bibliographic format.

MARC tags - See OCLC MARC tags.

Microform - A generic term for a medium, transparent or opaque, bearing micro images.

Monograph - A discrete bibliographic entity, generally a book or pamphlet, comprising a treatise on a particular subject or other unifying factor.

Obligated - refers to the amount of funds actually invoiced to Fedlink. This amount corresponds to the actual, final price of the item.

OCLC (Online Computer Library Center, Inc.) - A nationwide/worldwide online library network. Among other services, it provides a machine-readable bibliographic database in MARC format for cooperative cataloging.

OCLC Interlibrary Loan Subsystem - A library-to-library online communication system, designed to encourage and to support more efficient and effective exchange of information and library resources. It provides an interlibrary loan query and order service consisting of a display of the libraries which have a given title and a queuing system for requesting a loan from multiple libraries in sequence.

OCLC MARC tags - A numeric identifier of a variable field. In a bibliographic record, a tag is a three-digit code, e.g., the title field is tag 245.

OCLC number - A number assigned to a bibliographic record by OCLC after it has been cataloged using the OCLC cataloging subsystem.

Online search - A search of an electronic database during which the searcher is in direct and continuous communication via a computer.

Pamphlet - A monographic publication or information product bound in a paper cover, usually of fewer than 10 pages.

Periodical - A serial publication issued in succeeding parts, of regular or irregular frequency, each with the same title but a different number and/or date. Most periodicals are issued at regular intervals and in paper covers. Journals, magazines, and newspapers are types of periodicals.

Pocket part(s) - A supplement of pages intended to be inserted in a pocket on the inside cover of a book to provide updated or other supplementary information. This is a customary way to update law books.

Range - A bookcase, or discrete unit of book shelves, one of a series in a stack.

RDA – Resource Description and Access. USFA Library standard for descriptive cataloging.

Reserve - The designation the status of an item held for a library user or group of users and not permitted to circulate to other users for a certain period of time, pending fulfillment of the requesting user(s) request, e.g., to borrow or use the item.

Security strip - A strip inserted in library materials which can be detected by an electronic sensor;

intended to discourage loss and theft; it is desensitized when library materials are properly charged out.

Serial - Publication issued in successive parts at regular or irregular intervals. Periodicals, proceedings, reports, annuals, and numbered monographic series are types of serials.

Serials control module - A segment of the STAR Libraries System in which records of serial holdings are maintained. Includes holding information, location and retention date.

Series – A group of interrelated titles brought together for access purposes through various means such as links on a webpage, catalog entries, shelving arrangements, etc.

Shelf file - A metal or heavy cardboard box with one end open, placed on library shelves to hold periodicals and other softbound or unbound materials to keep them in correct alignment; also called a

Princeton file.

Shelf list - An inventory of books in a library, arranged in call number order.

Shelf reading - The activity of reviewing shelved library materials, item by item, to determine if they are in correct shelf order according to their call numbers.

Subject cataloging - See Cataloging.

Subscription - The arrangement, usually pre-paid, by which a periodical or other serial is provided by a vendor or publisher for a specified number of issues.

Vertical file - A collection of pamphlets, clippings, and similar material used for ready reference, arranged by general subjects, usually in file folders.

Weeding - The process of selecting items from a library collection, based on specific criteria, for withdrawal or for transfer to a storage area or other disposition.

Withdrawal - The process of removing an item from the library and adjusting all library records to show that it is no longer a part of the library.