70-M0039-26-CP326_Notice of Intent 27-168517.pdf.PDF
PDF 176 KB Posted
- Attached to
- API OPTIVIEW ANNUAL MAINTENANCE
- Solicitation number
- 70-M0039-26-CP326
- Issued by
- San Juan County, New Mexico
About this file
This is a Notice of Intent for sole source procurement issued by the City of Farmington, New Mexico for annual software maintenance services. The City has determined that specialized and proprietary maintenance for its API/OptiView Document Imaging System can only be provided by Upland Software Inc., located at 900 S. Capital of Texas Highway, Austin, Texas 78748. The required services include annual support, technical assistance, and software upgrades for the continued operation of the document imaging system. The procurement follows a three-year contract term. Interested parties and qualified vendors have until 5:00 p.m. on August 15, 2026, to submit written evidence demonstrating that additional vendors possess the requisite functionality to perform the contract services. If such evidence is presented, the City may issue a competitive solicitation instead of proceeding with the sole source award.
The estimated contract value is $56,308.48 per year over the three-year contract period, totaling approximately $168,925.44. The sole source justification is based on the City's legal entitlement to technical support and software upgrades directly from the vendor and manufacturer, which provides the necessary access to specialized functionality and version upgrades essential for system operations. The Notice of Intent was issued on July 31, 2026, by Jennifer Rowland, Chief Procurement Officer, to ensure fair and impartial procurement procedures and to provide transparency in the award process.
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Text version
CITY OF FARMINGTON
800 Municipal Drive
Farmington, NM 87401-2663
(505) 599-1373
Fax (505) 599-1377 http://www.fmtn.org
SOLE SOURCE PROCUREMENT FOR API OPTIVIEW ANNUAL MAINTENANCE
NOTICE OF INTENT
#27-168517 Dated July 31, 2026
The City of Farmington, New Mexico has determined that the following software maintenance requires specialized and proprietary services that only one vendor can provide which is Upland/Advanced Processing and Imaging.
A description of the required services that substantiates the sole source determination is as follows:
Annual software maintenance is required for the City’s continued operation, support, and upgrades of the API/OptiView Document Imaging System. By having this agreement with API/OptiView, we are legally entitled to technical support and software upgrades from the vendor and manufacturer.
This maintenance agreement gives the City the ability to upgrade to newer versions and allows for support with technical issues.
Contract details and the required statutory information is below:
(1) Upland Software Inc.
900 S. Capital of Texas Highway Austin, Texas 78748
(2) Estimated $56,308.48 per year on three (3) year contract
(3) Annual Support for API OptiView software
To ensure that Procurement procedures are conducted in a fair and impartial manner, all qualified vendors are notified of the City’s intent to award a Sole source contract. Qualified vendors and interested parties have an opportunity to submit evidence that more than one firm has the requisite functionality to perform contract services prior to the proposed award date. If evidence presented reveals that more than one source is available to perform the contract, the City may issue a competitive solicitation.
Interested parties must submit thorough and comprehensive evidence, in writing by 5:00 p.m. on August 15, 2026.
Jennifer Rowland, CPO, NIGP-CPP, CPPB Chief Procurement Officer
PURCHASING
http://www.fmtn.org/
File details come from the government source that posted it. Updated .