7-MT Village and UC - FFE Package.FNL.docx

Request for Proposals Furniture, Fixtures and Equipment M&T Village and Upper Concourse - FF&E Package Project No. 26-052

The sole point of contact for this solicitation is the Procurement Officer. Offerors are specifically directed NOT to contact any other MSA personnel or its contracted consultants for meetings, conferences, or discussions that are specifically related to this RFP at any time prior to any award and execution of a contract. Unauthorized contact with any MSA personnel and/or the MSA’s contracted consultants may be cause for rejection of the Offeror’s proposal.

Minority Business Enterprises (MBE) are encouraged to respond to this RFP.

KEY INFORMATION SUMMARY SHEET

MARYLAND STADIUM AUTHORITY

Request for Proposals

M&T Bank Stadium Furniture, Fixtures and Equipment M&T Village and Upper Concourse - FF&E Package MSA Project 26-052

RFP Issue Date: February 13, 2026

Procurement Officer: John Samoryk Maryland Stadium Authority 333 West Camden Street, Suite 500 Baltimore, Maryland 21201 Phone: 410-333-1560 E-mail: jsamoryk@mdstad.com

Procurement Method: Competitive Sealed Proposals

Pre-Proposal Conference: February 24, 2026 at 1:00 p.m. (Local Time) Google Meet joining info:

Video call link: https://meet.google.com/gou-vhyv-fpw Or dial:

MBE Goal: Five Percent (5%)

Closing Date and Time: March 11, 2026 no later than 2:00 p.m. (Local Time)

Scope Reviews (if required): March 16, 2026

BAFO (if applicable) March 23, 2026

MSA Board Approval April 7, 2026

TABLE OF CONTENTS

SECTION 1………… GENERAL INFORMATION SECTION 2………… OFFEROR’S QUALIFICATIONS SECTION 3………… PURPOSE AND SCOPE OF WORK

SECTION 4 ………...PROPOSAL SUBMISSION AND REQUIREMENTS

SECTION 5………… EVALUATION CRITERIA AND SELECTION

PROCEDURE

ATTACHMENTS

SECTION 1

GENERAL INFORMATION

1.1 Summary Statement

The Maryland Stadium Authority (MSA) is seeking proposals for the purchase, delivery and installation of Furniture, Fixtures and Equipment (FF&E) for a renovation project at M&T Bank Stadium (the “Project”). Qualified furniture manufacturers and dealers (“Offerors”) are requested to provide proposals to supply the FF&E services as outlined in this RFP.

MSA will consider proposals from business entities that demonstrate the ability to complete the Project with the guidelines of this RFP, in accordance with applicable federal, State and local laws, rules and regulations and in accordance with the terms and conditions outlined in the Sample Contract (Attachment B) and elsewhere in the contract documents.

NOTE: Substitutions may be proposed and submitted; however, they must meet or exceed the specifications of the items listed in Exhibit I. All proposed substitutions will be evaluated and approved at MSA’s sole discretion. Offerors must submit detailed specifications for any substitution. Substitutions are to be submitted as alternates to the base bid. All Offerors shall fill out the financial proposal form in its entirety as the base bid. Substitutions shall be presented in a similar form as alternates.

1.2 Abbreviations and Definitions

For purposes of this RFP, the following abbreviations and terms have the meanings indicated below:

a. Agreement (“Contract”) – The sample Contract included in this RFP as Attachment B.

b. Architect/Engineer (“A/E”) – MSA’s design team responsible for providing professional engineering, architectural, and design services for the Project.

c. Baltimore Ravens (“Ravens”) – Baltimore Ravens Limited Partnership.

d. COMAR - Code of Maryland Regulations (available at http://www.dsd.state.md.us).

e. Contractor – The offeror that enters into the Contract with MSA for the Project.

f. eMMA - eMaryland Marketplace Advantage (https://emma.maryland.gov).

g. Local Time – Time in the Eastern Time Zone as observed by the State.

h. MBE –Minority Business Enterprise certified by the Maryland Department of Transportation (“MDOT”).

i. MSA – Maryland Stadium Authority (http://www.mdstad.com).

j. MSA Business Hours – 8:30 A.M. to 5:00 P.M., local time, Monday through Friday, excluding State holidays and official State closures.

k. MSA Procurement Policies – MSA procurement policies and procedures (available at http://www.mdstad.com).

l. Notice to Proceed (hereinafter “NTP”) – A formal notification issued by the Procurement Officer that directs the successful Offeror to perform work and establishes the date on which the work is to commence on the Project.

m. Offeror - An individual or entity, regardless of legal status or organization, that submits a Proposal in response to this RFP. The Offeror is the individual or entity that will be executing the Contract with MSA.

n. Owner – Maryland Stadium Authority.

