6-6. ADDENDUM 1 - RFP-721-25092 - Business Suits and Professional Attire (8.14.25).pdf

Issued: August 14, 2025 Page 1 of 5

ADDENDUM 1

DATE: August 14, 2025 PROJECT: Business Suits and Professional Attire

RFP NO: 721-25092

OWNER: The University of Texas at Austin TO: Prospective Bidders

This Addendum forms part of Contract Documents and modifies Bid Documents dated July 29, 2025, with amendments and additions noted below.

Addition to APPENDIX TWO - Sample Business Services Agreement:

The attached sample Non-Disclosure Agreement will be incorporated into the awarded Services Agreement.

Questions and Answers:

1. Question: Please clarify the expected number of student-athletes to be outfitted in each cohort (e.g., graduating seniors, specific teams) and the approximate months when those orders are likely to be placed.

Answer: The number may vary depending on the needs of the individual sports programs.

Football: 110-120 student-athletes to be outfitted. Suit fitting/ordering in June.

4Ever Texas Incentives: 30-40 student athletes. Suit fitting/ordering May/June.

2. Question: Are there any fixed event dates (media days, banquets, team travel) that mandate delivery by a certain deadline?

Answer: Delivery timelines may vary depending on the needs of the individual sports programs.

Football: Suit try-on fitting for any tailoring are scheduled for early August. Must have in possession by first football game at the end of August.

4Ever Texas Incentives: Delivery is expected by the end of August.

Issued: August 14, 2025 Page 2 of 5

3. Question: Where on campus will fittings take place?

Answer: Campus fittings may vary depending on the needs of the individual sports programs.

Football: Fittings will take place at the DKR- Texas Memorial Stadium.

4Ever Texas Incentive Program: Fittings will take place at the DKR-Texas Memorial

Stadium North Endzone.

4. Question: Will all student athletes be participating in the fitting process together?

Answer: This may vary depending on the needs of the individual sports programs.

Football: Yes. All Football athletes will be fitted on the same day.

4Ever Texas Incentive Program: No, 2-3 times to accommodate the student athletes’ schedules.

5. Question: How many hours will be available per fitting session, and what lead time/process (if any) is required for vendor staff background checks, parking passes, and facility access?

Answer: Refer to Section 1.6.9 of the RFP for details regarding background check requirements. Parking is available in the Manor garage. The Contractor will be responsible for covering all parking fees.

Football: 2-3 hour fitting windows needed for both initial fitting and alterations. We would like a fittings schedule at least 2 weeks in advance.

4Ever Texas Incentive Program: 2-3 hours per session.

6. Question: Beyond the specifications listed in Section 2, are there any required or prohibited garment options—such as skirt or dress alternatives for women? Do you prefer standardized style templates or full athlete-by-athlete customization?

Are there possibilities for custom garments that are non-suit related garments?

High quality outerwear such as track-suits and other casual/athletic wear.

Answer: The University would like to include a suit with a skirt as an alternative option.

Standardized style templates are preferred; custom garments, tracksuits, and casual or athletic wear are not required under this solicitation.

7. Question: What is the approval workflow for use of UT marks, linings, and colors?

Answer: See the policies and regulations regarding the UT Marks and Logos at:

https://trademarks.utexas.edu/.

Issued: August 14, 2025 Page 3 of 5

8. Question: Will logo and other branding files be provided, and do any licensing fees or special disclaimers need to be included in our pricing?

Answer: The University will provide logo and branding files if required. Contractor is responsible for securing any necessary licenses and covering associated fees.

9. Question: Does UT prefer consolidated deliveries or team-by-team shipments?

4Ever Texas Incentive Program: Shipped to stadium and we will distribute.

10. Question: What are the ship-to/receiving procedures, required labeling or identification on garment bags, and will there be an on-site try-on or acceptance event after delivery?

Football: In early August, schedule an on-site try-on period for players to make any adjustments if needed prior to the first game.

11. Question: In the BidTable, do you require a single all-inclusive package price plus a detailed cost breakdown?

Answer: Yes.

12. Question: May we include prompt-payment discount terms?

Answer: Yes, please include the discount percentage and net payment term/days in Section 2.5.

13. Question: If other UT System campuses piggy-back on the contract, will the quoted prices be locked system-wide, and for how long?

Answer: Contracted pricing must be honored by other participating institutions. If more favorable pricing is available, it should be extended accordingly. The contracted pricing shall be valid throughout the life of the contract.

