7-PY2026 HOME, HOME-ARP, and CHDO Certification Universal Application.pdf

AFFORDABLE HOUSING SERVICES

REQUEST FOR PROPOSALS (RFP)

HOME Investment Partnerships Program (HOME) HOME American Rescue Plan Program (HOME-ARP)

Community Housing Development Organization (CHDO)

Program Year (PY) 2026

Brenda Brackins, Director

Hillsborough County PY 2026 HOME, HOME/CHDO, HOME-ARP Proposal - Application

APPLICATION

Request for Proposals (RFP)

PROPOSAL TYPE

☐ HOME and HOME-ARP Project Proposals ONLY - Complete HOME and/or HOME- ARP Project Application (Pages 3-28 & 41-43) (Only the HOME and/or HOME-ARP Project Proposals will Be Evaluated)

☐ CHDO Certification - Complete CHDO Certification and HOME and/or HOME-ARP Project Application (Entire Application - Pages 3-44) (CHDO Certification will ONLY be evaluated in conjunction with a HOME or HOME-ARP Project Proposal)

Applicants do not have to seek CHDO certification to apply for HOME and/or HOME-ARP funding under this RFP. However, applicants desiring CHDO certification will be evaluated for eligibility in conjunction with the review and evaluation of their HOME and/or HOME-ARP Project Application. One of the benefits of being a CHDO is that the County is required to set aside 15% of its HOME allocation for CHDOs. However, all applications will be reviewed and ranked equally. (The 15% set aside does not apply to the HOME-ARP allocation).

HOME Investment Partnerships Program (HOME) HOME American Rescue Plan Program (HOME-ARP)

Community Housing Development Organization (CHDO)

HOME and HOME-ARP PROJECTS

APPLICATION

Request for Proposals (RFP)

(Please select your proposal type below)

☐ HOME Project Proposal Only - (Only the HOME Project Proposal will Be Evaluated)

☐ HOME-ARP Project Proposal Only - (Only the HOME-ARP Project Proposal will Be Evaluated)

☐ HOME and HOME-ARP Project Proposals Only – (Both HOME and HOME-ARP Project Proposals will Be Evaluated – Agencies submitting multiple proposals must prioritize their projects by clearly indicating the priority ranking in the proposal title and submit each separately in Euna Procurement)

ELIGIBLE / INELIGIBLE

(Please refer to Proposal Instructions for assistance in completing the application)

• HOME eligible proposers must be non-profit entities that have been operating in good standing with the State of Florida for a minimum of two years.

Attach 501 (c)(3) Tax Exempt Letter. (Attachment 1)

• HOME-ARP eligible proposers must be non-profit or for-profit entities with experience administering local, state or federally funded affordable housing programs, and currently own and manage shelters or affordable rental units that have investments from local government entities.

• HOME-ARP eligible proposers must have experience and prior funding/partnerships with Hillsborough County, City of Tampa, Temple Terrace, Plant City, Tampa Hillsborough Homeless Initiative, the Tampa Housing Authority, or other local jurisdictions for HOME project funding similar in scope of services to those set forth herein with satisfactory performance. Eligible proposers must have at least two years of continuous experience as an entity which demonstrates financial and organizational capacity in each of the following areas:

i The supply, acquisition, rehabilitation, construction, reconstruction of multi-family affordable housing rental units, or motel to multi-family rental unit conversions throughout the period of affordability for HOME-ARP project funding;

ii Operation and management of rental housing units; and iii Providing affordable housing services to Qualifying Populations and low-income persons for government agencies and/or non-profit organizations similar in scale to the services proposed in its proposal response to this RFP, funded by federal funds, and furnished under contract.

• Any party on the Excluded Parties List System (Home | SAM.gov) will be deemed ineligible for funding. This includes both the proposer and any partnering organization identified as part of the proposal.

• Proposers with partnerships, collaborations, and agreements with for-profit entities serving as the lead applicant will be deemed ineligible. (Not applicable for HOME-ARP proposers)

• HOME funds may be awarded to non-profit organizations for projects that benefit extremely low to moderate income households/persons (at or below eighty (80%) area median income) for eligible acquisition, rehabilitation, and new construction of multi-family rental and single family homebuyer properties and homeownership assistance to purchasers of newly proposed HOME assisted homebuyer housing. (Proposers must already be HUD-certified and approved by Hillsborough County)

• HOME-ARP funds may be awarded to non-profit and for-profit organizations for projects where at least 70% of the beneficiaries are “qualified persons” as defined by the U.S.

Department of Housing and Urban Development (HUD) in Community Planning and Development Notice CPD-21-10, with a maximum of 30% of the units set aside for households at or below 80% of the area median income (AMI). Eligible HOME-ARP projects are for conversion to rental units, rehabilitation of housing units, rehabilitation of property for conversion to rental units, or new construction/reconstruction of rental housing units.

• Proposals that are not HOME or HOME-ARP eligible and do not meet the guidelines in this RFP are ineligible.

• Omitted information at the time of the submittal deadline will render the application incomplete and the proposal unresponsive/ineligible.

• Proposals will be deemed ineligible if they are incomplete, the budget costs are inaccurate, and/or the funding request is less than the minimum amount or exceeds the RFP cap.

• Not uploading any of the required documents listed in the (Required HOME and HOME- ARP Projects Documents Checklist) and Section E (Required CHDO Review Criteria Documents Checklist for CHDO applicants only) will deem the proposal ineligible.

