Copy of 1.15.1-Base-RFQ Q A.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- Supply & Delivery of Packaged Food Products
- Solicitation number
- 70CDCR27Q00000001
- Issued by
-
Immigration and Customs Enforcement
About this file
This is a Questions and Answers document for RFQ No. 70CDCR27Q00000001 issued by the Department of Homeland Security's Immigration and Customs Enforcement (ICE) Atlanta Field Office for the supply and delivery of packaged food products to a Detention Intake Processing Unit.
The solicitation seeks a small-business vendor to provide individually packaged meals three times daily, seven days per week, including federal holidays, for 77 detainees. The base contract start date is November 26, 2026, with a four-year term consisting of a base year plus three option years, potentially including annual escalation. Offerors must be located within a 20-mile radius of 180 Spring Street SW, Atlanta, and may purchase commercially prepared meals from independent local food-service companies provided they meet all standards and requirements. Meals must meet minimum specifications of a turkey-and-cheese sandwich, chips, and water per meal period, with nutritional compliance of 2,800–3,000 calories daily per detainee, certified by a nutritionist, and compliant with NDS/PBNDS/USDA and HACCP requirements. Meals must be delivered separately by meal type within specific temperature controls: hot meals at 140°F and cold meals at 41°F, with temperature logs maintained for each meal. One daily telephone order covers all three meals with separate deliveries required. Pricing should be calculated annually using 77 meals per meal period for 365 days, with payment based only on meals actually ordered and accepted. Monthly invoicing via Wide Area Workflow (WAWF) applies with Net 30 payment terms. Late-delivery penalties will apply per terms set by the Contracting Officer. Security screening, driver identification, vehicle inspection, and parking requirements apply at the delivery location. This is an open-market small-business RFQ procurement vehicle through sam.gov; no GSA Schedule or existing contract vehicle is required.
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Other files
| File | Type | Posted |
|---|---|---|
| 1.1.4-Base-SOW Clean Copy.docx | DOCX document | |
| 1.15.1-Base-Price+Schedule.xlsx | XLSX spreadsheet | |
| 4.3.1-Att 2-Clauses.docx | DOCX document | |
| 2.2.1-Base- RFQ.docx | DOCX document |
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Text version
Contact, FAC-C & Warrant Info
| Name | FAC-C LEVEL | WARRANT LIMIT | Personal Cell Phone Number |
| Broderick Morris | Level III | Unlimited | (912)536-3083 |
| Brandiss Smith | Level III | $25 million | (313)815-5343 |
| Benjamin Shih | Level III | $25 million | (202)380-7350 |
| Kehinde Adesina | Level II | N/A | (240)601-2470 |
| Pamela Rodgers | Level III | N/A | (301)440-0750 |
| Michelle Brooks | Level I | N/A | (410)474-0763 |
| James Modlin | Level III | N/A | (910)226-6032 |
| Lewis Davis | Level II | N/A | (301)254-7847 |
| Corey Soileau | Level I | N/A | (301)848-9404 |
| Tamkea Long | Level I | N/A | (757)647-3937 |
| Edward Kirksey | N/A | N/A | (813)481-0921 |
| Cornell House | Level III | N/A | (202)436-6093 |
| Michelle Britton | Level II | N/A | (240)472-7731 |
Work Schedule
| NAME | SCHEDULE (WEEK 1 OF PAY PERIOD) | ||||
| MONDAY | TUESDAY | WEDNESDAY | THURSDAY | FRIDAY | |
| Edward Kirksey | 7:00am - 4:30pm (TELEWORK) | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 4:30pm (TELEWORK) |
| Donnell Sam | 8:30am - 6:00pm | 7:30am - 5:00pm (TELEWORK) | 8:30am - 6:00pm | 8:30am - 6:00pm | OFF DAY |
| Benjamin Shih | 7:30am - 5:00pm (TELEWORK) | 7:30am - 5:00pm | 7:30am - 5:00pm | 7:30am - 5:00pm | OFF DAY |
| Corey Soileau | 7:30am - 5:00pm (TELEWORK) | 7:30am - 5:00pm | 7:30am - 5:00pm (TELEWORK) | 7:30am - 5:00pm | 7:30am - 4:00pm |
| Ejikeme Ezeala | 8:00am - 5:30pm | 8:00am - 5:30pm | 8:00am - 5:30pm (TELEWORK) | 8:00am - 5:30pm | 8:00am - 5:30pm (TELEWORK) |
| Marvin Nunez | 7:30am - 5:00pm | 7:30am - 5:00pm | 7:30am - 5:00pm | 7:30am - 5:00pm | 7:30am - 5:00pm |
| Shawn Hedgspeth | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 3:30pm |
| Laura Quezada (PST) | 6:30am - 3:00pm | 6:30am - 4:00pm | 6:00am - 3:30pm (TELEWORK) | 6:30am - 4:00pm | OFF DAY |
| Tracy Swilley (PST) | OFF DAY | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 4:30pm |
| NAME | SCHEDULE (WEEK 2 OF PAY PERIOD) | ||||
| MONDAY | TUESDAY | WEDNESDAY | THURSDAY | FRIDAY | |
| Edward Kirksey | 7:00am - 4:30pm (TELEWORK) | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 3:30pm | OFF DAY |
| Donnell Sam | 8:30am - 6:00pm | 7:30am - 5:00pm (TELEWORK) | 8:30am - 6:00pm | 8:30am - 6:00pm | 8:30am - 5:00pm |
| Benjamin Shih | 7:30am - 5:00pm (TELEWORK) | 7:30am - 5:00pm | 7:30am - 5:00pm | 7:30am - 5:00pm | 8:30am - 5:00pm |
| Corey Soileau | 7:30am - 5:00pm | 7:30am - 5:00pm | 7:30am - 5:00pm (TELEWORK) | 7:30am - 5:00pm | OFF DAY |
