Louisville Jefferson County Metro Government

Public Works & Assets

Aiken & Arnold Palmer Roundabout Construction

BID

IFB260180

Milestone Date: Released Questions Due Submissions Due

3/10/2026 3/24/2026 3/31/2026

BID

TABLE OF CONTENTS

Instructions to Bidders

Specifications

Evaluation Criteria

General Provisions

Hold Harmless Agreement and Indemnification Clause and Insurance Requirements

Human Relations Commission Required Documentation

Attachments

Bid Schedule

SECTION 1

INSTRUCTIONS TO BIDDERS

1.1. Introduction

The Louisville/Jefferson County Metro Government (“Metro Government”) is now accepting Bids for Aiken & Arnold Palmer Roundabout Construction.

The process of accepting Bids and choosing the successful Bidder shall be by Competitive Sealed Bidding. The Metro Government, if it chooses to award a contract based on this Bid, shall do so on the basis of lowest bid price or best evaluated bid.

1.2. Considerations Prior to Submitting a Bid

1.2.1. Revenue Commission

If you are a Metro Government vendor or you are doing business in Metro Louisville, you should already be registered with the Revenue Commission and have all of your required taxes paid. If you become the successful Bidder, you must be properly registered with the Revenue Commission and have all of your required taxes paid prior to the award of a contract.

You must provide your Revenue Commission Number on the Bidder Information and Bid Signature Document, unless you do not yet have one. Contact the Louisville Metro Revenue Commission at (502) 574-4860 for information related to obtaining an account number or verifying current compliance.

1.2.2. Human Relations Commission

There are two affirmative action requirements which apply to Metro Government Contracts: a) Affirmative Action in Employment and b) Affirmative Action in the subcontracting of Minority, Female and Handicapped-owned businesses.

1.2.2.1. Affirmative Action in Employment

1.2.2.1.1. The Louisville Metro Human Relations Commission (“HRC”) is required determine whether contractors’ employment policies assure employment opportunities are available to all citizens without regard to race, color, religion, national origin, marital status, handicap, sex, sexual orientation or gender identity, or age.

1.2.2.1.2. To make this determination, the HRC will make an inquiry of the successful Bidder pursuant to Louisville Metro Ordinances Section 37.27.

1.2.2.1.3. If you are contacted by Purchasing Division staff notifying of award, and you have not already been “HRC Prequalified”, you will need to contact the HRC at 502-574-3631 for information and assistance on procedures to follow in becoming approved and qualified.

1.2.2.1.4. Bidder acknowledges that the resulting Agreement from this IFB is subject to Louisville/Jefferson County Metro Government Ordinances §37.25-§37.36 and failure to comply with the terms of those Ordinances will be cause for suspension, termination or cancellation of a contract executed hereunder, or rejection of Bidder’s Bid.

1.2.2.2. Affirmative Action in Subcontracting

1.2.2.2.1. Generally, either a Bidder will use subcontractors or it will do all the work itself.

1.2.2.2.2. If Not Using Subcontractors, you must complete and sign Form GFE-1, which is included with this Bid in the HRC’s “Good Faith Efforts Requirements” document, to indicate work will be self-performed.

1.2.2.2.3. Failure to include a completed Form GFE-1 with your bid will cause the bid to be rejected and deemed nonresponsive.

1.2.2.2.4. If Using Subcontractors, you must follow the instructions and complete the forms in the “Good Faith Efforts Requirements” document included with this bid. This includes but is not limited to making the required good faith effort, as that term is defined in the document.

1.2.3. LMCO Louisville Metro Codified Ordinance Policy Certifications LMCO 112.30

1.2.3.1. Per LMCO 112.30(D):

1.2.3.1.1. Vendors who apply for business with Louisville Metro must follow the practice that initial vendor employment applications not contain a "box" or a question of inquiry on the initial application regarding an applicant's prior criminal history and applicants shall not be required to check or otherwise fill in a "box" or respond to an inquiry regarding an applicant's prior criminal history on the vendor's initial employment application, unless as otherwise provided by or required by state and federal law.

1.2.3.1.2. Failure to adhere to this requirement shall cause your submission not to be considered for award. Louisville Metro shall retain at all times the authority to deny, rescind, revoke, terminate or not renew a contract with a vendor for failing to comply with the standards established by LMCO 112.30.

1.2.4. Requirements Regarding Sexual Assault and Sexual Harassment in the workplace, per

LMCO 39.220-224:

1.2.4.1. Per LMCO 39.222: An Organization executing a contract valued at $50K or more (“Covered Entities" shall not execute any settlement agreement concerning workplace sexual assault, sexual harassment, failure to prevent same or which concern claims of retaliation against a person reporting such matters if such an agreement prevents or restricts the disclosure of factual information related to such claims filed in a civil action or a complaint filed in an administrative action.

1.2.4.2. Reporting Requirements. Per LMCO 39.221: Each covered entity shall annually report to Louisville Metro internal complaints of workplace sexual harassment and sexual assault by employees who reside or work in Louisville/Jefferson County. The report shall be submitted to the Office of Equity.

1.2.4.3. Nondisclosure Agreements. Per LMCO 39.223: No covered entity shall, in exchange for a raise or bonus, or as a condition of employment or continued employment, require an employee to sign any agreement that prohibits the disclosure of information about unlawful acts in the workplace. “Information about unlawful acts in the workplace" includes, but is not limited to, information pertaining to harassment or discrimination or any other conduct that the employee has reasonable cause to believe is unlawful.

