7-RFP-06-Evaluation Factors and Scope of Services.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

EVALUATION FACTORS AND SCOPE OF SERVICES

RFP Ref. #: 25-0212 Doc. Ref#: RFP-06 Page 1 of 12 RFP Title: CCTV Inspection Services

EVALUATION FACTORS

For the Proposer’s response to be evaluated, the Proposer must provide a complete Proposal submitted within the stated deadline and per the Proposal requirements.

Proposer shall include in the Proposal documents/details that are required for evaluating the Proposal.

If the Proposal meets the above requirements, selection will be based on the qualified Proposer(s) that is determined to be the most advantageous to the City considering the relative importance of evaluation factors listed below:

Note: A bidder may be disqualified if they do not meet at least 50% of the evaluation points available (excluding cost).

i. Cost – up to 20 points available

ii. Qualifications, Experience and References – up to 20 points available

iii. Capabilities of Personnel – up to 30 points available

iv. Ability to meet the City’s needs- up to 30 points available

SCOPE OF SERVICES

The City of Fort Worth (City) is requesting proposals from qualified firms to establish a contract for closed circuit television inspection services for the Transportation & Public Works Department per descriptions and specifications listed in this RFP. These services will include, but not limited to, inspect pipelines and manholes, locate the horizontal and vertical alignment of pipes and provide closed circuit television inspection in digital formation “on an as needed basis”.

Vendor(s) shall furnish all labor, materials, and equipment necessary for consistency of storm drain/sewer inspection.

1.0 PROPOSER REQUIREMENTS - Proposer shall:

i. Have a minimum of 3 (three) years of experience performing closed circuit television inspection similar or related to the Scope of Services.

ii. Have and operate a full-time, permanent business address with the ability to be reached by email and telephone.

RFP Ref. #: 25-0212 Doc. Ref#: RFP-06 Page 2 of 12 RFP Title: CCTV Inspection Services

2.0 SPECIFICATIONS:

2.1 The administrative requirements for storm drain lines must meet the standards of City of Fort Worth Transportation & Public Works Department staff for confirmation that the appropriate equipment, software, standard templates, defect codes and defect rankings are being used.

Please see the City of Fort Worth website for Standard Construction Specification Documents below:

Public Folder https://app-us3.e-builder.net/public/PublicFolderView.aspx?FolderID=%7b5999fd7c- 4221-488a-8847-265502da8fde%7d

2.2 The City recommends that all Closed-Circuit Television work be reviewed by a properly trained individual not involved in the initial data collection effort prior to submission. The schedule for Preliminary and Post Closed Circuit Television shall be included as part of the Construction Progress Schedule. The time for City Review shall be three

(3) weeks minimum as notification will be sent out to Project Manager & Field Operation.

Prior to acceptance and payment, all Closed-Circuit Television work must be reviewed by a properly trained City representative. If work is acceptable, a notice to proceed will be given. If work is rejected, the vendor(s) shall coordinate with City staff. Video Footage will be reviewed to verify acceptable defect coding prior to acceptance and payment.

https://app-us3.e-builder.net/public/PublicFolderView.aspx?FolderID=%7b5999fd7c-4221-488a-8847-265502da8fde%7d https://app-us3.e-builder.net/public/PublicFolderView.aspx?FolderID=%7b5999fd7c-4221-488a-8847-265502da8fde%7d https://app-us3.e-builder.net/public/PublicFolderView.aspx?FolderID=%7b5999fd7c-4221-488a-8847-265502da8fde%7d https://app-us3.e-builder.net/public/PublicFolderView.aspx?FolderID=%7b5999fd7c-4221-488a-8847-265502da8fde%7d

RFP Ref. #: 25-0212 Doc. Ref#: RFP-06 Page 3 of 12

2.3 General Inspection for Storm Drain

2.3.1 Closed Circuit Television inspections are to be conducted by pipe route. The inspection route through pipes of interest and bounded by upstream and downstream access points. Access points include but are not limited to manholes, inlets, and outfalls.

2.3.2 For each route, the vendor shall provide a unique inspection video, replots, and photos in a compatible database that follows the National Association of Sewer Service Companies Pipeline Assessment Certification Program (NASSCO PACP) Inspection and defect coding standards. During the inspection, the video shall always show the format and content.