• Proposals uploaded to the wrong solicitation in Euna Procurement will be deemed ineligible.

• Proposals that are not shovel ready, do not have documented site control, or do not have a Phase I Environmental Assessment will be deemed ineligible.

https://sam.gov/

• Proposers that have not filed I.R.S. Form 990, or Exemption Statement, or applicable “For Profit” Form, and have not received an audit conducted by an independent auditor will be deemed ineligible. A certified financial statement is acceptable if an agency audit is not required.

• Proposers with two or more projects through AHS that are less than fifty percent (50%) complete and have less than fifty percent (50%) of AHS funds expended, as documented by the required Monthly/Quarterly Progress Reports and verified by AHS are not eligible to apply.

• Proposers with an existing project funded through AHS that has been determined to be out-of-compliance with project requirements, and/or has unresolved findings or concerns as documented by a County issued letter of non-compliance, are ineligible under this RFP.

1. General Information

Organization Name Authorized Official Name/Title

Mailing Address Authorized Official E-mail Address City, State, Zip Phone/Fax Number

Contact Person Name/Title Organization Website

Contact Person Email / Phone # SAMS #/UEI #

Project Title Federal Tax ID #

Funding Requested (Must be minimum of $300,000 and capped at $2M)

Project Address

2. Project Location/Boundary

What is the location for this project? Identify the program/project location by address and folio number.

Provide a map of the project location clearly showing project boundary (Attachment 2).

Proximity to Transit-Rich Area: Please identify route and distance of nearest mass transit service.

Hillsborough County Affordable Housing Services Department will determine if the project is located within one (1) mile of mass transit service.

• Mass Transit is defined as - Local route service provided by Hillsborough Area Regional Transit (HART): Bus-Map-Schedules (gohart.org). This excludes HART Flex routes, TECO Line Streetcar, and any Express routes.

Clearly define the project location by address, folio number, boundaries and current zoning.

Indicate if the project is in one of the County’s 8 Neighborhood Revitalization Strategy Areas (NRSA), as identified here:

hillsborough.maps.arcgis.com/apps/instant/lookup/index.html?appid=1ce9a47948ea49ac9dc488193 9941206 Attach a map (Attachment 2) of your project location and boundary.

https://www.gohart.org/Pages/maps-schedules.aspx https://hillsborough.maps.arcgis.com/apps/instant/lookup/index.html?appid=1ce9a47948ea49ac9dc4881939941206 https://hillsborough.maps.arcgis.com/apps/instant/lookup/index.html?appid=1ce9a47948ea49ac9dc4881939941206

3. Project Information

A. Activity Type Funding

Project Type Total # Units or

Households

Amount Requested

Matching Funds

Other Sources

Total Project Cost*

% of HOME Investment**

Homebuyer Activities – New Construction

Homebuyer Activities – acquisition and/or rehab of homebuyer properties

Rental Housing – New Construction

Rental Housing – Acquisition &/or Rehabilitation

Homeownership and Closing Cost Assistance - Projects developed with HOME funds

HOME-ARP

Acquisition of property for conversion to rental units

Rehabilitation of housing units /rehab conversion of property to rental units

New Construction/Reco nstruction of rental housing units

*To determine Total Project Cost, add Amount Requested, Matching Funds, and Other Sources.

**To determine Percentage of HOME Investment, divide the Amount Requested by the Total Project Cost.

B. Project Description

Provide a brief description of the proposed project (500-character limit). The description should describe the project, not the organization.

For example - ABC Agency will purchase and rehabilitate four properties to sell to income eligible households.

4. Organization Information (Capacity and Experience)

A. Provide an overview of your organization, including:

• Description of the history and purpose of the organization. (500 Character Limit)

• Years of direct experience with similar projects of size and scope (for the organization and each team member)

• Describe the organizational personnel and their primary responsibilities within the organization, including all project development team members, specific to this proposal (1,000-character limit). Provide the articles of incorporation for the proposer, any applicable operating or partnership agreements, the Corporate Resolution or other documentation establishing signature authority for submittal of the application. If the managing entity for the project has not yet been formed, identify the name and corporate form of the proposed entity and its relationship to the proposer, and identify the principals to be authorized to act on the managing entity’s behalf. Attach additional pages as needed. (Attachment 3)

• Financial capacity of the organization to adequately pay expenses (Reimbursement Payment Method) and manage a variety of financial activities and funding sources (Internal Accounting Controls). Provide a copy of the most recent audited financial statement (no older than 2 years). (Attachment 4)

B. Previous Experience with HOME or HOME-ARP funds:

1. Has your organization ever been required to pay back HOME or HOME-ARP funds, or been found in violation of federal regulations, including HOME regulations?

Yes No If yes, indicate the actions cited.

2. How will Davis-Bacon wage rates be followed, if applicable?

3. How will Section 3 and Labor Standards be complied with?

C. Previous Experience with Hillsborough County Projects:

1. Please describe your organization’s previous experience with HOME or HOME-ARP funded

County projects. (500-character limit)

2. Has your organization received any written compliance findings or concerns from AHS monitoring on the most recent project within the previous three (3) program years?

Yes No

List any findings or concerns cited, corrective action taken and when Hillsborough County cleared the issues.

3. Has your organization encountered any of the following concerns on the most recent AHS project within the previous three (3) program years?