1.3. Preferences

1.3.1. Minimum Wage Preference

1.3.1.1. Per Louisville Metro Ordinance Chapter §37.56, preferences shall be given to businesses, which provide their employees a minimum wage equal to or exceeding the minimum wage set forth in §37.55 ("minimum wage business") which is currently $10.10/hour. This minimum wage rate is the rate set by Louisville Metro Council for all full-time Louisville Metro employees.

1.3.1.2. If a business provides its employees at least $10.10/hour, regardless of location or position, the offer price in the Bid shall be reduced by 5% for the purpose of determining which offer is most advantageous to Metro Government.

1.3.1.3. If this Bid is for services, and the business intends to use subcontractors to perform all or part of the work required under the contract, the business shall not subcontract more than 20% of the work to non-minimum wage businesses unless such services are not available from minimum wage businesses.

1.3.1.4. If a business receives the Minimum Wage Preference and is awarded a contract under this Bid, then it must post a sign of the $10.10 minimum wage rate in a conspicuous place and manner so as to inform employees and the public of your minimum wage policy.

1.3.1.5. If you certify your business as a minimum wage business, are subsequently awarded a contract, and the Metro Government discovers you do not pay your employees at least $10.10 per hour, your business will be liable to the Metro Government for 30% of the amount of the contract awarded.

1.3.1.6. You must complete the Minimum Wage Preference Certification on the Bidder Information and Signature Page included in this Bid.

1.3.2. Local Vendor Preference

The Metro Government gives Bids submitted by local vendors a preference.

1.3.2.1. To qualify as a local vendor, a company must:

1.3.2.1.1. Be established in the Louisville Metropolitan Statistical Area (“MSA”), as defined by the United States Census Bureau for twelve (12) consecutive months.

1.3.2.1.2. Possess a current Louisville Revenue Commission account number.

1.3.2.1.3. Have its headquarters located in the Louisville MSA or have a branch office currently located in the Louisville MSA for at least twelve (12) consecutive months prior to the broadcast date of this Bid.

1.3.2.1.4. Determine whether the City or County within the Louisville MSA in which your business is located has the required reciprocal ordinance which recognizes business located within the Louisville MSA as local businesses for the purpose of a procurement preference. If that City or County does have such an ordinance, you must include a copy of that document in your response to this

IFB.

1.3.2.1.5. Utilize local businesses to furnish at least 75% of the services under a contract awarded hereunder unless such services are not available locally.

1.3.2.2. If the Metro Government determines your business is a local business, based on the standards described here, then your business shall receive a 5% reduction of the total amount you propose or 5 points added to your evaluated Bid total, depending on the type of bid evaluation process the Metro Government has decided to use.

1.3.2.3. If the Metro Government concludes your business is a local business for the purposes of this Bid, and that determination is based on false information, the Bidder shall be subject to a fine equal to 25% of the price quoted in this Bid.

1.3.2.4. Any petition challenging the designation or award of local vendor preference shall follow the procedures set forth in LMCO §37.03.

1.3.3. Kentucky Statutory Preferences

The Commonwealth of Kentucky requires the Metro Government to apply certain purchasing preferences as set forth in Kentucky Revised Statutes (“KRS”) Sections 45A.470, 45A.490, 492 and 494.

1. Kentucky Correctional Industries: Products made by the Department of Corrections, Division of Prison Industries, shall receive a preference equal to twenty (20) percent of the maximum points awarded to a bidder in a solicitation. (KRS 45A.470, 200 KAR 5:410)

2. Qualified bidder status: Kentucky Industries for the Blind, Incorporated, any nonprofit corporation that furthers the purposes of KRS Chapter 163, or a qualified nonprofit agency for individuals with severe disabilities as described in KRS 45A.465(3) shall receive a preference equal to fifteen (15) percent of the maximum points awarded to a bidder in a solicitation.

a. A bidder claiming qualified bidder status shall submit along with its response to a solicitation a notarized affidavit which affirms that it meets the requirements to be considered a qualified bidder. The required affidavit form can be obtained by going to Metro Louisville Metro Government’s Purchase webpage:

https://louisvilleky.gov/government/management-budget/procurement.

3. Reciprocal Preference (KRS 45A.490-494)

a. KRS 45A.490 Definitions for KRS 45A.490 to 45A.494.

1. "Contract" means any agreement of a public agency, including grants and orders, for the purchase or disposal of supplies, services, construction, or any other item; and

2. "Public agency" has the same meaning as in KRS 61.805.

b. KRS 45A.492 Legislative declarations. The General Assembly declares:

1. A public purpose of the Commonwealth is served by providing preference to Kentucky residents in contracts by public agencies; and

2. Providing preference to Kentucky residents equalizes the competition with other states that provide preference to their residents.

c. KRS 45A.494 Reciprocal preference to be given by public agencies to resident bidders -- List of states -- Administrative regulations.

1. Prior to a contract being awarded to the lowest responsible and responsive bidder on a contract by a public agency, a resident bidder of the Commonwealth shall be given a preference against a nonresident bidder registered in any state that gives or requires a preference to bidders from that state. The preference shall be equal to the preference given or required by the state of the nonresident bidder.