o. Portal – MSA’s Procurement Portal at:

https://mdstad.bonfirehub.com/portal/?tab=openOpportunities

p. Procurement Officer (“PO”) – The MSA representative responsible for this RFP. MSA may change the Procurement Officer at any time and will provide written notice to the Offerors of any such change.

q. Project – The purchase, delivery and installation of Furniture, Fixtures and Equipment at M&T Bank Stadium.

r. Project Manager (“PM”) – The MSA representative primarily responsible for monitoring the daily activities associated with, and providing technical guidance for, the Project. The Project Manager is the point of contact, post-award, who will assign work and to whom invoices will be submitted. MSA may change the PM at any time by written notice to the CM.

s. Project Team – The MSA, the Ravens and the A/E.

t. Proposal - The submission provided by Offerors in response to this RFP.

u. Request for Proposals (“RFP”) - This RFP for the execution of the Project.

v. Selection Committee- The persons responsible for selecting the successful Offeror.

w. State - The State of Maryland.

1.3 Contract Type

The Agreement that results from this RFP will include a lump sum fixed-fee Contract.

1.4 Contract Duration

The term of the Contract will be for a period necessary to complete the scope of work and as agreed upon by MSA and the Contractor in accordance with the Project schedule.

1.5 Procurement Officer

The sole point-of-contact for purposes of this RFP is the Procurement Officer listed below:

John Samoryk Maryland Stadium Authority 333 West Camden Street, Suite 500 Baltimore, Maryland 21201 Phone: 410-333-1560 E-mail: jsamoryk@mdstad.com

MSA may change the Procurement Officer at any time and will provide written notice to the Offerors if any such change occurs.

1.6 Pre-Proposal Conference

A virtual pre-proposal conference (“Conference”) will be held on February 24, 2026 at 1:00 p.m. (Local Time). The meeting will be conducted through Google Meets. An in-person meeting will not be conducted for this project.

1.7 The Project Manager

The Project Manager is:

Kelly Smulovitz Maryland Stadium Authority 333 West Camden Street, Suite 500 Baltimore, Maryland 21201

Prior to contract award, MSA may change the Project Manager at any time and will provide written notice to the Offerors. After a Contract award, MSA may change the Project Manager at any time by written notice to the Contractor.

1.8 eMaryland Marketplace Advantage (“eMMA”)

In order to receive a contract award, a vendor must be registered on eMMA. Registration is free. You can register at: https://emma.maryland.gov/ Click on “New Vendor? Register Now” to begin the process and follow the prompts.

1.9 Questions

Questions regarding this RFP shall be submitted electronically through the Procurement Portal or by email to Kyle Rosenberger by no later than February 27, 2026 at 4:00 p.m. (Local Time).

Based on the availability of time to research and communicate an answer, the Procurement Officer will decide whether an answer can be given before the proposal closing date. Answers to all substantive questions that have not previously been answered, and are not clearly specific to the requestor, will be provided via addendum.

1.10 Technical Proposals - Closing Date and Time

To be considered, Technical Proposals must be uploaded to the Procurement portal no later than March 11, 2026 by 2:00 p.m. (Local Time):

Requests for an extension of this date and/or time will not be granted. Offerors should allow sufficient electronic transmission time to ensure timely receipt of their proposals. Proposals received by MSA after the deadline will not be considered. Proposals will not be reviewed publicly.

1.11 Oral Presentations

Short-listed Offerors may be required to attend oral presentations to the Selection Committee. MSA will make a determination in the near future whether to hold in person or virtual oral presentations. Significant representations made by an Offeror during their oral presentation must be confirmed in writing. All such representations will become part of the Offeror’s Proposal and are binding if a contract is awarded as a result of this RFP. The Procurement Officer will notify the short-listed Offerors with details and instructions prior to the presentation. The presentation must consist of, but not be limited to, a discussion of the Offeror’s specific approach to the project and understanding of the scope of work.

1.12 Duration of Offer

Proposals submitted in response to this RFP are irrevocable for 180 days following the closing date for proposals. This period may be extended at the Procurement Officer's request only with the Offeror's written agreement.

1.13 Proposal Affidavit

A completed Bid/Proposal Affidavit must accompany the Proposal submitted by an Offeror. A copy of this Affidavit is included as Attachment A of this RFP.

1.14 Contract Affidavit

All Offerors are advised that if a contract is awarded as a result of this RFP, the successful Offeror will be required to complete a Contract Affidavit. A copy of this Affidavit is included for informational purposes only as Attachment E of this RFP. This Affidavit must be provided within five business days after notification of proposed contract award. For purposes of completing Section B of the affidavit (Certification of Registration or Qualification with the State Department of Assessments and Taxation), a business entity that is organized outside of the State of Maryland is considered a “foreign” business.