• Unresolved compliance issues, findings or concerns: Yes No

• Delayed, untimely project closing: Yes No

• Returned grant funds to AHS for reallocation: Yes No

• Unmet project accomplishments: persons/households served unfulfilled: Yes No

5. Evidence of Need for Project

A. Project Beneficiaries - Targeted Income Group

Indicate the number of units or households to be served in each Target Population. HOME-ARP percentages must adhere to the applicable percentages specified in the Instructions.

Target Population # of Households

0-30% of the Area Median Income

30.1-50% of the Area Median Income

50.1-60% of the Area Median Income

60.1-80% of the Area Median Income

HOME-ARP Qualifying Populations (at least 70% of the rental units)

Market rate income –These households cannot be funded with HOME or HOME-ARP funds

Total

B. Additional Funding Sources For this project, have you applied (or will you apply) for funding from other sources external to your agency?

Yes No If yes, to whom have you applied?

Funding Source Amount Status Award Date

TOTAL $

C. Need Statement Provide a statement that clearly states the purpose for the project. Discuss the root causes, the resulting need within the community, and the significance of the project to the beneficiaries of the community. Support your statement with relevant statistics and a market summary. The statement must include:

• An overview of the market relating to the proposed project

• Market summary (Attachment 5)

Statement of Need

6. Ability to Proceed / Shovel Ready Project

Part 1 – Rental and Homebuyer Construction/Development Projects

A. Check applicable activity for the project:

New Construction Single Family Homebuyer Property New Construction Multi Family Rental New Construction Multi Family Homebuyer Property New Construction/Reconstruction Multi Family Rental Acquisition of Property to Convert to Multi Family Rental Acquisition &/or Rehab of Homebuyer property Rental Acquisition &/or Rehabilitation Rehab of Housing/Rehab Conversion of Property Homeownership Assistance (Skip to part 2)

B. Evidence of site control (e.g., recorded title, executed lease agreement, firm purchase contract, option to purchase, option to lease long-term agreement, or Local Government Resolution with no contingencies. (Acquisition Rehabilitation projects must provide proof of an Earnest Deposit). (Please note that site control is required to receive funding). (Attachment 6)

Yes (Date acquired: ) N/A (Acquisition Rehabilitation-Provide Proof of Earnest Deposit)

C. Provide a current appraisal within 180 days prior to this application. (Not from Property Appraiser’s Office) (Attachment 7)

D. Provide a copy of the Phase I Environmental Assessment. (Completed no more than six (6) months prior to this RFP application). Please note that a Phase I Environmental Assessment with “no further action” is required to receive funding for applicable HOME and HOME-ARP construction, reconstruction, conversion, rehabilitation and acquisition rehabilitation projects. The cost of the Phase I Environmental Assessment will be the responsibility of the proposer. Not applicable for homeownership assistance projects).

(Attachment 8)

E. Will the project involve temporary or permanent relocation of residents or businesses?

If yes, provide the full relocation plan and a copy of the current rent roll (Attachment 9)

F. If the proposer is seeking to acquire property, has a Title Search been obtained? Provide a title report identifying property ownership, beneficial interests, mortgages, liens, and easements within the boundaries of the property, including restrictive covenants. Provide copies of all security instruments creating a lien against the proposed project development property, including mortgages and restrictive covenants. All documentation should be provided separately and uploaded with this application. The title report should be dated no later than 90 days prior to the date of your application

Yes No If Yes, please attach (Attachment 10).

Does the Title Search reveal the presence of liens and encumbrances on the property?

Yes No If there are liens, please disclose:

G. Provide a brief description of the following information.

• Property Analysis o Property Description, including amenities and unit features.

o Unit Inspection Summary

H. Attach the following items to this proposal: (Attachment 11)

• Property Survey, design plans, and County approved site or subdivision development plans.

• Design, Construction Guarantees and Warranties

• Exterior building elevations with massing, openings, materials, colors and related elements.

• Description of Green Energy Design features including but not limited to energy star appliances, low-e windows, low flow toilets, insulation, heating & air conditioning, energy conserving strategies, recycling deconstruction materials Provide evidence of County approved zoning and/or re-zoning?

I. Indicate the number of HOME/HOME-ARP assisted, market rate units and restricted units, and the proposed monthly rent/sales price by bedroom sizes. For rental projects, if funding will not be targeted to specific units, all units must be comparable, and HOME/HOME-ARP assisted units must be distributed throughout every unit type.

Unit Type HOME/

Assisted Units

Market Rate Units

Other Assisted Units

Proposed Monthly Rent or Sales Price

SRO

Studio 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom

TOTAL

Line Number

Tenant Population Type Quantity of Units

% of Total Units

1 Homeless* 2 At Risk of Homelessness* 3 Fleeing/Attempting to Flee Domestic

Violence*

4 Low Income Households 5 Market Rate Rentals

TOTAL 100%

*Line Items 1, 2, and 3 are Qualifying Populations and aggregate percentage of units must be equal to the required minimum of seventy percent (70%) of HOME-ARP Project units to be restricted for tenancy by Qualifying Populations. Low Income Households who do not qualify as a Qualifying Population and other non-qualifying populations cannot exceed thirty percent (30%) of the HOME- ARP units.

J. Lead-Based Paint Compliance. Please describe how the organization will address lead-based paint hazards associated with the project, if applicable.

Part 2 – Program Development and Delivery

Provide narratives on the following, as applicable.