2. A resident bidder is an individual, partnership, association, corporation, or other business entity that, on the date the contract is first advertised or announced as available for bidding:

a. Is authorized to transact business in the Commonwealth; and

b. Has for one (1) year prior to and through the date of the advertisement, filed Kentucky corporate income taxes, made payments to the Kentucky unemployment insurance fund established in KRS 341.490, and maintained a Kentucky workers' compensation policy in effect.

3. A nonresident bidder is an individual, partnership, association, corporation, or other business entity that does not meet the requirements of subsection

(2) of this section.

4. If a procurement determination results in a tie between a resident bidder and a nonresident bidder, preference shall be given to the resident bidder.

5. This section shall apply to all contracts funded or controlled in whole or in part by a public agency.

6. The Finance and Administration Cabinet shall maintain a list of states that give to or require a preference for their own resident bidders, including details of the preference given to such bidders, to be used by public agencies in determining resident bidder preferences. The cabinet shall also promulgate administrative regulations in accordance with KRS Chapter 13A establishing the procedure by which the preferences required by this section shall be given.

7. The preference for resident bidders shall not be given if the preference conflicts with federal law.

8. Any public agency soliciting or advertising for bids for contracts shall make KRS 45A.490 to 45A.494 part of the solicitation or advertisement for bids.

A notarized affidavit form for Bidders, Offerors, and Contractors Claiming Resident Bidder Status can be obtained by going to Metro Louisville Metro Government’s Purchase webpage:

https://louisvilleky.gov/government/management-budget/procurement if a bidder wishes to include in their Bid. Unless there are bid from vendors from states that have a designated percentage or point procurement preference in that state, this preference will not apply.

1.4 Bid Submittal Requirements

1.4.1 All Bids must be signed by a duly authorized officer, agent or employee of the Bidder (See the “Bid Signature Page” document). Bidder promises that the individual signing the Bid document for the Bidder has the authority to bind the Bidder.

1.4.2 Sealed Bids will be accepted until 3:00 p.m. EST on March 31st, 2026.

Louisville Metro Government uses a web-based portal for accepting and evaluating bids digitally (https://louisvilleky.bonfirehub.com/portal). Documents may be uploaded at any time during the open period. We strongly recommend that you allow sufficient time to complete uploading, submit and finalize your submission before the closing deadline.

If you have any technical questions related to your submission, please contact Bonfire at Support@GoBonfire.com.

You can also visit their help forum at https://bonfirehub.zendesk.com/hc.

1.4.3 Bids cannot be submitted through the portal after 3:00 p.m. EST on March 31st, 2026.

1.4.4 Any inquiries about this IFB shall be addressed in writing on the Bonfire portal.

1.4.5 Changes, Clarifications, Errors, Addenda:

1.4.5.1 Should a prospective Bidder find a discrepancy in or omissions from the specifications or be unclear as to what the specifications mean, the Bidder shall notify Metro Purchasing through the Bonfire portal. The Buyer will provide written clarification to all prospective Bidders. Bidder agrees that the Metro Government will not be responsible for any oral instructions.

1.4.5.2 Clarification of Submittal: The Metro Government may obtain clarification or additional information from a Bidder.

1.4.5.3 Changes/Alterations: Bidder may change or withdraw its Bid at any time prior to Bid closing date and time.

1.4.5.4 The Bidder must respond as required in this Bid; failure to make any required response or provide required information may cause rejection of the Bid as nonresponsive.

1.4.5.5 Once this Bid has been signed by Bidder and officially submitted to the Purchasing Department of the Metro Government, Bidder will not be allowed to alter or withdraw its Bid except with the written permission of the Director of Purchasing.

1.4.5.6 Addenda: The Metro Government may issue an addendum, or addenda, changing some aspect of the Bid. All addenda, if any, shall be considered in making the Bid, and such addenda shall be made a part of this Bid. Before submitting a Bid, it is incumbent upon each Bidder to be informed as to whether any addenda have been issued, and the failure to cover in the Bid any such addenda may result in disqualification of that Bid.

1.4.6 The Metro Government shall not permit a Bidder to withdraw its Bid for sixty (60) days after

Bids are opened, unless the Metro Government makes a specific exception in writing.

Further, Bid prices shall be firm for a minimum of six (6) months after the Bid closing date.

1.4.7 Metro Government shall not be responsible for any cost incurred by the Bidder in the preparation of its Bid.

1.4.8 When the Bidder signs its Bid and submits it to the Metro Government for consideration of award, the Bidder agrees that is offering to enter into a contract with the Metro Government subject to all the conditions herein, without exception. If the Metro Government decides to accept the Bidder’s offer, the Bidder agrees that the Metro Government creates a contract by signing the Bidder Information and Bid Signature Page contained in this Bid. Bidder agrees that the contract shall contain all of the conditions herein. Bidder agrees that nothing in this Bid is negotiable. “Condition”, as used here, means, but is not limited to meaning, requirements, terms, obligations, duties, specifications, etc. If the Bidder attempts to change any of the conditions in this Bid, whether in its Bid response or otherwise, the Metro Government shall reject Bidder’s Bid as nonresponsive. If Bidder considers any condition herein unacceptable to it, Bidder should not submit a Bid.

1.4.8.1 If Bidder submits any document which purports to be contractual, the Metro Government shall reject the Bid as nonresponsive. If Bidder submits any such document after the contract has been executed, Bidder agrees that the Metro Government may terminate that contract for cause immediately.

1.4.9 If the award is divided among or between vendors, written notification will be given to each vendor of the specific items covered on their respective contracts.

