CITY OF FORT WORTH - PURCHASING DIVISION

SCOPE OF SERVICES

RFP Ref. #: 26-0207 Doc. Ref#: RFP-02 Page 1 of 15

RFP Title: Traffic Signal Poles and Arms

1. INTRODUCTION AND PURPOSE

The City of Fort Worth (“City”) is seeking proposals from qualified firms to provide traffic signal poles and arms on an as-needed basis for the Transportation and Public Works (TPW) Department. The City anticipates awarding multiple non-exclusive agreements for this project.

2. BACKGROUND

The City maintains an inventory of traffic signal poles and mast arms to be readily available for planned projects and unexpected knockdowns. While some purchases are for TXDOT specification products, orders will primarily be for Fort Worth’s specifications of poles and arms.

3. SCOPE OF SERVICES

3.1. All products being offered must be manufactured by one of the approved manufacturers listed below. If a vendor wishes to submit a product manufactured by a different vendor, the proposal must include engineering shop drawings marked by a designated approval stamp/seal.

3.1.1. Texas Department of Transportation (TXDOT) items must be fabricated by one of the designated manufacturers.

3.2. The City is seeking a vendor who can deliver orders within seventy (70) calendar days after receipt of order.

3.3. Products must comply with minimum standards outlined in TXDOT’s Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges, Item 686, “Traffic Signal Pole Assemblies (Steel).”

3.4. The following fabrication plants* have been approved in accordance with TXDOT DMS-7380, “Steel Non-Bridge Member Fabrication Plant Qualification”:

3.4.1. Ameron Pole Products – Tulsa, OK

3.4.2. Millerbernd Manufacturing Company – Winsted, MN

3.4.3. Pelco Structural, LLC – Claremore, OK

3.4.4. Structural and Steel Products – Fort Worth, TX

3.4.5. Union Metals Industries Corp – Canton, OH

3.4.6. Valmont Industries, Inc. – Brenham, TX

*Products must have the fabricator’s designated approval stamp as shown in

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“Exhibit C – TXDOT Drawings.”

3.5. All materials supplied shall be warranted by the manufacturer for one (1) year after delivery against faulty materials and workmanship.

3.6. Following the award, additional goods or services of the same general category that could have been encompassed in the bid and were not a part of the bid may be added.

3.7. Should an invoice need correction or revision, corrected/revised invoices shall be provided within seven (7) calendar days of notification from the City.

3.8. RESTOCKING AND RETURNS

3.8.1. There shall be no restocking charge to the City for return of any item purchased under the terms of this Agreement.

3.8.1.1. Items must be returned to Vendor within thirty (30) days from the date of delivery.

3.8.1.2. On items returned, the Vendor will issue a credit or tender a refund payable to the City of Fort Worth.

3.8.1.3. All items returned by the City must be unused and in the same merchantable condition as when received.

3.8.2. Items that are special ordered by the City and/or not normally stocked by the Vendor may be returned only upon approval of the Vendor.

3.9. The Proposer is responsible for familiarizing themselves with the character and quality of materials required and equipment required and the products to be purchased. The submission of a proposal by the Proposer shall be considered evidence of compliance with these requirements.

3.10. All bid responses must include the brand name and specifications of the materials to be used. Bidders must be capable of supplying reference and/or example of the poles, arms, and fixtures within the metroplex for evaluation purposes upon request.

3.11. CERTIFICATIONS AND DOCUMENTATION

3.11.1. Drawings, copies, and certifications must be provided to the City upon request. Copies are not required to submit a proposal.

3.11.2. If requested by the City, these documents must be furnished within seven (7) calendar days of request.

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3.11.3. Each manufacturer shall be certified under Category I, “Conventional Steel Structure” as set forth by the American Institute of Steel Construction Quality Certification Program.

3.11.4. Other documents may include:

3.11.4.1. Mill certificates on tube steel, pipe used in bracket arms, and anchor rods.

3.11.4.2. Copies of tensile tests and bend reports.

3.11.4.3. Shop drawings of the pole and anchor bolts to be supplied.

4. SPECIFICATIONS

4.1. CITY OF FORT WORTH POLES AND ARMS

4.1.1. For standard drawings, please see “Exhibit A – COFW Drawings.”

4.1.2. These specifications state the minimum acceptable requirements, materials, and workmanship for steel poles, mast arms, and miscellaneous hardware for traffic signal, sign, and street light support to be supplied to the City. These specifications should be used in conjunction with the standard detail sheets for poles, arms and foundation found in Exhibit A.

DESIGN STANDARDS

4.1.3. Pole shafts, base plates, anchor bolts, mast arms, and structural connecting hardware shall be designed in accordance with loading and allowable stress requirements of the 1994 American Association of State Highway and Transportation Officials (AASHTO) “Standard Specifications for Structural supports for Highway Signs, Luminaires, and Traffic Signals.” Loading shall be based on an Isotach wind velocity of 80 mph. Bidders shall submit calculations and detail shop drawings for verification of compliance to these specifications before fabrication begins.

