70-M0061-26-CP363_Trojan Sole Source.pdf.PDF

CHARLES GRIEGO

MAYOR

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

MATTHEW D. CHAVEZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

GREGORY D. MARTIN

VILLAGE ADMINISTRATOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

PUBLIC WORKS DEPARTMENT

Wastewater Treatment Plant Division

Date: August 14, 2026

To: Tamie Manns Procurement Officer Village of Los Lunas

From: Craig Byers Wastewater Superintendent

Subject: Sole Source Procurement – Trojan UV3000™ Lamp and Sleeve Kits

Procurement Description The Village of Los Lunas Public Works Department, Wastewater Division, is requesting approval for a

Sole Source Procurement for replacement ultraviolet (UV) lamp and sleeve kits for the existing Trojan UV3000™ disinfection system located at the Village of Los Lunas Wastewater Treatment Facility.

The UV3000 system is an integral component of the wastewater treatment process and provides ultraviolet disinfection of treated effluent. Reliable operation of the UV system is necessary to maintain adequate disinfection and continued compliance with applicable discharge requirements.

The proposed procurement consists of thirty-four (34) Trojan UV3000 64-inch lamp and sleeve kits, Part No. 331014-002.

Vendor Information Trojan Technologies Corp.

4310 44th Street SE Kentwood, MI 49512 Phone: 1-866-388-0488

Sole Source Justification This procurement is requested pursuant to NMSA 1978, Section 13-1-126, governing Sole Source Procurement.

The Village's existing UV3000 disinfection system was designed and manufactured by Trojan Technologies. The replacement UV lamps and sleeves are specialized components designed, tested, and validated for operation within the existing Trojan UV3000 system.

Trojan Technologies has provided written documentation confirming that maintaining the equipment performance guarantee requires the use of appropriate components and replacement parts that have been approved and validated by Trojan Technologies.

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

MATTHEW D. CHAVEZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

Wastewater Treatment Plant Division

According to Trojan Technologies, UV lamps, sleeves, electronic ballasts, wiper seals, and other critical system components directly influence the performance and reliability of the UV3000 system. Trojan cannot guarantee that the system will provide the required germicidal output or UV dose when lamps, ballasts, or other components that have not been approved and validated by Trojan Technologies are used.

Trojan further states that, in order to maintain the equipment performance guarantee, specialized system components and services should be purchased and contracted solely through Trojan Technologies. Trojan supplies only validated components that meet its established performance standards.

The Wastewater Division has therefore determined that the specified Trojan lamp and sleeve kits are unique and substantially related to the intended purpose of maintaining the performance and reliability of the existing UV3000 disinfection system.

Why Similar Products Cannot Meet the Intended Purpose Although replacement UV lamps or similar components may be commercially available from other manufacturers, those products have not been demonstrated to be approved and validated by Trojan Technologies for use in the Village's existing UV3000 system.

Use of non-approved components would introduce uncertainty regarding lamp output, ballast compatibility, system programming, germicidal performance, and the actual UV dose delivered by the system. It would also prevent Trojan Technologies from guaranteeing the performance of the UV3000 system.

The intended purpose of this procurement is therefore not merely to purchase UV lamps, but to obtain manufacturer-approved and validated replacement components that will maintain the designed performance, reliability, and equipment performance guarantee of the Village's existing UV3000 disinfection system.

For these reasons, an alternative manufacturer's product cannot be considered functionally equivalent for the intended purpose of this procurement.

Due Diligence The Wastewater Division reviewed the existing UV3000 equipment requirements and the manufacturer's written documentation regarding replacement components.

Based upon this review, the Division determined that:

1. Trojan Technologies is the manufacturer of the existing UV3000 disinfection system;

2. The requested lamps and sleeves are specifically designed and validated for the existing system;

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

MATTHEW D. CHAVEZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

Wastewater Treatment Plant Division

3. Trojan Technologies requires the use of approved and validated components to maintain its equipment performance guarantee;

4. Trojan cannot guarantee required germicidal output or UV dose when non-approved components are installed; and

5. Similar replacement products cannot meet the Village's intended purpose of maintaining manufacturer-validated system performance without introducing additional operational and compliance risk.

Based upon these findings, the Wastewater Division has determined that Trojan Technologies is the appropriate sole source for these replacement components.

Cost Based on Trojan Technologies Quotation QM0009066, dated August 12, 2026, the procurement consists of:

Trojan Part No. 331014-002

LAMP P, SLV KIT 64" PTP/3B 4PK

Quantity: 34 Unit Price: $404.05 Equipment Total: $13,737.70 Freight and Handling: $815.35 Total Procurement Cost: $14,553.05

Operational Impact Failure to maintain the UV3000 system with manufacturer-approved replacement components could result in reduced UV output, inadequate disinfection performance, premature equipment failure, increased maintenance requirements, unplanned process downtime, and an increased risk of non-compliance with applicable wastewater discharge requirements.

Because UV disinfection represents a critical treatment barrier prior to discharge, maintaining known and validated equipment performance is necessary for reliable operation of the wastewater treatment facility.