1.5 Buyer Information

Alan Cunningham Alan.cunningham@louisvilleky.gov

(502) 574-6397

SECTION 2

SPECIFICATIONS

Please reference Louisville Metro’s 2016 Standard Specifications for Road and Bridge Construction (with 2018 revisions) and the current KYTC Standard Specifications for Road and Bridge Construction.

Specifications listed below shall be followed in conjunction with the documents referenced above. The most stringent requirements in any of the specifications will govern in the case of a discrepancy.

PART 2.1 – GENERAL

2.1.1. DESCRIPTION

This project consists of an intersection upgrade to a single lane roundabout at Aiken Road and Arnold Palmer Boulevard. The project limits are shown on the included drawings.

2.1.2. GENERAL WARRANTY

A. The Contractor warrants to Metro that materials and equipment furnished by the Contractor under the contract will be new and of good quality unless otherwise required or permitted by the Contract Documents, that the work will be free from defects not inherent in the quality required or permitted, and that the work will conform to the requirements of the contract documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. If required by Metro the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment.

B. The Contractor’s obligation to perform and complete the work in accordance with the Contract Documents shall be absolute. None of the following will constitute an acceptance of work that is not in accordance with the Contract Documents or a release of the Contractor’s obligation to perform the work in accordance with the Contract Documents:

1. Observations by the Project Manager

2. Payment by Metro

3. Use or occupancy of any part of the work by the Metro

4. Any inspection, test or approval by others; or

5. Any correction of defective Work by Metro

C. Failure on the part of Metro to insist on strict performance by the Contractor of any provision of this Contract is not a waiver of Metro’s rights and/or remedies, nor shall it relieve the contractor from performing any subsequent obligations strictly in accordance with the terms of this Contract.

D. Metro may, at its option, waive compliance with any particular Contract requirement. No waiver shall be effective unless in writing and signed by both Metro and the Contractor.

Written waivers shall be limited to the specified provisions of this Contract specifically referred to herein, and shall not be deemed a waiver of any other provisions. The written waiver shall not constitute a continuing waiver unless it states otherwise.

E. All work shall be warranted for two (2) years from the date of Final completion unless specified otherwise. Retaining wall structures will be warranted for five (5) years.

2.1.3. INTERPRETATIONS OF QUANTITIES IN BID SCHEDULE

Louisville/Jefferson County Metro’s estimated quantities appear in the bid schedule only for the purpose of comparing the Bid Proposals. Louisville/Jefferson County Metro will pay the Contractor only for the actual quantities of work performed and accepted or materials furnished according to the Contract. Louisville/Jefferson County Metro may increase, decrease, or omit the estimated quantities of work and materials furnished.

2.1.4. CONSTRUCTION METHODS

A. A permit to work in the right-of-way should be obtained from the Louisville Metro Department of Public Works and/or Kentucky Transportation Cabinet for each project prior to the start of work. All Public Works permit fees associated with work being completed for Louisville Metro will be waived. The contractor can be required to stop work if all appropriate permits are not on site at the time of construction.

B. Necessary permitting for erosion and sediment control through the Metropolitan Sewer District (MSD) has been applied for but the Contractor must schedule an on-site preconstruction meeting with MSD to complete the application and receive the permit before construction begins. Unless otherwise provided, the Contractor shall be responsible for obtaining all construction permits and licenses and any associated fees shall be included in demobilization costs.

C. Construction methods for this work shall comply with Louisville Metro’s 2016 Standard Specifications for Road and Bridge Construction (with 2018 revisions) and the current KYTC Standard Specifications for Road and Bridge Construction except where modified herein. All signs and markings will be in accordance with the current Manual on Uniform Traffic Control Devices, as practical in an urban setting.

D. All sedimentation and erosion control practices should be in place prior to construction and meet the standards set forth by MSD as shown in the drawings.

E. All work should take place inside of the existing right-of-way as well as within the proposed easements as shown in the plans. Public Works will not be responsible for any work the contractor may engage in outside of the specified limits.

F. A Notice to Proceed must be issued by Louisville Metro Public Works & Assets before work will be allowed to begin.

2.1.5. EQUIPMENT STORAGE

Right of Way in the project area is limited to what is shown on the plans. The Contractor will need to coordinate with local property owners if additional area is needed for equipment and material storage.

2.1.6. SITE CONDITIONS

If conditions at the site are found to be different from those indicated by drawings and specifications, or unknown conditions of an unusual nature are disclosed, differing from conditions usually inherent in work of character shown and specified, attention of Louisville Metro

Public Works & Assets (hereafter referred to as Public Works) shall be called immediately to such conditions before they are disturbed. Public Works will make such changes in the specifications as they find necessary to conform to different conditions, and any increase or decrease in the cost of work resulting from such changes shall be adjusted.

2.1.7. SUSPENSIONS OF WORK ORDERED BY THE ENGINEER

A. If the performance of all or any portion of the work is suspended or delayed by the engineer in writing for an unreasonable period of time (not originally anticipated, customary, or inherent to the construction industry) and the contractor believes that additional compensation and/or contract time is due as a result of such suspension or delay, the contractor shall submit to the engineer in writing a request for adjustment within 7 calendar days of receipt of the notice to resume work. The request shall set forth the reasons and support for such adjustment.