A. Affirmative Marketing - Describe the methods for informing the public, owners, and potential tenants about federal fair housing laws, and the procedures to be used to inform and solicit proposals for persons in the housing marketing area who are not likely to apply for housing without special outreach. Records must be maintained to describe actions to be taken to affirmatively market units and assess the results of those actions. Please attach an Affirmative Marketing Plan for the project (Attachment 12).

B. Minority Outreach- Describe the procedures to be used to ensure the inclusion, to the maximum extent possible, of minorities and women and entities owned by minorities and women in the procurement of property and services for the project.

C. Organizational Chart - Include the Project Staff Organizational Chart with resumes of key staff involved in this project. (Attachment 13).

D. General Contractor/Self-Performing – Will the proposer be using an In-House General Contractor and/or Engineer on proposed activity? Yes No

E. Resident Services – Describe the services and activities that will be available to the residents of the community. (Rental Housing projects only)

F. Maintenance Services/Reserve Replacement – Describe the proposed reserve replacement allocation procedure and maintenance services to be provided (Rental Housing projects only)

G. Project Timeline - Provide a preliminary schedule including required permits and approvals from any federal, state, or local agencies and timing of any contemplated requests for other federal, state or local resources, and the timeline of the initiation, construction phasing, completion and opening of the project including major milestones and the proposed major responsibilities.

(Construction projects are required to commence within twelve (12) months and must be completed and occupied within two (2) years of the executed funding agreement between the County and the proposer). Federal funds cannot be expended until an environmental review is complete and the funding agreement is executed. Funds will be available after October 1, 2026, and upon full execution of the agreement.

Projected Date Milestone

7. Project Budget Information

A. Provide a Budget Narrative The budget narrative should explain the total project budget in detail and the budget items in the order items are listed on the budget forms. Provide the development budget, organizational budget, operating proforma (if applicable). (Attachment 14)

B. Development Budget

Construction Projects Budgeted Activities HOME/HOME-

ARP Funds Requested

Other Funds Total Project Cost

Developer Fee (Not to exceed 15% of the award) Engineering, Architect, or other Professional Services:

Construction Costs:

Property Acquisition (Easements, Right of Way, etc.):

Environmental Analyses:

Other (Be Specific):

Total Identify Other Funding Source(s) External to your agency (Attach documentation verifying commitments/awards)

Amount of Funds Committed Pending

(Attachment 15)

C. Operating Budget

INCOME

ANNUAL

COSTS

MONTHLY

COSTS NOTES

Gross Rental Income Other Income Vacancy & Collection Loss Other

EFFECTIVE GROSS

INCOME

List All Funds Received from Hillsborough County since 2020

Amount of Funds

Awarded

Amount of Funds

Expended

Amount of Funds

Pending

% of Project

Complete

% of Funds

Expended

PY $ $ $ $ $

PY $ $ $ $ $

PY $ $ $ $ $

PY $ $ $ $ $

PY $ $ $ $ $

PY $ $ $ $ $

Total $ $ $ $ $

EXPENSES

ANNUAL

COSTS

MONTHLY

COSTS NOTES

Management/Operation Expenses Management Fee Management Payroll Legal Fees Accounting/Audit Fees Advertising/Marketing Telephone Office Supplies Operating Expenses Security Maintenance Payroll Mechanical Equipment Interior Painting Repairs and Supplies Exterminating Lawn and Landscaping Resident Services Other Utilities Electricity Natural Gas, Oil, Other Sewer and Water Trash Removal Taxes/Insurance/Reserves Real Estate Taxes Other Taxes Property Insurance Replacement Reserve Operating Reserve Other

TOTAL OPERATING

EXPENSES

NET OPERATING

INCOME

DEBT SERVICE

CASH FLOW

D. Working capital: Describe your line of credit or working capital for this project in the space below. Indicate the source of the working capital and attach documentation providing evidence of the source. (Attachment 17)

Cost Estimate Reasonableness and Accuracy The cost estimate was prepared by: (attach supporting documentation) (Attachment 18)

☐ Proposer: Name of Staff Person(s):

☐ Contracted Engineer: Name of Firm:

☐ Other Contractor or Consultant: Name of Firm:

When was the budget cost estimate prepared?

On what basis did you determine that the estimated costs were reasonable and accurate?

E. How will the organization ensure that the activity will be financially sustainable after funding?

(Limit response to 1,000 characters)

F. Has the cost of Architectural and Engineering Services been factored into the budget?

G. Excluding this grant request, does the proposer have 100% financing in place for the project?

8. Financial Documentation

The documentation will determine whether a proposer is solvent and has the cash flow available to complete a HOME or HOME-ARP project within the timeline of the executed agreement. All financial documents should be provided in a separate attachment from the application. Attach the required documents as indicated below. (Failure to provide all required documents may deem the proposal unresponsive/ineligible).

