70-H6901-26-CP434_101526 QGenda Sole_Source.pdf.PDF

UNM Proposed Sole Source Form – Rev 04/07/2021

Proposed Sole Source Purchase Form Pursuant to New Mexico Procurement law, the UNM Purchasing Department will post your completed form on the UNM Sunshine

Portal and the State of New Mexico Procurement website for 30 days prior to purchase of the goods/services.

I. GENERAL INFORMATION. PLEASE PROVIDE THE FOLLOWING:

Date of Request 9/3/2026 Requisition Number (If Applicable) 186534254

Request Submitted by: Stacie Hurley Title Sr. Fiscal Serv. Tech.

Department Department of Internal Medicine Email shurley@salud.unm.edu Phone 2-2402

Proposed Vendor QGenda Amount $200,000

Vendor Address 3280 Peachtree Rd NE, Suite 1400, Atlanta, GA 87131 Term of Purchase

Net 30 days

Buyer Team - See Commodity list at http://purchase.unm.edu/department-information/comm-code-listing.pdf

Provide a basic description of goods/services to be provided:

While there are other companies that provide scheduling systems Qgenda is built specifically for the unique needs of the healthcare industry, their unified workforce platform helps ensure that the right team and skills are in the right place at the right time.

Why is this purchase needed?

This program helps us with patient volume and acuity to ensure appropriate coverage. Ensure consistency and alignment with needs of our patients and helps us align our faculty specialty with the needs of each patient and clinic.

II. BASIS FOR SOLE SOURCE PROCUREMENT. CHOOSE APPLICABLE BOX(ES) AND

PROVIDE ADDITIONAL INFORMATION, AS REQUESTED:

XX Proprietary item, technology or service only available from the proposed vendor. (Check box and describe proprietary component)

While other scheduling companies, such as Perfect Serve and TCP offer medical scheduling software, they only are canned software that are not tailored to the specific needs of Internal Medicine. Qgenda actually builds the software from the ground up and cater to the specific needs of Internal Medicine and all the different medical specialties that fall within the internal medicine umbrella. With this special tailoring of the software made Qgenda the best option for Internal

Medicine and the different needs of each division mailto:shurley@salud.unm.edu http://purchase.unm.edu/department-information/comm-code-listing.pdf

☐ Compatibility requirement with existing item, technology or service. (Check box and describe compatibility requirement)

☐ Renewal of support/maintenance/subscription of software, technology or other intellectual property. (Check box and describe)

Qgenda has made their IT Techs available to us as needed to make any changes in the scheduling software to best suit the needs of each medical specialty. Other Medical Scheduling Software companies did not offer this feature.

☐ Other Basis for Sole Source: Please describe below:

III. SUPPLEMENTAL DETAILS. PLEASE PROVIDE ADDITIONAL INFORMATION AS

REQUESTED BELOW:

Describe in detail the unique capabilities of the proposed vendor’s goods/service and/or personnel performing the work and why this constitutes the only source. Focus on what is unique about the goods/service and why no other vendor could meet your needs.

Qgenda offers services above scheduling platforms. Qgenda can also build a system that assists in credentialing, time and attendance to quickly locate where a faculty is in the case of an emergency, exam room management and workforce analytics with the ever-changing demands and requirements of the healthcare field these other services will come in handy without having to outsource other companies for these services.

Describe the due diligence made to locate other possible sources including communications with other universities, communications with similar providers, web searches, yellow page searches, review of advertisements and trade publications, etc.

Looking at Perfect Serve and TCP, Qgenda was the only award-winning system that builds a system from the ground up that is tailored to all the medical specialties that are housed within Internal Medicine and made them the best choice for the scheduling services that we need.

List the other vendors who were contacted. Please describe the specs/qualifications/criteria that the other vendors were unable to satisfy.

The other vendors that we looked at only offered canned scheduling software while Qgenda builds a system tailored to the needs of Internal Medicine that can expand to more than just scheduling such as credentialling and exam room management which may be useful in the future with the changing demands of healthcare.

Proposed Sole Source Purchase Form