TUBULAR MEMBERS

4.1.4. The tubular members’ cross-sections may be round or multi-faceted SMA pole and shall have a constant linear taper of 0.14 inches/foot.

It shall be fabricated from steel conforming to the requirements of American Society for Testing and Materials (ASTM) A595 Grade A.

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Tubular members shall be of the same thickness throughout the length of the entire member.

4.1.5. Mast Arms shall have a horizontal length and shall be manufactured and shipped in one piece with no circumferential splices. Arms over 50'-0 may be one piece or made from two sections slipped together after galvanizing and held in place with one 5/8" bolt. Arm to be shipped unassembled. A removable end cap for attachment on the end of the mast arm shall be supplied with each mast arm.

4.1.6. Pole shafts shall be 27'.5" - 30'-0" feet in height (type 41, type 43, and type 45) or 18'-0" - 21'-0" feet in height (type 42, type 44 and type 46) with the arm to pole attachment connection located at a height of 18'- 0" - 20'-0" feet. One hand-hole shall be reinforcing rim welded into the shaft of the pole and at 180 degrees behind the mast arm. Hand-holes shall be supplied with a cover. Each pole shall be provided with a pole cap secured in place with setscrews or other suitable fasteners.

A “J-hook” wire support near top of pole and a grounding attachment in the lower hand-hole shall be provided in each pole shaft.

4.1.7. Each type 41, type 43 and type 45 pole may have a simplex luminaire arm flange or luminaire clamp assembly compatible and comply with City Street Luminaire Pole Details.

BASE PLATE

4.1.8. The base plate shall be of steel meeting or exceeding the requirements of ASTM A36. It shall be integrally welded to the pole shaft with either a telescopic welded joint or a full penetration butt weld with a backup bar. The bolt plate holes shall be slotted to allow up to a 10° rotation. The pole Type number shall be permanently marked on the bottom of each base plate.

4.1.9. Four (4) removable nut covers, with self-threading screws for attachment shall be provided with each pole.

MAST ARM TO POLE CONNECTION

4.1.10. The mast arm to pole connection plates are to be fabricated from structural quality hot rolled carbon steel with guaranteed minimum yield strength of 36,000 psi (A36). The mast arm plate shall telescope the arm shaft and be circumferentially welded inside and out. The

RFP Ref. #: 26-0207 Doc. Ref#: RFP-02 Page 5 of 15 pole plate shall be attached to the pole shaft by welded gusset plates top, bottom, and sides. Four (4) size “F” hex head bolts (ASTM A325) with one lock washer per bolt shall be supplied with each pole to connect the mast arm to the pole.

ANCHOR BOLT ASSEMBLY

4.1.11. Anchor bolt material shall conform to the requirements of ASTM F1554 Grade 55. The bolts shall be galvanized to ASTM A153.

Anchor plates shall match the hole pattern for each type standard and be clearly marked. The strength of the nuts shall equal or exceed the proof load of the bolts.

4.1.12. Anchor bolt assemblies shall be delivered partly assembled. The anchor bolts, or rods, shall come with all nuts, flat washers and split washers on each rod. Then the four (4) anchors bolts shall be matched with two (2) plates and be delivered as a bundled unit.

4.1.13. The anchor bolt assemblies shall be purchased separately from the poles and shall be delivered within thirty days from date of order.

FABRICATION

4.1.14. Welding shall be in accordance with American Welding Society (AWS) Structural Welding Code D1.1 Sections 1 through 8 and shall be performed by welders certified in accordance with AWS code.

The tubes’ longitudinal seam welds shall be free of cracks and undercutting, performed with automatic processes, and visually inspected with questionable areas inspected by magnetic particle to

AWS D1.1.

4.1.15. Each finished standard and mast arm shall be permanently marked by type for ease of field matching.

FINISH

4.1.16. The traffic signal poles and mast arms shall be galvanized in accordance to ASTM A123.

4.1.17. Each component must be completely coated in a single dip. No double dipping will be allowed. All miscellaneous hardware shall be galvanized per ASTM A153.

4.1.18. Powder Coating Option: After galvanizing, the steel and aluminum

RFP Ref. #: 26-0207 Doc. Ref#: RFP-02 Page 6 of 15 products shall be blasted to a Steel Structures Painting Council (SSPC)-SP7 commercial blast. All galvanized parts shall be pre-baked to ensure all gasses are released from the coating surface prior to powder coating. Finish with one coat of United Mineral and Chemical Corporation (UMC) super Triglycidylisocyanurate (TGIC) thermosetting powder coating 3-5 mils (D.F.T.) and baked in accordance with powder manufacturer’s recommendations. Top coating is electrostatically applied and oven baked at 400 degrees Fahrenheit and cured for a minimum of 10 minutes. Top coat color shall be black unless otherwise selected by the City.