| Ejikeme Ezeala | 8:00am - 5:30pm | 8:00am - 5:30pm | 8:00am - 5:30pm (TELEWORK) | 8:00am - 5:30pm | OFF DAY |
| Marvin Nunez | OFF DAY | 7:30am - 5:00pm | 7:30am - 5:00pm | 7:30am - 5:00pm | 7:30am - 4:00pm |
| Shawn Hedgspeth | OFF DAY | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 4:30pm |
| Laura Quezada (PST) | 6:30am - 4:00pm | 6:30am - 4:00pm | 6:00am - 3:30pm (TELEWORK) | 6:30am - 4:00pm | 6:00am - 3:30pm (TELEWORK) |
| Tracy Swilley (PST) | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 4:30pm | 7:00am - 3:30pm |
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Edited on January 8, 2021
= OFF DAY
= TELEWORK
Sheet1
| RFQ No. 70CDCR27Q00000001, - Q & A | |||||
| Document | Page | Section Title | Paragraph | Question | Answer |
| RFQ | 1 | Eligibility Requirements | Small-business restriction | 1. Does the prohibition on subcontracting and teaming arrangements prevent a prime contractor from purchasing fully prepared and packaged meals from an independent local food-service company for delivery to ICE? | Prime Contractor within the 20 mile radius may purchased and supply packed meals from an independent local food service. |
| RFQ | 1 | Eligibility Requirements | Physical business location | 2. Must the prime contractor itself maintain a physical business location within 20 miles of 180 Spring Street SW, or can the requirement be satisfied by a meal-production facility located within that radius? | Yes, prime contractor must be located within the proximity requirement. |
| RFQ | 1 | Eligibility Requirements | NAICS 722310 | 3. Must the offeror manufacture, prepare, package, and deliver all meals using its own employees and facilities, or may it purchase commercially prepared meals from suppliers? | It may purchase |
commercially if within the standards
| RFQ / SOW | 1 | Purpose / Requirement | Detainee population | 4. The RFQ identifies 77 detainees, while the SOW identifies up to 72. Which quantity should offerors use for pricing and operational planning? | It was a typo at 72; the correct number is 77. |
| SOW | 1 | Deliverables | Delivery Schedule | 5. Is service required seven days per week, including federal holidays, or Monday through Friday with occasional weekends? | Yes |
| SOW | 1 | Deliverables | Ordering Procedure | 6. Is the contractor required to deliver breakfast, lunch, and dinner separately, or may all three daily meals be delivered together in one shipment? | Separate |
| SOW | 1 | Deliverables | Two-Hour Delivery | 7. Does the two-hour delivery requirement apply to every order regardless of quantity, including orders of 200 or more meals? | Call one time day |
| SOW | 1 | Deliverables | Order Notice | 8. Does the requirement for 24-hour advance notice apply to all orders or only weekend orders? | 24 hour notive not required |
| SOW | 1 | Deliverables | Minimum Orders | 9. Since no minimum order quantity is guaranteed, can the Government provide historical daily and monthly meal-order volumes for planning and pricing purposes? | No |
| SOW | 1 | Deliverables | Meal Specifications | 10. Is the specified turkey-and-cheese sandwich, chips, and water combination the required minimum for breakfast, lunch, and dinner, or are different menus expected for each meal period? | This is the minimum requirement. |
| SOW | 2 | Quality & Compliance | Nutritional Standards | 11. How should the contractor meet the requirement for 2,800–3,000 calories per detainee per day when the specified minimum meal contains substantially fewer calories? | This is just an average minimum per of 2800-3,000. |
| SOW | 2 | Quality & Compliance | Special Diets | 12. What special diets must be supported, including religious, medical, allergy-related, vegetarian, or other dietary restrictions? Are nutritionist certifications required for every menu? | No, special diets; however all meals must comply with NDS/PBNDS/USDA?and be nutritionalist certified. |
| SOW | 1–2 | Deliverables / Quality | Product Approval | 13. Must proposed menus, nutritional analyses, product catalogs, and sample meals be included in the quotation, or will these be submitted after award? | No |
| SOW | 1 | Deliverables | Quality Assurance | 14. What specific batch testing, certificates of compliance, food-service licenses, and food-safety documentation must be provided? | All meals should comply to local health standards FDA/USDA food safety standards |
and HACCP requirements
| RFQ / SOW | 2-Feb | Performance Period | Contract Dates | 15. The RFQ lists November 7, 2026, as the base-year start, while the SOW lists November 19, 2026, and first delivery on November 26, 2026. Which dates govern? | November 26th |
| RFQ / SOW | 1-Feb | Price Schedule / Order Quantity | Pricing | 16. Should offerors calculate annual prices using 77 meals per meal period for 365 days, even though actual orders are not guaranteed? Will payment be based only on meals ordered and accepted? | Calculate annually using 77. Payment based on actual meals. |
