70-50500-26-CP340_Sole Source Determination Form SIGNED.pdf.PDF

2026 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: New Mexico Department of Cultural Affairs

Agency Chief Procurement Officer: Melissa Catanach

Telephone Number: 505-827-7836

Agency Contact for this request: Anne McCudden

Email Address: anne.mccudden@dca.nm.gov

II. Name of prospective Contractor: Northern Rio Grande National Heritage Area

SHARE Vendor Number (must be active): 0000172818

Address of prospective Contractor: 706 East Bond Street Espanola, NM 87532

Contact Name, Telephone Number and Email Address: Eric Vasquez, 505-500-2096, eric@riograndenha.org

Amount of prospective contract before tax: $300,000.00

Estimated tax amount (tax is subject to change): N/A

III. Term of prospective contract:

Note: Please refer to §13-1-150 for contract term limits. 8/5/2026 – 6/30/2027

If this is an amendment request to an existing contract, include current sole source posting number issued by SPD: N/A

IV. If this is a Sole Source for new or existing IT software licensing subscription(s), Agency is required to upload the Contractor’s draft Service Level Agreement (SLA) with the Sole Source online submission. N/A

V. Agency is required to provide the detailed scope of work (or amendment) for this sole source. Scope of work must match the scope included in the services determination and Horizons declination.

Contractor shall develop and implement an economic development program based out of Los Lucero’s Historic Site located in Alcalde, New Mexico. The program will feature economic development activities that are culturally appropriate for Northern New Mexico and support the cultural heritage programming of the Historic Site.

See attached APPENDIX A - Scope of Work Deliverables.

Docusign Envelope ID: BBFED99E-367C-8833-80D1-9DD40786DAE6

VI. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

The criteria used for this contract are dictated by the appropriations of the funding legislation which states that the department is to contract for an economic development program and cultural programming at Los Lucero’s State Historic Site.

This contract is required per the 2026 General Appropriation Act, House Bill 2.

House Bill 2, Section 5, Special Appropriations, item 112, provides the department with a total of three hundred thousand dollars ($300,000) to contract for economic development activities at Los Lucero’s Historic Site.

VII. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes their company the only source capable of providing the required professional service, general service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

The Northern Rio Grande National Heritage Area (NRGNHA), established by

Congress in 2006, has the mission of preserving the cultures and traditions of New

Mexico, including fostering culturally based economic development. The NRGNHA provides direct technical assistance (including grants) to numerous projects in Santa

Fe, Taos, and Rio Arriba County. NRGNHA is currently executing a contractor with the department providing similar services in FY27.

VIII. Provide a detailed, sufficient explanation of how the professional service, general service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

The Northern Rio Grande National Heritage Area is the only national heritage area in New Mexico with the mandate to work directly with the National Park Service to facilitate culturally based economic development. The NRGNHA has a track record of working with local communities, counties, and educational institutions on culturally based economic development. Examples include preservation of heritage weaving practices, artists marketing initiatives, cultural property preservation and creation of a regional food hub in Espanola.

IX. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;;

contacting similar service providers; and reviewing the State Purchasing Divisions’

Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

Agency research showed that there are no other businesses or non-profits that meet the legislative criteria requiring the department to contract for an economic development program and cultural programming at Los Lucero’s State Historic Site.

Agency certifies this sole source submission complies with NMSA 1978, Sections 13-1-28 through 13-1-199, the New Mexico Administrative Code (NMAC) and Governmental Conduct

Act, NMSA 1978, Sections 10-16-1 through 10-16-18.

Certified by: Date:____________________

Agency Chief Procurement Officer

Certifying Legal Sufficiency by: Date: ____________________

Agency Legal/General Counsel

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

8/5/2026

8/6/2026

8/6/2026

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy

Documentation for Courtesy Postings do not need to be submitted to SPD for approval.

Appendix A – Scope of Work Deliverables Contractor: Northern Rio Grande National Heritage Area (NRGNHA)

State of New Mexico: Department of Cultural Affairs (DCA)

Site: Los Luceros Historic Site; 253 Co Rd 41, Alcalde, NM 87511

Contract Period: FY27

Executive Summary

This Scope of Work outlines the programmatic, infrastructural, and administrative commitments of NRGNHA at Los

Luceros Historic Site during FY 27. It includes four distinct initiatives focused on heritage preservation, economic devel-opment, community engagement, and operational integrity.