DECORATIVE TRAFFIC POLE INFORMATION

4.1.19. The steel traffic signal mast arm poles shall be Union Metal Corporation 50315 series or equal.

DESIGN

4.1.20. The traffic pole unit and all materials used in its manufacture shall meet the requirements of the 1994 AASHTO, specifically the Standard Specifications of Structural Supports for Highway Signs, Luminaires and Traffic Signals.

ANCHORAGE

4.1.21. Included for each pole shall be a minimum of four (4) steel anchor bolts, complete with double hex nuts and washers. Nuts, washers and threaded areas of anchor bolts shall be hot-dip galvanized to ASTM - A153. Anchor bolts shall have 55,000 psi minimum yield strength.

Anchor bolts shall be caged type to meet Safety Modular Absorber (SMA)-80, foundation type 30-A & 36-A as required.

WIND RESISTANCE

4.1.22. Entire luminaire, pole and arm assembly to be rated to withstand AASHTO requirements for an 80 mile an hour wind load with a 30% gust factor.

WELDS

4.1.23. All welds shall meet the requirements of AWS D1.1.

MATERIAL CERTIFICATION

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4.1.24. Material certifications shall be provided for all ASTM numbers referred to in there specifications.

4.1.25. City of Fort Worth may utilize federal aid funding on a number of traffic signal projects; therefore, the required use of American iron, steel, and manufactured goods will apply. The manufacturer may be required to provide proof of compliance with the Section 1605 of the American Recovery and Reinvestment Act of 2009.

FACTORY CERTIFICATION

4.1.26. In order to ensure proper procedures are followed in the manufacture of all structural members, the fabrication of the traffic mast arm and pole assemblies shall be done in a plant certified to the American Institute of Steel Construction (AISC) category 1.

MATERIAL AVAILABILITY

4.1.27. Vendor shall certify to the City that the accepted pole, arm, luminaire and decorative shroud is or will become a stock item, readily available with replacement parts for a minimum (10) ten years.

TRAFFIC POLE

4.1.28. The traffic pole shaft shall be fabricated from a minimum of 7-gauge hot rolled commercial steel. The shaft shall have only one (1) longitudinal automatically, electrically welded joint, and shall have no intermediate horizontal joints or welds. Only one (1) length of steel sheet shall be used, which shall be formed into a continuously tapered shaft, having a taper of approximately 14" per foot.

4.1.29. After forming and welding, the tapered shaft shall be longitudinally cold rolled over a hardened steel mandrel under sufficient hydraulic pressure to flatten the weld and increase the physical characteristics of the shaft. The shaft shall meet the chemical and physical properties of ASTMA595 grade A, having a minimum yield strength of 55,000 psi.

The cold rolling process shall also form a 16 flute shaft cross section.

The 16-flute shaft shall have sixteen (16) equally spaced Doric flutes, sharp and clear-cut throughout the entire length of the shaft. The radius of the flutes crest shall not exceed the thickness of the metal in the shaft. Shaft dimensions shall be equivalent in strength for the loads shown in the plans.

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4.1.30. Individually rolled flutes or round poles with a separate fluted sheathing or stop fluted poles will not be acceptable.

4.1.31. The base plate shall conform to ASTM-A36. It shall telescope the shaft and be attached by means of two (2) continuous welds; one weld on the inside of the base at the end of the shaft, the other weld shall be on the outside at the top of base. The base plate shall be arranged to accept four (4) anchor bolts per Texas Department of Transportation (TXDOT) SMA-80 criteria.

4.1.32. The pole shaft shall be furnished with a 4" x 10” reinforcing hand hole frame with modified terminal block attachment mounted opposite hand hole opening with a 1/2" - 13 United National Coarse (UNC) grounding provision.

4.1.33. Each pole shall be provided with an ornamental pole top. The elongated oval shaped pole top shall be mechanically attached to the top of the shaft to provide access for wiring signals secured by a J-hook wire support; also provided. Material shall conform to the requirements of Aluminum Association (AA)-319.OF aluminum.

MAST ARM

4.1.34. The mast arm shall be fabricated from minimum 7-gauge (.1793 inch) hot rolled commercial steel. It shall be fabricated and formed into a round shape using the same cold rolling process as the pole shaft. Arm dimensions shall be equivalent in strength for the loads shown in the plans.

4.1.35. Mast arm shall be straight flange plate mounted style and shall include a steel arm plate with four (4) connecting bolts. Arm plates shall conform to the requirements of ASTM-A36 steel. Bolts shall be internally mounted to pole plate and meet the requirements of ASTM- A325.

4.1.36. Mast arms do not need to be interchangeable with the fluted pole shaft.

4.1.37. The arms shall be drilled in the field at required signal locations. Two

(2) rubber grommets shall be furnished with each arm.

4.1.38. Signal hanger clamps shall be supplied by the signal supplier or manufacturer, as required.

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ORNAMENTAL BASE ASSEMBLY

4.1.39. The base shall be Union Metal, base number #726 & #738 as required and shall conform to the requirements of AA-356-O.F, aluminum. It shall be a 2-piece split (clam shell) design with two (2) removable doors at 180 degrees.

