7-Procurement Intake PreApproval.pdf

389 KB Posted

Attached to
Sole Source Public Review -Certification Training Programs and Examination Services
Solicitation number
WM2535
Issued by
Cook County, Illinois

About this file

Written by GovTribe AI ·

This document is a Procurement Intake PreApproval Form from City Colleges of Chicago (CCC) for a Sole Source procurement request for grant-funded materials. The request is being processed by Academic Programs for fiscal year 2025, targeting a Board date of 12/04/2025, with a total requested funds amount of $34,060.00. The project description indicates the sole source procurement is to obtain materials for grant-funded projects, involving multiple campuses including DO-OIT, AA, and SEC.

The funding is split across two account strings: $19,220.00 from account 307052520 and $14,840.00 from account 807342500, both categorized as Grant Funded Project funding. The primary contact is NaKyla Smith from Academic Programs, with contact information including email nsmith253@ccc.edu and phone 312/553-2759. The procurement has received approvals from Susanne Brock (Grants PI Approver) on 10/09/25 and Keri Hornat (Request Intake VP Approval) on 10/10/25. Supporting documentation includes Board reports, grant contracts, justification memos, quotes, MWBE schedules, and a vendor sole source justification letter.

View the file

Other files

File Type Posted
1-Objection template.docx DOCX document
2-2025 CompTIA Hi Ed Academic Pricing Letter (Mark) copy.docx.pdf PDF
4-CCF Modification Request TechQuity Chicago.pdf PDF
6-City Colleges of Chicago - Nyela-3.pdf PDF
8-Complete with Docusign COMPTIA ANNOUNCEMENT (1).pdf PDF
3-8363 City-of-Chicago-Schedule-D-Waiver (1)9555.pdf PDF
5-City Colleges of Chicago - NaKyla.pdf PDF

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file
Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Sole Source

Fiscal Year Grant Info

New Window | Hel

Request for Goods and/or Services - Preapprovals Form Print

This form must be completed for requests requiring action by CCC Procurement Services (purchases over $25K). After submission, this form will automatically obtain approvals from your Vice President and other key stakeholders. This form and all collected supporting documents will then be attached to the Bonfire Intake Request. Failure to attach this completed form and supporting documentation will result in a cancellation (rejection in Bonfire). The originator of this preapprovals form should be familiar with the standard Procurement cycle times current fiscal year Procurement Submission Deadlines available in the Procurement SharePoint Site.

Board Reports are located on the Board Portal Site.

Request Intake ID: 000093

General Information

* Primary Contact Person ID: 002556750 Smith,NaKyla

* Primary Contact Email: nsmith253@ccc.edu

* Primary Contact Phone: 312/553-2759

* Project Lead ID: 002556750 Smith,NaKyla

* Project Lead Email: nsmith253@ccc.edu

* Procurement Type: Sole Source

* Project Description (Request Title):

This Sole Source is being completed to obtain materials for grant-funded projects.

* Office/Department: 0000118 Academic Programs

* Campus: DO-OIT, AA, SEC

* Target Board Date: 12/04/2025 Note that proposed Board date does not guarantee availability of Procurement resources to complete its process within the desired timeline.

Funds Requested | First 1 of 2

* Fiscal Year * Funding Type * Account String * Amount

2025 Grant Funded Project 307052520 $19,220.00

2025 Grant Funded Project 807342500 $14,840.00

$34,060.00Requested Funds Total Amount:

Collaboration Find | First 1 of 1 Last Empl ID Name Collaborate Comment Collab Status Complete

Collaborate Complete

Sole Source Single Source Sole Source Guidelines and Templates

Have you previously used this vendor? Yes No

Attach all Board Reports applicable to the request Attach file(s) Find | First Last Document Name Attached File Name Attach/Replace File View File Delete File

