70-C0009-26-CP354_ESi Acquisition Inc a Juvare Company_Sole Source_Request.pdf.PDF

“SOLE SOURCE” PROCUREMENT JUSTIFICATION

Sole source purchases are goods and services available from only one vendor. There may be just one vendor because of patents or copyrights or simply because the vendor is the only one which supplies the good or service. Using Department must provide a written explanation as to why only this particular product/service is acceptable and why no other will be suitable or acceptable to meet the need. A quote must accompany this form.

Department name: Office of Emergency Management

1. Name of product or service: WebEOC Pro

2. Name of product manufacturer: Juvare

3. Name of “sole” product supplier or service provider: Juvare | ESi Acquisition

4. Describe in general terms the product/service you are requesting and the intended application.

WebEOC is a critical incident management platform that provides real-time situational awareness, resource tracking, and information sharing to support emergency preparedness, response, mitigation, and recovery.

Doña Ana County Emergency Management's continued use of WebEOC ensures interoperability with the State Emergency Operations Center and allows for seamless information sharing and coordination during wildfires, floods, public health emergencies, and other critical incidents.

Continued use of WebEOC is necessary to maintain operational continuity and compatibility with the State's existing emergency management platform.

5. Describe the unique features/capabilities/characteristics that distinguish it from other products/services.

WebEOC allows agencies to create and customize operational boards for planned events and emerging incidents based on their specific needs. These boards can also be shared among

WebEOC users, supporting consistent workflows, efficient coordination, and information sharing across agencies.

Doña Ana County's continued use of the platform allows for the exchange of critical incident information and supports a shared Common Operating Picture between the County and State during emergencies and disasters.

6. How did you determine there was only one source for the product or service? Provide information on the research that was performed to locate suppliers for this product(s) or service(s). (Please furnish names, addresses and other documentation).

WebEOC meets the County’s operational requirements based on its existing configuration, established workflows, and ability to create and share customizable boards. Continuing with WebEOC also allows the County to maximize previous investments in system configuration, staff training, and data integration while maintaining continuity of operations.

7. What product supplier or service provider has your Department used until now to satisfy similar requirements?

Doña Ana County Emergency Management has utilized WebEOC to meet its critical incident management and emergency coordination needs. The platform supports situational awareness, incident documentation, resource tracking, and coordination during emergency and disaster operations.

Signature of Department Head Date

(Attach Quote and Use Additional Sheets As Necessary) **This form is used by Purchasing Department to determine if a “Sole Source” procurement criterion is met.

Completing this form does not guarantee approval of this type of procurement.

08/10/26

211 Perimeter Center Parkway, NE Suite 700 Atlanta, GA 30346

July 24, 2026

Via Email

County of Dona Ana/City of Las Cruces 1170 N. Solano Dr. Suite O

Las Cruces, NM 88001 Attn: Amanda Bowen

RE: Response to Sole Source Inquiry; WebEOC® Software Suite – County of Dona Ana/City of Las

Cruces

Dear Director Bowen, ESi Acquisition, Inc., a Juvare Company (“ESi”), is the sole developer and licensor of the ESi WebEOC® branded Software. Since its initial development and release in 1999, and continuously updated through the present day, ESi has maintained control over the source code, the trademark and all other proprietary rights embodied in the ESi WebEOC Software and its companion products.

As the only entity with access to the ESi WebEOC Software source code, ESi is the only entity which may accurately diagnose software errors and defects, issue corrections and fully integrated enhancements, and warrant performance of the ESi WebEOC Software. ESi also provides a comprehensive range of professional services uniquely tied to the WebEOC platform. These services are specialized in nature and focused on configuration and technical support for the proprietary software technology. These services necessarily require access to ESi proprietary information and are not available through or resold by any third parties. The WebEOC Software Core Subscription services and supporting Emergency Management and Municipal Operations Modules also are available exclusively from ESi.

Sole source acquisition of the ESi WebEOC Software products and services may be justified under Subpart 6.3 of the Federal Acquisition Regulations (“FAR”). In the case of software products and software maintenance, the FAR permits sole source acquisition of unique items which are available from one or a limited number of sources or for proprietary items where only limited data rights are provided under license. The ESi WebEOC Software meets these requirements. State and local government organizations are encouraged to ask their procurement officer if local laws include similar sole source provisions, or if the federal justifications may be used to support sole source procurement.

We look forward to the opportunity to continue working with you. Please contact Oliver Oetterer at oliver.oetterer@juvare.com with any questions.