4.1.40. The bases shall be a minimum of 45 inches in height and 30 inches diameter at the bottom, depending on pole diameter required.

4.1.41. The bases shall be cast as one piece and saw cut equally in halves providing a hairline seam no greater than 1/16” when assembled.

Bases cast in halves or with round openings will not be accepted.

4.1.42. The base halves shall be factory assembled before shipment by means of internal lugs cast into the base bottom and stainless-steel connecting pins at the top.

4.1.43. The base casting shall fit securely around the fluted pole and shall be connected internally by stainless steel pins, bolts, nuts and washers, as required. The base opening shall match the contour of the fluted shaft.

VIBRATION DAMPENER

4.1.44. A Valmont Mitigator TR 1 (or approved equal) vibration dampener shall be provided on an as needed basis.

BRAND NAME OR EQUAL

4.1.45. Only the City of Fort Worth specified products are subject to the brand name or equal clause; TXDOT specified products are not subject to this section.

4.1.46. If an item in this bid is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the City’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the bid.

4.1.47. To be considered for award, offer of “equal” products, including “equal” products of the brand name manufacturer; must meet the salient physical, functional, or performance characteristic specified in this bid:

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4.1.48. Clearly identify the item brand name, if any, and make or model number.

4.1.49. Include descriptive literature such as illustrations and/or drawings.

4.1.50. Clearly describe any modifications the bidder plans to make in a product to make it conform to the bid requirements. Mark any descriptive material to clearly show the modifications.

4.1.51. The user department will evaluate “equal” products on the basis of information furnished by the bidder or identified in the bid and reasonably available to the user department. The user department is not responsible for locating or obtaining any information not identified in the offer. The City shall have the sole right to determine equal products.

4.1.52. Unless the bidder clearly indicates in its bid that the product being offered is an “equal” product, the bidder shall provide the brand name product referenced in the bid for each item as provided in the specifications.

4.2. TXDOT POLES AND ARMS

4.2.1. For standard specifications, please see “Exhibit B – TXDOT Specifications.”

4.2.2. For standard drawings, please see “Exhibit C – TXDOT Drawings”

4.3. DELIVERY

4.3.1. Each pole shall be wrapped in ripple kraft paper and packaged in corrugated cardboard prior to shipment. The City will not accept poles or arms where the finished surface has been damaged during shipping.

4.3.2. Packing slips, or other suitable shipping documents, shall accompany each shipment and shall include name, brand or trademarks, quantity, size, lot or run number and part number.

4.3.3. Delivery tickets shall indicate the annual Agreement number/blanket purchase order number and the release number.

4.3.4. The streetlight poles must be shipped on flatbed trucks. Deliveries in closed, boxed trailers or trucks will not be accepted.

4.3.5. Deliveries will primarily be delivered to the TPW Warehouse, RFP Ref. #: 26-0207 Doc. Ref#: RFP-02 Page 11 of 15

Transportation Management Division, located at:

- 5001 James Avenue, Fort Worth, TX 76115

4.3.5.1. Additional locations may be added throughout the life of the agreement.

4.3.6. Deliveries will be accepted Monday through Friday between the hours of 7:00 a.m. and 12:00 p.m., unless otherwise requested. Vendor shall notify the TPW Warehouse at 817-392-8083, 24 hours prior to delivery to make arrangements for delivery.

4.3.7. Delivered items that are determined to be defective or not meeting bid specifications shall be picked up and replaced by the Vendor, or the Vendor’s designee, as soon as possible and at no cost to the City. If the item(s) are not picked up within one (1) week after notification, the item will become a donation to the City of Fort Worth for disposition.

5. METHOD OF AWARD - Proposals will be evaluated based on “best value” to the City. Proposals that receive less than 50% of the total available points, excluding price points, will not be considered for award.

6. EVALUATION FACTORS

To be considered, the Proposer must submit a complete Proposal by the stated deadline and in accordance with all Proposal requirements. All required documentation must be included for evaluation.

Proposals that meet these requirements will be evaluated based on the criteria listed below:

6.1. Small Business Utilization Goal – up to 25 points available

6.1.1. Small Business (SB) Participation will be evaluated as follows:

6.1.1.1. 0% SB Participation = 0 points

6.1.1.2. 1-10% SB Participation = 10 points

6.1.1.3. 11-20% SB Participation = 15 points

6.1.1.4. 21-29% SB Participation = 20 points

6.1.1.5. 30% or more (goal met) = 25 points

6.2. References and experience – up to 25 points available

6.3. Delivery and fulfillment – up to 25 points available

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6.4. Cost – up to 25 points available

7. PRICING STRUCTURE

7.1. All pricing will be submitted via Bid Table BT-13IU; pricing will not be present in any other documents.

7.2. Unit price shall include the cost of delivery. No additional charges will be accepted or paid by the City unless otherwise listed on the Bid Table.

7.3. Pricing shall remain firm for each term of the contract. Unit pricing may be adjusted for increases or decreases in Vendor costs (not profits) during the renewal period.