1.15 Procurement Method

The contract resulting from this RFP will be awarded in accordance with the Competitive Sealed Proposals process under Section 3 (C) of MSA’s Procurement Policies. MSA’s Procurement Policies are available for review on MSA’s website (www.mdstad.com) or may be obtained by contacting the Procurement Officer.

1.16 Arrearages

By submitting a response to this RFP, an Offeror represents that it is not in arrears in the payment of any obligations due and owing the State of Maryland, including, by way of example only, the payment of taxes and employee benefits, and that it will not become so in arrears during the term of the Agreement if selected for contract award.

1.17 Revisions to the RFP

If it becomes necessary to revise this RFP before the closing date for proposals, an addendum/addenda will be posted on the Portal. Addenda issued after the closing date for proposals will be sent only to those Offerors who submitted a responsive and timely proposal, or, if applicable, Offerors that were short-listed to participate in the next phase of the procurement process. Acknowledgment of the receipt of all addenda to this RFP issued before the proposal closing date must accompany the Offeror’s Proposal as identified in Section 4. Acknowledgement of receipt of addenda to the RFP issued after the proposal closing date shall be in the manner specified in the addendum notice. Failure to acknowledge receipt of addenda does not relieve the Offeror from complying with all terms of any such document.

1.18 Cancellations; Discussions

MSA reserves the right to cancel this RFP, to accept or reject any and all proposals, in whole or in part, received in response to this RFP, to waive or permit cure of minor irregularities, and to conduct discussions with any or all qualified or potentially qualified Offerors in any manner necessary to serve the best interests of MSA. This may be followed by submission of Offeror-revised Proposals and best and final offers (hereinafter “BAFO”). MSA also reserves the right, in its sole discretion, to award a contract based upon written proposals received, without prior discussions or negotiations.

1.19 False Statements

MSA incorporates by reference the provisions of Section 11-205.1 of the State Finance and Procurement Article of the Annotated Code of Maryland regarding truthfulness in the information included in the contract documents. Offeror shall comply with the obligations set forth therein, including, without limitation, the following:

a. In connection with a procurement contract, a person may not willfully:

1. Falsify, conceal, or suppress a material fact by any scheme or device;

2. Make a false or fraudulent statement or representation of a material fact; or

3. Use a false writing or document that contains a false or fraudulent statement or entry of a material fact.

b. A person may not aid or conspire with another person to commit an act under subsection of this section.

c. A person who violates any provision of this section is guilty of a felony and on conviction is subject to a fine not exceeding $20,000 or imprisonment not exceeding five years or both.

1.20 Minority Business Enterprises

1.20.1 An overall MBE subcontractor participation goal as identified in the Key Information Summary Sheet has been established for this procurement, representing a percentage of the total Contract dollar value, including all renewal option terms, if any.

1.20.2 Notwithstanding any subgoals established for this RFP, the Offeror is encouraged to use a diverse group of subcontractors and suppliers from any/all of the various MBE classifications to meet the remainder of the overall MBE participation goal.

1.20.3 By submitting a response to this solicitation, the Offeror acknowledges the overall MBE subcontractor participation goal and subgoals, and commits to achieving the overall goal and subgoals by utilizing certified minority business enterprises, or requests a full or partial waiver of the overall goal and subgoals.

1.20.4 An Offeror that does not commit to meeting the entire MBE participation goal outlined on the Key Information Summary Sheet must submit a request for waiver with its proposal submission that is supported by good faith efforts documentation to meet the MBE goal made prior to submission of its proposal as outlined in Attachment D-1B, Waiver Guidance. Failure of an Offeror to properly complete, sign, and submit Attachment D-1A at the time it submits its Technical Response(s) to the RFP may result in the State’s rejection of the Offeror’s Proposal.

1.20.5 Attachments.

A. Minority Business Enterprise instructions, and forms are provided in Attachment D to assist Offerors.

B. The Offeror shall include with its Proposal a completed MBE Utilization and Fair Solicitation Affidavit (Attachment D-1A) whereby:

1. The Offeror acknowledges the certified MBE participation goal and commits to make a good faith effort to achieve the goal and any applicable subgoals, or requests a waiver, and affirms that MBE subcontractors were treated fairly in the solicitation process; and

2. The Offeror responds to the expected degree of MBE participation, as stated in the solicitation, by identifying the specific commitment of 11 certified MBEs at the time of Proposal submission. The Offeror shall specify the percentage of total contract value associated with each MBE subcontractor identified on the MBE participation schedule, including any work performed by the MBE prime (including a prime participating as a joint venture) to be counted towards meeting the MBE participation goals.

3. The Offeror requesting a waiver should review Attachment D-1B (Waiver Guidance) and D-1C (Good Faith Efforts Documentation to Support Waiver Request) prior to submitting its request.

4. If the Offeror fails to submit a completed Attachment D-1A with the Proposal as required, the Procurement Officer may determine that the Proposal is not reasonably susceptible of being selected for award.