B. Upon receipt, the engineer will evaluate the contractor’s request. If the engineer agrees that the cost and/or time required for the performance of the contract has increased as a result of such suspension and the suspension was caused by conditions beyond the control of and not the fault of the contractor, its suppliers, or subcontractors at any approved tier, and not caused by weather, the engineer will make an adjustment (excluding profit) and modify the contract in writing accordingly. The contractor will be notified of the engineer’s determination whether or not an adjustment of the contract is warranted.

C. No contract adjustment will be allowed unless the contractor has submitted the request for adjustment within the time prescribed.

D. No contract adjustment will be allowed under this clause to the extent that performance would have been suspended or delayed by any other cause, or for which an adjustment is provided or excluded under any other term or condition of this contract.

2.1.8. SIGNIFICANT CHANGES IN THE CHARACTER OF WORK

A. The engineer reserves the right to make, in writing, at any time during the work, such changes in quantities and such alterations in the work as are necessary to satisfactorily complete the project. Such changes in quantities and alterations shall not invalidate the contract nor release the surety, and the contractor agrees to perform the work as altered.

B. If the alterations or changes in quantities significantly change the character of the work under the contract, whether such alterations or changes are in themselves significant changes to the character of the work or by affecting other work cause such other work to become significantly different in character, an adjustment, excluding anticipated profit, will be made to the contract. The basis for the adjustment shall be agreed upon prior to the performance of the work. If a basis cannot be agreed upon, then an adjustment will be made either for or against the contractor in such amount as the engineer may determine to be fair and equitable.

C. If the alterations or changes in quantities do not significantly change the character of the work to be performed under the contract, the altered work will be paid for as provided elsewhere in the contract.

D. The term ‘‘significant change’’ shall be construed to apply only to the following circumstances:

1. When the character of the work as altered differs materially in kind or nature from that involved or included in the original proposed construction; OR

2. When a major item of work, as defined elsewhere in the contract, is increased in excess of 125 percent or decreased below 75 percent of the original contract quantity. Any allowance for an increase in quantity shall apply only to that portion in excess of 125 percent of original contract item quantity, or in case of a decrease below 75 percent, to the actual amount of work performed.

2.1.9. TRAFFIC CONTROL

A. Traffic shall be maintained in accordance with the current edition of the KYTC Standard Specifications and current Manual on Uniform Traffic Control Devices and the Traffic Control Plan.

2.1.10. EXTRA WORK

Bidder agrees to do any and all extra work, as defined in the General Conditions, which may be ordered by the Louisville Metro Government and to accept as full compensation therefore such prices as are determined pursuant to the provisions of a Change Order.

2.1.11. PAYMENT

The bid items listed on the bid proposal sheet will be measured and paid for in the units designated for the individual items. Such payment shall be full compensation for all labor, materials, equipment, traffic controls, project signs and all incidentals which may be required to satisfactorily complete the work. Final payment quantities shall be based on actual in-place quantities; however, the award of the Contract shall be on the basis of the lowest total evaluated bid.

2.1.12. DEMOBILIZATION

All work performed under this item shall conform to the Kentucky Department of Highway Standard Specifications, Section 110 - “Mobilization & Demobilization”.

2.1.13. COOPERATION WITH OTHER ENTITIES

The Contractor shall be required to work closely with any other entities as well as maintaining reasonable access to the project site.

PART 2.2 - EXECUTION

The project shall be constructed following one of the two different methods to maintain traffic as outlined in the bid alternates:

1. Bid alternate #1: Maintain Aiken Road through-traffic utilizing a temporary diversion as outlined in the Maintenance of Traffic notes and phasing plan sheets. Only one phase of construction utilizes a road closure and detour for truck traffic.

2. Bid alternate #2: Close the intersection to all traffic during construction. The temporary diversion and construction phasing outlined in the Maintenance of Traffic notes and phasing plan sheets would no longer be applicable and instead all traffic would utilize the detour route as already outlined as the truck detour route in the phasing plan sheets.

Bid Items with a KYTC Code, shall be measured, paid for, and completed according to the current KYTC Standard Specification requirements unless otherwise noted. Should the Louisville Metro Public Works Standard Specifications have additional requirements to those of KYTC for the same BID ITEM, CONTRACTOR shall abide by or perform those additional requirements. Those Bid Items without a KYTC Code or needing additional detail will be listed and detailed below:

2.2.1 PROJECT COMPLETION DATE AND SCHEDULE

2.2.1.1 BID ALTERNATE #1

1. The CONTRACTOR may begin work on the project upon receipt of the “Notice to Proceed” and must be completed within 20 consecutive weeks from the Notice to Proceed date. Liquidated Damages shall be assessed in accordance with Section

108.09 of the current KYTC Standard Specifications. Contrary to KYTC Standard Specifications, Liquidated Damages will be assessed through seasonal and temperature limitation periods.

2.2.1.2 BID ALTERNATE #2

1. The CONTRACTOR may begin work on the project upon receipt of the “Notice to Proceed” and must be completed within 15 consecutive weeks from the Notice to Proceed date. Liquidated Damages shall be assessed in accordance with Section

108.09 of the current KYTC Standard Specifications. Contrary to KYTC Standard Specifications, Liquidated Damages will be assessed through seasonal and temperature limitation periods.

2.2.2 MAINTAIN AND CONTROL TRAFFIC

2.2.2.1 BID ALTERNATE #1

1. Unless covered under other pay items, all requirements described on the Maintenance of Traffic Notes and phasing plan sheets shall be considered incidental to the maintain and control traffic pay item.