| RFQ | 3–4 | Price Volume | Price Template | 17. Will the Government provide the referenced Excel price quotation template? If it is already available, please identify the attachment. | No |
| SOW | 2 | Pricing and Payment Terms | Late Delivery | 18. Are late-delivery penalties applicable? If so, what are the specific rates or assessment procedures? | Late penalties will be applicable baed on the terms by CO. |
| RFQ / Clauses | 1-Mar | Quote Validity | Acceptance Period | 19. The RFQ specifies 30-day quote validity, while FAR 52.212-1 references 60 days unless otherwise specified. Please confirm the required acceptance period. | FAR |
| SOW | 2 | Acceptance Criteria | Defective Goods | 20. Does the stated 0% defect tolerance require immediate replacement of any rejected meal, and what replacement timeframe applies? | No |
| SOW | 1 | Deliverables | Delivery Location | 21. Are there security screening, driver identification, vehicle inspection, parking, or delivery access requirements at the Atlanta Field Office? | Yes |
| Please confirm whether one daily telephone order covers breakfast, lunch and dinner in one consolidated delivery, or whether separate deliveries are required. Please specify delivery times and how breakfast/dinner service is achieved within 9:30 a.m. to 3:30 p.m. | One call daily | ||||
| Please reconcile seven-day delivery with Monday through Friday and occasional weekends on 24-hour notice. Does the 24-hour notice apply only to weekends or all orders? | Weekends | ||||
| Please issue controlling dates. RFQ begins November 7; SOW and price workbook begin November 19; SOW sample approval is November 24 and first delivery November 26. Which dates govern base and option periods? | November 26th | ||||
| Does the sandwich/chips/water minimum apply to each meal type? Please confirm required breakfast, lunch and dinner components, the basis of the 2,800 to 3,000 daily calories, special-diet mix and accepted nutritionist qualifications. | Yes, this is the minimum requirement | ||||
| Please state required delivery temperature, shelf life and date marking, receiving refrigeration and responsibility after handoff; specify approved utensils, condiments, packaging dimensions and product-sample approval process. | Temperature control Hot =140°F / Cold =41°F Temp Logs Each Meal Plastic Utensils Box or bag no specific size |
| Is an existing GSA Schedule contract mandatory, or is this an open-market small-business RFQ? If a Schedule is required, identify the applicable SIN and submission requirements. | Open market aka sam.gov is likely to be the procurement vehicle. |
| Does a genuine occupied branch operated by the same legal entity qualify, and must the production kitchen also be within 20 miles? Is radius measured straight-line or road distance, and what location evidence is required at quote submission? | 20 Mile radius |
| Please define the prohibition for ingredient purchases, kitchen and vehicle rentals, temporary personnel and independent nutrition/laboratory certification. We propose direct management and direct meal fulfillment and need to distinguish permitted purchases from prohibited delegation. | Each Meal |
| Please confirm RATE means price per individual meal and AMOUNT means days times persons times unit rate. The current formulas omit days; G30 is zero, G33 excludes breakfast and G36 is blank. Please issue a corrected template or written instructions and confirm how all options will be evaluated. Option year one appears to include February 29, 2028 while the schedule uses 365 days; please confirm the evaluation quantity and billing basis. | Contract Term: Base Year plus three (3) Option Years – 4 Year Contract. May include an annual escalation. |
| Please specify testing/certificate scope, frequency and cost responsibility, invoicing cadence and submission channel, proper-invoice acceptance, cancellation/order-change rules, and any fixed penalty or liquidated-damage schedule. | Monthly Invoicing/ Wide Area Workflow(WAWF) compliant/ Electronic detainee meal count reporting/ Net 30 payment terms |
| Please clarify how the 15-day termination wording interacts with the incorporated termination clauses, including treatment of accepted meals and unavoidable committed inventory or startup costs | I donot know where the 15 day termination clause comes from. |
| Would the Government consider amending the solicitation to permit otherwise qualified small-business prime contractors to utilize appropriately licensed and capable local food-service subcontractors, provided the subcontractor meets the geographic, production, and delivery requirements and the prime contractor retains full contractual accountability? | Prime Contractor within the 20 mile radius may purchased and supply packed meals from an independent local food service. |
PLEASE NOTE: NO FORMAL AMENDMENT WILL POSTED. THE ANSWERS TO THE QUESTIONS COVER ANY AMENDMENT TO THE SOW/RFQ.
File details come from the government source that posted it. Updated .