1.20.6 Offerors are responsible for verifying that each MBE (including any MBE prime and MBE prime participating in a joint venture) selected to meet the goal and any subgoals and subsequently identified in Attachment D-1A is appropriately certified and has the correct NAICS codes allowing it to perform the committed work.

1.20.7 Within ten (10) Business Days from notification that it is the recommended awardee or from the date of the actual award, whichever is earlier, the Offeror must provide the following documentation to the Procurement Officer.

Outreach Efforts Compliance Statement (Attachment D-2);

B. MBE Subcontractor/Prime Project Participation Certification (Attachment D-3A/3B); and

C. A copy of each subcontract agreement, between the apparent awardee and any proposed MBE subcontractor, that the parties intend to enter into contingent upon the MSA’s award of the prime contract. The subcontract agreement must contain all necessary terms, including pricing, required for the MBE to perform its proposed work and for the apparent awardee to pay the MBE for its work during the term of the agreement.

D. Any other documentation required by the Procurement Officer to ascertain Offeror responsibility in connection with the certified MBE subcontractor participation goal or any applicable subgoals.

E. Further, if the recommended awardee believes a waiver (in whole or in part) of the overall MBE goal or of any applicable subgoal is necessary, the recommended awardee must submit a fully-documented waiver request that complies with COMAR 21.11.03.11.

If the recommended awardee fails to return each completed document within the required time, the Procurement Officer may determine that the recommended awardee is not responsible and, therefore, not eligible for Contract award. If the Contract has already been awarded, the award is voidable.

1.20.8 A current directory of certified MBEs is available through the Maryland State Department of Transportation (MDOT), Office of Minority Business Enterprise, 7201 Corporate Center Drive, Hanover, Maryland 21076. The phone numbers are (410) 865-1269, 1-800-544-6056, or TTY (410) 865-1342. The directory is also available on the MDOT website at http://mbe.mdot.maryland.gov/directory. The 12 most current and up-to-date information on MBEs is available via this website. Only MDOT-certified MBEs may be used to meet the MBE subcontracting goals.

1.20.9 The Offeror that requested a waiver of the goal or any of the applicable subgoals will be responsible for submitting the Good Faith Efforts Documentation to Support Waiver Request (Attachment D-1C) and all documentation within ten (10) Business Days from notification that it is the recommended awardee or from the date of the actual award, whichever is earlier, as required in COMAR 21.11.03.11.

1.20.10 All documents, including the MBE Utilization and Fair Solicitation Affidavit & MBE Participation Schedule (Attachment D-1A), completed and submitted by the Offeror in connection with its certified MBE participation commitment shall be considered a part of the Contract and are hereby expressly incorporated into the Contract by reference thereto. All of the referenced documents will be considered a part of the Proposal for order of precedence purposes (see Contract – Attachment B).

1.20.11 The Offeror is advised that liquidated damages will apply in the event that it fails to comply in good faith with the requirements of the MBE program and pertinent Contract.

1.21 Incurred Expenses; Economy of Preparation

MSA will not be responsible for any costs incurred by an Offeror in preparing and submitting a proposal, making an oral presentation, providing a demonstration or performing any other activities relative to this RFP. Proposals should be prepared simply and economically, providing a straightforward, concise description of how the Offeror proposes to meet the requirements of this RFP.

1.22 Protests/Disputes

Any protest or dispute related to this RFP or a resulting award will be subject to Section 10 of MSA’s Procurement Policies and Procedures and the relevant provisions of the Agreement. MSA’s Procurement Policies are available for review on MSA’s website at www.mdstad.com or may be obtained by contacting the Procurement Officer.

1.23 Access to Public Records Act Notice

An Offeror should give specific attention to the clear identification of those portions of the Proposal that it considers confidential, proprietary commercial information or trade secrets, and provide written justification why such materials, upon request, should not be disclosed by the State under the Public Information Act, Title 4 of the General Provisions Article of the Annotated Code of Maryland. Offerors are advised that, upon request for this information from a third party, the Procurement Officer is required to make an independent determination whether the information may be disclosed.

1.24 Offeror Responsibilities

The Offeror shall be responsible for all products and services required by this RFP. Subcontractors must be identified, and a complete description of their roles relative to the Proposal must be included in the Proposal. The Offeror retains responsibility for all work to be performed by and any deliverable submitted by a subcontractor. If an Offeror that seeks to perform or provide the services required by this RFP is the subsidiary of another entity, all information submitted by the Offeror such as, but not limited to, references and financial reports, shall pertain exclusively to the Offeror, unless the parent organization will guarantee the performance of the subsidiary. If applicable, the Offeror’s proposal must contain an explicit statement that the parent organization will guarantee the performance of the subsidiary.