2.2.2.2 BID ALTERNATE #2

1. Unless covered under other pay items, all requirements described on the Maintenance of Traffic Notes plan sheet that would be applicable for an intersection closure with a detour route (same detour route as outlined in the phasing plan sheets) shall be considered incidental to the maintain and control traffic pay item.

All additional barricades, signing, traffic control, coordination, and other work necessary to close the intersection shall be incidental to the maintain and control traffic pay item.

2.2.3 TEMPORARY SIGNS

2.2.3.1 BID ALTERNATE #1

1. Includes the quantity for the temporary signage specifically shown on the truck detour route drawing. All other temporary signage, including but not limited to what is shown or described on the remaining maintenance of traffic phasing drawings for vehicular and pedestrian traffic as well as for lane, shoulder, and sidewalk closures, shall instead be paid for under the maintain and control traffic pay item.

2.2.3.2 BID ALTERNATE #2

1. Includes the quantity for the temporary signage specifically shown on the truck detour route drawing except excluding the M4-4 signs since the detour will be for all traffic and not solely truck traffic. All other temporary signage, including but not limited to what is necessary to close the intersection to vehicular and pedestrian traffic, shall instead be paid for under the maintain and control traffic pay item.

2.2.4 CONTRACTOR DISTRIBUTION LETTER

2.2.4.1 The CONTRACTOR will be required to distribute a letter, as approved by the OWNER, to all property owners within the project limits, prior to the start of construction at no additional cost. This task shall be considered incidental to all other project pay items.

2.2.5 PROJECT UTILITIES

2.2.5.1 The locations of utilities on the project are approximate. The CONTRACTOR must field verify all existing utilities prior to beginning construction. The CONTRACTOR must take all necessary actions to protect the utility lines in the vicinity of the project. The CONTRACTOR shall contact and coordinate with all utilities, including KY 811, before beginning construction.

2.2.5.2 The CONTRACTOR shall contact AT&T if conflicts arise with the existing 2” underground fiber line crossing Aiken Road near STA. 18+53.00 so that AT&T can relocate their line.

AT&T also has underground copper lines (not shown in the drawings) that parallel the north side of Aiken Road that have been taken out of service and abandoned in-place.

Contact AT&T prior to any necessary disturbance.

2.2.5.3 The existing Louisville Gas and Electric (LG&E) 6” gas main that parallels the north side of Aiken Road and their 2” gas main that parallels the east side of Arnold Palmer Boulevard have been relocated. Refer to the enclosed preliminary relocation plan set from LG&E for the planned location of their relocated gas lines. Contact LG&E for their as-built plan set prior to ground disturbance.

2.2.5.4 LG&E is to remove the existing light poles as noted in the drawings before the CONTRACTOR begins roadway construction. CONTRACTOR shall be responsible for any coordination during construction.

2.2.5.5 LG&E is to remove an existing light pole as noted in the drawings before the CONTRACTOR begins roadway construction and reset it after construction is complete.

CONTRACTOR shall be responsible for any coordination during construction.

2.2.5.6 LG&E is to install new overhead intersection lighting for the roundabout. This work may take place while the CONTRACTOR is completing the roadway work.

CONTRACTOR shall be responsible for any coordination while LG&E installs the lighting.

2.2.5.7 All project utility coordination, including but not limited to the above mentioned items, shall be considered incidental to all other project pay items.

2.2.6 MARTIN CONTRACTING GAS WORK

2.2.6.1 An existing decommissioned 8" steel gas line owned by Atmos Energy is shown in the drawings paralleling the south side of Aiken Road. The temporary diversion and proposed roundabout is expected to conflict with the gas line. In these areas where the gas line is in conflict with the proposed work, the CONTRACTOR must utilize Martin Contracting Inc. to cut, cap, and purge the gas line along with whatever else is necessary to prepare for the safe removal of the gas line by the CONTRACTOR as necessary during the construction of the temporary diversion. The CONTRACTOR shall notify Matthew Cox at Atmos Energy two weeks before this work will occur so that an Atmos representative can be on-site to observe the work. It is the CONTRACTOR’S responsibility to enter into an agreement with Martin Contracting Inc. and compensate them for this work. Refer to the SUE test hole data table located on the general notes sheet of the plan set for more information. A 12" steel high pressure gas line also Owned by Atmos Energy is located at an unknown depth directly below the decommissioned 8" steel gas line and Atmos has stated that it will not be in conflict with the proposed work. See the Maintenance of Traffic Notes sheet for more information including contacts. All labor, materials, and equipment necessary for this work, except for the actual removal of the gas line, shall be incidental to the Martin Contracting Gas Work pay item, paid per lump sum.

2.2.7 DECOMMISSIONED 8-IN GAS LINE REMOVAL

2.2.7.1 Once Martin Contracting has completed the work mentioned above and it is safe to remove the existing decommissioned 8” steel gas line, the CONTRACTOR shall remove the existing decommissioned 8” steel gas line as necessary to prepare for the construction of the temporary diversion and/or proposed roundabout. An assumed quantity for this pipe removal is provided in the bid schedule and the CONTRACTOR must obtain approval from the OWNER before completing the work. All open ends of pipe remaining in place shall be capped. All labor, materials, and equipment necessary for this work shall be incidental to the decommissioned 8-IN gas line pay item.