A. The following items must be provided for the Fiscal Team to review:

a) Three (3) Financial References: (name, title, entity, telephone number, email and contractual relationship) for at least three (3) successful past projects that can be contacted with respect to current and past project experience.

b) Banking References, including letters of good standing from previous lenders.

c) Letters from lending institutions, not more than three months old, that demonstrate the existence of liquid assets or suitable unencumbered lines of credit to carry out the predevelopment activities. Evidence of the entity’s liquid assets or some acceptable form of equity shall be equal to the equity requirements of the prospective construction lender.

d) Preliminary Business Plan to include a conceptual overview of how the organization would propose to structure, finance, develop and manage the project and long-term affordability terms of the development.

e) Explain the financing plan of the project including identifying the source(s) and amount of debt and equity to be used to capitalize the project and the relationships (e.g., outside lender, parent company, etc.) of the entities providing funding.

f) A five (5) year pro forma that identifies capital reserves, debt payments, and any other obligations during this period. The proforma should include a cash flow analysis for the duration of the project, including but not limited to: estimates of costs, operating expenses, capital reserves including maintenance/replacement and re-tenanting reserves, net operating income, debt service, partnership percentages, disposition benchmarks, annual vacancy factor, stabilized NOI, calculations of net present value, and internal rate of return. (A fifteen (15) year pro forma that includes operating costs to provide adequate maintenance during the minimum fifteen (15) year compliance period is required for HOME-ARP proposers).

g) Construction budget detailing anticipated pre-development costs, and all hard and soft costs from construction through occupancy.

h) Operating budget from construction to occupancy. Include sources and anticipated amounts of working capital to cover operating costs and to adequately maintain operations from the start-up through completion.

i) Letters of commitment/awards and contact information for all approved committed funding sources that are external to the organization.

j) Disclose and explain the circumstances under which any prior funding sources or financial lending institutions have threatened to take or have taken adverse action against the proposer, such as loan acceleration, foreclosure, terminating or restricting the use of funds, occurring anytime during the past five (5) years.

k) A statement disclosing and explaining for the past five (5) years any of the following conduct.

☐ Bankruptcy filings.

☐ Liquidated damages.

☐ Fines, assessments or penalties.

☐ Judgments or awards in contract disputes.

☐ Contract defaults and/or contract terminations.

☐ License revocations, suspensions and/or other disciplinary actions.

☐ Prior debarments or suspension by a governmental entity.

☐ Denials of prequalification or findings of non-responsibility.

☐ Safety past performance date, including fatality incidents.

☐ Experience ratings.

☐ Modification ratings.

☐ Recordable injury rate.

☐ Workday incidence rate.

☐ Alleged violations of any federal, state or local civil law.

☐ Alleged violations of any federal, state or local criminal law.

☐ Criminal indictments or investigations.

☐ Legal claims filed by or against the entity; and ☐ Claims on payment and performance bonds.

B. Financial Documents Required:

1. Most recent year Audited Financial Statements. The County’s Office of Management and Budget (OMB) will review submitted Audited Financial statements no older than two (2) years.

2. If the proposer has been awarded more than $1,000,000 in Federal funding in the last year, then the proposer must provide the most current (no older than two (2) years) signed copy of proposer’s Single Audit.

3. If the proposer has been awarded less than $1,000,000 in Federal funding in the last year, then the proposer must submit a certified financial statement in lieu of an audit. The certified financial statement must include the following information:

a. Current financial position to determine:

• Stability (cash flow versus reliable income)

• Sustainability (budget showing a surplus or deficit)

• Reasonable accounting format (showing assets and liabilities and composition of expenses)

b. Results of operations or changes in net assets.

• If the proposer has received any federal award (directly or indirectly), then they must provide the schedule of expenditures of the federal award(s) for the period covered by the financial statement, include the total federal award expended for each individual federal program, federal organization name, pass-through entity (if applicable), and CFDA number (or other identifying number if CFDA number is not available).

• If applicable, identify in the financial statement notes the total amount provided for a loan or loan guarantee program(s); include the schedule of balance outstanding at the end of the audit period.

Also include notes that describe the accounting policies used in preparing the schedule and if the auditee elected to use the 15% de minimis cost rate on indirect costs.

• Restrictions (temporary and permanent) that impact income statements.

• Current financial policies and procedures, (Attachment 19), and

• The most recent IRS Form 990 or applicable “For Profit”

Form. (Attachment 20).

9. Financial Capacity

The proposer must demonstrate financial capacity to perform the requirements of this proposal, including the ability to secure all necessary financing to completely fund the project. Hillsborough County Office of Management and Budget (OMB) will be reviewing the financial stability of the organization. The following questions will be considered by the OMB to determine the financial capacity of the proposer:

□ Did the proposer provide audited financial statements along with the accompanying audit opinion letter and notes to the statements for the two most recent audit periods?

□ Are the proposer’s audited financial statements recent enough to provide insight into the organization's current financial position?

□ Does the proposer show financial oversight and internal controls?

□ Can the proposer achieve income stability by demonstrating capacity to generate income?

□ Does the proposer show responsible stewardship of resources it has received?

□ Are there adequate management practices in place for financial reporting?

□ Is the proposer able to carry out its mission in a stable and effective way that will ensure project completion?

The following questions will be considered by the OMB to determine the financial capacity of the proposer:

o Is the proposer’s Current Ratio (Current Assets vs. Current Liabilities) equal to or greater than 1?

o Does the proposer have at least 90 Days Cash on Hand? (industry average is 90 days) o Is the proposer’s Debt Ratio low enough that debt-related costs do not jeopardize its ability to conduct normal business operations or pay normal operating expenses?

o Is the proposer’s Reliance on Grants and Government Ratio sufficiently low to suggest that the organization can continue operations if governmental revenue sources decrease by a material amount or in their entirety?

o Does the proposer’s Personnel Cost Ratio indicate that the organization is generating sufficient revenue to carry out its mission after payment of personnel expenses?

o Does the proposer’s General, Administrative and Fundraising Cost Ratio indicate that the majority of revenues are being used for direct program services and to carry out the organization’s mission?

o Does the proposer’s Profitability Ratio indicate that the organization is generating annual income equal to or in excess of annual expenses?