1.25 Patents, Copyrights, and Intellectual Property

a. If the Contractor furnishes any design, device, material, process or other item that is covered by a patent or copyright or that is proprietary to or a trade secret of another, it shall obtain the necessary permission or license to permit MSA to use such item.

b. The Contractor will defend or settle, at its own expense, any claim or suit against MSA alleging that any such item furnished by the Contractor infringes any patent, trademark, copyright, or trade secret. If a third-party claim that a product infringes that party’s patent, trademark, copyright or trade secret, the Contractor will defend MSA against that claim at the Contractor’s expense and will pay all damages, costs, and attorney’s fees that a court finally awards, provided MSA: (i) promptly notifies Contractor in writing of the claim; and (ii) allows the Contractor to control and cooperates with the Contractor in, the defense and any related settlement negotiations. The obligations of this paragraph are in addition to those stated in the next paragraph.

c. If any products furnished by the Contractor become, or in the Contractor's opinion are likely to become, the subject of a claim of infringement, the Contractor will, at its option and expense: (i) procure for MSA the right to continue using the applicable item; (ii) replace the product with a non-infringing product substantially complying with the item's specifications; or (iii) modify the item so that it becomes non-infringing and performs in a substantially similar manner to the original item.

1.26 Non-Availability of Funding

If the General Assembly fails to appropriate funds or if funds are not otherwise made available for continued performance for any fiscal period of a contract succeeding the first fiscal period, the contract shall be canceled automatically as of the beginning of the fiscal year for which funds were not appropriated or otherwise made available; provided, however, that this will not affect the rights of the Contractor and MSA under any termination clause in the contract. The effect of termination of the contract hereunder will be to discharge the Contractor and MSA from future performance of the contract, but not from their rights and obligations existing at the time of termination. The Contractor shall be reimbursed for the reasonable value of any nonrecurring costs incurred but not amortized in the price of the contract. MSA shall notify the Contractor as soon as it has knowledge that funds may not be available for the continuation of the contract for each succeeding fiscal period beyond the first.

1.27 Financial Disclosure

The Contractor shall comply with Section §13-221 of the State Finance and Procurement Article of the Annotated Code of Maryland, which requires that every person that enters into contracts, leases, or other agreements with the State or its agencies during a calendar year under which the business is to receive in the aggregate, $100,000 or more, shall, within 30 days after the aggregate value of these contracts, leases or other agreements reaches $100,000, file with the Secretary of the State of Maryland certain specified information to include disclosure of beneficial ownership of the business.

1.28 Non-Exclusive Use

Neither this RFP nor any resulting Agreement shall be construed to require MSA to use any Offeror or exclusively use the Contractor for the services described in this RFP. MSA reserves the right to obtain services of any nature from other sources when it is in the best interest of MSA to do so and without notice to any party. MSA makes no guarantees that it will purchase any products or services from the Contractor resulting from this RFP.

1.29 Sustainability Policies

MSA is committed to procuring all supplies, services, maintenance, construction, and architectural/engineering services in a manner consistent with the promotion of sound environmental practices in accordance with MSA’s Sustainability Policies (Attachment H).

1.30 Payments by Electronic Fund Transfer

By submitting a response to this RFP, the Offeror agrees to accept payments by electronic funds transfer (EFT). A form will be provided to the selected Offeror.

1.31 Confidentiality

Subject to the Maryland Public Information Act and any other applicable laws, all confidential or proprietary information and documentation relating to either party to an Agreement resulting from this RFP (including without limitation any information or data stored within the Contractor’s computer systems) shall be held in absolute confidence by the other party. Each party shall, however, be permitted to disclose relevant confidential information to its officers, agents, and employees to the extent that such disclosure is necessary for the performance of their duties under the Agreement, provided that the data may be collected, used, disclosed, stored, and disseminated only as provided by and consistent with the law. The provisions of this section shall not apply to information that (a) is lawfully in the public domain; (b) has been independently developed by the other party without violation of the Agreement; (c) was already in the possession of such party; (d) was supplied to such party by a third-party lawfully in possession thereof and legally permitted to further disclose the information; or (e) such party is required to disclose by law.

1.32 Loss of Data

In the event of loss of any MSA data or records where such loss is due to the intentional act or omission or negligence of the Contractor or any of its subcontractors or agents, the Contractor shall be responsible for recreating such lost data in the manner and on the schedule set by the Project Manager. The Contractor shall ensure that all data is backed up and recoverable by the Contractor.

1.33 Non-Hiring of Employees

No official or employee of the State, as defined in State Government Article, §15-102, Annotated Code of Maryland, whose duties as such official or employee include matters relating to or affecting the subject matter of this procurement, shall, during the pendency and term of a resulting Agreement, and while serving as an official or employee of the State, become or be an employee of the Contractor or any entity that is a subcontractor on said Agreement.

