7-RFP-721-25092 - PPC Presentation.pdf
PDF 847 KB Posted
- Attached to
- Business Suits and Professional Attire
- Solicitation number
- RFP-721-25092
- Issued by
- Travis County, Austin City, Texas
About this file
This document is a Pre-Proposal Conference presentation for Request for Proposal (RFP) No. RFP-721-25092 issued by the University of Texas at Austin for Business Suits and Professional Attire. The pre-proposal conference is scheduled for August 5, 2025, at 3:00 P.M. CT, with key dates including a question deadline on August 6, 2025, at 2:30 P.M. CT, a Q&A addendum posting on August 14, 2025, at 5:00 P.M. CT, and the RFP submittal deadline on August 28, 2025, at 2:30 P.M. CT. Proposals must be submitted electronically via the Bonfire Portal, with a maximum file upload size of 1000 MB.
The evaluation criteria for the RFP will weight respondents' qualifications, abilities, and reputation at 25%, proposed service quality at 30%, price proposal at 20%, and business relationship strength at 25%. Required submission documents include proposal documentation, price proposal, completed bid table, signed appendices, and a vendor questionnaire. Proposers are instructed to carefully follow all submission guidelines, including using provided Bonfire forms, avoiding embedded documents, and ensuring compatibility with specified web browsers. Technical support and assistance are available through the Purchasing Office, Bonfire Vendor Portal, and Bonfire Technical Support.
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CELINA MERCADO, SENIOR PROCUREMENT OFFICE FOR ATHLETICS
PROCUREMENT AND PAYMENT SERVICES
The University of Texas at Austin
AUGUST 5, 2025
PRE-PROPOSAL
CONFERENCE
Request for Proposal No. RFP-721-25092 Business Suits and Professional Attire
Agenda I. Solicitation Overview A. Procurement Office - RFP Submittal Requirements B. Texas Athletics – General Overview of Services
II. Questions III. Closing
General Information
• Pre-proposal conference will not be recorded.
• All questions must be in writing to the RFP Point of Contact via the University’s Bonfire Portal.
• UT Austin will provide written answers in the form of an addendum to all Proposers and will be issued via Bonfire.
• Interpretations or clarifications in any other form, including oral statements, will not be binding on the University and should not be relied on in preparing Proposals.
• Please mute or limit background noise.
Solicitation Schedule Date Event Time
Tuesday, July 29, 2025 Date RFP Issued
Tuesday, August 5, 2025 Pre-Proposal Conference 3:00 P.M. CT
Wednesday, August 6, 2025 Deadline for Questions/Inquiries via Bonfire 2:30 P.M. CT
Thursday, August 14, 2025 (Estimated) Questions and Answers Document Posted via Bonfire 5:00 P.M. CT
Thursday, August 28, 2025 RFP Due via Bonfire 2:30 P.M. CT
Friday, October 31, 2025 (Estimated) EC Evaluation of Proposals (completed by) 5:00 P.M. CT
Evaluation Criteria (Section 3) Evaluation Criteria Weight
Respondents’ Qualifications, Abilities, and Reputation (Section 4, Subsection 4.5) 25%
Respondents’ Quality of Proposed Services (Section 4, Subsection 4.6) 30%
Price Proposal (Section 4, Subsection 4.7) 20%
Respondents’ Business Relationship Strength (Section 4, Subsection 4.8) 25%
Total Points 100%
Preparing your Proposal
• Respondents are required to respond according to the instructions set forth in the solicitation.
• Use the forms provided in Bonfire within the
RFP document.
• Note the type and number of files allowed. The maximum upload file size is 1000 MB.
• Do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
• Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. JavaScript and browser cookies must be enabled.
RFP Submission - Location
• Proposals must be submitted to via
Bonfire.
https://utexas.bonfirehub.com
• Need Help? Visit Bonfire’s Vendor Portal https://support.gobonfire.com Contact Bonfire for technical questions related to your submission at Support@GoBonfire.com.
https://utexas.bonfirehub.com/ https://utexas.bonfirehub.com/ mailto:Support@GoBonfire.com
RFP Submission - Required Documents Complete Electronic Proposal Including:
Proposal Documentation (not including pricing information) Respondent’s Proposal, excluding pricing information, submitted in accordance with Section 4.4 Supplementary Documents for Proposal Submission
(Optional)
Price Proposal & Signed and Completed Project Price Proposal (Section 2) Completed Bonfire Business Suits and Professional Attire
BidTable
Appendixes Signed and Completed Execution of Offer (Appendix 1) Proposed Exceptions to University’s Terms and Conditions, if
Applicable (Appendix 2) Signed and Completed Addenda Acknowledgment
Vendor Questionnaire
RFP Submission
• Uploading large documents may take significant time, depending on the size of the file(s) and internet connection speed.
• An email confirmation receipt with a unique confirmation number will be sent to you once your submission is finalized.
• Late proposals or proposals that are not accompanied by and HSP form will not be considered.
RFP Questions
Reminders
• Question Deadline: Wednesday, August 6, 2025, at 2:30 P.M. CT
• Q&A Addendum Posting: Thursday, August 14, 2025, at 5:00 P.M. CT
• Submittal Deadline: Thursday, August 28, 2025, at 2:30 P.M. CT
• Ensure all required components of your RFP are appropriately addressed (ref.
Section 4 – Instructions to Respondents & Section 5 – Project General Information).
• RFP Assistance:
Purchasing Office – purchasing-RFP@austin.utexas.edu Bonfire Vendor Portal - https://support.gobonfire.com Bonfire Technical Support - Support@GoBonfire.com mailto:purchasing-RFP@austin.utexas.edu mailto:purchasing-RFP@austin.utexas.edu mailto:purchasing-RFP@austin.utexas.edu https://support.gobonfire.com/ mailto:Support@GoBonfire.com
Thank you for your participation!
| Slide Number 1 |
| Agenda |
| General Information |
| Solicitation Schedule |
| Evaluation Criteria (Section 3) |
| Preparing your Proposal |
| RFP Submission - Location� |
| RFP Submission - Required Documents |
| RFP Submission� |
| RFP Questions |
| Reminders |
| Thank you for your participation!� |
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