Please see RFP-08-Example of Contractor Inspection Submittal for submission example:

Project Name and Information Page, Inspection Report, Manhole (MH#1) access point to Manhole (MH#2) access point, Measure the distance, PACP NASSCO Assessment Code, Grade at the location of failure: structure, Grade at the location of failure: maintenance, Photos of the location of failure large format, CCTV video format must be in standard MP4.H264 codec without requirement for format conversion in IT pipes. If there is a blockage then a reversal CCTV is required.

2.3.3 Cleaning the pipes will not be required by the Contractor.

Moving camera through the line in either direction at a moderate rate, stopping when necessary to permit proper documentation of the main’s condition. Documentation of Storm Drain Closed Circuit Television Inspection shall be provided documentation for video, data logging, and reporting in accordance with City of Fort Worth Transportation & Public

RFP Ref. #: 25-0212 Doc. Ref#: RFP-06 Page 4 of 12

Works Department requirements on the city of Fort Worth Website found under the City’s Standard Construction Specification Documents stated in section 2.1 under administrative requirements.

2.3.4 Closed Circuit Television Camera

Camera should not move more than 30 feet per minute. Usage of TV Cables, manual winches, and power rewinds are allowed if it does not obstruct camera view for proper evaluation. With proper height adjustment, lens is always centered at one-half the inside diameter or higher in the pipe being inspected. A lighting system shall be provided that allows the features and condition of the pipe to be seen. A reflector in front of the camera is required to enhance lighting in dark or large diameter pipe. The television camera used shall be one specifically designed and constructed for pipe inspection. Lighting for the camera shall be suitable to allow a clear picture of the entire periphery of the pipe. The camera shall be operative in 100 percent humidity/submerged conditions. The equipment will provide a view of the pipe ahead of the equipment and of features to the side of the equipment through turning and rotation of the lens.

The camera shall be capable of tilting at right angles along the axis of the pipe while panning the camera lens through a full circle about the circumference of the pipe. The lights on the camera shall also be capable of panning 90-degrees to the axis of the pipe.

The radial view camera must be solid state color and have remote control of the rotational lens. The camera shall be capable of viewing the complete circumference of the pipe and manhole structure, including the cone-section or corbel. The camera lens shall be an auto-iris type with remote controlled manual override.

RFP Ref. #: 25-0212 Doc. Ref#: RFP-06 Page 5 of 12

2.3.5 Video Capture System

The video and audio recordings of the storm inspections shall be made using digital video equipment. A video enhancer may be used in conjunction with, but not in lieu of, the required equipment. The digital recording equipment shall capture sewer inspection on USB drive, with each pipe route (from upstream node to downstream node) inspection recorded as an individual file in MPEG4 Audio/Video (.mp4) format. The system shall be capable of printing pipeline inspection reports with captured images of defects or other significant visual information related on a standard color printer. The system shall store digitized color picture images and be saved in digital format. The system shall be able to produce data reports to include, at a minimum, all observation points and pertinent data. All data reports shall match the defect severity codes outlined in the current NASSCO PACP standard. Camera footage, date, Pipe Route ID, & manhole/node numbers shall be maintained in real time and shall be displayed on the video monitor as well as the video character generators illuminated footage display at the control console.

2.4 Preparation

2.4.1 Prior to inspection, vendor(s) must obtain pipe and manhole asset identification numbers from the field maps or plans as instructed by the City to be used during inspections. Inspections performed using identification number other than those specified by the City field maps or those assigned by the City will be rejected.

2.4.2 During investigation, stopping the camera at each defect shall record the nature, location and orientation of the defect or infiltrated location. The accurate distance measurement is

RFP Ref. #: 25-0212 Doc. Ref#: RFP-06 Page 6 of 12 needed to be nearest the measurement 1/10 foot. Please use NASSCO’s Pipeline Assessment Certification Program (PACP) certified to track and store inspection results.

2.4.3 Inspection of newly installed storm drains shall not begin prior to completion of all manholes work is complete and installation of all lateral lines.

2.4.4 Panning and tilting the camera to provide additional detail can be for manholes, service connections, joints, visible pipe defects, infiltration/inflow locations, pipe material transitions and other non-normal locations. Note locations when the camera is underwater and level as a percent of pipe diameter.