14. Question: Is payment via JP Morgan Chase Single-Use Virtual Card mandatory or optional?

Answer: Optional.

15. Question: I am in the process of attaining a HUB Certification, can I add this into my profile later?

Answer: Yes.

Issued: August 14, 2025 Page 4 of 5

16. Question: Approximately how many individuals will be included in the order? Will this include athletes only, coaches as well?

Answer: See Question 1 above. No, suits are for student-athletes only; staff are not included.

17. Question: Will shirts be included in the order or would like an option with or without?

Answer: Per Section 1.6.2 of the RFP, shirts will be included.

18. Question: Will women's garments include suits, skirts, or dresses?

Answer: Suits with either pants or skirt options, provided they can be personalized.

19. Question: Should accessories be included, such as:

• Ties or bow ties?

• Pocket squares?

• Lapel pins?

Answer: No. The University only requires a suit jacket, pants/skirt, and custom white button shirt. However, Respondent may provide pricing for additional items in response to Section 2.4 of the RFP.

20. Question: Will any pieces include embroidered monograms, or UT branding outside of a custom lining?

Answer: This may vary depending on the needs of the individual sports programs.

4Ever Texas Incentive Program: No, just personalized in some way to the student-athlete (I.e. initials in pocket, inside sleeve, etc.).

21. Question: Is there a preferred color palette or style guide to follow?

Answer: No.

22. Question: Will fittings take place on campus or at an off-site location? I am located downtown in Austin with a onsite tailors.

Answer: See Question 3 above.

23. Question: What is the desired timeline for fittings and final delivery?

Answer: Refer to Section 1.6.6 of the RFP.

4Ever Texas Incentive Program: May/June, and end of August.

Issued: August 14, 2025 Page 5 of 5

24. Question: Are there specific dates tied to events, games, or appearances we should work toward?

Answer: This may vary depending on the needs of the individual sports programs.

Football: Suits must be available 1-2 weeks before first scheduled Football game.

4Ever Texas Incentive Program: Suits must be available at the end of August.

25. Question: Is there a set budget per person or by category (e.g., suit, shirt, accessories)?

Answer: The University declines to respond.

26. Question: Who will be the main point of contact for approvals and coordination?

Answer: This information will be provided to the awarded Contractor.

27. Question: Should post-delivery alterations be included in the bid? Can you please let me know how that has worked in the past?

Answer: Yes. Refer to Section 1.6.8 of the RFP.

28. Question: Will there be future wardrobe needs throughout the season or academic year?

Answer: There may be additional opportunities for suit order from various sports programs beyond the primary groups currently identified in this addendum.

END OF ADDENDUM 1

UT Austin, Ofc. of the Senior VP/CFO, ver Aug 14 Page 1 of 3

APPENDIX TWO

NON-DISCLOSURE AGREEMENT

This non-disclosure agreement (“Agreement”) is between <Insert College/School and/or budgeted department name>, a unit of The University of Texas at Austin (hereafter “University”), and <Insert Company’s complete legal name> (hereafter “Company”) a corporation, having a business address at <Insert Company’s complete address>.

RECITALS

A. Company wishes to receive certain trade secret, confidential and proprietary information (hereinafter collectively “Information”) pertaining to student-athletes measurements and details in relation to business suits and professional attire. This exchange includes all communication of Information between the parties in any form whatsoever, including oral, written and machine readable form, pertaining to the above.

B. Company wishes to receive the Information for the sole purpose of creating, tailoring and providing business suits and professional attire.

C. University is willing to disclose the Information and Company is willing to receive the Information (as “Receiving Party”) on the terms and conditions set forth herein.

AGREEMENTS

Therefore, University and Company agree, as follows:

1. That the disclosure of Information by University is in strictest confidence and thus Company will:

a. (1) Not disclose to any other person the Information and (2) use at least the same degree of care to maintain the Information secret as the Company uses in maintaining as secret its own secret information, but always at least a reasonable degree of care;

b. Use the Information only for the above purpose;

c. Restrict disclosure of the Information solely to those employees of Company having a need to know such Information in order to accomplish the purpose stated above;

d. Advise each such employee, before he or she receives access to the Information, of the obligations of Company under this Agreement, and require each such employee to maintain those obligations;

e. Within fifteen (15) days following request of University, return to University all documentation, copies, notes, diagrams, computer memory media and other materials containing any portion of the Information, or confirm to University, in writing, the destruction of such materials; and

f. Immediately upon sale of Company or merger of Company with a third party, return to University all documentation, copies, notes, diagrams, computer memory media and other materials containing any portion of the Information, or confirm to University, in writing, the destruction of such materials.

2. This Agreement imposes no obligation on Company with respect to any portion of the Information received from University which (a)(1) was known to the Company prior to disclosure by University and (2) as to which the Company has no obligation not to disclose or use it, (b) is lawfully obtained by the

UT Austin, Ofc. of the Senior VP/CFO, ver Aug 14 Page 2 of 3

Company from a third party under no obligation of confidentiality, (c) is or becomes generally known or available other than by unauthorized disclosure, (d) is independently developed by the Company or (e) is generally disclosed by University to third parties without any obligation on the third parties.

3. This Agreement imposes no obligation on Company with respect to any portion of the Information disclosed by University, unless such portion is (a) disclosed in a written document or machine readable media marked “CONFIDENTIAL” at the time of disclosure or (b) disclosed in any other manner and summarized in a memorandum mailed to the Company within thirty (30) days of the disclosure.

4. The Information shall remain the sole property of University.

5. UNIVERSITY DOES NOT MAKE ANY REPRESENTATION WITH RESPECT TO AND DOES NOT

WARRANT ANY INFORMATION PROVIDED UNDER THIS AGREEMENT, BUT SHALL FURNISH

SUCH IN GOOD FAITH. WITHOUT RESTRICTING THE GENERALITY OF THE FOREGOING,

UNIVERSITY DOES NOT MAKE ANY REPRESENTATIONS OR WARRANTIES, WHETHER WRITTEN

OR ORAL, STATUTORY, EXPRESS OR IMPLIED WITH RESPECT TO THE INFORMATION WHICH

MAY BE PROVIDED HEREUNDER, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF

MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE. UNIVERSITY SHALL NOT BE

LIABLE FOR ANY SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE

WHATSOEVER RESULTING FROM RECEIPT OR USE OF THE INFORMATION BY THE COMPANY.

6. The validity, construction, and performance of this Agreement are governed by the laws of the state of Texas. Venue for any disputes or litigation shall be in Travis County, Texas.

7. The rights and obligations of the parties under this Agreement may not be sold, assigned or otherwise transferred.

8. Should the Company be compelled by law, subpoena, court order or other legal mandate to disclose any Information that is subject to this Agreement, the Company shall, as soon as practicable, give written notice to the University and not disclose such Information until University has had a reasonable opportunity to undertake efforts, including legal action, to protect its interests in the Information.

9. Nothing in this Agreement shall be read or construed as a waiver of any rights or immunities to which the University is otherwise entitled.

10. Except as otherwise provided by this Section, all notices, consents, approvals, demands, requests or other communications provided for or permitted to be given under any of the provisions of this Agreement will be in writing and will be sent via certified mail, hand delivery, overnight courier, facsimile transmission (to the extent a facsimile number is set forth below), or email (to the extent an email address is set forth below) as provided below, and notice will be deemed given (i) if delivered by certified mail, when deposited, postage prepaid, in the United States mail, or (ii) if delivered by hand, overnight courier, facsimile (to the extent a facsimile number is set forth below) or email (to the extent an email address is set forth below), when received:

If to University: The University of Texas at Austin Senior Vice President and Chief Financial Officer

P. O. Box 8179 Austin, TX 78713-8179

With copy to: <Insert Department Name, Address, Fax and Email Address>

If to Company: <Insert Name, Address, Fax and Email Address>

UT Austin, Ofc. of the Senior VP/CFO, ver Aug 14 Page 3 of 3 or such other person or address as may be given in writing by either party to the other in accordance with this Section.

This Agreement is binding upon University and Company, and upon the directors, officers, employees and agents of each. This Agreement is effective as of the later date of execution and will continue through <Insert month/day/year (The Agreement may not be ongoing)>, unless terminated on thirty (30) days written notice by either party.

The University of Texas at Austin

By: ____________________________________________________________

Name:___________________________________________________

Title: _______________________________________________________

Date: ___________________________________________________________

<Insert Company’s complete legal name>

By: _____________________________________________________________

Name: __________________________________________________________

Title: ____________________________________________________________

Date: ____________________________________________________________