(CHDO) CERTIFICATION)

Section A HOME Investment Partnerships/HOME-ARP CHDO Certification

Part 1 – General Information

Organization Name:

Tax ID Number:

Project Name:

Contact Person: Name/Title:

Authorized Official: Name/Title:

Mailing Address:

City, State, Zip Code:

Phone:

Fax:

Email:

Website:

SAMS #/UEI #

Part 2 – CHDO Service Area

Please clearly define the boundaries of your organization’s service area, identifying the Census Tracts within these boundaries and current zoning. Indicate if the service area is in one of the County’s 8 Neighborhood Revitalization Strategy Areas (NRSA), as identified here:

hillsborough.maps.arcgis.com/apps/instant/lookup/index.html?appid=1ce9a47948ea49ac9dc488193 9941206 Please attach a map (Attachment 21).

https://hillsborough.maps.arcgis.com/apps/instant/lookup/index.html?appid=1ce9a47948ea49ac9dc4881939941206 https://hillsborough.maps.arcgis.com/apps/instant/lookup/index.html?appid=1ce9a47948ea49ac9dc4881939941206

Section B Proposer Checklist

Proposer Name:

The CHDO Certification must include all of the information in the following order. Please provide documentation according to each attachment requested. Submissions that do not contain all of the required documents may be considered nonresponsive.

Section A

Section B

Section C-1

Section C-2

Section C-3

Section D

Map of Organization Service Area (Attachment 21)

Completed Proposer Checklist

Board of Directors Information (Attachment 22) Job descriptions, resumes of key personnel (Attachment 22)

Board of Directors

Board of Directors Certification (Attachment 23) Signature

Authorization

Section E

Minutes or Resolution authorizing response to CHDO Certification Request (Attachment 24)

Organizational chart (Attachment 25)

Completed Section CHDO Criteria Review Documents Checklist (Attachment 26)

Support documentation for CHDO Checklist, including but not limited to:

Articles of Incorporation Organization Charter if Articles of Incorporation do not provide sufficient evidence of meeting statutory requirements 501 (c) (3) or (4) documentation from IRS or Section 905 status Bylaws Policies & Procedures for employees, including internal control policies Current Audited Financial Statement Working Capital Documentation

Section C-1 Board of Directors

Complete the table below listing each current member of the proposer's Board of Directors.

All proposers should attach a Board Roster that includes names, board office (if any), home addresses, and phone numbers, and job descriptions and resumes of key personnel (Attachment 22).

Board of Directors Table

Board Member Name Occupation County of Residence

Member of Low-Income Household

Representative of Low-

Income Area

Elected Representative of a Low- Income Group

Not a Low- Income

Representative

Public Official

TOTAL***

* Public officials cannot be qualified as low-income representatives, even if they meet the qualifying criteria.

No more than 1/3 of the Board Members may be public officials.

**CHDOs must maintain at least 1/3 of its governing board’s membership for residents of low-income neighborhoods, other low-income community residents, or elected representatives of low-income neighborhood organizations.

Section C-2 Board of Directors

There are three methods to meet the HOME requirement that stipulates 1/3 of the organization’s board be representatives of the low-income community served by the CHDO. If a potential board member fits one of the following descriptions, then they count towards fulfilling this requirement:

1. The person lives in a low-income neighborhood where 51% or more of the residents are low-income. This resident does not have to be low-income.

or

2. The person is a low-income resident of the community.

or

3. The person was elected by a low-income neighborhood organization to serve on the CHDO board. The neighborhood organization must be composed primarily of residents of a low-income neighborhood and its primary purpose must be to serve the interests of the neighborhood residents. Such organizations might include block groups, neighborhood associations, and neighborhood watch groups.

What if a low-income person is a public official? For purposes of the CHDO board certification, a “public official” is any employee or elected or appointed representative of a governmental entity in Hillsborough County, Florida. Their role as a public sector representative supersedes their residency or income status. Therefore, the official would be counted towards the 1/3 public-sector limitation and not towards the 1/3 low-income representation requirement.

In all cases, the CHDO is responsible for certifying that the individual meets at least one of the above criteria.

By my signature below, I warrant that I am a duly qualified OFFICER of the organization and that the information provided on all current board members of the organization is true and correct, and I have reviewed written documentation in the organization’s files that support the information provided.

Signature: Date:

Printed Name: Title:

http://www.hud.gov/offices/cpd/affordablehousing/training/web/chdo/characteristics/orgstructure/publicsector.cfm

Section C-3 Board of Directors

CHDO Board Member Certification (Please duplicate this form for all board members and submit as Attachment 23)

Select only one:

☐ Public Official or Employee of Hillsborough County I currently hold a publicly elected or appointed office in Hillsborough County, Florida; I am employed by a public agency in Hillsborough County, Florida; or, I was appointed by a public official of Hillsborough County, Florida or other regulatory agency or advisory board/commission in Hillsborough County, Florida.

☐ Member of Low-Income Household I am a member of a household that has a combined total income which is at or below 80% of the area median income.

☐ Resident of Low-Income Area I am a resident of a community which, according to the 2020 census, has at least 51% of its households with incomes at or below 80% of the area median income. Provide a listing of all census tracts / block groups that comprise this community.

Link to Low- and Moderate-Income Area Data, based on 2016-2020 American Community Survey:

https://hud.maps.arcgis.com/home/item.html?id=279eca0222754f8a954bbf8cf995a1a3#overview After clicking on the desired address, Census Tract and Block Group can be found on Tab: LMISD by Block Group.

