70-U6900-26-CP402_091626 RCCS SS.pdf.PDF

UNM Proposed Sole Source Form – Rev 04/07/2021

Proposed Sole Source Purchase Form Pursuant to New Mexico Procurement law, the UNM Purchasing Department will post your completed form on the UNM Sunshine

Portal and the State of New Mexico Procurement website for 30 days prior to purchase of the goods/services.

I. GENERAL INFORMATION. PLEASE PROVIDE THE FOLLOWING:

Date of Request Requisition Number (If Applicable) Request Submitted by: Title

Department Email Phone Proposed Vendor Amount

Vendor Address Term of Purchase

Buyer Team - See Commodity list at http://purchase.unm.edu/department-information/comm-code-listing.pdf Provide a basic description of goods/services to be provided:

Why is this purchase needed?

II. BASIS FOR SOLE SOURCE PROCUREMENT. CHOOSE APPLICABLE BOX(ES) AND

PROVIDE ADDITIONAL INFORMATION, AS REQUESTED:

☐ Proprietary item, technology or service only available from the proposed vendor. (Check box and describe proprietary component)

September 14, 2026 Michelle Boehler Exec Dir, Rev Cycle Ops

UNM Cancer Center Rev Cycle Dept mboehler@salud.unm.edu 505-925-0440 $60,000.00Revenue Cycle Coding Strategies (RCCS Inc.)

Consulting Engagement1501 Volta Dr Ste 100, Cedar Park, Texas 78641

RCCS will provide a comprehensive Radiation Oncology documentation and revenue cycle assessment and optimization engagement focused on prior authorization management, clinical documentation, coding, charge capture, billing, denials, workflow design, and cross-functional operational alignment. The engagement includes evaluation of current-state processes, operational observations, identification of operational and financial risk areas, and development of practical recommendations to improve documentation alignment, coding defensibility, revenue cycle performance, and scalability in support of current operations and planned Radiation Oncology expansion initiatives.

Radiation Oncology reimbursement, coding, and revenue cycle requirements are highly specialized and increasingly complex due to evolving payer requirements, regulatory expectations, and reimbursement methodologies. This engagement will provide an independent expert assessment of current operations to identify opportunities to improve financial performance, strengthen documentation and compliance, reduce denial risk, optimize reimbursement, and support scalable workflows aligned with planned Radiation Oncology growth and expansion.

http://purchase.unm.edu/department-information/comm-code-listing.pdf

☐ Compatibility requirement with existing item, technology or service. (Check box and describe compatibility requirement)

☐ Renewal of support/maintenance/subscription of software, technology or other intellectual property. (Check box and describe)

☐ Other Basis for Sole Source: Please describe below:

III. SUPPLEMENTAL DETAILS. PLEASE PROVIDE ADDITIONAL INFORMATION AS

REQUESTED BELOW:

Describe in detail the unique capabilities of the proposed vendor’s goods/service and/or personnel performing the work and why this constitutes the only source. Focus on what is unique about the goods/service and why no other vendor could meet your needs.

RCCS serves as an established Radiation Oncology revenue cycle subject matter expert resource for UNM Cancer Center. Through an ongoing subscription-based relationship, UNMCCC clinical and revenue cycle teams access RCCS educational resources, reimbursement updates, industry forums, and expert consultation.

RCCS's specialized Radiation Oncology expertise and ongoing professional relationship with UNMCCC provide continuity and unique value for this engagement.

RCCS provides specialized expertise in Radiation Oncology reimbursement, coding, documentation, and revenue cycle operations.

The engagement requires subject matter expertise specific to Radiation Oncology payer requirements, reimbursement methodologies, authorization processes, and industry best practices. RCCS's focused expertise and industry knowledge position it to provide an independent assessment and targeted recommendations that support revenue integrity, compliance, and operational scalability. Through an ongoing professional relationship, RCCS also serves as a trusted Radiation Oncology subject matter expert resource for UNMCCC, providing continuity of service and specialized knowledge that is uniquely aligned with the objectives of this engagement.

Describe the due diligence made to locate other possible sources including communications with other universities, communications with similar providers, web searches, yellow page searches, review of advertisements and trade publications, etc.

List the other vendors who were contacted. Please describe the specs/qualifications/criteria that the other vendors were unable to satisfy.

UNMCCC has not reached out to other vendors. No alternative vendors were formally contacted. Based on the specialized nature of the services requested, UNMCCC determined that RCCS's demonstrated expertise in Radiation Oncology revenue cycle operations and its ongoing role as a trusted industry resource for UNMCCC made RCCS the most appropriate provider for this engagement.

UNMCCC assessed the need for specialized Radiation Oncology revenue cycle consulting services. Given RCCS's focused expertise in Radiation Oncology reimbursement, coding, documentation, and operational best practices, along with UNMCCC's ongoing use of RCCS as a Radiation Oncology subject matter expert resource, the organization determined RCCS is particularly well suited to perform the requested assessment and provide targeted recommendations aligned with the objectives of this engagement.