Sincerely, ESi Acquisition, Inc., a Juvare company

Rajib Roy President and CEO

Juvare Contact Oliver Oetterer

(203) 491-8650 oliver.oetterer@juvare.com

When you send in a Purchase Order for the items below, THE PURCHASE ORDER MUST INCLUDE THE

QUOTE NUMBER & QUOTE DATE TO BE ACCEPTED

Quote Number: Q-22495 Quote Date: 7/7/2026 Quote for: SaaS Renewal with Prorated Asset Tracking - 9/1/2026 - 8/31/2027

Quote Expires: 9/1/2026

Quote To: Ship To:

Doña Ana County/CLC OEM Doña Ana County/CLC OEM Doña Ana County 845 N. Motel Blvd Las Cruces, New Mexico 88007

1170 North Solano Drive,Suite O Las Cruces, New Mexico 88001

Quote Contact:

Amanda Bowen, Emergency Manager amandab@donaana.gov | (575) 647-7900

Thank you for your support of Juvare products and services! When you are ready to proceed with a Purchase Order:

• Address all Purchase Orders to ESi Acquisition, Inc., 211 Perimeter Center Parkway, NE, Suite 700, Atlanta, Georgia 30346.

• The terms and conditions of the master agreement by and between Juvare, LLC (or the above affiliate) and the Client, as set forth in the applicable master agreement, shall govern and control this Quote and all services, products and deliverables provided pursuant to this Quote. Any terms and conditions in the purchase order that attempt to add, change, remove or otherwise modify terms and conditions set forth in such master agreement shall not be effective unless and until signed in a written amendment by and between the parties to the master agreement. Any such modifications via a purchase order shall be deemed null and void.

• Quotes issued in US Dollars and are exclusive of applicable taxes and travel expenses.

Items not manufactured by Juvare are subject to change. Substitutes will be provided for customer consideration and approval.

ESi Acquisition, Inc., a Juvare Company 211 Perimeter Center Parkway, NE, Suite 700, Atlanta, Georgia 30346 | Phone: 866.200.0165 © Juvare, LLC. Proprietary and Confidential.

Juvare Contact Oliver Oetterer

(203) 491-8650 oliver.oetterer@juvare.com

Year 1

ITEM NUMBER DESCRIPTION SALES PRICE QTY TOTAL PRICE

100-WEB-B WebEOC Subscription 150 Users 9/1/2026 - 8/31/2027

$53,144.906 1.00 $53,144.91

100-S-ENT-UPG SaaS - WebEOC Enterprise Upgrade 9/1/2026 - 8/31/2027

$3,188.690 1.00 $3,188.69

110-FU-PA-S FleetUp Portable Asset Software Prorated to 2 months 6/23/2027 - 8/31/2027

$40.788 10.00 $407.88

101-JXCS-S Standard Juvare Connector Prorated to 2 months 6/23/2027 - 8/31/2027

$944.170 1.00 $944.17

101-S-DSP-1 Juvare DesignStudio Pro 9/1/2026 - 8/31/2027

$6,945.750 1.00 $6,945.75

Year 1 Total: $64,631.40

Contract Total *plus applicable taxes

USD 64,631.40

Additional Disclaimer Work cannot be started and dates for services cannot be secured until the applicable initial payment or purchase order has been received. Pricing contained herein is based on configuration outlined above. Some items may not be sold separately. Pricing is valid until the expiration date set forth above.

If the "Bill To" entity above is tax-exempt, such entity shall be responsible for providing all necessary documentation to show such tax-exempt status.

Estimated amounts for Pre-Paid Travel Expenses are for informational purposes only; all Travel Expenses incurred by Juvare or its affiliate shall be invoiced to and paid by Client.

When you send in a Purchase Order (PO) for the items above, THE PURCHASE ORDER MUST INCLUDE THE QUOTE NUMBER & QUOTE DATE TO BE

ACCEPTED.

We look forward to working with you and your staff!

ESi Acquisition, Inc., a Juvare Company 211 Perimeter Center Parkway, NE, Suite 700, Atlanta, Georgia 30346 | Phone: 866.200.0165 © Juvare, LLC. Proprietary and Confidential.

“SOLE SOURCE” PROCUREMENT

JUSTIFICATION-Juvare Final Audit Report 2026-08-10

Created: 2026-08-07

By: Joy Chavez (joyc@donaana.gov)

Status: Signed

Transaction ID: CBJCHBCAABAAP_LdnEAL8uHOKUM9D0ue9LcnY8Z7f7y4

"“SOLE SOURCE” PROCUREMENT JUSTIFICATION-Juvare" History

Document created by Joy Chavez (joyc@donaana.gov)

2026-08-07 - 9:21:31 PM GMT

Document emailed to Amanda Bowen (amandab@donaana.gov) for signature

2026-08-07 - 9:21:36 PM GMT

Email viewed by Amanda Bowen (amandab@donaana.gov)

2026-08-07 - 9:22:14 PM GMT

Document e-signed by Amanda Bowen (amandab@donaana.gov) Signature Date: 2026-08-10 - 2:15:13 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE

Agreement completed.

2026-08-10 - 2:15:13 PM GMT