Census Tract _ ___________ Block Group __ _____________

☐ Elected Representative of Low-Income Group

☐ Not a Low-Income Representative

Signature Date

Printed Name:

Title:

https://hud.maps.arcgis.com/home/item.html?id=279eca0222754f8a954bbf8cf995a1a3#overview

Section D Signature Authorization

Organization Name (Legal Name*):

Physical Address:

Mailing Address:

Telephone:

*Legal name refers to the organization name that appears on the articles of incorporation.

The following person(s) are authorized by the Board of Directors to sign contracts and sign and submit invoices, reports, time/attendance, client progress or evaluation forms pertaining to this agreement.

Minutes or Resolution authorizing CHDO Certification Request attached (Attachment 24);

organizational chart (Attachment 25).

Name Title Telephone No./ext. Email address

Name Title Telephone No./ext. Email address

We understand and agree to abide by the condition that if any changes occur, a new signature authorization form must be submitted.

Authorized by:

Typed Name, Title Signature Date

Topic/Question

1 Organizational Status and Mission Regulatory Thresholds:

The nonprofit/for-profit is organized under State or local laws, as evidenced by:

A Charter, OR

Articles of Incorporation

(Indicated on page(s) _ __ of the proposal)

No part of its net earning inures to the benefit of any member, founder, contributor, or individual, as evidenced by:

A Charter, OR

Articles of Incorporation

(Indicated on page(s) ___ of the proposal)

It has a tax exemption ruling from the Internal Revenue Service as evidenced by:

A 501(c)(3) or (4) Certificate from the IRS or

A group exemption letter under Section 905 from the IRS that includes the CHDO

(Indicated on page(s) _ __ of the proposal)

It has among its purposes the provision of low- and moderate-income housing, as evidenced by:

Charter

Articles of Incorporation

Bylaws, or

Resolutions

(Indicated on page(s) _ __ of the proposal)

Additional Questions:

Certificate of Good Standing: Can it deliver a certificate of good standing or other documents from the State? Reference on page(s) of the proposal.

Service Area: Does it have a documented service area consistent with the County’s Service Area? Reference page(s) __ of the proposal.

Strategic Plan: Has it produced a strategic plan that specifies an action plan for housing development? Reference page(s) _ ___ of the proposal.

Shared Commitment: Do board and staff show a shared commitment to its housing development mission? Reference page(s) of the proposal.

Other Organization issues:

2 Board Composition

Regulatory Thresholds:

At least 1/3 of board membership is for residents of low-income neighborhoods, other low-income community residents, or elected representatives of low-income neighborhood organizations, as evidenced by the CHDO’s:

Topic/Question

By-Laws, Charter, OR

Articles of Incorporation

(Indicated on page(s) ___ of the proposal)

No more than 1/3 of the governing board members may be public officials (including Hillsborough County employees) or appointed by public officials, and government-appointed board members may not, in turn, appoint any of the remaining two-thirds of the board members, as evidenced by the CHDO’s:

By-Laws, Charter, OR

Articles of Incorporation

(Indicated on page(s) _ __ of the proposal)

If the CHDO is sponsored / created by a for-profit entity, the for-profit entity may not appoint more than 1/3 of the membership of the CHDO’s governing body, and the board members appointed by the for-profit entity may not, in turn, appoint the remaining two-thirds of the board members, as evidenced by the CHDO’s:

By-Laws, Charter, OR

Articles of Incorporation

(Indicated on page(s) _ __ of the proposal)

Additional Questions:

Board Stability: Has there been stability/continuity of board members over the last several years?

(Indicated on page(s) _ ___ of the proposal)

Development Oversight: Does the board have a committee structure or other means of overseeing planning and development?

(Indicated on page(s) _ ___ of the proposal)

Board skills: Do board members have professional skills directly relevant to housing development (e.g. real estate, legal, architecture, finance, management)?

(Indicated on page(s) ____ of the proposal)

Decision-making: Has the board demonstrated the ability to make timely decisions?

(Indicated on page(s) ____ of the proposal)

Board-staff relations: Is there a good relationship between the board and staff? Do they have shared goals?

(Indicated on page(s) ____ of the proposal)

Other board issues:

(Indicated on page(s) _ __ of the proposal)

3 Sponsorship / Independence Regulatory Thresholds:

The CHDO is not controlled, nor receives direction from individuals or entities seeking profit from the organization, as evidenced by:

The organization’s By-Laws, OR

Topic/Question

A Memorandum of Understanding (MOU)

(Indicated on page(s) _ __ of the proposal)

If sponsored or created by a for-profit, the for-profit entity’s primary purpose does not include the development or management of housing, as evidenced by:

_ __________ The for-profit organization’s By-Laws

(Indicated on page(s) _ __ of the proposal)

If sponsored or created by a for-profit entity, the CHDO is free to contract for goods and services from vendor(s) of its own choosing, as evidenced by:

By-Laws, Charter, OR

Articles of Incorporation

(Indicated on page(s) ___ of the proposal)

If sponsored by a religious organization, the CHDO is a separate secular entity from the religious organization, with membership available to all persons, regardless of religion or membership criteria, as evidenced by:

By-Laws, Charter, OR

Articles of Incorporation

(Indicated on page(s) _ __ of the proposal)

Additional Questions:

Conflict of Interest: Are there any conflict of interest issues between the CHDO and the contractors/vendors, consultants, and professionals it uses for its CHDO projects? _ __________________________________________________________________ (Indicated on page(s) _ __ of the proposal)

4 Relationship / Service to the Community Regulatory Thresholds:

Organization has a history of serving the community within which housing to be assisted with the County’s HOME/HOME-ARP funds is to be located, as evidenced by:

Documentation of at least one year of experience in serving the community, OR

For new organizations, documentation that its parent organization has at least one year of experience in serving the community.