1 Past Board Report(s) BofA_Board_Report_34122_(3).pdf Attach/Replace File View File Delete File

2 Grant contracts and guideline CCF_Modification_Request_TechQuity_Chicago.pdf Attach/Replace File View File Delete File

Sole Source Justification

Memo/Scope of work

Justification_Memo.docx Attach/Replace File View File Delete File

4 Sole Source Justification Form Sole_Source_-_Justification_Form_SIGNED.pdf Attach/Replace File View File Delete File

5 EDS form Economic-Disclosure-Statement.pdf Attach/Replace File View File Delete File

6 Quote City_Colleges_of_Chicago_-_Nyela-3.pdf Attach/Replace File View File Delete File

7 Quote City_Colleges_of_Chicago_-_NaKyla.pdf Attach/Replace File View File Delete File

8 MWBE schedules 8363_City-of-Chicago-Schedule-D-Waiver_(1)[95][55].pdf Attach/Replace File View File Delete File

Vendor Sole

Source Justification Letter

2025_CompTIA_Hi_Ed_Academic_Pricing_Letter_(Mark)_copy.docx.pdf Attach/Replace File View File Delete File

Approvals Z_REQ_INTK_ID=000093:Approved View/Hide Comments

District Approvals

Approved

Susanne Brock Intake Grants PI Approver

10/09/25 - 2:18 PM

Approved

Keri Hornat Request Intake VP Approval

10/10/25 - 3:51 PM

10/15/25, 3:53 PM Procurement Intake PreApproval https://fscm.ps.ccc.edu/psp/cccfsprd/EMPLOYEE/ERP/c/CCC_CUSTOM_MENU.Z_REQUEST_INTK.GBL?FolderPath=PORTAL_ROOT_OBJECT.C… 1/2 javascript:processing_win0(0,3000); void window.open(DoPortalUrl('https://fscm.ps.ccc.edu/psp/cccfsprd_newwin/EMPLOYEE/ERP/c/CCC_CUSTOM_MENU.Z_REQUEST_INTK.GBL?&skipcnav=1%27),%27%27,%27%27);

javascript:void window.open('http://www.oracle.com/pls/topic/lookup?id=Z_REQST_SSRC_INTK&ctx=pt861latest&ctx=fscm92latest%27,%27help%27,%27%27);

https://cccedu.sharepoint.com/sites/Procurement8 https://apps.ccc.edu/brpublic/ javascript:mAction_win0(document.win0,'Z_REQFY_FUNDS$hmodal$0', null, null, 'Zoom Funds Requested', true);

javascript:mAction_win0(document.win0,'Z_REQFY_FUNDS$hmodal$0', null, null, 'Zoom Funds Requested', true);

javascript:submitAction_win0(document.win0,'Z_REQFY_FUNDS$srt1$0');

javascript:submitAction_win0(document.win0,'Z_REQFY_FUNDS$srt2$0');

javascript:submitAction_win0(document.win0,'Z_REQFY_FUNDS$srt3$0');

javascript:submitAction_win0(document.win0,'Z_REQFY_FUNDS$srt4$0');

javascript:submitAction_win0(document.win0,'Z_REQCOLLAB_APV$hfind$0');

javascript:mAction_win0(document.win0,'Z_REQCOLLAB_APV$hmodal$0', null, null, 'Zoom Collaboration', true);

javascript:mAction_win0(document.win0,'Z_REQCOLLAB_APV$hmodal$0', null, null, 'Zoom Collaboration', true);

javascript:submitAction_win0(document.win0,'Z_REQCOLLAB_APV$srt0$0');

javascript:submitAction_win0(document.win0,'Z_REQCOLLAB_APV$srt1$0');

javascript:submitAction_win0(document.win0,'Z_REQCOLLAB_APV$srt3$0');

javascript:submitAction_win0(document.win0,'Z_REQCOLLAB_APV$srt4$0');