1.34 Nondiscrimination in Employment

The Contractor agrees: (a) not to discriminate in any manner against an employee or applicant for employment because of race, color, religion, creed, age, sex, marital status, sexual orientation, national origin, ancestry, or disability of a qualified individual with a disability; (b) to include a provision similar to that contained in subsection (a) above in any subcontract except a subcontract for standard commercial supplies or raw materials; and (c) to post, and to cause subcontractor to post, in conspicuous places available to employees and applicants for employment, notices setting forth the substance of this clause.

1.35 Contingent Fee Prohibition

The Contractor warrants that it has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson or commercial selling agency working for the Contractor, to solicit or secure an Agreement, and that it has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson or commercial selling agency, any fee or other consideration contingent on the making of an Agreement.

1.36 Political Contribution Disclosure

The Contractor shall comply with Election Law Article, §§14-101 to 14-108, Annotated Code of Maryland, which requires that every person that enters into contracts, leases, or other agreements with the State, a county, or an incorporated municipality, or their agencies, during a calendar year in which the person receives in the aggregate $100,000 or more, shall file with the State Board of Elections a statement disclosing contributions in excess of $500 made during the reporting period to a candidate for elective office in any primary or general election. The statement shall be filed with the State Board of Elections (1) before a purchase or execution of a lease or contract by the State, a county, an incorporated municipality, or their agencies, and shall cover the preceding two calendar years; and (2) if the contribution is made after the execution of a lease or contract, then twice a year, throughout the contract term, on: (a) February 5, to cover the 6-month period ending January 31; and (b) August 5, to cover the 6-month period ending July 31.

1.37 Verification of Registration and Tax Payment

Before a corporation can do business in the State, it must be registered with the Department of Assessments and Taxation, State Office Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. It is strongly recommended that any potential Offeror complete registration prior to the closing date for receipt of Proposals. An Offeror’s failure to complete registration with the Department of Assessments and Taxation may disqualify an otherwise successful Offeror from final consideration and recommendation for Agreement award.

1.38 Reserved

1.39 Reserved

1.40 Maryland Law

This RFP and any subsequent RFPs or Agreements shall be construed, interpreted, and enforced according to the laws of the State of Maryland.

1.41 Acceptance of Terms and Conditions

By submitting a Proposal, the Offeror accepts all of the terms and conditions set forth in this RFP including all attachments.

1.42 Procurement Regulations

The RFP and any Agreements entered into as a result hereof is not subject to the provisions of Division II of the State Finance and Procurement Article of the Maryland Annotated Code (the "Procurement Article") except as set forth in MSA’s procurement policies available online at www.mdstad.com.

1.43 Reserved

SECTION 2

OFFEROR’S QUALIFICATIONS

2.1 Qualifications

2.1.1 Offerors must meet the minimum qualification requirement below. Furthermore, responses that appear unrealistic in terms of technical commitment, that show a lack of technical competence, or that indicate a failure to comprehend the risk and complexity of a potential contract may be rejected.

2.1.2 Offeror shall submit a summary that provides specific support for meeting the minimum qualifications outlined in this Section. This summary should specifically state how the Offeror meets each minimum qualification or can direct evaluators to the appropriate section of the Technical Proposal that provides support for the Offeror satisfying each minimum qualification.

2.1.2.1 Offeror must have been in business providing the type of services and commodities requested in this RFP for a minimum of five years, or the principals/owners must have had ownership/executive management experience in a previous company that provided the same type of services and commodities for a minimum of five years;

2.1.2.2 Offeror shall have demonstrated experience in meeting completion dates and installation schedules; and

2.1.2.3 Offeror must have demonstrated experience providing the services described in Section 3 of the RFP on at least five projects of similar size and scope to the Project.

Requisite experience shall be demonstrated for the prime contractor as well as applicable sub-contractors.

NOTE: An Offeror meeting these requirements does not guarantee that the Offeror will be deemed responsible or have its Technical Proposal deemed acceptable.

SECTION 3

PURPOSE AND SCOPE OF WORK

3.1 Purpose

Maryland Stadium Authority is entering into a Contract with a qualified furniture manufacturer/dealer to supply the FF&E services as outlined in this RFP.

Contractor will be responsible for delivery and installation of FF&E in conformance with the MSA’s design criteria set forth herein. Project goals include the provision of high quality furnishings that are durable, easy to maintain, functional, visually and acoustically pleasing, and incorporate the latest technology and sustainable design features.

3.2 Overview

Maryland Stadium Authority is issuing this Request for Proposals for the FF&E package for the Village and Upper Concourse Extension projects at M&T Bank Stadium. The successful contractor(s) will be responsible for furnishing and installing all FF&E per the specifications and for coordinating delivery and building access with MSA.

Contractor shall provide pricing on the provided bid sheet for all projects for the exact products specified. Contractor also has the option to submit alternates for any or all products as an alternate to the base bid. All alternates should be submitted with pricing and product data in a similar fashion to the included bid sheet. MSA reserves the right to request a sample of any alternates.