Program I: Community Cultural Enrichment Program

Objective: Position Los Luceros as a regional hub for community engagement, education, and creative initiatives.

Components:

Traditional Arts and Cultural Practices Workshops: Monthly workshops engaging local artisans and community members in promoting, protecting, and preserving traditional arts and cultural practices.

Film Industry Partnership Initiative: Santa Fe Film Institute student filming on site and Film Screening event. Con-tinued and expanded film site readiness project to include the 8 NM Historic Sites.

Youth Education Outreach: Assistance (one-week) with annual Los Luceros Youth Summer Camp including

NRGNHA staff involvement and use of the Commercial Kitchen.

Outcomes & Metrics:

Film projects hosted. (Santa Fe Film Institute)

Registration with NM Film Office. (Lisa Strout)

Site promotion through regional and national networks. (Pajarito Works, LLC & Lisa Strout)

Number of executed contracts or agreements for film use. (Santa Fe Film Institute)

Cultural Preservation & Transmission of fiber and ceramic practices, including spinning and weaving, micaceous pot-tery, and plant dyeing techniques. (TA&CP/Kitchen Workshops)

Strengthening of community knowledge about regional materials, motifs, and techniques tied to specific villages and pueblos. (Chamiza Foundation Grant)

Intergenerational Learning: Engagement of elders, adult learners, and youth in shared learning environments to sup-port cross-generational mentorship. (Workshops & Grant Projects)

Support for emerging artisan entrepreneurs through technical skill-building and cooperative marketing opportunities.

(Federal Entrepreneurial Program Grant)

Place-Based Identity & Ecological Awareness. Reconnection to local landscapes through foraging, fiber sourcing

(e.g., churro wool), and clay collection/firing tied to traditional ecological knowledge. (NM EDD – Outdoor Recrea-tion Trails + Grant; Chamiza Foundation Grant).

Education on sustainable practices and respectful resource harvesting. (Chamiza Foundation Grant)

Component Budget for Program I: Community Cultural Enrichment Program

Component Budget Allocation

Traditional Arts & Cultural Practices Classes $84,500

Film Industry Partnership Initiative $22,000

Youth Education Outreach $4,000

Total $110,500

Program II: Community Empowerment and Cultural Celebration

Objective: Empower local entrepreneurs and artists while fostering community engagement and cultural celebration through culinary, artistic, and educational experiences.

Components:

Commercial Kitchen at Los Luceros: Culinary and educational hub for food traditions of the Española River Val-ley.

2-Day Hot Air Balloon Festival: Annual balloon festival supporting recreation, tourism, and community pride.

Art & Culture Week: Celebration of local artists and culture, held each April.

Operational Notes:

Designated parking and cart use for kitchen access (rear lot adjacent to the Community Room).

Access to side gate for essential delivery and event use.

Restroom key access for users.

Safety lighting enhancements.

Horno development, education with cultural and community education components. (Workshops).

At the conclusion of the contract, NRGNHA shall calculate the total number of Traditional Arts & Cultural Practices workshop participants and shall remit payment to DCA, in an amount equal to Seven Dollars ($7.00) per participant, representing the applicable site entrance fee.

NRGNHA shall split 30% of ticket/parking sales net profits and 50% of event food vendor fees with DCA per a LUA

For 2-Day Hot Air Balloon Festival to support site upkeep.

Outcomes & Metrics:

Enrollment and feedback from programs collaboration with Site & DCA.

Budget usage tracking report at year end.

Community engagement and sustainability indicators collaboration with Site & DCA.

Event attendance and participant feedback collaboration with Site & DCA.

Local vendor participation and economic impact collaboration with Site & DCA.

Horno utilization for site workshops collaboration with Site & DCA.

Component Budget for Program II: Community Empowerment & Cultural Celebration

Commercial Kitchen $30,500

2-Day Hot Air Balloon Festival $66,000

Art & Culture Week $48,000

Total $144,500

Program III: Community Collaboration & Advancement

Objective: Support cultural education, youth engagement, and stewardship through fellowships, showcases, literary col-laborations, and landscape interpretation.

Components:

Youth Fellowships: (Grant to cover youth participation not to exceed $1k)

Summer Youth Showcase & Harvest Meal: (Chamiza Foundation Grant)

Literary & Conference Collaborations: (NM-EDD ORG Trails + Grant)

Acequia Partnerships: (New Mexico Acequia Association & 3 County Extensions)

Seasonal Stewardship Events: (Assistance with New

Mexico Acequia Association & County Extensions)

NRGNHA (Staff & Volunteers) Full & Complete Docents Training: (Multi Scheduled Ses-sions)

Support to Amigos group: (Non-Monetary Related Assistance with Harvest Festival +)

Outcomes & Metrics:

Assistance with Site Goal of Minimum of 2 new fellowship offerings. (Kitchen +)

Public outputs and mentorship hours reporting collaboration with Site & DCA.

Program count and participation reporting collaboration with Site & DCA.

Partner engagement reporting collaboration with Site & DCA.

Attendance and demographic impact reporting collaboration with Site & DCA.

Economic and cultural outcomes reporting collaboration with Site & DCA.

Number of intergenerational participants or family units involved reporting collaboration with Site & DCA.

Program IV: Access & Infrastructure Support Policy

Objective: Ensure reliable access, courteous collaboration, and functioning infrastructure to support uninterrupted pro-gram delivery and safe site use.

Components:

Updated Site Access Agreement: Co-developed policy outlining access hours, emergency protocols, and key/code management for side gate required access at the discretion of the NMHS Executive Director.

Shared Lockbox Access: Maintained by both parties for after-hours site entry.

Ingress and Egress: Reasonable access to event prep and commercial kitchen use, with rear lot parking allocation.

Utility Continuity Clause: 48-hour notice required for outages of water, power, internet, or restrooms.

Compensatory Clause: Contractor may request timeline or financial remedy for program loss due to disruption.

Service Disruption Reporting: Documenting and tracking interruption reporting collaboration with Site & DCA.

Communication Commitment: Defined primary/secondary points of contact including relevant collaborative report-ing contacts.

Collaborative Mitigation: Joint resolution of conflicts or disruptions.

Quarterly Infrastructure Review: Conducted with NMHS site representatives and NRGNHA organization repre-sentatives.

Note: All Programs reflect a combination of in-kind contributions and ongoing development work led by NRGNHA in collaboration with community partners. Any direct financial support for these initiatives is already accounted for within other NRGNHA project and administrative budgets included in this Scope of Work.

Los Luceros Site Interpretive Plan

NRGNHA shall assist in support of the development, implementation, and advancement of the Los Luceros Site Inter-pretive Plan, as mutually agreed upon by NRGNHA and DCA. The scope, priorities, and level of assistance shall be de-termined collaboratively by both parties and shall be consistent with the purposes and activities authorized under this

Agreement.

Assistance provided by NRGNHA shall complement, and not supersede, the responsibilities of DCA and shall be limited to activities that align with the established components of this Agreement and the availability of funding and organi-zational resources.

NRGNHA shall document activities undertaken in support of the Los Luceros Site Interpretive Plan and shall include a summary of such activities in its annual report submitted pursuant to the reporting requirements of this Agreement.

In-Kind Contributions:

DCA shall record and report supportable staff hours for third-party in-kind match requirements toward NRGNHA’s third party grant projects awarded specific to and wholly benefiting the Los Luceros Historic Site that align with the estab-lished components of this Agreement for current and future grants.

NRGNHA Site Office Space:

NRGNHA shall be permitted the non-exclusive use of the River House for the purpose of maintaining on-site administra-tive office operations in support of the activities and objectives of this Agreement. NRGNHA acknowledges that the River

House is a shared facility and agrees to accommodate scheduled site operations, at the discretion of the NMHS Executive

Director, special events, educational programming, public activities, meetings, and other official functions coordinated by the Site. When such activities require use of all or part of the River House, NRGNHA shall reasonably cooperate to adjust office operations or temporarily relocate within the Site, as mutually agreed, in order to minimize disruption and support successful implementation of Site programming.

ADA Compliance:

NRGNHA affirms full ADA compliance and includes in leadership a key staff member living with a visual impairment, whose programmatic work will be tracked and reported as needed.

Staffing and Compensation Notes

NRGNHA shall track all staff hours related to Los Luceros programming, including both on-site and off-site activities

(teaching, admin, development, grants, partnerships, etc.). The staffing compensation reflects 1.25 FTEs. NRGNHA shall provide an annual letter detailing in-kind contributions upon request per provided DCA In-Kind Contribution reporting format.

Administrative & Overhead

Administrative Fees $45,000

Total $45,000

Budget Summary

Program Budget Allocation

I. Community Cultural Enrichment Program $110,500

II. Community Empowerment and Cultural Celebration $144,500

Administrative & Overhead $45,000

Total $300,000