7.3.1. The Vendor must submit its price adjustment request, in writing, at least sixty (60) days before the effective date of the renewal period.

7.3.2. The Vendor shall provide written proof of cost increases with price adjustment request.

7.3.3. If the City concludes that the rate increase being requested is exorbitant, the City reserves the right to adjust the rate request or reject the rate request in its entirety and allow the contract to expire at the end of the contract term. If the City elects not to exercise the renewal option, the Purchasing Division will issue a new solicitation.

8. CONTRACT AWARD PROCESS

8.1. The Purchasing Division will facilitate and manage the evaluation process.

8.2. An Evaluation Panel consisting of representatives from various City departments and City consultants may be appointed to review and evaluate RFP responses in accordance with this RFP. City reserves the right at its sole discretion to include additional representatives at any point during the evaluation.

8.3. The Evaluation Committee will evaluate responses and may select Proposer for onsite interviews, presentations or demonstrations.

8.4. At its sole discretion, the City may request Best and Final Offers (BAFO) from proposers whose proposals are deemed most advantageous. Contract negotiations will be based on the BAFO submissions.

8.5. The City reserves the right to negotiate all elements that comprise the successful Proposer’s response to ensure that the best possible consideration be afforded to all concerned.

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8.6. The City reserves the right to shortlist firms based upon scores/ratings received during the evaluation process.

8.7. The City will notify all proposers in writing of the outcome once an award determination has been made.

9. PROPOSAL FORMAT AND ATTACHMENTS

To facilitate and expedite the evaluation process, Proposals should adequately address all evaluation factors and include the following list of required items that will be used as part of the evaluation. A Proposal may be deemed to be non-responsive and may be disqualified, at the City’s discretion, if the Proposal fails to comply with the following instructions.

9.1. Proposal Format Requirements

9.1.1 Proposal format shall be in a font no smaller than 12 point, 8.5-inch by 11-inch paper size, with one inch margins for the entire submitted proposal.

9.1.2 All proposal sections shall be divided by submission titles. All pages within these sections shall be uniquely numbered for purposes of easy reference.

9.1.3 Only the Bid Table shall refer to pricing.

9.2. Response Forms

9.2.1 Completed and signed RFP-04-Authorized Signature and

Questionnaire.

9.2.2 Completed and signed RFP-05-CFW Required Forms

9.2.3 Completed and signed RFP-06-Small Business Utilization Form

9.2.4 Completed and signed RFP-07-Deviations

9.2.5 Completed RFP-08-Discount Calculator

9.2.6 Signed Addendum(s)

9.2.7 Reference Letters (minimum of three (3) letters)

9.2.8 Product specifications (if using alternate manufacturer)

9.2.9 Bid Table (BT-13IU)

9.3. Technical Response

9.3.1 References and experience:

9.3.1.1 Provide a minimum of three (3) reference letters from other municipalities or entities of similar size and scope.

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9.3.1.1.1 Reference letters should be on company letterhead

of the municipality/entity.

9.3.1.2 Provide a statement of qualifications on company letterhead that includes but not limited to: brief summary of the company, number of years the Proposer has been in business, geographical area of operations, and any relevant professional affiliations.

9.3.2 List of exceptions, substitution, clarifications, additions:

9.3.2.1. Although the Scope of Services included Project

Requirements of the solicitation represents the City’s anticipated needs, there may be instances in which it is in the City’s best interest to permit exceptions to requirements and accept proposed alternatives.

9.3.2.2. If no exceptions are taken, select “No

Deviations/Exceptions” in “RFP-07-Deviations”.

9.3.2.3. It is extremely important for the Proposer to make clear where exceptions, clarifications substitutions and/or additions to the Scope of Services, Draft Vendor Service Agreement and General Terms and Conditions are taken and how substitutions shall be provided. The City does not recognize strikeouts, deletions, or changes to Solicitation documents. Therefore, exceptions, conditions, clarifications and/or substitutions to the provisions of the City’s requirements must be clearly identified along with the proposed addition or modification. If the Proposer does not make it clear that an addition, exception or clarification is taken, the City shall assume the Proposer is responding to and shall meet the City’s stated requirements.

9.3.2.4. Identify each exception, clarification, substitution and/or addition by specifically referencing the page number, section number, subsection number, item number or letter, and, if necessary, paragraph, or line number.

9.3.2.5. Identify each item clearly as an addition, exception, clarification or substitution. It is not necessary to include the entire text of a particular section or subsection.

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However, for ease of reference, Proposers may use portions of the solicitation’s text, if helpful in explanation.

9.3.2.6. For substitutions/clarifications, provide an explanation of the difference between what the solicitation requests and what is proposed. The City is open to other means of accomplishing the requested Work. Proposers must explain why they believe their method of accomplishing the Work is equal to or better than that specified by the City.

9.3.2.7. For any addition(s) proposed or exception(s) taken, provide a rationale in as much detail as possible.

9.3.2.8. Begin responses to the major sections of the solicitation on a new page.

9.3.2.9. The City shall consider the number and substance of

alterations to the City’s stated requirements as a factor in determining the most advantageous response.