https://cccedu.sharepoint.com/sites/Procurement8/Shared%20Documents/Forms/Main%20View.aspx?id=%2fsites%2fProcurement8%2fShared+Documents%2fSole+Source+Process+and+Form%2fSole+Source+Process+Instructions+%26+Guidelines.pdf&parent=%2fsites%2fProcurement8%2fShared+Documents%2fSole+Source+Process+and+Form&xsdata=MDV8MDJ8amxpYmVyc2hlckBjY2MuZWR1fGNlYzAwNzA5YzU4YTRhNjlkYzI2MDhkZGYwYTkxNDUxfDUzNWU4MGQ1OTlhOTRmYzhhODJhYmFlYjI5NGRhMjM2fDB8MHw2Mzg5MzEzMzExNTkyOTYzNDl8VW5rbm93bnxUV0ZwYkdac2IzZDhleUpGYlhCMGVVMWhjR2tpT25SeWRXVXNJbFlpT2lJd0xqQXVNREF3TUNJc0lsQWlPaUpYYVc0ek1pSXNJa0ZPSWpvaVRXRnBiQ0lzSWxkVUlqb3lmUT09fDB8fHw%3d&sdata=VnZhRzhCdTZZSjJuaGtNWDgwWnl3V0owVTBoaW02dVZoc3R6RytXTVdvRT0%3d javascript:submitAction_win0(document.win0,'Z_REQDOC08_INTK$hfind$0');

javascript:mAction_win0(document.win0,'Z_REQDOC08_INTK$hmodal$0', null, null, 'Zoom Attach file(s)', true);

javascript:mAction_win0(document.win0,'Z_REQDOC08_INTK$hmodal$0', null, null, 'Zoom Attach file(s)', true);

javascript:submitAction_win0(document.win0,'Z_REQDOC08_INTK$srt0$0');

javascript:submitAction_win0(document.win0,'Z_REQDOC08_INTK$srt1$0');

javascript:submitAction_win0(win0,'#ICSetFieldZ_REQST_SSRC_INTK.EOAW_FU_HANDLER.toggle:stage=1&thread=105&sectionType=thread') javascript:submitAction_win0(win0,'#ICSetFieldZ_REQST_SSRC_INTK.EOAW_FU_HANDLER.toggle:stage=1&thread=105&sectionType=thread') javascript:submitAction_win0(win0,'#ICSetFieldZ_REQST_SSRC_INTK.EOAW_FU_HANDLER.toggle:stage=1&thread=105&sectionType=threadandcomment') javascript:submitAction_win0(win0,'#ICSetFieldZ_REQST_SSRC_INTK.EOAW_FU_HANDLER.toggle:stage=1&thread=105&sectionType=threadandcomment') javascript:submitAction_win0(win0,'#ICSetFieldZ_REQST_SSRC_INTK.EOAW_FU_HANDLER.toggle:stage=1&thread=105&sectionType=threadandcomment') javascript:doModalDO('https://fscm.ps.ccc.edu/psc/cccfsprd_newwin/EMPLOYEE/ERP/s/WEBLIB_EOAW.EOAW_MON_APPRS.FieldFormula.IScript_approverInfoLookup?APPROVERVIEW=4V13pUomoBLCe011RMPkfR5U5juyg3oW&EOAWPRCS_ID=Z_REQ_INTK_APRVL&OPRID=QH4LADKfKbhyaXs0Gxg0bw==%27,400,400,100,100,%27yes%27,%27no%27);

javascript:doModalDO('https://fscm.ps.ccc.edu/psc/cccfsprd_newwin/EMPLOYEE/ERP/s/WEBLIB_EOAW.EOAW_MON_APPRS.FieldFormula.IScript_approverInfoLookup?APPROVERVIEW=4V13pUomoBLCe011RMPkfR5U5juyg3oW&EOAWPRCS_ID=Z_REQ_INTK_APRVL&OPRID=QOiSysz7sCMVWdvbtusW0w==%27,400,400,100,100,%27yes%27,%27no%27);

Comment History

10/15/25, 3:53 PM Procurement Intake PreApproval https://fscm.ps.ccc.edu/psp/cccfsprd/EMPLOYEE/ERP/c/CCC_CUSTOM_MENU.Z_REQUEST_INTK.GBL?FolderPath=PORTAL_ROOT_OBJECT.C… 2/2 javascript:submitAction_win0(win0,'#ICSetFieldZ_REQST_SSRC_INTK.EOAW_FU_HANDLER.toggle:stage=1&thread=105&sectionType=historyComment') javascript:submitAction_win0(win0,'#ICSetFieldZ_REQST_SSRC_INTK.EOAW_FU_HANDLER.toggle:stage=1&thread=105&sectionType=historyComment')

File details come from the government source that posted it. Updated .