Exhibit I is a diagrammatic layout of the furniture for each space to be used for installation and quantity verification.

3.3 Coordination

Contractor will work closely with MSA and the Ravens throughout all aspects of the Project.

3.4 General Requirements

· Contractor must follow the standard submittal review process.

· Contractor is responsible for submitting product data for each type of furniture so MSA and the design team can review and approve each product.

· The Contractor is responsible for delivery and install within the schedule window below. MSA can work with the Contractor for on-site storage prior to install but space will be limited.

· Contractor is responsible for removal of all packing trash from the site upon install completion.

· Contractor is responsible for coordination access to the building with MSA. Access can be provided 24/7 as needed to meet the schedule.

3.5 Schedule

The project has two completion dates – Village must be complete by July 15th and Upper Concourse must be complete by July 31st. Due to the construction schedule, furniture install may not begin in each until 3 days prior to the required completion date. Dates are dependent on construction status and could move. On-site storage will be very limited and offeror(s) shall assume deliveries cannot be accepted at the stadium until the furniture vendors is on site. Offeror shall notify MSA at the time of bid if there are lead time issues with any of the furniture selections. A two week submittal review time shall be assumed.

MSA intends to give awarded contractor notice to proceed on or around April 7, 2026.

Any scope reviews / oral presentations will be held on March 16, 2026. Offerors should notify MSA prior to the proposal if they are not available that day.

SECTION 4

PROPOSAL SUBMISSION AND REQUIREMENTS

4.1 Two Part Submission

The Offeror shall submit separate technical and price proposals in the Procurement Portal as set forth below:

4.2 Instruction for Submission of Proposals – General Requirements

Offerors shall submit a Technical Proposal labeled as “Furniture, Fixtures and Equipment - M&T Bank Stadium - Volume I - Technical Proposal. MSA Project No. 26-052” All pages of each proposal volume must be consecutively numbered from beginning (Page 1) to end (Page “x”). The final page shall state “Final Page.”

Technical proposals shall be uploaded electronically to the Portal.

4.3 Volume I - Technical Proposal

This section provides specific instructions for submission of the Offeror’s technical Proposal. The technical Proposal shall follow the format provided below.

a. Transmittal Letter

A transmittal letter must accompany the technical Proposal. The purpose of this letter is to transmit the proposal to the Procurement Officer. The transmittal letter should be brief, and signed by an individual who is authorized to commit the Offeror to the services and requirements as stated in this RFP.

b. Executive Summary

The Offeror shall condense and highlight the contents of the Technical Proposal in a separate section titled “Executive Summary.” The summary shall acknowledge the receipt of any amendments or addenda associated with this RFP and include the Offeror’s tax identification number. The Executive Summary shall not exceed two (2) pages. Offerors shall also identify any joint ventures at the time of submission, if any, and the roles these relationships will have in the performance of a Contract. Upon MSA’s request, Offerors shall make available within 24 hours the joint venture scope of work documents and/or agreement.

c. Technical Materials

I. TAB 1 - Offeror Qualifications and Experience

1. Offeror Experience (10%)

a. Minimum Qualifications Summary (See Section 2.1.2).

b. Insurance: Provide proof of insurance certifying the Offeror’s ability to comply with the insurance requirements outlined in the Agreement.

c. Submit information on five (5) projects that have been completed within the past five (5) years, and which demonstrate the Offeror’s experience and any of its proposed subconsultants.

d. The project examples shall include the following information:

1. Identification of project and role of Offeror.

2. Describe similarities of the project example to this Project. If performed within an occupied environment, provide details regarding the level of occupancy and major events hosted during project installation, and any measures taken to accommodate ongoing operations during the installation process.

3. Project owner’s name, email address, and telephone number.

4. Identify any of the proposed Key Personnel and/or proposed subcontractors who were involved in the project example, including their role and responsibilities.

II. TAB 2 - Key Personnel Experience and Past Performance (5%)

a. Provide an Organizational Chart identifying the Key Personnel that will be assigned to the Project. Identify the person(s) responsible for overall management of the Project.

b. Provide a brief narrative outlining the anticipated roles and responsibilities of the Key Personnel during all phases of the Project.

III. TAB 3 -Work Plan (10%)

1. Project Plan. Provide a detailed narrative that is both technical in nature and effective in communicating the Offeror’s approach to executing the requirements of the Scope of Work outlined in Section 3 of the RFP and the Agreement. Identify the roles, responsibilities and reporting structure for the Key Personnel during the execution of the work.

a. Describe the team’s logistics especially if any of the Key Personnel and/or consultants are not located in the Baltimore/Washington area (or in proximity to the Project site). Describe where internal meetings will take place given the physical location of the team members.

b. Conceptual CPM Schedule: Provide a conceptual CPM schedule for the Project. Each item of work shall include specific milestones clearly indicating the NTP and Substantial Completion of each major activity as well as the achievement of Substantial Completion and Final Completion of the Project.

