70-H6901-26-CP379_090126 Automated Logis SS UNMH.pdf.PDF
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- Solicitation number
- 70-H6901-26-CP379
- Issued by
- Bernalillo County, Albuquerque City, New Mexico
About this file
This is a Proposed Sole Source Purchase Form submitted by the University of New Mexico Hospital (UNMH) Purchasing Department for a specialized HVAC controls system service contract. The request, submitted on August 25, 2026, by Facility Manager Armando Alamos from Plant Operations, seeks to procure ongoing support services for UNMH's Automated Logic/Web Control proprietary HVAC controls system. The contract encompasses preventative maintenance, troubleshooting, system upgrades, and related support services as outlined in the accompanying service agreement. The proposed term is five years, and the purchase was approved by Jeffrey Gilmore on September 1, 2026.
The contract value is approximately $200,000 annually, totaling $1 million over the five-year term, with the proposed vendor being Automated Logic, located at 4020 Vassar Drive NE Suite H, Albuquerque, New Mexico 87107. The sole source justification is based on the proprietary nature of the HVAC controls system, which utilizes proprietary software, programming tools, and a restricted dealer distribution network specific to Automated Logic/Web Control. No competitive bidding was conducted, and no alternative vendors were contacted, as the system's proprietary architecture and incompatibility with other manufacturers' systems preclude alternative sources. Per New Mexico Procurement Law, the completed form was posted on the UNM Sunshine Portal and the State of New Mexico Procurement website for a 30-day public notice period prior to purchase authorization.
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UNM Proposed Sole Source Form – Rev 04/07/2021
Proposed Sole Source Purchase Form Pursuant to New Mexico Procurement law, the UNM Purchasing Department will post your completed form on the UNM Sunshine
Portal and the State of New Mexico Procurement website for 30 days prior to purchase of the goods/services.
I. GENERAL INFORMATION. PLEASE PROVIDE THE FOLLOWING:
Date of Request 08/25/2026 Requisition Number (If Applicable) Request Submitted by: Armando Alamos Title Facility Manager
Department Plant Operations Email aalamos@salud.unm.edu Phone 505-597-0289 Proposed Vendor Automated Logic Amount ~$200,000/yr x 5 years Vendor Address 4020 Vassar Dr NE Suite H Albuquerque, NM 87107 Term of
Purchase
Buyer Team - See Commodity list at http://purchase.unm.edu/department-information/comm-code-listing.pdf
Provide a basic description of goods/services to be provided:
UNMH HVAC Controls system runs off of Automated Logic/Web Control proprietary system. Service contract needed for support on preventative maintenance, Troubleshooting, upgrades. Etc. SOW outlined in service agreement.
Why is this purchase needed?
HVAC controls support to proprietary and critical equipment.
II. BASIS FOR SOLE SOURCE PROCUREMENT. CHOOSE APPLICABLE BOX(ES) AND
PROVIDE ADDITIONAL INFORMATION, AS REQUESTED:
☒ Proprietary item, technology or service only available from the proposed vendor. (Check box and describe proprietary component)
HVAC Controls systems for UNMH is proprietary to Automated/Logic systems and programing.
mailto:aalamos@salud.unm.edu http://purchase.unm.edu/department-information/comm-code-listing.pdf mailto:aalamos@salud.unm.edu http://purchase.unm.edu/department-information/comm-code-listing.pdf
☐ Compatibility requirement with existing item, technology or service. (Check box and describe compatibility requirement)
☐ Renewal of support/maintenance/subscription of software, technology or other intellectual property. (Check box and describe)
☐ Other Basis for Sole Source: Please describe below:
III. SUPPLEMENTAL DETAILS. PLEASE PROVIDE ADDITIONAL INFORMATION AS
REQUESTED BELOW:
Describe in detail the unique capabilities of the proposed vendor’s goods/service and/or personnel performing the work and why this constitutes the only source. Focus on what is unique about the goods/service and why no other vendor could meet your needs.
Automated Logic / Web Control system is proprietary to UNMH HVAC Controls system. The system communicates using open protocols, but the software, programming tools, and dealer distribution network remain proprietary.
Service areas are limited.
Describe the due diligence made to locate other possible sources including communications with other universities, communications with similar providers, web searches, yellow page searches, review of advertisements and trade publications, etc.
None, proprietary system.
List the other vendors who were contacted. Please describe the specs/qualifications/criteria that the other vendors were unable to satisfy.
Approved: _________________________________________________ Date: ___________________________
Approved: _________________________________________________ Date: ___________________________
(must be signed by UNMH Purchasing)
Jeffrey Gilmore (Sep 1, 2026 13:50:28 MDT) https://secure.na2.echosign.com/verifier?tx=CBJCHBCAABAABFOh3VA6gXBW6rxQ9OxVLaJc1BaP_cgy
Sole Source Justification Form - revised 4.7.21
CURRENT W SIG (1) (1)
Final Audit Report 2026-09-01
Created: 2026-09-01
By: Gary Prososki (gprososki@salud.unm.edu)
Status: Signed
Transaction ID: CBJCHBCAABAABFOh3VA6gXBW6rxQ9OxVLaJc1BaP_cgy
"Sole Source Justification Form - revised 4.7.21 CURRENT W S IG (1) (1)" History
Document created by Gary Prososki (gprososki@salud.unm.edu) 2026-09-01 - 6:51:43 PM GMT- IP address: 206.192.168.19
Document emailed to Jeffrey Gilmore (jcgilmore@salud.unm.edu) for signature
2026-09-01 - 6:52:15 PM GMT
Email viewed by Jeffrey Gilmore (jcgilmore@salud.unm.edu) 2026-09-01 - 7:50:14 PM GMT- IP address: 104.47.58.254
Document e-signed by Jeffrey Gilmore (jcgilmore@salud.unm.edu) Signature Date: 2026-09-01 - 7:50:28 PM GMT - Time Source: server- IP address: 73.26.45.222 - Signature Appearance Selected:
MOBILE_DRAW
Agreement completed.
2026-09-01 - 7:50:28 PM GMT
| 2026-09-01T19:50:33+0000 | |
| Certified by Adobe Acrobat Sign |
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