2.2.8 PRIVATE UNDERGROUND UTILITY ALLOWANCE

2.2.8.1 This amount, in part or up to, may be paid to CONTRACTOR for additional work requested by ENGINEER pertaining to all privately owned underground utilities. This includes, but is not limited to, irrigation components, vaults, electric, and invisible dog fence that may be impacted by the project. If damage occurs to a private utility that would not otherwise be impacted by the project, then the CONTRACTOR shall be responsible for the repair or replacement. CONTRACTOR to submit cost to OWNER and receive approval prior to start of work for it to be considered for payment. All labor, materials, and equipment necessary for this work shall be incidental to the Private Underground Utility Allowance.

2.2.9 ADJUST UTILITY VALVE, METER, BOX TO GRADE

2.2.9.1 All labor, materials, and equipment necessary for this work shall be incidental to the adjust utility valve, meter, box to grade pay item. This includes any additional valves, meters, boxes not shown in the drawings, including but not limited to, any that have recently been installed as part of LG&E’s gas line relocations as seen in enclosed preliminary relocation plan set from LG&E. Contact LG&E for their as-built plan set prior to adjusting their valve, meter, or box to grade. This also includes all privately owned underground utilities, including but not limited to, irrigation components, vaults, electric, and invisible dog fence that also needs to be adjusted to proposed grade.

2.2.9.2 The CONTRACTOR shall contact Louisville Water Company to schedule an inspection for final approval after all water meter lids and valves have been adjusted to final grade incidental to the adjust utility valve, meter, box to grade pay item.

2.2.10 REMOVE, STORE, & REINSTALL POLE

2.2.10.1 Coordination with Flock Safety to remove, store, and reinstall the existing traffic camera shall be incidental to the remove, store, and reinstall pole pay item.

2.2.10.2 Where noted in the drawings, the CONTRACTOR shall document the original condition of the Flock Safety traffic camera and associated hardware before removing and storing it once necessary to avoid damage. The CONTRACTOR shall re-install the original Flock Safety traffic camera and associated hardware in the proposed location once adjacent work is complete. This work must be coordinated with Flock Safety. The CONTRACTOR must remedy the damage if any occurs to the camera and associated hardware at any time. All labor, materials, and equipment necessary for this work shall be incidental to the remove, store, and reinstall pole pay item.

2.2.11 REMOVE, MAINTAIN SERVICE, AND RESET MAILBOX

2.2.11.1 Where noted in the drawings, the CONTRACTOR shall document the original condition of the residential mailbox before removing and storing it once necessary to avoid damage or when the postal service is no longer able to access it. The CONTRACTOR is responsible for furnishing and installing a temporary mailbox at the property when necessary to maintain postal service with no interruptions. The CONTRACTOR shall re-install the original mailbox in the proposed location once adjacent work is complete. If damage occurs to the original mailbox at any time, the CONTRACTOR must replace it in-kind meeting Lake Forest Community Association requirements. All labor, materials, and equipment necessary for this work shall be incidental to the remove, maintain service, and reset mailbox pay item.

2.2.12 CLEARING AND GRUBBING

2.2.12.1 Clearing and grubbing shall be completed to the disturb limits as shown in the drawings. Any clearing and grubbing within right of way or easement and outside the disturb limits may be done as needed to complete the work. This includes any trees or stumps of any size along with their removal and disposal even if they are not shown on the plan sheet survey. Removal of items such as brick columns, fence, and landscaping shall be included. Specific exceptions are noted in the drawings with a “Do Not Disturb” callout.

2.2.12.2 Each brick column has a limestone “LF” logo marker attached that is to be removed and delivered to the Lake Forest Lodge located at 511 Woodlake Drive, Louisville, KY 40245 before demolishing the brick columns.

2.2.12.3 The CONTRACTOR shall remove existing pipes as noted in the drawings.

2.2.12.4 All work as mentioned above shall be considered incidental to the clearing and grubbing pay item.

2.2.13 REMOVE SIGNS

2.2.13.1 The CONTRACTOR shall remove the two street sign posts and their associated signs as noted in the drawings and deliver them to the Lake Forest Lodge located at 511 Woodlake Drive, Louisville, KY 40245. This work shall be considered incidental to the remove signs pay item.

2.2.14 ROADWAY EXCAVATION

2.2.14.1 Without regard to the materials encountered, all roadway and drainage excavation shall be unclassified except for rock excavation. No geotechnical investigation was completed for the project so the CONTRACTOR must draw their own conclusions as to the excavation conditions and materials encountered. Except for rock excavation, no claim will be considered for additional compensation if the materials encountered are not in accord with expectations.

2.2.14.2 No unsuitable excavation was estimated or quantified for this project. Should unsuitable materials be encountered within the full-depth roadway, sidewalk, or cart path areas, the CONTRACTOR shall remove and dispose of the unsuitable material and consider it incidental to the roadway excavation pay item.

2.2.14.3 The CONTRACTOR shall complete grading to maintain positive drainage at all times including where “Grade To Drain” is noted on the drawings. This grade to drain work shall be considered incidental to the roadway excavation pay item.

2.2.15 DGA BASE

2.2.15.1 The total quantity provided includes 100 tons for miscellaneous repairs and grade separation wedges while maintaining traffic in bid alternate #1.

2.2.15.2 No additional amount was included for replacing unsuitable material within full-depth roadway, sidewalk, or cart path areas. Should DGA be needed to backfill where unsuitable material was removed, it shall be paid for at the contract unit price for DGA base after first obtaining approval from the OWNER.