9.4. Pricing

9.4.1 Proposal pricing shall be assembled and presented in accordance with the format and instructions of this solicitation.

10. SMALL BUSINESS PROGRAM – The City of Fort Worth has established a 30% Small Business (SB) participation goal for this solicitation. This goal reflects the City’s determination that certified Small Business Firms are available to provide the goods and/or services required under this bid. Accordingly, at least 30% of the total awarded contract value must be subcontracted or spent with a certified Small Business Firm. All provisions and requirements outlined in City Ordinance No.

27832-08-2025 apply to this solicitation. Bidders are required to submit the following documentation with their proposal:

10.1. Small Business Utilization form (RFP-06) detailing how the Small Business goal will be achieved.

10.2. Current Small Business Certification issued by the North Central Texas Regional Certification Agency (NCTRCA), Women’s Business Council- Southwest (WBCS), Dallas-Fort Worth Business Council (formerly DFW/MSDC), Texas Historically Underutilized Business (HUB) Program, Texas Unified Certification Program (TUCP) DBE/ACDBE and TxDOT SBE Directory.

TRAFFIC SIGNAL STRUCTURES

STANDARD - OPTION 1 (1 OF 2) 34 41 10-D612

DATE: 07-26-2021CITY OF FORT WORTH, TEXAS

EXHIBIT A - COFW DRAWINGS

STANDARD - OPTION 1 (2 OF 2) 34 41 10-D613

DATE: 03-09-2022CITY OF FORT WORTH, TEXAS

AutoCAD SHX Text NOTES: 1. TERMINAL BLOCKS SHALL BE INSTALLED IN TERMINAL BLOCKS SHALL BE INSTALLED IN EACH POLE. 2. TERMINAL BLOCKS SHALL BE 12 POINT, 7 TERMINAL BLOCKS SHALL BE 12 POINT, 7 38" LONG, STACKED WHEN NEEDED. 3. SHALL USE FEED-THROUGH TYPE TERMINAL SHALL USE FEED-THROUGH TYPE TERMINAL BLOCK. 4. BASE HANDHOLE AND COVER SHALL BE BASE HANDHOLE AND COVER SHALL BE PREASSEMBLED ON THE POLE BY MANUFACTURER.

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POLE TOP

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"C" HOOK FOR WIRING AND HANDLING - 0.50" DIA. COMMER- CIAL GRADE HOT ROLLED BAR

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CAP SCREWS

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GUSSETS

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HEAD BOLTS WITH (1)

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TYP.

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SECTION A-A

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(2)-0.25" HEX HEAD

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STAINLESS STEEL

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SCREWS

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POLE WALL

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3 GA

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AutoCAD SHX Text 7.31"

AutoCAD SHX Text 5.63"

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HANDHOLE COVER

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11 GAUGE H.R.M.S.

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COVER MOUNTING

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CLIP

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(T = SHAFT WALL THICKNESS)

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POLE SHAFT WALL

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HANDHOLE

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TUBE

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TUBE

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WALL

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THK.

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WALL THK.

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NUT COVER

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POLE BASE

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POLE BASE

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DIA. +0.06"

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"Y" BOLT CIRCLE

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SEE POLE DATA

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(4)- ANCHOR BOLTS WITH

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(2) HEX NUTS,(2) WASHERS

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AND (1) LOCKWASHER

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PER BOLT WITH UPPER END

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GALVANIZED AT LEAST 12".

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(4) HEX NUTS TACK

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WELDED TO BOTTOM

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TEMPLATE

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ANCHOR BOLT

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|LOWER HANDHOLE

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ALL ANGLES MEASURED

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CLOCKWISE FROM HAND-

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HOLE AS VIEWED FROM

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SMALL END OF POLE

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|ANCHOR BOLT

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HOLE

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RADIAL INDEX

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|UPPER HANDHOLE

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|MAST ARM

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|LUMINAIRE ARM

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(TYPE 41, 43, & 45 ONLY)

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BASE SECTION

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2" LONG BACK

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UP RING

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ARM SECTION DATA

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SPAN

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LENGTH

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LENGTH

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AutoCAD SHX Text REMOVEABLE POLE CAP SECURED TO POLE WITH (3) STAINLESS STEEL SET SCREWS. CAPS ARE ZINC DIE-CAST OR CAST ALUMINUM DEPENDING UPON SIZE OF CAP.

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HANDHOLE RIM

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FORMED FROM

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2" WIDE BAR

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3 GA POLE

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WALL

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(T=SHAFT WALL THICKNESS)

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0.229" THICK HANDHOLE

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COVER SECURED W/(2)

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0.25" HEX HEAD

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STAINLESS STEEL

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SCREWS.

