7 - SOW.Water Treatment.pdf

U S D e p a r t m e n t o f J u s t i c e F C C C o l e m a n

W a t e r T r e a t m e n t S e r v i c e s

DESCRICPTION OF REQUIREMENT

Provide Water Treatment Services

August 3, 2022

A. SUMMARY OF WORK AND PLACE OF PERFORMANCE

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex (FCC) Coleman, located at 846 NE 54th Terrace, Coleman, FL 32511, intends to make a single award to a qualified and reputable company for the provision of cooling tower/closed loop water chemistry control for the correctional complex. This contract will consist of a base year and four option years.

B. SCHEDULE

The period of performance for this contract is three hundred sixty-five (365) days for the base year of the contract. Likewise, option years, if executed, will also have a three hundred sixty-five (365) day performance period. The vendor awarded this contract shall perform all work within the contract on Tuesdays, Wednesdays, or Thursdays, excluding Federal holidays, between the hours of 7:00 a.m. and 3:00 p.m. institution’s local time. Vendor may request to perform work outside these parameters. The requests will be considered on a case-by-case basis; however, there is no guarantee alternative days and/or times can be accommodated.

C. GOVERNMENT (OWNER) RESPONSIBILITIES

FCC Coleman will provide one staff member to provide escort to the vendor’s personnel while working in the government owned buildings. FCC Coleman will provide two points of contact (POC) for the vendor, the primary POC and an alternate POC.

D. EQUIPMENT & SUPPLIES

The service provider shall provide all labor, materials, supplies, chemicals, PPE, personnel, equipment, tools, conveyances, any other incidentals needed to perform the work in this Description of Requirement. FCC Coleman shall not provide anything not identified in section C. Government Responsibilities above.

E. METHOD OF PERFORMANCE

The service provider awarded this contract should be professional in nature consistent with FBOP Code of Conduct for FBOP staff. The services being performed will be monitored by a representative of the Facilities Department and/or the Contracting Officer’s Representative (COR). The Bureau of Prisons reserves the right to suspend, limit, or revoke the service provider's privileges at the Bureau of Prison facility due to violations of FBOP security procedures.

F. COOLING TOWER AND CLOSED CHILL WATER LOOP DATA

There are a total of eleven (11) cooling tower systems with thirteen (13) towers and five (5) closed chill water loops. These systems are spread out between five different remote utility buildings (RUBs).

Cooling Tower Tonnage:

Camp RUB – 207 per tower – 3 towers Low RUB – 488 per tower – 3 towers

Medium RUB – 636 per tower – 3 towers USP-1 RUB – 702 per tower – 2 towers – 1 system USP-2 RUB – 781 per tower – 2 towers – 1 system

Chiller Tonnage:

Camp RUB – 210 per chiller – 3 chillers Low RUB – 570 per chiller – 3 chillers Medium RUB – 713 per chiller – 3 chillers USP-1 – 770 per chiller – 2 chillers USP-2 – 750 per chiller – 2 chillers

G. DESCRIPTION OF DUTIES

The vendor awarded this contract shall provide for FCC Coleman’s RUBs the services identified below in association with, and in support of, our water treatment needs. The service provide shall perform water treatment / chemistry control services to all eleven (11) cooling tower systems that consists of thirteen (13) cooling towers and five (5) closed chill water loops.

The vendor shall provide the following:

1. A detailed treatment proposal outlining:

a. Effective criteria

b. Control limits

c. List of all products to be used in the water treatment / chemistry control program

d. All other requirements involved in the service / treatment of the cooling tower systems.

2. The treatment program will address the interconnected aspects of preventative maintenance for corrosion control, scale and suspended solids control and bio fouling control, prevent build-up of material on heat exchanger surfaces to maintain fouling factor less than heat exchangers design limits.

3. Documentation shall be provided for:

a. The indication of compatibility of all dual product combination treatment

b. Product bulletins

c. SDS sheets for all chemicals used in the program which shall be submitted for review and approval by the COR prior to use. Vendor shall allow 15 working days for review of SDS sheets.

4. Pricing for the contract should be based on all factors and shall include:

a. All chemicals, equipment, tools, incidentals, etc.

b. FCC Coleman shall provide the controllers and injection pumps.

c. Vendor shall provide tubing and all other materials.

d. Legionella testing on all 13 towers once every quarter, within the first month of each quarter (January, April, July, October).

e. Technician services, laboratory services, and laboratory fees for analysis of samples taken by vendor.

f. Primary tanks for each chemical must allow FCC Coleman personnel to see the level within the tank.

g. Secondary containment with a minimum of 110% spill volume capacity, or primary tanks with a double wall specifically designed for to prevent and contain leaks and spills.

h. Primary tanks and containment must fit in an area 56” wide (left to right) and 27” deep (front to back).

i. All testing equipment/kits for FCC Coleman’s RUB operator personnel.

The quantity of equipment/kits provides shall be in sufficient quantity to allow for FCC Coleman personnel to conduct testing daily at all locations of the systems.

j. Delivery to point of use / FOB destination.

5. Chill water loops must be treated as needed using liquid sodium nitrite to maintain a range between 600-800 ppm and meet the following specifications:

a. Mild steel corrosion rates below 0.2 mils per year.

b. Copper corrosion rates below 0.1 mil per year.

c. Bacteria equals sterile

6. Cooling towers shall be controlled to minimize corrosion and fouling according to the following criteria:

a. Mild steel corrosion rates below 2.0 mil per year

b. Copper corrosion rates below 0.1 mil per year

c. Bacterial levels below 10-4 CFU/ml as per easicult method

d. Maintain chiller manufacturer’s design efficiency and approach temperature.