2.5 Pre-Closed Circuit Television Inspection

2.5.1 Measurement for the inspection will be by the linear foot of line. The Closed-Circuit Television Inspection performed prior to any line modification or replacement will be determined from the distance recorded on the video log.

2.5.2 Payment shall consist of the work performed with materials measured as provided under measurement. “Measurement” shall be paid for at the unit price bid per linear foot for “Pre- Closed Circuit Television Inspection”. Vendor(s) shall not be paid for unaccepted video. The vendor price bided shall include Mobilization and Digital File.

2.6 Pre-Closed Circuit Television Inspection submittal of work

2.6.1 Pre-Closed Circuit Television Inspection submittals shall contain Closed Circuit Inspection video, including audio, results on a USB drive with an inspection report. There shall be

RFP Ref. #: 25-0212 Doc. Ref#: RFP-06 Page 7 of 12

1 PDF copy on a USB drive. Any additional information may be requested by the City of Fort Worth (see below):

• Listing of flow diversion procedures if required

• Listing of Closed Circuit Television equipment

• Listing of backup and standby equipment

• Listing of safety precautions and traffic control measures

2.7 Pre-Installation Inspection for Storm Drain Mains to be rehabilitated

2.7.1 Perform Pre-Closed Circuit Television Inspection before rehabilitation work. If, during inspection, the Closed Circuit Television will not pass through the entire section of main due to blockage or pipe defect, perform a Reverse Setup so the inspection can be performed from the opposite access point.

Provisions for repairing or replacing the impassable location are addressed in Section 33 41 10, Section 33 41 11 and Section 33 41 12. Please see section 2.1 administrative requirements for City of Fort Worth website reference on sections stated above.

2.8 Post-Closed Circuit Television Inspection

2.8.1 Measurement for the inspection will be by the linear foot of line. The Closed Circuit Television Inspection performed following repair or installation will be determined from the distance recorded on the video log.

2.8.2 Payment shall consist of the work performed with materials measured as provided under measurement. “Measurement” shall be paid for at the unit price bid per linear foot for Post- Closed Circuit Television Inspection”. Vendor(s) shall not be paid for unaccepted video. The vendor price bided shall include

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Mobilization and Digital File.

2.9 Post Closed Circuit Television Submittal of Work

2.9.1 Post-Closed Circuit Television Inspection submittals are for Storm Drain Only. Submittals shall contain Closed Circuit Television video that contains audio with results on a USB drive with an inspection report. There shall be 1 PDF copy on a USB for the City Inspector for review prior to scheduling a project final walkthrough. A detailed copy of Construction Plans identifying the pipe routes that were videoed shall be include cover sheet, overall line layout sheet(s), and plan and profile sheet(s).

Observations

Attribute Description

POSITION Linear distance from starting point of inspection that observation was made.

CODE Code used to describe observation.

OBSERVATION Description of the observation.

COUNTER Digital time to show where observation was made within video.

PHOTO Link to snap shot photo of observation.

GRADE Score assigned to particular observation.

ROUTE_ID

ID assigned to route following the naming convention of street name followed by point of entry followed by pipe id (first pipe entered) and then date (YYYYMMDD) (Example – Rosedale_MH009887_PI004567_20120427).

OBS_TYPE Describes if observation is structural or operations/maintenance.

PERCENT_BLOCKED If observation is blockage, notes the percent of pipe blocked.

CLOCK_FROM Description of location of starting point of observation as pertains to a standard clock (ex. 9 o’clock would be mid pipe on the left).

CLOCK_TO Description of location of ending point of observation as pertains to a standard clock (ex. 3 o’clock would be mid pipe on the right).

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Routes

Attribute Description MATERIAL Material of first pipe entered during inspection.

CAMERA_1 Link to pole mounted camera video file. File should meet standards listed above.

CCTV_1 Link to CCTV video file. File should meet standards listed above.

DATE INSPECTED Date the inspection was conducted.

CCTV_LENGTH Total linear distance of the CCTV inspection.

FROM_NODE Unique ID of node where inspection began.

TO_NODE Unique ID of node where inspection ended.

PIPE_ID Unique ID of first pipe entered during inspection.

STREET Street name associated with inspection.