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BASE HANDHOLE

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STAINLESS STEEL HINGE OR EQUIVALENT

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(6)0.25" X 0.50" STAINLESS STEEL SCREWS

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STAINLESS STEEL COVER

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1.00" X 0.50" THICK FOAM GASKET MATERIAL

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4.00" X 6.00" ACCESS HOLE IN BACK PLATE

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2.00" X 4.00" ACCESS HOLE IN BACK PLATE

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0.50" NUT HOLDER

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WITH FASTENERS

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FOR GROUNDING

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TERMINAL BLOCK

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WITH ATTACHING HARDWARE INCLUDING STRIPS & GASKETS WILL BE PROVIDED.

DECORATIVE (1 OF 2) 34 41 10-D617

DATE: 07-26-2021CITY OF FORT WORTH, TEXAS

Item 686

Traffic Signal Pole Assemblies (Steel)

1. DESCRIPTION

Installation. Fabricate, furnish, and install steel traffic signal pole assemblies.

Relocation. Remove and relocate existing steel traffic signal pole assemblies.

2. MATERIALS

Provide new materials that comply with the details shown on the plans, the requirements of this Item, and the pertinent requirements of the following Items:

Item 416, “Drilled Shaft Foundations”

Item 421, “Hydraulic Cement Concrete”

Item 441, “Steel Structures”

Item 442, “Metal for Structures”

Item 445, “Galvanizing”

Item 449, “Anchor Bolts”

Furnish alloy steel or medium-strength mild steel anchor bolts in accordance with Section 449.2.1., “Bolts and Nuts,” unless otherwise shown on the plans.

3. CONSTRUCTION

3.1. Standard Design. Fabricate poles assemblies in accordance with this Item to the designs shown on the plans. Alternate designs are not acceptable. Deviations that affect the basic structural behavior of the pole are considered to be alternate designs. For deviations that do not affect the basic structural behavior of the pole, electronically submit shop drawings in accordance with Item 441, “Steel Structures,” to the Bridge Division for approval.

3.2. Fabrication. Fabricate and weld in accordance with Item 441, “Steel Structures,” AWS D1.1, Structural Welding Code—Steel; and the requirements of this Item. Fabrication tolerances are given in Table 1.

EXHIBIT B - TXDOT SPECIFICATIONS

Table 1 Fabrication Tolerances

Part Dimension Tolerance (in.)

Pole and mast arm shaft

Length ±1

Thickness +0.12, –0.02

Difference between flats or diameter ±3/16

Straightness 1/8 in 10 ft.

Attachment locations ±1

Base and mast arm mounting plates

Overall ±3/16

Thickness +1/4, –0

Deviations from flat 3/16 in 24 in.

Spacing between holes ±1/8

Bolt hole size ±1/16

Anchor bolts

Length ±1/2

Threaded Length ±1/2

Galvanized Length –1/4

Assembled shafts

Angular Orientation 1/16 in 12 in.1

Centering ±3/16

Twist 3°in 50 ft.

1. 1/8 in 12 in. between mounting plates and between mounting plates and base plates.

Fabrication plants that produce steel traffic signal pole assemblies must be approved in accordance with DMS-7380, “Steel Non-Bridge Member Fabrication Plant Qualification.” The Department maintains an MPL of approved traffic signal pole assembly fabrication plants.

Provide properly fitting components. Provide round or octagonal shafts for poles and mast arms tapered as shown on the plans. Fabricate mast arms straight in the unloaded condition unless otherwise shown on the plans. The Department will accept bolted slip joints overlapping by at least 1.5 diameters in mast arms 40 ft.

and longer.

Provide circumferential welds only at the ends of the shafts. Provide no more than 2 longitudinal seam welds in shaft sections. Grind or smooth the exterior of longitudinal seam welds to the same appearance as other shaft surfaces. Ensure 100% penetration within 6 in. of circumferential base welds and 60% minimum penetration at other locations along the longitudinal seam welds. Use a welding technique that minimizes acid entrapment during later galvanizing. Hot-dip galvanize all fabricated parts in accordance with Item 445, “Galvanizing.”

Treat welds with Ultrasonic Impact Treatment when shown on the plans after galvanization and with the dead load (actual or simulated) applied. Repair damaged galvanizing in accordance with Section 445.3.5., “Repairs.”

Connect the luminaire arm to the pole with simplex fittings. Ensure the fittings have no defects affecting strength or appearance.

Permanently mark, at a visible location when erected, pole base plates and mast arm mounting plates with the design wind speed.

Permanently mark, at a visible location when erected, pole base plates and fixed mast arm mounting plates with the fabrication plant’s insignia or trademark. Place the mark on the pole base plate adjacent to the hand-hole access compartment.

Deliver each traffic signal pole assembly with fittings and hardware either installed or packaged with its associated components. Ship all components with a weatherproof tag identifying the manufacturer, Contract number, date, and destination of shipment.

http://ftp.dot.state.tx.us/pub/txdot-info/cst/DMS/7000_series/pdfs/7380.pdf

3.3. Installation. Locate traffic signal pole assemblies as shown on the plans unless otherwise directed to secure a more desirable location or avoid conflict with utilities. Stake the traffic signal pole assembly locations for verification by the Engineer.

Use established industry and utility safety practices when working near overhead or underground utilities.