(Indicated on page(s) _ __ of the proposal)

Provides a formal process for low-income, program beneficiaries to advise the organization in all of its decisions regarding the design, siting, development, and management of all HOME/HOME-ARP-assisted affordable housing projects, as evidenced by:

The organization’s By-Laws (Indicated on page(s) _ __ of the proposal)

Resolutions, OR

A written statement of operating procedures approved by the governing body.

Topic/Question

(Indicated on page(s) _ __ of the proposal)

Additional Questions:

Needs: Are current plans well-grounded in an understanding of current housing conditions, housing needs, and need for supportive services? Has it done an analysis of the local housing market and the housing needs of low-income households?

(Indicated on page(s) _ __ of the proposal)

Relations: How strong is the current reputation of the corporation and its relationship with the community?

(Indicated on page(s) _ __ of the proposal)

NIMBY: To what extent does NIMBY opposition exist to low-income housing in the service area? To what extent do channels exist for the CHDO to negotiate with the community and potential opponents?

(Indicated on page(s) ___ of the proposal)

Local government relations: How strong is the CHDO’s relationship with the local government(s)?

(Indicated on page(s) ___ of the proposal)

Other community issues/needs:

(Indicated on page(s) _ __ of the proposal)

5 Financial Management & Capacity Regulatory Threshold:

It conforms to the financial accountability standards of 2 CFR 200.302, “Financial Management” and 2 CFR 200.303, “Internal Controls,” as evidenced by:

A notarized statement by the president or Chief Financial Officer, A certification from a CPA, OR

A HUD approved audit summary

(Indicated on page(s) _ __ of the proposal)

Additional Financial Management Questions:

Audit: Provide a copy of the most recent audited financial statement (no older than 2 years). (Indicated on page(s) ___ of the proposal) (Attachment 4)

Audit findings: Were there management or compliance findings in the last two years? Are findings resolved? (Indicated on page(s) _ ____ of the proposal)

Budgeting: Does it do annual budgeting of its operations and all activities or programs? Does it track and report budget vs. actual income and expenses? (Indicated on page(s) ____ of the proposal)

Reporting: Is financial reporting regular, current and sufficient for the board to forecast and monitor the financial status of the corporation?

(Indicated on page(s) ____ of the proposal)

Cash flow management: Does it know its current cash position and maintain controls over expenditures? How regularly does it experience cash flow problems? (Indicated on page(s) ____ of the proposal)

Internal controls: Does it have adequate internal controls to ensure separation of duties and safeguarding of corporate assets? Is there sufficient oversight of all financial activities? (Indicated on page(s) _ ___ of the proposal)

Procurement/Conflict of Interest: Does the organization have a conflict-of-interest policy governing employees and development activities, particularly in procurement and contract services and the award of housing units for occupancy? (Indicated on page(s) _ __ of the proposal)

Topic/Question

Insurance: Does it maintain adequate insurance – liability, fidelity, bond, workers comp, property hazard, and project? (Indicated on page(s) ____ of the proposal)

Financial stability: Does the current balance sheet and budget indicate sufficient funds to support essential operations? To what extent does the organization have a diversified and stable funding base for operations? What revenue sources are predictable year-to-year? Does the CHDO have an established fundraising program for both capital and operational needs? (Indicated on page(s) ____ of the proposal)

Portfolio financial condition: If it has a portfolio of properties, are they in stable physical and financial condition or are they a drain on corporate resources? Does it collect adequate management fees from the properties?” (Indicated on page(s) _ ___ of the proposal)

Liquidity: Does the organization have liquid assets available to cover current expenses? Does it have funds available for predevelopment expenses or equity investments required for development?

(Indicated on page(s) _ __ of the proposal)

How will you ensure the activity will be financially sustainable after funding? (Limit response to 1000 characters)

Does proposer have 100% financing, other than grant request, in place for proposal?

Yes No

Other financial issues:

6 Development Capacity Regulatory Threshold:

It has demonstrated capacity for carrying out activities assisted with HOME funds, as evidenced by:

Experience of key staff who have completed similar projects to HOME/HOME-ARP-funded activities, OR

Key staff resumes should be included in (Attachment 22).

(Indicated on page(s) _ __ of the proposal)

Additional Capacity Questions:

Structure: Can the current corporation structure support housing development activities, or is there a need for a subsidiary or other organizational structure for future development? Are there operations or activities that need to be organizationally separate from housing development activities and portfolios?

(Indicated on page(s) ___ of the proposal)

Portfolio: Does its portfolio of projects/properties evidence competent management and oversight? Do the properties appear to have adequate funding?

(Indicated on page(s) ___ of the proposal)

Previous performance: Has it done the CHDO activities previously? Did it perform competently?

(Indicated on page(s) _ ___ of the proposal)

Management capacity: Does the current management have the ability to manage additional development activities? Does the organization have the capabilities to analyze alternative housing projects?

(Indicated on page(s) ___ of the proposal)

Procedures: Are the corporate lines of authority for development activities clear?