7-RFP-04-Authorized Signature and Questionnaire.pdf

PDF 161 KB Posted

Attached to
RFP Residential Plumbing Services
Solicitation number
26-0211
Issued by
Tarrant County, Texas

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This is an Authorized Signature and Questionnaire form for the City of Fort Worth Purchasing Division related to RFP 26-0211 for Residential Plumbing Services. The City of Fort Worth Water Department seeks qualified vendors to provide residential plumbing repair and fixture replacement services on an as-needed basis. The RFP requires proposers to submit comprehensive responses addressing their experience with residential plumbing services, including work in occupied properties such as residential homes, low-income housing, elderly facilities, multifamily complexes, and commercial properties. Vendors must demonstrate their staffing levels including licensed master plumbers, journeymen plumbers, and apprentices/helpers, and describe their operational processes including work order management, scheduling, customer communication, quality control, and warranty procedures.

The questionnaire requires vendors to provide detailed information regarding their length of time in business, proposed prompt payment discount terms, employee identification and uniform policies, labor hour tracking methods, and itemized pricing documentation including labor rates and material markups. Proposers must confirm their ability to pick up City-furnished supplies from designated locations and establish communication protocols for after-hours and holiday service requests. Vendors must also certify that all required documents are included with their submission and indicate whether they have made any modifications to the draft Vendor Service Agreements. Additionally, proposers must disclose any current litigation adverse to the City, criminal investigations involving the business or principals, and answer whether they would extend contract terms and pricing to other governmental entities under cooperative purchasing arrangements.

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Other files

File Type Posted
6-RFP-01-Instruction to Proposers.pdf PDF
1-RFP-05-Forms.pdf PDF
4-RFP-06-Small Business Utilization Form V1.pdf PDF
8-RFP-03-Draft Vendor Service Agreement.pdf PDF
9-RFP-02-Scope of Services.pdf PDF
5-RFP-08-Reference Sheet.pdf PDF
2-RFP-09-Discount Calculator.xlsx XLSX spreadsheet
3-RFP-07-Deviations.xlsx XLSX spreadsheet

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CITY OF FORT WORTH - PURCHASING DIVISION

AUTHORIZED SIGNATURE AND QUESTIONNAIRE

RFP Ref. #: 26-0211 Doc. Ref#: RFP-04 Page 1 of 6 RFP Title: Plumbing Services

City of Fort Worth Bidder/Supplier ID:____________________________________ Legal Name of Proposer:

D/B/A Name of Proposer:

Federal Id Number (TIN):______________________________________________ Address:

Name of the Authorized Representative: __________________________________ Title: _____________________________________________________________ The undersigned, by his/her signature, represents that he/she is submitting a binding Proposal and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet for this RFP and agrees to be bound by the terms therein.

The undersigned agrees if the Proposal is accepted, to furnish any and all items and/or services upon which prices are offered, at the price(s) and upon the terms, conditions, and scope/specifications contained in this RFP.

Signature of the Authorized Representative: _____________________________ Email: Phone:

Name of Contact Person - 1:

Title of Contact Person - 1:

Email: Phone:

Name of Contact Person - 2:

Title of Contact Person - 2:

Email: Phone:

Name of Contact Person - 3:

Title of Contact Person - 3:

Email: Phone:

RFP Ref. #: 26-0211 Doc. Ref#: RFP-04 Page 2 of 6 RFP Title: Plumbing Services

Please answer each question below thoroughly. Responses to the questions will be used to assess the Proposal’s responsiveness. Bidders may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number.

1.0 Length of time in business: _______________________________________

2.0 Is your business or any of its principals currently involved in litigation adverse to the City? Yes_______ No________

3.0 Is your business or any of its principals under criminal investigation?

Yes_______ No________ Have you answered Yes to either Question 1 or 2 above? Please provide the details outlining the situation on a separate document with the submission of this form.

4.0 Cooperative Purchasing - Should other governmental entities decide to participate in this contract, would you, the Vendor, agree that all terms, conditions, specifications, and pricing would apply?

Yes_______ No________

5.0 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e. 3% Net 15, etc.)

6.0 Proprietary Information - If a Bidder believes certain information in their proposal is proprietary and wishes to prevent its disclosure, they must clearly identify those pages and information in the chart below, for more information, see RFP-01, Section 15.4.

Pages with information believed to be Proprietary

Please indicate if only specific sections on the page are believed to be Proprietary

RFP Ref. #: 26-0211 Doc. Ref#: RFP-04 Page 3 of 6 RFP Title: Plumbing Services

8.0 Describe your experience with residential plumbing services similar to the City of Fort Worth.

9.0 How many years has your company been performing residential plumbing repair and fixture replacement services?

10.0 A proposal may be deemed to be non-responsive and may be disqualified, at the City’s discretion, if the Proposal fails to include all requested documents.

