7-Specifications.pdf

SPECIFICATIONS

Drainage and Ditch Repair Services at El Franco Lee Park (Segment 1) for Harris County Precinct 1

SCOPE

Harris County is seeking offers from qualified vendors to provide ditch regarding at El Franco Lee for Harris County Precinct 1.

VOLUNTARY SITE VISIT

A voluntary site visit is scheduled for April 28, 2026, at 10:30 am CST at 9500 Hall Rd, Houston, TX 77089.

Attendance is not mandatory, but all vendors should attend in order to have a better understanding of the requirements of this project. Persons with disabilities requiring special accommodations should contact the Office of the Purchasing Agent at (713) 274-4400 at least two (2) days prior to the conference.

It is the responsibility of each vendor to examine the entire package, seek clarification in writing, and review their bid for accuracy before submitting. Questions relating to this project must be submitted in writing online within Bonfire at https://harriscountytx.bonfirehub.com. The deadline for submission of questions relating to this bid is listed on the Events Schedule within Bonfire. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be released as a Public Notice to all firms through Bonfire. The County will not be bound by any information conveyed verbally.

MAXIMUM CONTRACT VALUE

The total contract value must not exceed the informal threshold of $100,000 for this project.

SPECIAL REQUIREMENTS

Brand names and model numbers that may appear on the Pricing/Delivery Information sheet(s) are for reference only. It is not the intent of Harris County to restrict these offers in such cases, but to establish a desired quality of level of merchandise or to meet a pre-established standard due to like existing items. Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors. Harris County shall act as sole judge in determining equality and acceptability of products offered.

This Offer does not obligate Harris County to the eventual purchase of any product/service described, implied or which may be proposed. Progress toward this end is solely at the discretion of Harris County and may be terminated at any time.

The rates quoted on the BidTable must be all-inclusive. “All-inclusive” shall be constructed as costs incorporating all charges for labor, material, equipment, testing and any other cost incurred. No separate line item rates or charges will be accepted.

BONDS

Vendor(s) shall be required to provide a Payment bond if the total value of the project will exceed $25,000 and subcontractors will be utilized. The Payment bond form will be provided to the awarded vendor after award and prior to the issuance of a Purchase Order and must be returned to the County Purchasing department within ten

(10) business days.

INVOICES

Harris County terms are Net 30. Awarded vendors shall only provide invoices once the project is complete and must invoice the total amount approved for the project. No deviations will be allowed without strict written approval from the Purchasing Department in the form of a Change Order to the PO.

Coordination of the project will be through the Harris County Precinct 1 and all invoices must be routed through their department. All invoices shall include submission requirements stated in the specifications.

PURCHASE ORDERS

Products and/or services must not be provided, and invoices will not be paid without a purchase order, signed by the Harris County Purchasing Agent. Once a purchase order is issued, the using department will contact vendor directly to provide a Notice-to-Proceed.

ALTERATION OF DOCUMENT

No alterations may be made to this document. Any alterations made may result in the bid being rejected. The terms and conditions contained within this bid supersede all conflicting terms within any cooperative purchasing contracts associated with this purchase.

TOLL/PARKING FEES

Any and all toll/parking FEES incurred by the vendor during the term of this contract will be the responsibility of the vendor.

INSTALLATION AND WARRANTY

Vendor warrants all services, materials and workmanship performed and shall conform to the requirements of the specifications. All services shall be performed by qualified personnel in accordance with the highest professional standards.

If, within one (1) year from the date of the initial installation is completed by the vendor and accepted by Harris County, a failure occurs with respect to any installed equipment or materials due to a defect in any part and/or equipment installed by and/or in workmanship of the vendors employees or subcontractors, the vendor shall make the appropriate repairs or replacements at no additional cost to Harris County. The vendor shall promptly respond to Harris County request to make repairs and shall document the cause of failures. The vendor shall document repairs with normal invoicing procedure, with NO CHARGE/WARRANTY CALL stamped and/or written legibly on all submitted invoices.

All goods shall be warranted against defects and defects in workmanship for a period not less than one (1) year and shall cover 100% parts and labor. The warranty period shall commence upon date of acceptance by Harris County. If the manufacturer’s standard warranty period exceeds one (1) year, then the standard warranty period shall be in effect. The vendor shall be ultimately responsible for the warranty.

SPECIFICATION

Harris County is seeking qualified contractors to perform ditch and drainage repair services at El Franco Lee Park. Additionally, the vendor shall be responsible for all labor, materials, equipment, and supervision necessary to perform ditch and drainage repairs as directed by the Engineer. For additional information regarding the project requirements, please refer to the attachments titled Project Manual located under Supporting Documentation in the Bonfire portal.