ROUTE_ID (String, 200)

ID assigned to route following the naming convention of street Name followed by point of entry followed by pipe id (first pipe entered) and then date (YYYYMMDD) (Example – Rosedale_MH009887_PI004567_20120427).

CCTV_DIRECTION Notes if the inspection was conducted upstream or downstream from the node.

SPR Structural pipe rating based on observations made during the inspection.

SPRI Index of structural pipe rating. Scale of 0-5 with 5 being extremely poor.

MPR Operational and maintenance pipe rating based on observations made during the inspection.

MPRI Index of operational and maintenance pipe rating. Scale of 0-5 with 5 being extremely poor.

OPR Overall pipe rating based on observations made during the inspection.

OPRI Index of overall pipe rating. Scale of 0-5 with 5 being extremely poor.

RFP Ref. #: 25-0212 Doc. Ref#: RFP-06 Page 10 of 12

PIPE_WIDTH The width in inches of the first pipe entered during the inspection.

PIPE_HEIGHT The height in inches of the first pipe entered during the inspection.

2.10 Post-Installation Inspection

2.10.1 Complete manhole installation before inspection begins. Prior to inserting the camera, flush and clean the main in accordance to Section 33 32 04 50. Please refer to the City of Fort Worth Standard Construction Specification Documents. Please see City of Fort Worth website stated in administrative requirements section 2.1 for more information.

2.11 Traffic Control Plan (Please see line 4 on the Bid Table)

2.11.1 This is a pay item. The Vendor shall be responsible for providing traffic control during the services rendered within this Agreement consistent with the provisions set forth in the latest edition of The Texas Manual on Uniform Traffic Control Devices for Streets and Highways (Texas MUTCD), issued under the authority of the “State of Texas Uniform Act Regulating Traffic on Highways”, codified as Article 6701d Vernon’s Civil Statues, Section Nos. 27, 29, 30 and 31. Vendor shall be reimbursed for Traffic Control costs.

2.12 Condition Assessment Closed Circuit Television Inspection

2.12.1 Measurement for this Item will be by the linear foot of line televised for Closed Circuit Television Inspection performed in order to assess the condition of the storm drain, determined from the distance recorded on the video log.

2.12.2 Payment shall consist of the work performed and materials

RFP Ref. #: 25-0212 Doc. Ref#: RFP-06 Page 11 of 12 furnished in accordance with this Item and measured as provided under “Measurement” shall be paid for at the unit price bid per linear foot for “Condition Assessment Closed Circuit Television Inspection”. Vendor(s) shall not be paid for unaccepted video. The vendor price bided shall include mobilization and digital file.

2.13 Delivery requirements

2.13.1 Deliver the inspection data for each pipe route on the same USB drive. Data for a single route should not be split across multiple USB drives. All submittals shall be approved by the designated City representative prior to delivery.

Data must provide video data in MPEG4 Audio/Video (MP4 with H.264 codec) format within 24 hours via email or delivery.

Inspection Report shall include:

• Observations data - 1 digital copy as pdf and named as documented (Ex.Rosedale_MH009887_PI004567_20120427.pdf).

Photographs of observations in jpg format and named using the inspection ID as documented followed by the distance along inspection the photo was taken (Ex.Rosedale_MH009887_PI004567_20120427_370.5.jpg)

• Route fields - video and inspection report shall be associated with the upstream and downstream access points (manholes, inlets, etc.). CLOSED CIRCUIT TELEVISION video with audio – 1 copy of results in MPEG4 Audio/Video (MP4 with H.264 codec) forma and named as documented (Ex.Rosedale_MH009887_PI004567_20120427.mp).

The vendor(s) shall utilize the latest NASSCO PACP codes

RFP Ref. #: 25-0212 Doc. Ref#: RFP-06 Page 12 of 12 available at the time of the Contract notice to proceed. Prior to commencing work, the NASSCO PACP codes to be utilized shall be submitted. All work on the contract shall follow the same codes of NASSCO PACP. Inspection Software must be NASSCO PACP certified and proof of certification of software shall be submitted prior to commencing the work. Contractor shall be current on NASSCO training. Submit proof of NASSCO training with bid submittal. Any variation of the requirements shall be subject to approval by the Project Manager.