2. Cooperation. Describe the Offeror’s approach to working actively and collaboratively with the Project Team. Highlight any unique skills or abilities that the Offeror can/will provide in the execution of the Project.

3. Project Challenges. Identify the five (5) most significant challenges to executing the Project in order of importance based on the information made available in this RFP and any site visit(s). Provide a brief description of the Offeror’s approach to addressing each, including specific experience resolving similar challenges.

d. Other Required Submissions

Offerors must submit the following items in the Technical Proposal:

1. A completed Bid/Proposal Affidavit (Attachment A).

2. Completed MBE Utilization and Fair Solicitation Affidavit and MBE Participation Schedule (Attachment D-1A).

3. A completed Conflict of Interest Information/Affidavit and Disclosure (Attachment C).

4. Corporate Diversity Addendum (Attachment I).

5. Evidence of Insurance

4.4 Volume II - Financial Proposal

Financial Proposals shall be uploaded as a separate excel file into the Portal using the MSA financial proposal form provided therein.

Note: MSA reserves the right to require, during proposal evaluation, that the Offeror provide a copy of its most current Annual Report or audited Statement of Financial Condition to include a Balance Sheet, Income Statement and Cash Flow Statement or other acceptable financial information. These documents may be relied upon in any selection determination.

SECTION 5

EVALUATION CRITERIA AND SELECTION PROCEDURE

5.1 Evaluation Criteria

Evaluation of the Proposals will be performed by the Selection Committee and will be based on the criteria set forth below. Technical criteria shall be weighted at 25% and financial criteria at 75%.

5.2 Technical Criteria

Criteria used to rate the technical Proposal includes, without limitation, the following:

a. Tab 1 - Offeror Experience (10%)

b. Tab 2 - Key Personnel Experience (5%)

c. Tab 3 - Work Plan (10%)

5.3 Financial Criteria

Offerors will be ranked (most advantageous/lowest price to least advantageous/highest price) based on an analysis of the information provided on the Financial Proposal submission.

MSA reserves the right to make multiple awards by one or more furniture packages if it is determined to be in its best interest to do so.

5.4 Reciprocal Preference

Although Maryland law does not authorize procuring agencies to favor resident Offeror in awarding procurement contracts, many other states do grant their resident businesses preferences over Maryland contractors. Therefore, as described in COMAR 21.05.01.04, a resident business preference may be given if: a responsible Offeror whose headquarters, principal base of operations, or principal site that will primarily provide the services required by this RFP is in another state submits the most advantageous offer; the other state gives a preference to its residents through law, policy, or practice; and the preference does not conflict with a federal law or grant affecting the Contract. The preference given will be identical to the preference that the other state, through law, policy, or practice gives to its residents.

5.5 General Selection Process

a. The Agreement will be awarded in accordance with the competitive sealed proposals process under Section 3(C) of MSA’s Procurement Policies.

b. Prior to award of an Agreement pursuant to this RFP, MSA may require any and all Offerors to submit such additional information bearing upon the Offeror’s ability to perform the contract as MSA may deem appropriate. MSA may also consider any information otherwise available concerning the financial, technical, and other qualifications or abilities of the Offeror.

c. MSA may hold discussions with any or all Offerors judged reasonably susceptible of being selected for award, or potentially so. MSA also reserves the right to develop a short-list of Offerors deemed most qualified based upon their Technical Proposals and conduct discussions with only the short-listed Offerors. However, MSA also reserves the right to make an award without holding discussions. Whether or not discussions are held, MSA may determine an Offeror to be not responsible or not reasonably susceptible of being selected for award, in its sole and absolute discretion, at any time after the initial closing date for receipt of proposals and the review of those proposals.

5.6 Award Determination

Upon completion of all evaluations, discussions and negotiations, and reference checks, the Procurement Officer will recommend award of the Agreement to the responsible Offeror(s) whose proposal(s) are determined to be the most advantageous considering the technical and financial evaluation factors as set forth in this RFP. The award is subject to prior approval by the MSA Board of Directors.

ATTACHMENTS

A. …………………….BID/PROPOSAL AFFIDAVIT

B. …………………….SAMPLE CONTRACT

C. …………………….CONFLICT OF INTEREST AFFIDAVIT

D. …………………….MBE INSTRUCTIONS AND FORMS

E. ……………………. CONTRACT AFFIDAVIT

F. ………………….… RESERVED

G. ……………………. RESERVED

H. ……………………. MSA SUSTAINABILITY POLICIES

I. ……………………CORPORATE DIVERSITY ADDENDUM

J. ……………………RESERVED

Exhibit I Price Proposal Worksheet

Exhibit II Diagrammatic layout of the furniture image1.png