Certification I certify that the information contained herein is accurate to the best of my knowledge and that this procurement is necessary to maintain the operational integrity and manufacturer-validated performance of the Village of Los Lunas UV3000 disinfection system.

Based upon the manufacturer's documentation and the Wastewater Division's review of the equipment requirements, the requested components meet the requirements for a Sole Source Procurement pursuant to NMSA 1978, Section 13-1-126.

Requested By

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

MATTHEW D. CHAVEZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

Wastewater Treatment Plant Division

Craig Byers Wastewater Superintendent Village of Los Lunas Date: 8/14/2026

Procurement Approval

Tamie Manns Procurement Officer Village of Los Lunas Date: ____________________________

August 12, 2026

Craig Byers Village of Los Lunas Department of Water & Sewer

RE: Trojan System: UV3000

To Whom It May Concern:

In the Engineered Submittal Package for the Trojan System, Trojan provided an equipment performance guarantee stating that the system will meet the required level of disinfection provided that the system is operated and maintained in accordance with recommendations made by Trojan Technologies.

In order for this equipment guarantee to be maintained, it is imperative that the appropriate components and replacement parts be used in the system. There are key replacement parts and system components that directly influence the performance and reliability of the system. Among these critical replacement parts are the UV lamps, sleeves, electronic ballasts, wiper seals, Acti-clean Gel, printed circuitry etc. Without using lamps, ballasts, and other components that are approved and validated by Trojan Technologies, we cannot guarantee that the system will provide the required germicidal output. Subsequently, we cannot guarantee that the required UV dose is being delivered, if lamp output, ballast efficiency and system programming is unknown.

In order to keep the equipment performance guarantee intact, it is recommended that specialized system component(s) and Service are solely purchased and contracted from Trojan Technologies, located in London, ON. Trojan purchases only validated system components, from our suppliers and only those component(s) meeting our performance standards are passed on to our customers.

If you have any questions regarding this matter or require any additional information, please do not hesitate to contact me at 1-800-291-0851 ext 2408 or email mountainwestus@trojantechnologies.com

Best regards, TROJAN TECHNOLOGIES

Eric Demuynck Account Manager – Inside Sales – Aftermarket Parts mailto:mountainwestus@trojantechnologies.com

QUOTATION

QM0009066

BRANDS INCLUDE: ARIA FILTRA™, AQUAFINE®, TROJANUV®, VIQUA®

TROJAN TECHNOLOGIES CORP

4310 44th St SE Kentwood, MI 49512

USA

T: 1-866-388-0488 www.trojantechnologies.com

Sold to Ship to VILLAGE OF LOS LUNAS Los Lunas WWTP 660 MAIN STREET 1960 Heaton Loop Los Lunas NM 87031-8950 Los Lunas NM 87031-0001

UNITED STATES UNITED STATES

Customer Service Contact : tuvcustomerservice@trojantechnologies.com Payment Terms : 0% / 00 / 30 net Internal Sales Rep : Eric Demuynck Delivery Terms : DELIVERED DUTY PAID Customer No. : 100002384 Carrier/LSP : Reference :

Quote Date : 08-12-2026 Quote Expiry Date : 09-11-2026

PLEASE SHIP ONLY COMPLETE ORDERS / NO BACK ORDERS

Craig Byers 505-353-6902 byersc@loslunasnm.gov

Project Quantity Price Unit Net Price Tax Rate Line Item Discount % Net Amount Tax Amount Amount

Description

10 331014-002 34.00 404.05/ EA 404.05 0.00% 13,737.70

LAMP P, SLV KIT 64" PTP/3B 4PK 13,737.70 0.00

20 FREIGHT 1.00 815.35/ EA 815.35 0.00% 815.35

FREIGHT & HANDLING 815.35 0.00

Goods 13,737.70 Discount 0.00 Tax Amount Total USD Costs 815.35 Subtotal 14,553.05 0.00 14,553.05

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QUOTATION

QM0009066

BRANDS INCLUDE: ARIA FILTRA™, AQUAFINE®, TROJANUV®, VIQUA®

TROJAN TECHNOLOGIES CORP

4310 44th St SE Kentwood, MI 49512

USA

T: 1-866-388-0488 www.trojantechnologies.com

Terms and Conditions

All purchases of Trojan products and/or services are expressly and without limitation subject to Trojan's

Terms and Conditions of Sale ("Trojan" or "SELLER"), incorporated herein by reference and published on

Trojan's website https: www.trojantechnologies.com/sales-terms-conditions/

Trojan TCS are incorporated by reference into each of Trojan's offers or quotations, order acknowledgments, and invoice and shipping documents. The first of the following acts shall constitute an acceptance of Trojan's offer and not a counteroffer and shall create a contract of sale ("Contract") in accordance with the Trojan

TCS, subject to Trojan's final credit approval: (i) Buyer's issuance of a purchase order document against

Trojan's offer or quotation; (ii) Trojan's acknowledgement of Buyer's order; or (iii) commencement of any performance by Trojan in response to Buyer's order. Provisions contained in Buyer's purchase documents that materially alter, add to or subtract from the provisions of the Trojan’s TCS shall be null and void and not considered part of the Contract.

www.trojantechnologies.com/policies/terms-and-conditions-of-sale

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