7-RFP-06-Evaluation Factors and Scope of Services.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

EVALUATION FACTORS AND SCOPE OF SERVICES

RFP Ref. #: 25-0164 Doc. Ref#: RFP-06 Page 1 of 8

RFP Title: Emergency Pipe Materials and Services

EVALUATION FACTORS

For the Proposer’s response to be evaluated, the Proposer must provide a complete Proposal submitted within the stated deadline and per the Proposal requirements.

The proposer shall include in the Proposal documents/details that are required for evaluating the Proposal including Business Equity Goal documentation if applicable for the Request for Proposal (RFP).

If the Proposal meets the above requirements, selection will be based on the qualified Proposer(s) that is determined to be the most advantageous to the City considering the relative importance of evaluation factors listed below:

Note: A proposer may be disqualified if they If the proposal Proposer(s) that is determined to be the most advantageous to the City considering the relative importance of evaluation factors listed below:

Note: A proposer may be disqualified if they do not meet at least 50% of the evaluation points available (excluding cost). i. Cost – up to 20 points available

a. Cost will be evaluated based on the items indicated on the Bid Table

ii. Qualifications and Experience – up to 30 points available

a. This evaluation factor will be evaluated based on the information provided in RFP-06-Questionnaire and Requirements

iii. Contractor’s availability of equipment, parts and personnel to provide goods and perform services – up to 25 points available

a. This evaluation factor will be evaluated based on the information provided in RFP-06-Questionnaire and Requirements

iv. Distance of principal place of business from 100 Fort Worth Trail Fort Worth, TX 76102 – 25 points available

25 points within 20 miles

10 points - over 20 miles but within 40 miles

5 points - over 40 miles but within 60 miles

RFP Ref. #: 25-0164 Doc. Ref#: RFP-06 Page 2 of 8

RFP Title: Emergency Pipe Materials and Services

a. This evaluation factor will be evaluated based on the information provided in RFP-06-Questionnaire and Requirements

1.0 BIDDER REQUIREMENTS - Proposer shall:

i. Have a minimum of five (5) years of experience performing providing, installing, and material for emergency pipe repairs as specified herein this RFP.

ii. Have and operate a full-time, permanent business address with the ability to be reached by email and telephone.

iii. Have a minimum of five (5) dedicated staff to perform services.

2.0 INTENT

The intent of this RFP is to describe the services to be performed for emergency repairs of concrete, steel, fiber reinforced plastic (FRP) and polymer pipe throughout the City of Fort Worth Water Department. The Services will be purchased on an as needed basis.

3.0 SCOPE

The City of Fort Worth (City) seeks proposals from qualified Contractors to furnish all equipment, labor and materials necessary to install, remove and/or repair existing concrete/steel pipe throughout the City of Fort Worth.

4.0 JOB REQUIREMENTS

Jobs may contain but are not limited to the following:

4.1 Welding Services - shall be performed on pressurized systems in accordance with the applicable American Water Works Association (AWWA) Field Welding standard. Contractors will be required to have the proper equipment and staff for a two-hour response time.

RFP Ref. #: 25-0164 Doc. Ref#: RFP-06 Page 3 of 8

RFP Title: Emergency Pipe Materials and Services

4.2 Mobilization – shall consist of the activities and include overhead cost necessary for the transportation of the Contractor’s personnel, equipment and operating supplies to the pipe repair site.

4.3 Repair Material/Parts - shall be provided by the contractor to repair concrete, steel, FRP and polymer pipe up to 54”. All materials and parts used must be to applicable standards of the American Society for Testing and Materials (ASTM), the American Association for State Highway and Transportation Officials (AASHTO), and the American Water Works Association (AWWA) has been made part of this Specification. Refer to www.concretepipe.org/specifications.

5.0 CONTRACTOR REQUIREMENTS

5.1 Contractor is responsible for visual pipeline inspections, identifying joint types, damages, and repair options. Contractors shall comply with all applicable, federal, state and local laws, ordinances, rules, and regulations pertaining to the inspection guidelines. Inspections must be approved by City inspectors as well as any Code compliance requirements. All inspections will be performed in compliance with City timelines.

5.2 Contractor is responsible for supplying the below to the City for pipe installation, repair, and/or removal. The contractor must be able to provide all materials at the time of job notification that meet the specified requirements listed. Below are the items required, but not limited to, for services being performed by Contractor.

5.3 The Contractor shall notify the Contract Administrator in writing of any changes from the manufacturer. The Contract Administrator shall have the right to approve or disapprove all substitutions. This will include any sub-contractors assigned to the work.

5.4 Bond Requirements - A bond contract is required for the term of the contract to ensure the requirement of insurance as listed below and the

RFP Ref. #: 25-0164 Doc. Ref#: RFP-06 Page 4 of 8

RFP Title: Emergency Pipe Materials and Services quality of materials meets all required standards of the American Society for Testing and Materials (ASTM), the American Association for State Highway and Transportation Officials (AASHTO), and the American Water Works Association (AWWA).

5.5 The Contractor shall be responsible for meeting all Federal: laws, ordinances and regulations; State: laws, ordinance and regulations;

county: laws, ordinances and regulations; and City: laws, ordinances, and regulations for safety of people, environment, and property. This includes, but is not limited to, all licenses, all Federal, State, County, and City Agencies, Administrations and Commissions such as the Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and the Texas Commission on Environmental Quality (TCEQ).

5.6 The Contractor must be thoroughly familiar with all prevailing safety measures pertinent to its operations. This shall include but not necessarily be limited to EPA regulations, Fort Worth City Ordinances, and OSHA regulations. In addition, the Contractor shall be wholly responsible for instructing its employees in these safety measures and seeing that they are fully executed with in every respect. The Contractor is responsible to ensure all workers are certified to perform task.