Are all required documents, response forms, and technical response documents attached to your submission? Yes__ No__

11.0 Describe your experience working in occupied properties, including residential homes, low-income, elderly, multifamily, and commercial properties.

12.0 Did you make any changes to RFP-03-Drafts Vendor Service Agreements?

RFP Ref. #: 26-0211 Doc. Ref#: RFP-04 Page 4 of 6

13.0 How many licensed master plumbers, apprentices/helpers, and journeymen plumbers are currently employed by your company?

13.1How many designated administrative support or schedulers will be appointed to the City?

14.0 Describe your employee identification and uniform policy.

15.0 Describe your process for receiving, accepting, scheduling, estimating, and completing work orders.

16.0 Describe your scheduling and customer communication process with homeowners, occupants, and the City.

RFP Ref. #: 26-0211 Doc. Ref#: RFP-04 Page 5 of 6

17.0 Describe your quality control and inspection process.

18. Confirm your ability to pick up any City-furnished plumbing supplies from a designated supplier location provided by the City.

19.0 Explain how your company tracks labor hours to the nearest quarter hour.

20.0 Describe how you will provide itemized estimates, invoices, labor rates, and material markup documentation.

21.0 Describe your warranty and customer callback/complaint process

RFP Ref. #: 26-0211 Doc. Ref#: RFP-04 Page 6 of 6

22.0 Describe how you’ll communicate with the City for any after-hours or holiday services

City of Fort Worth BidderSupplier ID:
Legal Name of Proposer:
DBA Name of Proposer:
Federal Id Number TIN:
Address:
Name of the Authorized Representative:
Title:
Email:
Phone:
Name of Contact Person 1:
Title of Contact Person 1:
Email_2:
Phone_2:
Name of Contact Person 2:
Title of Contact Person 2:
Email_3:
Phone_3:
Name of Contact Person 3:
Title of Contact Person 3:
Email_4:
Phone_4:
adverse to the City Yes:
No:
Yes:
No_2:
Yes_2:
No_3:
Prompt Payment Discount Terms:
Percent:
70 How many years has your company been supplying chemical storage tanks:
of Fort Worth 1:
of Fort Worth 2:
of Fort Worth 3:
of Fort Worth 4:
of Fort Worth 5:
repair and fixture replacement services 1:
repair and fixture replacement services 2:
repair and fixture replacement services 3:
repair and fixture replacement services 4:
repair and fixture replacement services 5:
residential homes lowincome elderly multifamily and commercial properties 1:
residential homes lowincome elderly multifamily and commercial properties 2:
residential homes lowincome elderly multifamily and commercial properties 3:
residential homes lowincome elderly multifamily and commercial properties 4:
120 Did you make any changes to RFP03Drafts Vendor Service Agreements 1:
120 Did you make any changes to RFP03Drafts Vendor Service Agreements 2:
120 Did you make any changes to RFP03Drafts Vendor Service Agreements 3:
120 Did you make any changes to RFP03Drafts Vendor Service Agreements 4:
120 Did you make any changes to RFP03Drafts Vendor Service Agreements 5:
plumbers are currently employed by your company 1:
plumbers are currently employed by your company 2:
plumbers are currently employed by your company 3:
plumbers are currently employed by your company 4:
to the City 1:
to the City 2:
1:
2:
140 Describe your employee identification and uniform policy 1:
140 Describe your employee identification and uniform policy 2:
140 Describe your employee identification and uniform policy 3:
completing work orders 1:
completing work orders 2:
completing work orders 3:
homeowners occupants and the City 1:
homeowners occupants and the City 2:
1_2:
2_2:
170 Describe your quality control and inspection process 1:
170 Describe your quality control and inspection process 2:
designated supplier location provided by the City 2:
designated supplier location provided by the City 3:
designated supplier location provided by the City 4:
designated supplier location provided by the City 5:
190 Explain how your company tracks labor hours to the nearest quarter hour 1:
190 Explain how your company tracks labor hours to the nearest quarter hour 2:
190 Explain how your company tracks labor hours to the nearest quarter hour 3:
material markup documentation 1:
material markup documentation 2:
material markup documentation 3:
210 Describe your warranty and customer callbackcomplaint process 1:
210 Describe your warranty and customer callbackcomplaint process 2:
210 Describe your warranty and customer callbackcomplaint process 3:
210 Describe your warranty and customer callbackcomplaint process 4:
services 1:
services 2:
services 3:
services 4:
Text1:
Check Box2: Off
Check Box3: Off

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