2.4.1-Amendment 0001-RFQ_70CMSD24Q00000010_A0001.pdf

Combined Synopsis Solicitation 70CMSD24Q00000010-A0001 Investigators Maintain Purposeful Awareness to Combat Trafficking Trauma

(IMPACTT) Training August 14, 2024

(i) This is a combined synopsis/solicitation issued for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This acquisition will be conducted using FAR Part 12, Acquisition of Commercial Products and Commercial Services and FAR Subpart 13.5, Simplified Acquisition Procedures for Certain Commercial Products and Commercial Services.

(ii) Solicitation number 70CMSD24Q00000010 is being issued as a Request for Quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses in Attachment 1 to this document are those in effect through Federal Acquisition Circular (FAC) 2024-05-22-2024 Rev 8-16-2023.

(iv) This solicitation is being issued as a 100% total small business set aside. The National

American Industry Classification System (NAICS) code for this acquisition is 611430 Professional and Management Development Training, with a small business size standard of $12M. The Product Service Code (PSC) for this acquisition is U008 Education/Training- Training/Curriculum Development.

(v) The Contract Line-Item Numbers for the proposed purchase order are as follows:

CLIN 0001-Base Period: IMPACTT Training Courses (to include curriculum development, curricula updates, delivery of classes, communications, and overall management of program.)

CLIN 0002-Base Period: Travel CLIN 1001-Option Period One: IMPACTT Training Courses CLIN 1002-Option Period One: Travel CLIN 2001-Option Period Two: IMPACTT Training Courses CLIN 2002-Option Period Two: Travel CLIN 3001-Option Period Three: IMPACTT Training Courses CLIN 3002-Option Period Three: Travel CLIN 4001-Option Period Four: IMPACTT Training Courses CLIN 4002-Option Period Four: Travel

The unit of measure will be Each (EA); Qty 8 for each 12-month period of performance.

Contract Type: Firm Fixed Price (FFP) for Training and Time & Material (T&M) for Travel

(vi) Description of Requirement: The contractor shall provide all materials and labor required to assist the Government with their training and communications requirements for the IMPACTT Program. Training services shall include assessment of current program training documentation and plans to validate training needs, design and development of appropriate training materials and delivery of training for the IMPACTT Program. Communications services shall include the assessment of current program communications plans to validate communication needs, as well as the design and development the IMPACTT Program related to communications. All communications impacted by the implementation of the IMPACTT Program will be delivered by HSI Executives.

(vii) Period of performance will include a 12-month Base Period and four 12-month Option Periods.

Base Period: 9/23/2024 – 9/22/2025 Option Period 1: 9/23/2025 – 9/22/2026 Option Period 2: 9/23/2026 – 9/22/2027 Option Period 3: 9/23/2027 – 9/22/2028 Option Period 4: 9/23/2028 – 9/22/2029

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial

Services. Instructions to Offerors are as follows:

SPECIFIC INSTRUCTIONS FOR QUOTE SUBMISSION:

No quote preparation costs will be reimbursed for this acquisition.

COVER PAGE/QUOTER INFORMATION (1-page limit) The following information shall be included under a separate cover, entitled “Quoter Information”:

a. Cover Letter including any exceptions to the terms and conditions of the RFP.

b. Name of Vendor

c. Address

d. Unique Entity Identifier

e. Taxpayer Identification Number (TIN)

f. Point of Contact

g. Telephone Number

h. Facsimile Number

i. Email Address

j. Quote Number

k. Date of Quote

l. NAICS code(s)

VOLUME I: FACTOR 1, SAMPLE TRAINING & CAPABILITIES PRESENTATION

The quoter’s participants at the sample training presentation may include up to two (2) representatives. The Government requires at least one (1) of these individuals to be a current employee of the prime contractor. The Government requires at least one (1) person who is proposed/qualified to fulfill the key person position described in the PWS as a facilitator/speaker.

Specific details for training presentation:

Presentations may be conducted virtually via Microsoft Teams or in-person at quoter’s discretion and expense. Government anticipates presentations to be held between August 26 – 27, 2024. If quoters cannot access Microsoft Teams, they shall advise the contracting officer immediately so that an alternative platform can be discussed, requested, and approved prior to the presentation.

Presentations will not be recorded by the Government and shall not exceed 60 minutes in duration.

Upon receipt of quote the Government will contact quoters to schedule presentation date and time. Rescheduling will only be allowed for extreme or emergency situations.

Quoters are expected to provide a sample demonstration of training, learning platforms, and habit building processes.

The introduction to the presentation shall include the quoter’s capability to cover the requisite experience described below. The Government may ask follow up technical questions during the Training Presentation. Discussions (see FAR 15.306(d)) will not be permitted.

The oral presentation timeline in table below will be strictly followed.

Licensed Clinician Experience Required: A minimum of six (6) years of relevant experience, as described below.