5.7 The Contractor is required to notify the City immediately of any hazardous conditions and/or damage to City property. The Contractor shall at no time permit placing or use of equipment in such manner as to create safety hazards. Contractor personnel shall provide appropriate warning devices when necessary and cooperate in the fullest in allowing through passage of other vehicles and personnel, even to the point of interrupting their own work, if necessary.

5.8 Defective Work and Damages - The Contractor shall be wholly responsible for and shall promptly correct or restore all defective work or damages to any/all City facilities caused by its activities. Restoration and correction shall be to the complete satisfaction of the City. This

RFP Ref. #: 25-0164 Doc. Ref#: RFP-06 Page 5 of 8

RFP Title: Emergency Pipe Materials and Services shall apply to any part of a building, its appurtenances, the adjacent grounds, or any other tangible damage incurred in the performance of the Contract. Failure by the Contractor to proceed promptly with corrective actions may be cause for cancellation of this Contract with amount(s) necessary to correct defective work and/or damage being withheld from payments due or to become due to the Contractor.

5.9 Clean Up - The Contractor shall keep the premise free, at all times, from accumulation of waste materials or rubbish. At the completion of the work, the Contractor shall remove all waste and rubbish from and about the work area, as well as tools, equipment and surplus materials, and shall leave the area as clean and as free of spots, stains, etc., as before the work was undertaken.

5.10 Contractor shall comply with all applicable federal, state, and local laws, ordinances, rules, and regulations pertaining to the performance of the work specified herein even if they come into effect after the start of this agreement. All mandates requiring the City to comply with new guidelines will also require the City Contractors to comply.

5.11 Failure of the City to insist on any one or more instances upon performance of any of the terms and conditions of this contract shall not be construed as a waiver or relinquishment of the future performance of any terms and conditions, but the Contractor's obligation with respect to such performance shall continue in full force and effect.

6.0 CITY OF FORT WORTH EXISTING PIPE

6.2 Bar-wrapped cylinder concrete pipe (AWWA C303, or CCP, P-303 Pretension Concrete Cylinder Pipe, Concrete Cylinder or B-303 pipe)

6.3 Fiberglass Reinforced Plastic (FRP, AWWA C950)

6.4 Fiberglass Reinforced Plastic Mortar (FRPM)

6.5 Glass Reinforced Plastic (GRP)

RFP Ref. #: 25-0164 Doc. Ref#: RFP-06 Page 6 of 8

RFP Title: Emergency Pipe Materials and Services

6.6 Prestressed Concrete Cylinder Pipe (PCCP, AWWA C304)

6.7 Prestressed Concrete Lined Cylinder Pipe (AWWA, C301, L-301, E- 301, or SP-5)

6.8 Prestressed Concrete Embedded Cylinder Pipe (AWWA, C301, E-301, or SP-12)

6.9 Prestressed Concrete Noncylinder Pipe (NC-301, SP-23, SP-28, or SP- 31)

6.10 Polymer Pipe (AWWA C906)

6.11 Reinforced Concrete Cylinder Pipe (AWWA C300, V-300, SP-3, ASTM C76, ASTM C655 or AASHTO M170)

6.12 Reinforced Concrete Noncylinder Pipe (C302, SP-1, SP-25, SP-32, ASTM C361)

6.13 Reinforced Polymer Mortar Pipe (RPMP)

6.14 Steel Pipe (S-200) to meet the requirements of AASHTO M-36

6.15 Cement for mortar - used in the construction shall conform to the requirement of ASTM C-150, Type II, sand shall conform to the requirement of AASHTO MS-45.

7.0 WARRANTY

All items offered shall carry the two (2) year standard warranty of the manufacturer, beginning on the date items are placed into service by the City. No repair or service work provided on any existing equipment shall void the existing warranty on the equipment.

RFP Ref. #: 25-0164 Doc. Ref#: RFP-06 Page 7 of 8

RFP Title: Emergency Pipe Materials and Services

8.0 RESPONSE TIMES AND SERVICE REQUIREMENTS

8.1 This is a 24-hour, seven-day-a-week service which requires response within 1 hour of the call and same mobilization. Regular hours are 8:00 AM to 5:00 P.M. CST Emergency hours are 5:01 PM to 7:59 AM. CST.

8.2 Unless expressly authorized by the city, all services shall be completed during normal business hours, which are 8:00 A.M. to 5:00 P.M.

Monday through Friday. After hours are designated as 5:01 PM to 7:59 AM Monday through Friday and weekends.

9.0 EQUIPMENT

9.1 Contractor shall have available all equipment and material upon arrival at job site or prove that Contractor has access to all equipment necessary to perform all work outlined in this Agreement. Failure to do so is cause for rejection of a bid.

9.2 Bidders shall provide a list of adequate supply of equipment and materials needed to complete the service including, but not limited to:

9.2.1 Welding Equipment

9.2.2 Truck and trailers to transport equipment.

9.3 Bidders shall provide a list of machinery and equipment that they propose to use in the execution of the Agreement. See RFP-07- Questionnaire and Requirement document. This list will be used to determine whether the bidder can adequately perform the required work. All equipment the bidder anticipates committing to this contract should be included in the listing. Bidder should be able to demonstrate adequate back-up equipment or plan to allow for breakdowns.

9.4 Insufficient and/or inadequate equipment as determined by the City of Fort Worth is cause for rejection of a bid. City reserves the right to thoroughly inspect and investigate the

RFP Ref. #: 25-0164 Doc. Ref#: RFP-06 Page 8 of 8

RFP Title: Emergency Pipe Materials and Services establishment, facilities, business reputation, and other qualifications of any bid and reject any bid, irrespective of price, if it shall be determined lacking in any of the essentials necessary to assure acceptable standards of performance.