Consult with the appropriate utility before beginning work.

Construct foundations for new traffic signal pole assemblies in accordance with Item 416, “Drilled Shaft Foundations,” and the details shown on the plans. Orient anchor bolts as shown on the plans.

Erect structures after foundation concrete has attained its design strength as required on the plans and Item 421, “Hydraulic Cement Concrete.” Coat anchor bolt threads and tighten anchor bolts in accordance with Item 449, “Anchor Bolts.”

After the traffic signal pole assembly is plumb and all nuts are tight, tack weld each anchor bolt nut in 2 places to its washer. Tack weld each washer to the base plate in 2 places. Never weld components to the bolt. Tack weld in accordance with Item 441, “Steel Structures.” After tack welding, repair galvanizing damage on bolts, nuts, and washers in accordance with Section 445.3.5., “Repairs.”

Do not grout between the base plate and the foundation.

3.4. Relocation. Disconnect and isolate traffic signal cables before removing the pole. Remove existing traffic signal pole assemblies as directed. Ensure the poles or attached components suffer no undue stress or damage. Signs, signal heads, mounting brackets, luminaires, etc., may be left on the poles. Repair or replace damaged components as directed.

Remove abandoned concrete foundations, including steel, to a point 2 ft. below final grade unless otherwise shown on the plans. Cut off and remove steel protruding from the remaining concrete. Backfill the hole with materials equal in composition and density to the surrounding area. Replace surfacing material with similar material to an equivalent condition.

Move existing pole assemblies to locations shown on the plans, or as directed. Construct foundations for relocated traffic signal pole assemblies in accordance with Item 416, “Drilled Shaft Foundations,” and the details shown on the plans. Install existing pole assemblies on new foundations in accordance with Section 686.3.3., “Installation.”

Accept ownership of unsalvageable materials and dispose of in accordance with federal, state, and local regulations.

4. MEASUREMENT

This Item will be measured by each traffic signal pole assembly installed or relocated.

5. PAYMENT

The work performed and materials furnished in accordance with this Item and measured as provided under “Measurement” will be paid for at the unit price bid for “Install Traffic Signal Pole Assemblies (Steel)” of the types and sizes specified or “Relocate Traffic Signal Pole Assemblies (Steel)” of the types specified.

New drilled shaft foundations will be paid for under Item 416, “Drilled Shaft Foundations.”

5.1. Installation. This price is full compensation for furnishing, fabricating, galvanizing, assembling, and erecting the pole upon a foundation; furnishing and erecting required mast arms and luminaire arms; furnishing and placing anchor bolts, nuts, washers, and templates; and materials, equipment, labor, tools, and incidentals.

5.2. Relocation. This price is full compensation for removing traffic signal pole assemblies; removing existing foundations; backfilling and surface placement; storing the components to be reused or salvaged; furnishing, fabricating, and installing required new components including anchor bolts, nuts, washers, and templates;

placing and securing traffic signal pole assemblies on new foundations; furnishing and placing conduit, ground rods, and wiring; disposal of unsalvageable materials; loading and hauling; and materials, equipment, labor, tools, and incidentals.

Traffic Signal Pole Assembly Fabrication Plants Material Producer List

Materials and Tests Division-Prefabricated Structural Materials Section

EXHIBIT C - TXDOT DRAWINGS

Prestressed Member Fabrication Plants (Multi-Project)

The Department reserves the right to conduct random sampling and testing and visual inspections of materials from approved fabrication plants. Department representatives may sample and inspect material from the fabrication plant or the project site. Materials and Tests Division (MTD) reserves the right to test samples to verify compliance with Item 686.

For more information, contact MTD’s Prefabricated Structural Materials Section at (512) 993-7117.

Reference

Refer to the Department’s Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges for information on the following:

Item 686, “Traffic Signal Pole Assemblies (Steel)”

Fabrication Plants

The following traffic signal pole assembly fabrication plants have been approved in accordance with

DMS-7380, “Steel Non-Bridge Member Fabrication Plant Qualification,” which is referenced in Item

686.

Note: Traffic signal pole assemblies will have the fabricator’s designated approval stamp, as shown on the following page, placed on approved items.

Producer Code Fabricator Location

99190 Ameron Pole Products Tusla, OK

98013 Millerbernd Manufacturing Company Winsted, MN

99591 Pelco Structural, LLC Claremore, OK

99951 Structural and Steel Products Fort Worth, TX

99819 Union Metals Industries Corp Canton, OH

99608 Valmont Industries, Inc. Brenham, TX

November 4, 2024 | 3

Designated Fabricator Approval Monogram Stamps

Ameron Pole Products, 99190 (Tulsa, OK)

Millerbernd Manufacturing Company., 98113 (Winsted, MN)

Pelco Structural, LLC 99591 (Claremore, OK)

Structural & Steel Products, 99951 (Fort Worth, TX)

Union Metals Industries Corp. 99819 (Canton, OH)

Valmont Industries, Inc., 99608 (Brenham, TX)