7. Cooling towers water limits shall be:

a. Azole: 1-2 ppm, minimum

b. Alkalinity: 1100 ppm, maximum

c. Six (6) cycles, maximum

d. Magnesium based cycle balance

e. Phosphonate range of 2-6 ppm

8. Inhibitors used in the cooling tower systems shall be:

a. All organic

b. Environmentally safe

c. Multi-metal corrosion inhibiting

d. Non-chromate, zinc, or molybdenum containing

e. Shall be a phosphate, polymeric dispersant and contain other corrosion inhibitors such as tolytriazole.

9. Provide alternating biocide program that will control microorganisms such as:

bacteria, algae, and fungi to prevent the formation of biofilms. Primary biocide shall be oxidizing, and secondary biocide shall be non-oxidizing.

10. Provide CTI recommended control for bacteria and legionella in cooling towers.

11. No acid shall be used in scale inhibiting.

12. Provide chemical delivery to the point of use, each RUB of FCC Coleman, by:

a. Utilizing the vendors own fleet vehicle

b. Delivery driver must be HAZMAT qualified

c. Delivery records shall be provided upon products arrival at FCC

Coleman

d. Chemical transfer from transport vehicle to the designated onsite storage location shall be performed by the vendor’s personnel, not FCC Coleman staff or inmates.

13. The vendor shall provide the service pertaining to the handling, transferring, disposal of, and inventory of all chemicals.

14. The vendor shall have laboratories capable of performing basic water analysis per standard methods.

15. Vendor shall make monthly service visits to each RUB to:

a. Perform basic water testing analyses

b. Provide a service report for each RUB that details the test results, control ranges, water characteristics, treatment residuals, and suggested corrective action for results outside of designated range.

c. Vendor to perform corrective actions which are recommended to return and maintain water chemistry within the specified ranges.

d. Provide ongoing training to FCC Coleman personnel

e. Ensure controls for the system are working properly

f. Inventory chemicals on hand.

g. Order additional chemicals and supplies so those items can be delivered and onsite for future use. Ensure sufficient chemicals and supplies are on hand to prevent depletion prior to the next monthly service visit.

16. Vendor shall provide inspections of water side of chiller heat exchangers for each of the institution’s thirteen (13) chillers. This inspection should be conducted on each chiller once during the performance twelve (12) month period. Inspection shall be coordinated with FCC Coleman staff to occur when the chillers are opened for cleaning. At no time will all chillers at any one RUB be offline and opened for cleaning. In other words, these annual inspections cannot be completed in one trip for all thirteen chillers. A minimum of five (5) visits will be required for these annual chiller inspections.

With proper planning and notices, these visits can be coordinated with the monthly service visits.

17. Vendor shall maintain full responsibility of guarding against damage or loss to FCC Coleman property and equipment. In the event of property loss or damage by the vendor, the vendor agrees to replace or repair such loss or damage.

18. Vendor agrees to repair any damaged or scaled components/equipment that occurred during the contract period and is found to be due to their negligence and/or inadequate water chemistry control. These repairs, cleanings, descaling, etc. shall be at the vendor’s expense and will be done a t the earliest opportunity in order to prevent further damage to the cooling tower systems on the FCC Coleman property.

19. The vendor shall be responsible for proper tool control, equipment control, and sanitation of the assigned areas.

20. Vendor will report to the designated check in point upon arriving on the FCC Coleman property and follow all rules related to contract staff and security of the institution.

21. The vendor’s personnel should dress in clothing proper and suitable for the area in which they will be working and type of work to be performed. The vendor’s personnel should not wear khaki, orange, or dark green colored clothing, as those are the colors of the inmate’s clothing. Camouflaged clothing, shorts, and grey sweats are also prohibited.

H. INMATE MANAGEMENT

The vendor shall be constantly aware of security and always maintain a professional relationship with any inmates in which they may come in contact. Any violations of the institution rules and regulations are to be brought immediately to the attention of an appointed Government employee for prompt and proper action. The vendor will not have unsupervised contact with inmates. The vendor will not supervise inmates and will not be responsible for the administrative management of inmates. The vendor’s personnel will be escorted by FCC Coleman staff members while on the work site.

I. INSTITUTIONAL SECURITY

The vendor agrees to adhere to all regulations and guidelines prescribed by the Federal Bureau of Prisons, to include the Federal Correctional Complex (FCC), Coleman local guidelines relating to safety, custody and conduct of inmates, and the safety of the local population. The vendor’s personnel will be given an orientation, by a member of the FBOP staff, of the policies and procedures of the Bureau of Prisons and FCC Coleman which pertain to the areas where their work will be performed.

J. SCHEDULE AND PERIOD OF CONTRACT

The vendor shall have three hundred sixty-five (365) calendar days following the award date to complete all work identified within this Description of Requirement above.

K. RESIDENCY REQUIREMENT

The residency requirement applies to both individuals and employees of companies providing services to the Federal Bureau of Prisons. For three of the five years immediately prior to submission of your offer/bid/quote, individuals or contractor employees providing services in any Federal Bureau of Prisons facility must have:

1. Resided in the United States;

2. Worked for the United States overseas in a Federal or military capacity; or

3. Been a dependent of a Federal or military employee serving overseas.