7-SPECS-Bid 4042.pdf
PDF 183 KB Posted
- Attached to
- Autobody Supplies
- Solicitation number
- Bid 4042
- Issued by
- New York
About this file
This is a specification document for Bid 4042 issued by Hudson Valley Community College (HVCC), a SUNY institution located in Troy, New York. HVCC is soliciting bids from experienced vendors to supply autobody supplies on an as-needed basis for its automotive program. The specific items required are detailed in an associated Excel spreadsheet and will be ordered based on student enrollment in the automotive program and the overall scope of the program. The contract term runs for one year, commencing September 1, 2026, and concluding August 31, 2027. Bids must be submitted through HVCC's online application system, Bonfire (https://hvcc.bonfirehub.com), or may be mailed or hand-delivered in sealed envelopes to the attention of Tabitha D'Attilio, Director of Procurement, at the Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, New York 12180. The submission deadline is not specified in this document. No site visits or bidders' conferences are mentioned.
Pricing shall be submitted on the provided Excel sheet with all costs including delivery to the destination (F.O.B. Destination), and vendors must indicate any separate shipping or delivery charges. Vendors are required to maintain pricing at or below any cooperative or state contract pricing they may offer. If pricing cannot be sustained throughout the contract duration, vendors must specify the applicable period. This is a line-item bid with each item awarded to the lowest responsible bidder. Equivalent products meeting stated specifications are acceptable. The successful vendor must execute HVCC's Service and Supply Agreement and is prohibited from entering into subcontracts without prior written consent from the college. No set-asides, incumbent information, or specific funding amounts are mentioned in this specification.
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Other files
| File | Type | Posted |
|---|---|---|
| 6-Bid Legal Information.pdf | ||
| 1-Insurance.pdf | ||
| 4-Part Numbers.pdf | ||
| 2-Non Collusive.pdf | ||
| 3-Price List.xlsx | XLSX spreadsheet | |
| 5-Bid Form.pdf |
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Text version
SPECIFICATIONS FOR BID 4042
PURCHASE OF AUTOBODY SUPPLIES
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to provide autobody supplies.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Hudson Valley Community College is seeking bids for autobody supplies, based on the list provided in the associated excel spreadsheet. Items will be ordered on an as-needed basis. Quantities purchased will be based upon the combined student enrollment in the automotive problem and the total breadth of the program.
SECTION D- PRICING
• Vendors shall indicate if there will be any shipping or delivery charges.
• Prices shall include delivery of all items F.O.B. Destination
• Pricing should be lower than or equal to any co-operative or state contract pricing a vendor may have.
• If the pricing cannot be maintained for the duration of the contract, please specify the period for which the pricing is applicable.
• Equivalent products will be accepted provided they meet the stated specifications.
SECTION E - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION F - TERM OF CONTRACT
This is a one-year contract running from September 1st, 2026 to August 31st, 2027.
SECTION G-SCORING
This is a line-item bid. Each item will be awarded to the lowest responsible bidder.
All pricing should be submitted on the provided excel sheet.
SECTION H – SUBMISSION INFORMATION
HVCC prefers bids to be submitted using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email https://hvcc.bonfirehub.com/ support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION I – CONTACTS
Issuing Office Automotive Lab c.mcnally@hvcc.edu mailto:support@gobonfire.com
File details come from the government source that posted it. Updated .