7-Submission Instructions - RFP260065.pdf
PDF 100 KB Posted
- Attached to
- Kentucky Oaks and Derby Hotel Accommodations
- Solicitation number
- RFP260065
- Issued by
- Jefferson County, Kentucky
About this file
This document provides submission instructions for suppliers responding to a hotel accommodation opportunity for the City of Louisville, Kentucky. The opportunity seeks hotel and motel accommodations including lodges, resorts, bed/breakfast inns for rental or lease, with suppliers required to submit pricing for one king room for three nights. Required submission documents include an Information & Signature Form, Acknowledgement & Preferences Form, Ban the Box Form, current W-9, and Amenities List, with an optional Additional Guest Experiences document, all in PDF format. The question period runs from August 22, 2025 at 11:00 AM EDT through August 28, 2025 at 3:00 PM EDT, with submissions due by September 5, 2025 at 3:00 PM EDT through the Bonfire portal.
The procurement uses NIGP commodity codes 97130 for Hotel and Motel Accommodations and 91735 for Contracted Services, Travel, Hotel. Suppliers must provide numerical pricing data for the three-night king room stay as a required element, though specific pricing parameters or evaluation criteria are not detailed in the submission instructions. The document emphasizes technical requirements including maximum file upload size of 1000 MB, compatibility with Microsoft Edge, Google Chrome, or Mozilla Firefox browsers with JavaScript and cookies enabled, and recommends allowing at least one day before the deadline to complete the uploading process. Technical support is available through Bonfire at Support@GoBonfire.com for submission-related issues.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 3-Info Signatures-RFP.pdf | ||
| 4-W9 2024.pdf | ||
| 6-RFP260065 Specifications.pdf | ||
| 1-Procurement - LMCO ban the box.pdf | ||
| 2-Acknowledgements Preference.pdf | ||
| 5-Amenities List.pdf |
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Information & Signature Form File Type: PDF (.pdf) 1 Required
Acknowlegement & Preferences Form File Type: PDF (.pdf) 1 Required
Ban the Box Form File Type: PDF (.pdf) 1 Required
Current W-9 File Type: PDF (.pdf) 1 Required
Amenities List File Type: PDF (.pdf) 1 Required
Additional Guest Experiences File Type: PDF (.pdf) 1 Optional
Price for 1 King room for 3 nights Data Type: Number N/A Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 97130 Hotel and Motel Accommodations, Commodity Set Commodity Code Title Description
Including Lodges, Resorts, Bed/Breakfast Inns, etc., Rental or Lease
NIGP 91735 Contracted Services, Travel, Hotel
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
2. Upload your submission at:
https://louisvilleky.bonfirehub.com/opportunities/199639
The Question period for this opportunity starts Aug 22, 2025 11:00 AM EDT. The Question period for this opportunity ends Aug 28, 2025 3:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 05, 2025 3:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://louisvilleky.bonfirehub.com/opportunities/199639
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
City of Louisville uses a Bonfire portal for accepting and evaluating proposals digitally.
Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .