7-RFP 26-095 City Park Playscape Replacement - For Release.pdf

CITY OF BUDA

SOLICITATION #26-095

REQUEST FOR PROPOSALS

CITY PARK REPLACEMENT PLAYSCAPES

Page 1 of 31 of RFP #26-095

REQUEST FOR PROPOSALS

SOLICITATION# FY26-095

CITY PARK REPLACEMENT PLAYSCAPES

Issued by the City of Buda, Texas

Proposals will be accepted until 11:00 AM CT, February 6, 2026 and then publicly opened and read aloud thereafter.

Legal Name of Responding Firm SAM.GOV ID#

Contact Person Title

Telephone Number E-Mail Address

Street Address of Principal Place of Business City/State Zip

Complete Mailing Address City/State Zip

Acknowledgment of Addenda: #1_______ #2 _______ #3 _______ #4 _______ #5 _______

Acknowledgment of ADA ATTACHMENT V: _______

By signing below, you hereby certify that the information contained in this submittal and any attachments is true and correct and may be viewed as an accurate representation of proposed goods or services to be provided by this organization. You agree that failure to submit all requested information may result in rejection of your company’s submittal as non-responsive. You certify that no employee, board member, or agent of the City of Buda has assisted in the preparation of this submittal. You acknowledge that you have read and understand the requirements and provisions of this solicitation and that the organization will comply with the regulations and other applicable local, state, and federal regulations and directives in the implementation of any awarded contract. And furthermore, that you certify that you are legally authorized to sign this offer and to submit it to the City of Buda, on behalf of said offeror by authority of its governing body.

Authorized Signature

Note: Complete and submit this page as the cover of your proposal.

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REQUEST FOR PROPOSALS

A. Introduction

1. Project Overview: The City of Buda is issuing a Request for Proposals (RFP) with the intent of awarding a contract to a firm for the design, removal, and replacement of an existing playground. The scope includes complete design services, demolition of existing equipment and surfacing, installation of new age-appropriate playground structures, installation of new poured-in-place (PIP) rubber safety surfacing, and certified inspection of all features.

2. Contract parties: The City of Buda, herein shall be referred to as “the City”. The person or company responding to the solicitation may herein be referred to as the “Offeror”.

3. Questions:

i. Clarifications: All questions related to requirements or processes of this solicitation should be submitted electronically via the City of Buda’s procurement portal (https://budatx.bonfirehub.com/) before the deadline for questions as stated in the schedule in Appendix A. Suppliers must be registered and logged in to ask questions and you may register here: https://budatx.bonfirehub.com/login.

ii. Replies: Responses to inquiries that directly affect an interpretation or effect a change to this RFP will be issued in writing by addendum. All such addenda issued by City before the submittal deadline shall be considered part of the RFP. The City will not be bound by any reply to an inquiry unless such reply is made by such formal written addendum.

iii. Acknowledgement of Addenda: The Offeror must acknowledge all addenda by signing and returning such document(s) or by initialing appropriate area of cover sheet of the RFP. Failure to do so may result in disqualification of the proposal submitted.

4. Notification of Errors or Omissions: Offerors shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFP. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

5. Conflict of Interest Questionnaire (Form CIQ): Per Chapter 176 of the Texas Local Government Code, a vendor who submits to the City of Buda a response to a request for proposals or bids, shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity that meets the conditions of the statute.

If Offeror falls under the requirements of Chapter 176, and submits a proposal in response to this RFP, a conflict-of-interest questionnaire (Attachment II) should be completed and included with the proposal.

The form is also available at https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf

If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor.

6. Form 1295 Certificate of Interested Parties: If selected for award of a contract, the Offeror may be requested to file a Form 1295 with the Texas Ethics Commission. Texas law states that a governmental entity or state agency may not enter certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity.

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B. General Information

1. Tax Exempt Status: City purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in any cost proposals negotiated as part of this solicitation. City will furnish a sales Tax Exemption Certificate upon request.

2. Public Inspection of Proposals: The City strictly adheres to the Texas Public Information Act (Texas Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of solicitation information. Responses to solicitations are not available for public inspection until after the contract award. If the offeror has notified the city, in writing, that a response to the solicitation contains trade secrets or confidential information, the city will generally take reasonable steps to prevent disclosure of such information, in accordance with the Texas Public Information Act.

This is a proposal of general policy only, and in no event shall the City be liable for disclosure of such information by the City in response to a request, regardless of the City’s failure to take any such reasonable steps, even if the City is negligent in failing to do so.

C. Proposal Withdrawals and Solicitation Amendments

1. Withdrawal: The City reserves the right to withdraw this solicitation for any reason.

2. Addenda: The City reserves the right to amend any aspect of this solicitation by issuing a formal written addendum prior to the solicitation submittal deadline. Addenda will be posted on the bid distribution services where the solicitation has been posted by the City. However, it is the vendor’s responsibility to check for any addenda that may be issued for this solicitation. Please acknowledge receipt of addenda by checking the appropriate spaces on the cover sheet of this solicitation.

D. Submittal Instructions

1. Proposal Submission: Offers are strongly encouraged to submit a response to a solicitation electronically via the Procurement Portal at https://budatx.bonfirehub.com, under the respective Project. Electronic submissions will be accepted only through the Bonfire Portal. Submissions sent via email, fax, or any other electronic means will not be accepted.

The City of Buda strongly encourages and prefers submissions through the Bonfire Portal; however, paper submissions will also be accepted. Offerors are required to submit only one format — either electronic OR paper, not both.

Paper submissions must include one original, unbound copy (secured with a binder clip only) and must be delivered in a sealed package to the physical address listed below prior to the submission deadline.

City of Buda Attn: Purchasing Bid Box [RFP #26-095 CITY PARK REPLACEMENT PLAYSCAPES] Buda City Hall 405 E. Loop Street, Building 100 Buda, TX 78610

After 12 PM and before 5 PM, on the opening date, you are asked to email a copy of the signed original in PDF format to purchasing@budatx.go. This emailed PDF copy DOES NOT serve as a substitute for the signed original paper copy. Failure to submit a signed original paper copy before the acceptance deadline stated at the top of page 2 of this solicitation document will disqualify the firm from consideration for this solicitation. Submittal of the PDF copy is strictly voluntary courtesy and failure to submit one will not disqualify the firm from consideration.

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IMPORTANT: Write “SEALED PROPOSAL” with the Solicitation Number, Name, and Due Date on the outside of the shipping package. Failure to do so may result in a misdirected package, which may become late if not delivered to the Purchasing Bid Box by the solicitation closing time. Faxed, emailed or late proposals will be ineligible and not accepted for consideration. It is the responsibility of the offeror(s) to ensure that the proposals are received at the City address as described above by the designated due date and time. City assumes no responsibility for delays caused by postage, mail courier, email, package misdirection or any other form of delivery. Late proposals will not be opened, returned nor considered in the evaluation of the proposal. Proposals may be withdrawn at any time prior to the submittal deadline, but they may not be withdrawn after the official opening. Proposals received will be publicly opened after the solicitation closing time at the address above. People wishing to attend the opening should notify the City Hall receptionist upon arrival. A staff member will escort attendees to the opening location. Only the names of the offeror(s) submitting a proposal will be read aloud. No other information will be disclosed at that time. Proposal information is restricted and not publicly available until after award of a contract.

All documents associated with the proposal submitted, unless the offeror indicates a portion of the proposal is proprietary, may be subject to public inspection in accordance with the Public Information Act. All information obtained during this solicitation will become property of the City of Buda.

2. Submittal Packet – Required Content: The City strongly encourages all documents in response to this solicitation to be submitted electronically via the City’s procurement portal at https://budatx.bonfirehub.com on or before the stated closing time. Electronic Packets will be t ime-stamped within the Bonfire Portal upon submission and will remain electronically seal until the official solicitation opening.

Paper submissions must be delivered in a sealed envelope prior to the established solicitation deadline.

Submission will be date and time stamped upon receipt.

The City does reserve the right to request additional information during the evaluation process, including Best and Final Offers from those offerors submitting proposals considered reasonably qualified.

3. Submittal Deadline: The deadline for submittal of responses to the RFP shall be as identified on the cover page of this RFP. It is the Offeror’s responsibility to have their proposal uploaded, submitted, and finalized by the deadline if submitted electronically or ensure a paper copy is delivered to provided address prior to the established deadline. For those utilizing electronic submissions, the City recommends allowing sufficient time to complete this process and to finalize your submission. Uploading large documents may take time, depending on the size of the file(s) and your Internet connection speed. No extensions will be granted, and no late submissions will be accepted.

4. Responses Received Late: Offerors are encouraged to submit their response to the RFP as soon as possible. The time and date of receipt as recorded with Purchasing Manager or designated receiver shall be the official time of receipt. The City is not responsible for late submission regardless of the reason.

5. Alterations or Withdrawals of Proposal: Any submitted proposal to the RFP may be withdrawn or a revised proposal may be substituted before the RFP submittal deadline. Proposals cannot be altered, amended, or withdrawn by the Offeror after the submittal deadline, unless such alteration, amendment, or withdrawal notice is approved in writing by the Purchasing Manager, or is in response to a Best and Final Offer request by the City.

6. Proposal Format: See instructions in Appendix B.

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7. Public Information: The requirements of Subchapter J, Chapter 552, Government Code, may apply to this solicitation and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

E. Evaluation and Award

1. Completeness: If a response to the RFP is incomplete or otherwise fails to conform to the requirements of the RFP, City alone will determine whether the variance is so significant as to render the Offer’s proposal non-responsive, or whether the variance may be cured by the Offeror or waived by the City, such that the response to the RFP may be considered for award.

2. Ambiguity: Any ambiguity in the response to the RFP as a result of omission, error, lack of clarity or non-compliance by the Offeror with specifications, instructions and all conditions shall be construed in the favor of the City. In the event of a conflict between these standard RFP requirements and details provided in Appendices A & B, the Appendices shall prevail.

3. Additional Information: City may request any other information necessary to determine Offeror’s ability to meet the minimum standards required by this solicitation.

4. Evaluation and Contract Award Process: The City’s intent is to award a contract to the responsible offeror whose proposal is determined to be the most advantageous to the City considering the relative importance of price and the other evaluation factors included in Appendix B (1) (B) of this solicitation.

5. Unit Prices and Extensions: If unit prices and their extensions are submitted in a proposal and do not coincide, the unit price shall govern.

6. Contract Award: An award of a contract to provide the services specified herein will be made in accordance with the Texas statute, federal regulations (when applicable) and with the City’s purchasing policy. The City will evaluate and rank all responses received. Discussions in accordance with the terms of a request for proposals and with regulations adopted by the governing body of the municipality may be conducted with offerors who submit proposals and who are determined to be reasonably qualified for the award of the contract. Offerors may be provided an opportunity for discussion and revision of proposals through a Best and Final Offer (“BAFO”) process after proposals have been evaluated and before the award of the contract.

The acceptance and award of a contract is subject to approval by the City executive/and or City Council.

7. House Bill 89 Verification Form: Passed by the Legislature in 2017, House Bill 89 prohibits a governmental entity, including a school district, from entering into a contract for goods or services with a company unless the contract contains a written verification from the company that it does not boycott Israel and will not boycott Israel during the term of the contract (Texas Government Code 2270.002). The form must be completed and included in the Offeror’s response, unless exempted by the statute, in order to ensure compliance with House Bill 89. Failure to enclose a verification form may result in Offeror’s response being deemed non-responsive.

8. Disclosure Requirements for Vendors (Conflict of Interest Questionnaire Form CIQ): Per Chapter 176 of the Texas Local Government Code a vendor who submits a response to a request for proposals or bids to the City of Buda shall file a completed conflict of interest questionnaire with the City.

9. Form 1295 Certificate of Interested Parties: If selected for award of a contract, the Offeror may be required

Page 6 of 31 of RFP #26-095 http://www.statutes.legis.state.tx.us/GetStatute.aspx?Code=GV&Value=552.371 http://www.statutes.legis.state.tx.us/GetStatute.aspx?Code=GV&Value=552 to file a Form 1295 with the Texas Ethics Commission. Texas law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity. The City will notify the vendor to request the filing when necessary.

10. Anti-Terrorism Disclosure: Texas S.B. 252 provides that (1) the City may not enter into a governmental contract with a Provider that is identified on a list prepared and maintained by the comptroller and that does business with Iran, Sudan, or a foreign terrorist organization; and (2) a company that the United States government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, its federal sanctions regime relating to Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to contract prohibition under this subchapter.

11. Contract: Upon successful completion of revision negotiations, the City will submit to the successful offeror a a contract for execution. The City of Buda will offer for execution its standard form of agreement with the successful firm chosen for award. No vendor contracts will be accepted. By submitting a proposal in response to this RFP, the offeror understands and accepts this requirement and that failure to execute the City’s contract may result in rejection of the offeror’s submitted proposal.

12. Partial Contract Award: City reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of the requirements to different Offerors based on the responses to this RFP, or to reject any and all responses to the RFP and re-solicit the RFP, when deemed to be in the best interest of City.

13. Required Representations:

a. Required Licenses: Offeror certifies that he holds any and all applicable licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein.

b. Authority to Submit Response and Enter Contract: The person signing on behalf of Offeror certifies that the signer has authority to submit a proposal on behalf of the Offeror and to bind the Offeror to any resulting contract.

14. Insurance Requirements: The City has the following financial responsibility provisions:

a. Insurance: The Offeror certifies, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require:

i. Worker’s Compensation and Employer’s Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas;

ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis;

iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage.

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b. The awarded firm will be required to provide a current certificate of insurance to the City prior to execution of any agreement.

c. The City of Buda must be endorsed as a named additional insured to the applicable policies.

F. Evaluation Process All submissions in response to this solicitation will be evaluated in a manner consistent with the City’s applicable rules and policies.

A proposal review committee will be assembled to perform the evaluations. In the evaluation process, the evaluation committee will review all proposals that have been received before the solicitation due date.

Nonresponsive submissions (those not conforming to the solicitation requirements) will be eliminated. Each respondent bears sole responsibility for submitting all requested information with their proposal. The City reserves the right to disqualify any submission that includes significant deviations or exceptions to the terms, conditions, and/or specifications in this solicitation.

Once proposals have been submitted, the City evaluates the proposals and determines which of those are determined to be reasonably qualified for award. Those so determined will be reviewed and scored. Best and final offers ("BAFO") for those reasonably qualified may be obtained by allowing the submission of a BAFO before the final decision is made to award a contract.

The City reserves the right to be the sole judge as to the overall acceptability of any submission or to judge the individual merits of specific provisions within competing offers.

G. Cooperative Governmental Purchasing Note: The successful bidder to be awarded the contract under this solicitation has the right to opt out of this section by indicating as such on the contract to be executed between the successful bidder and the City of Buda.

Other governmental entities which have executed interlocal agreements with the City of Buda may desire to purchase goods or services defined in this solicitation from the awarded contractor. Those entities may utilize the contract awarded by the City of Buda upon agreement between the entity and the awarded contractor.

Each entity will place their own orders directly with the contractor. All purchases by those entities will be billed by the contractor directly to the entity and payment to the contractor shall by paid directly to the contractor. The City of Buda will not be responsible for another governmental entity’s debts. Each governmental entity will be responsible for ensuring full compliance with the contract specifications.

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APPENDIX A

SCOPE OF WORK & SPECIFICATION FOR

PLAYGROUND REPLACEMENT, DESIGN, AND SURFACING INSTALLATION

PART 1 – GENERAL INFORMATION AND BACKGROUND

1.01 SUMMARY

A. Work under this section includes the design, removal, and replacement of an existing playground. The scope includes complete design services, demolition of existing equipment and surfacing, installation of new age-appropriate playground structures, installation of new poured-in-place (PIP) rubber safety surfacing, and certified inspection of all features.

B. The work shall include, but not be limited to, the following:

1. Playground design in coordination with the Owner.

2. Site preparation and demolition of all existing play components and surfacing.

3. Supply and installation of new play equipment for multiple age groups.

4. Installation of ADA-accessible play features and surfacing.

5. Installation of new poured-in-place (PIP) safety surfacing.

6. Site restoration and cleanup.

7. Final inspection and certification.

1.02 REFERENCES

The following standards, as applicable, form part of this specification:

A. ASTM F1487 – Standard Consumer Safety Performance Specification for Playground Equipment for Public Use.

B. ASTM F1292 – Impact Attenuation of Surfacing Materials Within the Use Zone of Playground Equipment.

C. ASTM F1951 – Accessibility of Surface Systems Under and Around Playground Equipment.

D. ASTM F2049 – Standard Safety Performance Specification for Fences/Barriers for Public, Commercial, and Multi-Family Residential Play Areas.

E. CPSC Publication #325 – Handbook for Public Playground Safety.

F. ADA Standards for Accessible Design (2010).

G. Manufacturer’s installation instructions and warranty requirements.

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1.03 SUBMITTALS

A. Playground Design Proposal:

1. Vendor shall provide a complete design package showing the proposed layout, play equipment selections, age zones, and accessible play components.

2. Design must clearly designate separate play areas for:

o Ages 2–5 years o Ages 5–12 years o An ADA-accessible play section compliant with current accessibility standards.

3. Design shall include color renderings, equipment specifications, and use zone diagrams.

4. Design shall meet all ASTM, CPSC, and ADA standards.

B. Product data and technical sheets for all equipment, materials, and surfacing systems.

C. Shop drawings showing equipment spacing, safety use zones, and surfacing layout.

D. Manufacturer certifications confirming compliance with referenced standards.

E. Color samples and design layout for poured-in-place surfacing.

F. Maintenance manuals, warranties, and as-built drawings upon project completion.

G. Construction schedule and installation timeline.

1.04 QUALITY ASSURANCE

A. Designer/Installer Qualifications:

1. The playground vendor shall employ or subcontract a Certified Playground Safety Inspector (CPSI) for design review.

2. Vendor must demonstrate a minimum of three (3) years’ experience in playground design and installation of comparable size and scope.

3. All surfacing installation shall be performed by a manufacturer-certified installer.

B. All equipment and surfacing shall meet or exceed ASTM and ADA requirements.

C. A CPSI-certified inspector shall conduct a post-installation inspection prior to Owner acceptance.

1.05 DELIVERY, STORAGE, AND HANDLING

A. Deliver materials in original, unopened packaging with manufacturer’s identification.

B. Store materials in a clean, dry, protected area until installation.

C. Protect surfacing materials and binders from freezing, excessive heat, or moisture.

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1.06 PROJECT CONDITIONS

A. Verify all site measurements and existing conditions prior to starting work.

B. Coordinate with Owner to minimize disruption and ensure public safety.

C. Do not install surfacing during precipitation or when ambient temperatures fall below manufacturer’s recommendations.

D. Provide temporary fencing and signage throughout the project duration.

PART 2 – PRODUCTS

2.01 PLAYGROUND EQUIPMENT

A. Vendor shall design, supply, and install all new playground equipment.

B. Equipment shall include separate play zones as follows:

1. Age 2–5 years: Preschool area with age-appropriate climbers, slides, panels, and ground-level activities.

2. Age 5–12 years: Elementary area featuring climbers, overheads, slides, and motion components suitable for school-age children.

3. ADA Play Section: Accessible play features integrated into or adjacent to other zones, providing equivalent play value and compliant access routes.

C. Equipment: All equipment shall be commercial-grade and designed for public use.

D. Materials: Materials shall be Steel, aluminum, and rotationally molded plastic components with UV protection and tamper-resistant hardware.

E. Finishes: Powder-coated metals, UV-stabilized plastics.

F. All equipment shall meet ASTM F1487, CPSC #325, and ADA requirements.

G. Colors: To be selected by Owner from manufacturer’s standard options.

H. Warranty: Minimum 15 years on structural components and 5 years on movable parts.

2.02 POURED-IN-PLACE (PIP) SAFETY SURFACING

A. Two-layer poured-in-place rubber surfacing system:

1. Base Layer: SBR rubber granules with polyurethane binder, thickness as required for equipment fall height.

2. Wear Layer: EPDM colored rubber granules with polyurethane binder, minimum ½-inch thickness.

B. Colors and patterns as approved by Owner.

C. System shall meet or exceed:

• ASTM F1292 for impact attenuation

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• ASTM F1951 for ADA accessibility

D. Binder: Manufacturer-approved polyurethane.

E. Warranty: Minimum 5 years on materials and installation.

2.03 ACCESSORIES

A. Concrete footings, anchors, and fasteners per manufacturer.

B. Geotextile fabric underlay as required for surfacing manufacturer.

C. Perimeter curbing or edging for surfacing containment.

D. Drainage system components as necessary for proper performance.

PART 3 – PROJECT EXECUTION

3.01 SITE PREPARATION

A. Verify existing conditions prior to work.

B. Install temporary safety fencing and signage.

C. Locate and protect utilities before excavation.

D. Grade and compact the site for proper drainage and accessibility.

3.02 DEMOLITION AND REMOVAL

A. Remove all existing playground equipment, surfacing, and edging materials.

B. Remove footings and debris; backfill and compact excavated areas.

C. Dispose of materials off-site in accordance with all local regulations.

D. Recycle metals and plastics where feasible.

3.03 EQUIPMENT INSTALLATION

A. Install equipment per approved design drawings and manufacturer specifications.

B. Set posts and footings in concrete to manufacturer’s depth and curing requirements.

C. Verify all use zones, clearances, and ADA routes.

D. Torque all fasteners and ensure plumb and level alignment.

E. Provide protective barriers until surfacing is complete.

3.04 POURED-IN-PLACE SURFACING INSTALLATION

A. Prepare and compact subbase; verify slope for drainage (1–2%).

B. Install geotextile fabric and crushed stone or concrete base as required.

C. Install SBR base layer to required thickness; allow to cure.

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D. Install EPDM wear layer in specified colors/patterns; trowel smooth.

E. Allow full curing (24–48 hours minimum).

F. Conduct post-installation testing for impact attenuation and ADA compliance if required.

3.05 SITE RESTORATION AND CLEANUP

A. Restore disturbed turf and landscape areas.

B. Remove construction waste, equipment, and temporary fencing.

C. Clean all equipment and surfacing prior to inspection.

3.06 INSPECTION AND ACCEPTANCE

A. Conduct final inspection with Owner and CPSI-certified inspector.

B. Provide documentation of compliance with ASTM, CPSC, and ADA standards.

C. Submit warranties, as-builts, and maintenance instructions.

D. Correct any deficiencies prior to Owner acceptance.

PART 4 – PROPOSAL EVALUATION CRITERIA:

RFP Scoring Criteria Scoring Points Available

Playground Design and Creativity 15

ADA Accessibility and Inclusivity 10

Quality and Durability of Equipment/Surfacing 10

Vendor Experience and Qualifications 15 Project Schedule and Implementation Plan 10 Warranty and Post Installation Support 5 Cost Proposal 35

TOTAL AVAILABLE POINTS 100

The proposals will be reviewed by an evaluation committee. The City reserves the right to use all pertinent information (including that learned from sources other than the proposal submitted) that might affect the City’s judgment as to the appropriateness of an award.

The City reserves the right to waive any irregularities, request additional information from any offeror, reject any offeror or cancel the entire process should it be deemed in the City’s best interest.

This solicitation does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a proposal. All finalist(s) shall pay their own costs incurred in preparing for their submittal, including any site travel.

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Appendix B – Proposal Preparation

A. Required Information The offeror’s proposal response to this solicitation must include information addressing all criteria listed in this Appendix for the submittal to be considered complete and to be fully evaluated by the City.

To facilitate the efficient review of the responses, offerors shall follow the instructions under the section titled Submission Format. The intent of the format requirements is to expedite review and evaluation. It is not the intent to constrain offerors regarding content, but to assure that the specific requirements set forth in this RFP are addressed in a uniform manner amenable to review and evaluation. Failure to arrange your proposal as requested may result in the disqualification.

Your proposal should be prepared in an easy to review format. Attach the documents requested below at the rear of the proposal. The response should be prepared as a straightforward concise description of a offeror’s ability to meet the requirements of this solicitation. Emphasis should be placed on completeness and clarity of content. It is strongly recommended that the offeror exactly follow the content order identified in this section of the RFP, as well as use the RFP Evaluation and Award criteria for presenting general and specific qualifications.

B. Submission Format Please refrain from adding unnecessary artistic enhancements to your submittal. They will not improve your score and are simply a waste of resources.

In order for a response to this RFP to be considered complete, and to be evaluated for a contract award by the City, offeror must submit all of the following information:

1. Cover Sheet

The cover page of your proposal shall be completed page 2 of this solicitation document.

2. Key Personnel Identify the company representative or independent consultant responsible for project implementation.

Identify any subcontractors or third-party services that are utilized in the performance of fulfilling your proposal. Provide a general explanation and chart which specifies project leadership and reporting responsibilities, and how the team will interface with the City’s project management and team personnel.

3. Technical Proposal This section should constitute the major portion of the submittal. Provide a narrative of the proposer’s approach to the project and a statement of understanding. Include specific responses to the requirements outlined in Appendix A–Scope of Work as well as provide an estimated project timeline and outline warranty/product support information.

The City encourages respondents to be creative when developing their proposals for the requested goods and or service(s).

4. Experience and Qualifications Provide information about the history of your company and detailing your experience in performing similar or same services and what professional qualifications or industry certifications the firm possesses to do the work requested.

5. Cost Proposal Attach your detailed cost proposal for the goods/services offered.

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6. References Offeror shall provide three (3) references where Offeror has performed similar to or the same types of goods/services as described herein. Please provide the client contact information including phone and email, project description and date the work was performed.

7. Local Certifications Please complete Attachments I-V and return all with your proposal. If an attachment does not apply, please notate as such and still sign as acknowledgement.

C. Key Events Schedule

Deadline for Submittal of Written Questions 2:00 PM CT January 30, 2026 Response Due to the City 11:00 AM CT February 6, 2026 Anticipated Committee Review & Scoring February 2026 Anticipated Award Date February-March 2026

D. Site Visit Buda City Park is open to the public and interested offerors are encouraged to visit the location to better understand the layout – 204 San Antonio St. Buda, TX 78610

E. Contact No offeror shall directly or indirectly engage in any conduct (other than the submission of the proposal or invited discussions during evaluation) to influence any employee or elected official of the City of Buda concerning award of a contract as a result of this solicitation. Violation of this policy will result in debarment from participation in future City solicitations or contracts.

F. Confidentiality of Documents

ALL PROPOSALS SUBMITTED WILL BE SUBJECT TO THE TEXAS PUBLIC INFORMATION ACT.

In the event a request for public information is filed with the City, which involves a Firm or Individual’s proprietary information submitted to the City in a proposal, the Firm or Individual affected by such public information request will be notified by the City of the request in order to give the affected Firm or Individual an opportunity to respond to the request. On each page where confidential information appears, the Firm or Individual must label the confidential information. Failure to so label the confidential information shall be considered as a waiver of any confidentiality rights or interests by said Firm or Individual.

Note: Marking your entire Proposal of Qualifications CONFIDENTIAL/PROPRIETARY is not in conformance with the Texas Open Records Act.

G. Award of the Contract The City reserves the right to reject all proposals received and terminate the solicitation process at any time.

H. Non-Appropriations Clause In the event no funds are appropriated by the City Council for this project in a future fiscal year, the City of Buda has the right to terminate any resulting contract without penalties of any sort.

Page 15 of 31 of RFP #26-095

Appendix C

Site Plans for the CURRENT Playscape that will be replaced.

Please note that plans have been provided for reference purposes only.

Page 16 of 31 of RFP #26-095

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C O P Y R I G H T D E S I G N W O R K S H O P, I N C.

B U

D A

T

E X

A S

ISSUE

DRAWN:

PROJECT NUMBER:

REVIEWED:

SHEET NUMBER

ISSUE DATE:

DESCRIPTION# DATE

JANUARY 18, 2019

B U

D A

C I T

Y

P

A R

K

DESIGN WORKSHOP

W W W . D E S I G N W O R K S H O P . C O M

Landscape Architecture · Land Planning

Urban Design · Tourism Planning

Facsimile (512) 499-0229

(512) 499-0222

Austin, TX 78701

812 San Antonio St, Suite 401

· Asheville · Aspen · Austin · Beijing · Chicago ·

· Denver · Dubai · Houston · Los Angeles · Lake Tahoe ·

ISSUE FOR

R

LB/YL CH/BF

LANDSCAPE ARCHITECT JAN. 18, 2019

CONSTRUCTION

CONCRETE PAVING

NTS

1.1

GRAVEL SURFACE

NTS

1.3

PIP RUBBER MOUNT SURFACE

NTS

1.5

CAST-IN-PLACE CONCRETE

CONTINUOUS SAND

SETTING BED

SUBGRADE COMPACTED

TO 95%

EXISTING SUBGRADE

3"

6x6-W1.4XW1.4 WWF

NOTE: CONCRETE FINISH AND COLOR REFER TO SPECS

NOTE:

COMPACT SUBGRADE TO 95% AND APPLY A PRE-EMERGENT

HERBICIDE TO THE SOIL BEFORE PLACING GRANITE AT REQUIRED

DEPTH. RAKE SMOOTH, WET TO ENTIRE DEPTH, ROLL WITH A 150 LB.

ROLLER, THEN LIGHTLY SCARIFY SURFACE WITH A LEAF RAKE.

GEOTEXTILE FABRIC

COMPACTED SUBGRADE

2% MAX

CROSS SLOPE

A F

T E

R

C

O M

P A

C T

I O

N

CRUSHED AGGREGATE; BASE COURSE

2'' GALVANIZED FABRIC STAPLES

AT 30'' O.C. EACH WAY

SMALL SIZE BONDED AGGREGATES

FILLED ON TOP OF GEOGRID

#5 @12” O.C.E.W

NOTE:

RUBBER PLAY SURFACE

TO BE INSTALLED PER

MFG. SPECS

SELECT FILL: REFER TO GEOTECH

FOR SLOPE STABILITY

SBR BASE/ IMPACT LAYER

EPDM CAP/ WEAR LAYER

1.8

GUNITE SHELL, REFER TO INSTALLER FOR REINFORCEMENT

1.8

1'-3

3 4

3'-4"

10"

10"

3'-0"

1'-0" 1'-0"

DOWELS TO MATCH SIZE AND SPACING OF GUNITE SHELL.

FULLY DEVELOP EACH SIDE OF JOINT

#5 @12” O.C.E.W

DOWELS TO MATCH SIZE AND SPACING OF GUNITE SHELL.

FULLY DEVELOP EACH SIDE OF JOINT

T

Y P

L7-01

CONCRETE BAND

NTS

1.6

ADJACENT SURFACE

REFER TO MATERIALS PLAN

VARIES

R

COURSE BASE AGGREGATE

(2)#3 REBAR, 24" MIN LAP

1 2

2"

2"

COMPACTED SUBGRADE

CIP CONCRETE BAND, COLOR

AND FINISH REFER TO SPECS

" CHAMFER ON EACH SIDE OF THE EDGES

STEEL EDGING

NTS

1.4

'' X 4'' STEEL EDGING ( BLACK),

PLACED

'' ABOVE FINISH GRADE, TYP

FINISH GRADE AT PLANTING AREA

REFER MATERIALS PLAN FOR ADJACENT CONDITION

COMPACTED SUBGRADE

CAST-IN-PLACE CONCRETE WITH SANDBLAST FINISH

CONTINUOUS SAND

SETTING BED

SUBGRADE COMPACTED

TO 95%

EXISTING SUBGRADE

3"

6x6-W1.4XW1.4 WWF

CONCRETE PAVING TYPE 2

NTS

1.2

1 2 3 4 5 6 7

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C O P Y R I G H T D E S I G N W O R K S H O P, I N C.

B U

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E X

A S

ISSUE

DRAWN:

PROJECT NUMBER:

REVIEWED:

SHEET NUMBER

ISSUE DATE:

DESCRIPTION# DATE

JANUARY 18, 2019

B U

D A

C I T

Y

P

A R

K

DESIGN WORKSHOP

W W W . D E S I G N W O R K S H O P . C O M

Landscape Architecture · Land Planning

Urban Design · Tourism Planning

Facsimile (512) 499-0229

(512) 499-0222

Austin, TX 78701

812 San Antonio St, Suite 401

· Asheville · Aspen · Austin · Beijing · Chicago ·

· Denver · Dubai · Houston · Los Angeles · Lake Tahoe ·

ISSUE FOR

R

LB/YL CH/BF

LANDSCAPE ARCHITECT JAN. 18, 2019

CONSTRUCTION

1 2 3 4 5 6 7

A

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C O P Y R I G H T D E S I G N W O R K S H O P, I N C.

B U

D A

T

E X

A S

ISSUE

DRAWN:

PROJECT NUMBER:

REVIEWED:

SHEET NUMBER

ISSUE DATE:

DESCRIPTION# DATE

JANUARY 18, 2019

B U

D A

C I T

Y

P

A R

K

DESIGN WORKSHOP

W W W . D E S I G N W O R K S H O P . C O M

Landscape Architecture · Land Planning

Urban Design · Tourism Planning

Facsimile (512) 499-0229

(512) 499-0222

Austin, TX 78701

812 San Antonio St, Suite 401

· Asheville · Aspen · Austin · Beijing · Chicago ·

· Denver · Dubai · Houston · Los Angeles · Lake Tahoe ·

ISSUE FOR

R

LB/YL CH/BF

LANDSCAPE ARCHITECT JAN. 18, 2019

CONSTRUCTION

1 2 3 4 5 6 7

A

B

C

D

E

F n a m

F P

R O

J E

C T

S A

L B u d a

P a r k s a n d

T r a i l s

D

C

A D

S h e e t s d w

L S i t e

D e t a i l s d w g

SITE KEYNOTES:

DETAIL /

SHEET

1.0 PAVEMENTS, RAMPS, CURBS

SPEC.

SECTION

1.1 3213131 / L7-01

2.0 JOINTING

2.1 CONTROL JOINT

3.0 STEPS

3.1 CONCRETE STEPS

4.0 SITE WALLS/ EMBANKMENTS

4.1 SEAT WALL TYP 1 0443001 / L7-03

6.0 RAILINGS, BARRIERS, FENCING

7.0 SITE LIGHTING

8.0 DRAINAGE

9.0 PLANTING AND LANDSCAPE

REFER TO PLANTING PLANS

REFERENCE NOTES:

REF. ARCHITECTURE DRAWINGS

1.2

CONCRETE PAVING TYP 1

2 / L7-01

1.3

CONCRETE PAVING TYP 2

3 / L7-01

1.4

GRAVEL SURFACE TYP 1

3214434 / L7-01

1.5 3214405 / L7-01

1.6

SAND

3214406 / L7-01

1.7

321816.132 / L7-021.8

321816.133 / L7-021.9

2.2 EXPANSION JOINT

4.2

3214401 / L7-02

PIP RUBBER SURFACE TYP 1

CONCRETE BAND

5.1 129300BIKE RACK 2 / L7-03

5.3

5.4

5.5

5.6

5.7

TRASH RECEPTACLE

DRINKING FOUNTAIN

DOG WASTE STATION

5.0 SITE FURNITURE

REF. WATER FEATURE DRAWINGS

321313

321313

REF. CIVIL ENGINEERING DRAWINGS

1 / L7-10 044300

LIMITS OF VEHICULAR PAVING

STEEL EDGING

ENGINEERED WOOD FIBER

SCULPTURAL CLIMBER

FOUR-PERSON SEESAW

SPINNER

BEE SPRINGER

BUG SPRINGER

SNAIL SPRINGER

BASKET SWING

HILLSIDE SLIDE 1

LOG SCRAMBLE

STEPPING LOGS

STILTS

PARKOUR

MOUNTAINEER ROPES

CLIMBING NET

HILLSIDE SLIDE TYPE 2

3 / L7-03

1 / L7-04

2 / L7-04

4 / L7-04

1 / L7-05

2 / L7-05

3 / L7-05

3 / L7-05

3 / L7-05

4 / L7-05

1 / L7-06

2 / L7-06

3 / L7-06

4 / L7-06

1 / L7-07

2 / L7-07

3 / L7-07

1 / L7-09

5.8

5.9

5.10

5.11

5.12

5.13

5.14

5.15

5.16

5.17

5.18

5.19

5.20

5.21

VOLLEYBALL NET 2 / L7-095.22

GRILLS 4 / L7-03

PICNIC TABLE 3 / L7-04

5.2

LIMESTONE BLOCK

WATER FEATURE STONE WALL

RAILING TYP 16.1

CONNECT TO EXISTING SIDEWALK

PARK ENTRANCE SIGN5.23

PLAYGROUND RULES SIGN5.24

1 / L7-08

2 / L7-08

4 / L7-02

5 / L7-02

4 / L7-09

6 / L7-02

321313

REFER TO CIVIL ENGINEERING DRAWINGS

REFER TO ELECTRICAL DRAWINGS

321313

REF. ELECTRICAL DRAWINGS

SAN ANTONIO STREET RECONSTRUCTION BY OTHERS

CONCRETE PAD FOR FUTURE LION WATER FOUNTAIN

CIRCLE WALK AS AN ALTERNATE

TRENCH DRAIN, REF. CIVIL ENGINEERING DRAWINGS

DOUBLE SWING WITH BIRD'S NEST5.25 3 / L7-09

11 REFERENCE ARCHITECTURE SHEET FOR JOINT LAYOUT IN RESTROOM AREA ONLY

SITE

DETAILS

Page 17 of 31 of RFP #26-095

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3/1/2017 ADDENDUM 2

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C O P Y R I G H T D E S I G N W O R K S H O P, I N C.

B U

D A

T

E X

A S

ISSUE

DRAWN:

PROJECT NUMBER:

REVIEWED:

SHEET NUMBER

ISSUE DATE:

DESCRIPTION# DATE

JANUARY 18, 2019

B U

D A

C I T

Y

P

A R

K

DESIGN WORKSHOP

W W W . D E S I G N W O R K S H O P . C O M

Landscape Architecture · Land Planning

Urban Design · Tourism Planning

Facsimile (512) 499-0229

(512) 499-0222

Austin, TX 78701

812 San Antonio St, Suite 401

· Asheville · Aspen · Austin · Beijing · Chicago ·

· Denver · Dubai · Houston · Los Angeles · Lake Tahoe ·

ISSUE FOR

R

LB/YL CH/BF

LANDSCAPE ARCHITECT JAN. 18, 2019

CONSTRUCTION

L7-02

ENGINEERED WOOD FIBER

NTS

1.8

TYPICAL SECTION

COMPACTED SUBGRADE

NOTE:

REF. CIVIL FOR DRAINAGE

REF. PERIMETER WALL

DETAIL FOR PLACING

MULCH AT MASONRY WALLS

PREWASHED GRAVEL PER

CIVIL DRAWINGS

SUBGRADE TO DRAIN TO PIPE

INLET, REFER TO CIVIL

DRAWINGS

GEOTEXTILE WITH FABRIC

STAPLES @ 30" O.C.E.W.

M

I N

FALL SURFACE, PER SPECS

LIMESTONE BLOCK

NTS

1.9

24" +/-

3"3"

MORTAR BED

LIMESTONE BLOCK, SELECTED BY L.A.

REFER TO MATERIALS PLAN FOR ADJACENT CONDITION

COMPACTED SUBGRADE

GRAVEL BASE COURSE

CONTROL JOINT

NTS

2.1

EXPANSION JOINT

NTS

2.2

SAWED JOINT; REFER TO PLANS

FOR LAYOUT INTENT

CONCRETE PAVING

DEPTH OF

CONCRETE SLAB

SANDED CAULK SEALANT

LOCATION PER PLAN

CONTINUOUS BACKER ROD

" RADIUS

CONCRETE PAVING

DOWEL SLEEVE TO FIT DOWEL & BE SECURED

(TO BE INSTALLED 2' O.C.) ON DOWEL BASKETS

2'L #3 SMOOTH DOWEL, SPACE 24"O.C, MINIMUM

OF TWO DOWELS PER JOINT

PREFORMED JOINT MATERIALS

SAND

NTS

1.7

V A

R I E

S

R E

F

C

I V

I L

1" AVERAGE Ø GRAVEL,

PREWASHED

COMPACTED SUBGRADE

WASHED, CLEAN TAN COLOR

SAND

GEOTEXTILE PINNED TO

SUBGRADE, TURN DOWN

EDGES

NOTE:

REF. CIVIL

FOR DRAINAGE

NATURAL SUBGRADE

CONCRETE STEPS

NTS

3.1

ADJACENT SURFACE

(SEE PLAN)

ADJACENT SURFACE

(SEE PLAN)

1% TYP.

PITCH

1/2" RADIUS TYP.

2.2

1'-4" TYP.

1"

CAST IN PLACE CONCRETE STAIRS W/

REINFORCEMENT

COMPACTED CRUSHED

AGGREGATE ROAD BASE

COMPACTED SUBGRADE

NOTE: NUMBER OF STAIRS VARY. SEE PLAN.

M

I N

2.2

#4 NOSING BAR (TYP.)

#4 REBAR 12" O.C. EACH WAY

M

I N

MEDIUM SANDBLAST FINISH

TREAD + RISERS TYP.

6" TYP.

12" MIN

12" MIN

M

I

N

(2) #5 BOT

1 2 3 4 5 6 7

A

B

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D

E

F n a m

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D

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L S i t e

D e t a i l s d w g

SITE KEYNOTES:

DETAIL /

SHEET

1.0 PAVEMENTS, RAMPS, CURBS

SPEC.

SECTION

1.1 3213131 / L7-01

2.0 JOINTING

2.1 CONTROL JOINT

3.0 STEPS

3.1 CONCRETE STEPS

4.0 SITE WALLS/ EMBANKMENTS

4.1 SEAT WALL TYP 1 0443001 / L7-03

6.0 RAILINGS, BARRIERS, FENCING

7.0 SITE LIGHTING

8.0 DRAINAGE

9.0 PLANTING AND LANDSCAPE

REFER TO PLANTING PLANS

REFERENCE NOTES:

REF. ARCHITECTURE DRAWINGS

1.2

CONCRETE PAVING TYP 1

2 / L7-01

1.3

CONCRETE PAVING TYP 2

3 / L7-01

1.4

GRAVEL SURFACE TYP 1

3214434 / L7-01

1.5 3214405 / L7-01

1.6

SAND

3214406 / L7-01

1.7

321816.132 / L7-021.8

321816.133 / L7-021.9

CONCRETE BAND

5.1 129300BIKE RACK 2 / L7-03

5.3

5.4

5.5

5.6

5.7

REF. WATER FEATURE DRAWINGS

321313

321313

REF. CIVIL ENGINEERING DRAWINGS

1 / L7-10 044300

LIMITS OF VEHICULAR PAVING

STEEL EDGING

ENGINEERED WOOD FIBER

SCULPTURAL CLIMBER

FOUR-PERSON SEESAW

SPINNER

BEE SPRINGER

BUG SPRINGER

SNAIL SPRINGER

BASKET SWING

HILLSIDE SLIDE 1

LOG SCRAMBLE

STEPPING LOGS

STILTS

PARKOUR

MOUNTAINEER ROPES

CLIMBING NET

HILLSIDE SLIDE TYPE 2

3 / L7-03

1 / L7-04

2 / L7-04

4 / L7-04

1 / L7-05

2 / L7-05

3 / L7-05

3 / L7-05

3 / L7-05

4 / L7-05

1 / L7-06

2 / L7-06

3 / L7-06

4 / L7-06

1 / L7-07

2 / L7-07

3 / L7-07

1 / L7-09

5.8

5.9

5.10

5.11

5.12

5.13

5.14

5.15

5.16

5.17

5.18

5.19

5.20

5.21

VOLLEYBALL NET 2 / L7-095.22

GRILLS 4 / L7-03

PICNIC TABLE 3 / L7-04

5.2

LIMESTONE BLOCK

WATER FEATURE STONE WALL

RAILING TYP 16.1

CONNECT TO EXISTING SIDEWALK

PARK ENTRANCE SIGN5.23

PLAYGROUND RULES SIGN5.24

1 / L7-08

2 / L7-08

4 / L7-02

5 / L7-02

4 / L7-09

6 / L7-02

321313

REFER TO CIVIL ENGINEERING DRAWINGS

REFER TO ELECTRICAL DRAWINGS

321313

REF. ELECTRICAL DRAWINGS

SAN ANTONIO STREET RECONSTRUCTION BY OTHERS

CONCRETE PAD FOR FUTURE LION WATER FOUNTAIN

CIRCLE WALK AS AN ALTERNATE

TRENCH DRAIN, REF. CIVIL ENGINEERING DRAWINGS

DOUBLE SWING WITH BIRD'S NEST5.25 3 / L7-09

11 REFERENCE ARCHITECTURE SHEET FOR JOINT LAYOUT IN RESTROOM AREA ONLY

SITE

DETAILS

Page 18 of 31 of RFP #26-095

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