Experience in coordinating, developing, and delivering trauma-based cognitive behavior training to law enforcement personnel involved in human trafficking investigations Experience with both traditional and non-traditional training solutions for trauma-based cognitive behavior training Behavioral health consultation experience; specifically treating, preventing, and mitigating the effects of vicarious trauma, burnout, and compassion fatigue, as it relates to human trafficking Experience in leading communications, advertising, marketing, or change management projects with a demonstrated ability to provide guidance and direction to project teams Display of interpersonal skills and the ability to effectively communicate both orally and in writing

VOLUME II: FACTOR 2, PRICE

The quoter shall complete Attachment 3 (MS Excel Spreadsheet – Price Matrix, provided by the Government). The Price Matrix will include two (2) CLINs: CLIN 0001 Training Courses, CLIN 0002 Travel for base period and two (2) CLINS for each option periods.

(ix) The provision at 52.212-2 Evaluation-Commercial Products and Commercial Services applies to this acquisition. Evaluation and Basis for Award are as follows:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to

Oral Presentation

Sequence

Oral Presentation Component Total Time Allotment (120 min)

1 Introductions and Rules of Engagement Not specified

2 The Offeror will present its oral presentation/demonstration.

Up to 60 minutes

3 Window for Government to interrupt and ask questions during presentation if required for clarity

15 minutes (will not count against 60 min time limit)

4 The Government will caucus and formulate additional question if needed

Up to 15 minutes

5 The Government and Offeror will engage in an interactive dialogue (if needed at the sole discretion of the Government) where the Government will ask question to the Offeror and the offeror responds.

Up to 30 minutes

6 The Offeror departs. Not specified the Government, price and other factors considered. The following factors shall be used to evaluate offers:

EVALUATION FACTORS: The factors are listed in descending order of importance:

o FACTOR 1: Sample Training and Capabilities presentation (most important) o FACTOR 2: Price (least important)

Factor 1 will be rated using the below confidence ratings. The technical evaluation team will assign a confidence rating based on its consensus evaluation findings.

Factor 1 will receive one of the below ratings. Price will be evaluated for reasonableness and therefore will not receive a confidence rating.

CONFIDENCE RATING DEFINITIONS:

TABLE 1.0 Confidence Rating Definitions

High Confidence The Government has high confidence that the quoter understands the requirement, proposes a sound approach, and will be successful in performing the work.

Some Confidence

The Government has some confidence that the quoter understand the requirement, proposes a sound approach, and will be successful in performing the work.

Low Confidence The Government has low confidence that the quoter understands the requirement, proposes a sound approach, or will be successful in performing the work.

EVALUATION FACTORS:

o FACTOR 1: Sample Training and Capabilities Presentation o FACTOR 2: Price

FACTOR 1: SAMPLE TRAINING AND CAPABILITIES PRESENTATION

The government will evaluate each presentation for vendor understanding of the requirements in the PWS and presenter demonstrating he/she meets of the required experience and qualifications criteria. The government will also evaluate for innovative and engaging training techniques. The government will use on-the-spot consensus evaluation techniques immediately after each presentation.

FACTOR 2: PRICE

Price will be evaluated for accuracy, completeness, and reasonableness; however, no rating will be given. For award purposes, the Contracting Officer will evaluate the total evaluated price.

Factor 1 is significantly more important than price.

BASIS FOR AWARD:

The Government intends to make award to the quoter whose quote represents the best value to the Government, i.e., is most advantageous/beneficial to the Government based on evaluation of the non-price factor and price. The Government reserves the right to make no award. In the event two or more quotes are determined to be equivalent in the non-price factor, award will be made to the lower priced quote.

(x) Offerors are advised to include a completed cop of the provision 52.212-3, Offeror

Representations and Certifications-Commercial Products and Commercial Services, with its offer or ensure all are completed in SAM.gov, accordingly.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and

Commercial Services, applies to this acquisition and is included with this announcement within Attachment 1-Provisions and Clauses.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or

Executive Orders- Commercial Products and Commercial Services, applies to this acquisition and is included with this announcement within Attachment 1-Provisions and Clauses. Additional FAR clauses, HSAR and agency (ICE) specific clauses are also located within Attachment 1 to this announcement.

(xiii) All contract requirements and terms and conditions are located in Attachment 1-Provisions and Clauses, Attachment 2-Performance Work Statement (PWS) and Attachment 3 – Pricing Matrix to this announcement.

(xiv) There is no Defense Priorities and Allocations System (DPAS) rating assigned to this requirement.

(xv) Price Quotes, Factor 2 are due no later than 03:00pm CST, Wednesday, August 21, 2024.

Questions concerning this combined Synopsis/Solicitation are due no later than 10:00am CST, Thursday, August 15, 2024.

(xvi) Training presentations may be conducted virtually via Microsoft Teams or in-person at quoter’s discretion and expense. Government anticipates presentations to be held between August 26 – 27, 2024. If quoters cannot access Microsoft Teams, they shall advise the contracting officer immediately so that an alternative platform can be discussed, requested, and approved prior to the presentation.

(xvii) Questions regarding this Combined Synopsis/Solicitation as well as proposals shall be sent electronically to the Contract Specialist, Cory Chandler at Cory.Chandler@ice.dhs.gov, no later than the due dates listed above.

Attachments to this Combined Synopsis/Solicitation (3):

1. Attachment 1-Provisions and Clauses

2. Attachment 2-Performance Work Statement (PWS)

3. Attachment 3-Pricing Schedule