2.2.16 DEMOBILIZATION

2.2.16.1 Demobilization should not be less than one and a half percent (1.5%) of the total bid.

2.2.16.2 Unless otherwise provided, the CONTRACTOR is responsible for obtaining any necessary construction permits or licenses. This work, including associated fees, shall be considered incidental to the demobilization pay item.

2.2.17 EROSION CONTROL

2.2.17.1 Erosion Control includes the installation, maintenance, cleaning, removal, and proper disposal of materials and all incidentals necessary to provide erosion control per the MSD Specifications. This work shall be considered incidental to each of the individual erosion control pay items.

2.2.18 SODDING

2.2.18.1 Quantity includes sodding all proposed grass areas within existing and acquired right of way and acquired easements up to where the project ends or the easement ties back into existing right of way. The CONTRACTOR shall limit disturbing additional areas outside of these limits as they will also need to be sodded. The additional sod for disturbed areas outside of the limits described shall be considered incidental to the sodding pay item.

2.2.18.2 The CONTRACTOR shall coordinate with the Lake Forest Community Association after dirt grading is finalized but before sod is installed so that the Lake Forest Community Association landscaper can install their irrigation system without damaging the sod.

This coordination shall be considered incidental to the sodding pay item.

2.2.19 ROCK EXCAVATION

2.2.19.1 No geotechnical investigation was completed for the project but there is a possibility that the CONTRACTOR will encounter rock excavation during temporary diversion, roadway, and/or stormwater construction. No blasting will be allowed. An assumed quantity for rock excavation is provided in the bid schedule to establish a unit price if rock is encountered. The unit price provided by the CONTRACTOR will not be adjusted up or down based upon the quantity of rock encountered in the field. The CONTRACTOR shall coordinate with the ENGINEER to measure all excavated quantities.

Should the CONTRACTOR encounter rock, the CONTRACTOR must first make the ENGINEER aware in order to confirm excavation measurements. The CONTRACTOR will not be paid for rock excavation if the ENGINEER is not made aware of rock prior to excavation. Should proper notice be given to the ENGINEER, the CONTRACTOR will be paid at the unit price bid for actual quantity of rock excavation. The quantity shall be calculated in cubic yards and if found within the stormwater trench, it shall be quantified by an assumed trench dimension 5-ft in width with vertical walls and measured from the bottom of rock or the invert of the stomwater pipe to the top of rock. When necessary, rock excavation for undercutting the trench an additional 6-inches below the invert of the pipe will be measured and compensated. The CONTRACTOR will not be paid for any rock excavation outside of the aforementioned trench limits, including at junction box and inlet locations. The trench limits and associated quantity calculations shall run through the structures. All labor, materials, and equipment necessary for this work shall be incidental to the rock excavation pay item.

2.2.20 CL2 ASPH SURF 0.38B PG64-22

2.2.20.1 Includes fiber reinforcement which shall be incidental to the CL2 Asph Surf 0.38B PG64-22 pay item.

2.2.20.2 Where sound pavement has been gouged, torn, or otherwise damaged or damage is done to any other property of any kind including curb, utility frames, grates, and covers, repairs shall be made by the CONTRACTOR and be considered incidental to all other project pay items when so directed by the ENGINEER.

2.2.21 CL2 ASPH BASE 1.00D PG64-22

2.2.21.1 The total quantity provided includes 50 tons for miscellaneous repairs and grade separation wedges while maintaining traffic in bid alternate #1.

2.2.22 CONCRETE - CLASS A

2.2.22.1 Where indicated in the drawings, finishing, texturing, coloring, and sample submittal for approval by OWNER shall be incidental to the class A concrete pay item.

2.2.23 JPC PAVEMENT - 8 IN

2.2.23.1 Finishing, texturing, and sample submittal for approval by OWNER shall be incidental to the JPC pavement - 8 IN pay item.

2.2.24 LONGITUDINAL EDGE KEY

2.2.24.1 Milling and texturing associated with the longitudinal edge key shall be incidental to the longitudinal edge key pay item.

2.2.24.2 Longitudinal edge key is quantified as seen in the typical section sheets in addition to where full depth pavement terminates and ties into a level and wedge or mill, texture, and overlay section.

2.2.25 SAW CUT

2.2.25.1 Saw cut is quantified along the longitudinal edge key as seen in the typical section sheets in addition to where full depth pavement terminates and ties into a level and wedge or mill, texture, and overlay section.

2.2.25.2 Saw cut necessary for entrance construction shall be incidental to the cem conc ent pavement - 8 IN pay item.

2.2.25.3 Saw cut necessary for the construction of the stormwater system shall be incidental to the storm sewer pipe - 12 IN pay item.

2.2.25.4 Saw cut necessary for the construction and removal of the temporary pavement for the diversion, center circle, and splitter islands as shown in the maintenance of traffic phasing sheets shall be incidental to the maintain and control traffic pay item.

2.2.26 CEM CONC ENT PAVEMENT - 8 IN

2.2.26.1 Concrete entrance pavement shall be exposed aggregate matching the existing entrances and tie-into the existing entrance with a saw cut at the location of an existing concrete joint. This work, including expansion joints, shall be incidental to the cem conc ent pavement - 8 IN pay item.

2.2.26.2 The Louisville Metro standard or depressed roll curb located through the entrances is not quantified and shall be paid for under the cem conc ent pavement - 8 IN pay item following KYTC standard drawings. The roll curb shall not be exposed aggregate concrete.

2.2.27 SIDEWALK - 4 IN CONCRETE

2.2.27.1…