7-FY27 RFP Courier Services Standard Professional Contract DRAFT (002).pdf

Contract ID No.

PROFESSIONAL SERVICES CONTRACT

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into and made effective on the date of full execution (“Effective Date”) by and between The Harris Center for Mental Health and IDD (the “Provider” or “The Harris Center”), a Community Center and Agency of the State of Texas, with offices at 9401 Southwest Freeway, Houston, Texas 77074, under the provisions of Chapter 534 of the Texas Health and Safety Code Ann., as amended, and {---Company Name---} (“Contractor”), with offices at {---Street1---}, {---City---}, {---State/Province---} {---Postal Code---}, for the purpose of providing specialized services currently not available to the Provider through its present staff of employees. Contractor and Provider may be referred to herein collectively as the “Parties” and individually as a “Party.”

I. RECITALS

WHEREAS, the Harris Center is a Community Center as defined in Chapter 534 of the Texas Health and Safety Code, a designated Local Mental Health Authority (“LHMA”) and the Local Intellectual and Development Disability Authority (“LIDDA”) for Harris County, Texas. The Harris Center is a Certified Community Behavioral Health Clinic by the State of Texas Health and Human Services Commission (“HHSC”); and

WHEREAS, the Harris Center is committed to providing mental health and intellectual developmental disability (“IDD”) services that are customer friendly and consumer focused;

WHEREAS, Pursuant to the Request for Proposal (“RFP”) Project No. ________________, Contractor desires to contract with Provider to provide Agency Wide Courier Services for Mail, and Pharmaceutical.

WHEREAS, this Agreement sets forth the terms and conditions evidencing the agreement of the Parties hereto;

NOW THEREFORE, in consideration of the mutual covenants, rights, and obligations set forth herein, the benefits to be delivered therefrom, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:

II. PERSONNEL

The Provider staff member authorized to approve billing is Sean McFarland, Team Lead, Administrative Services. The Provider staff member responsible for overseeing this Agreement is Sean McFarland, Team Lead, Administrative Services.

Contract ID No. ___________

III. INDEPENDENT CONTRACTOR RELATIONSHIP BETWEEN THE PARTIES

INDEPENDENT CONTRACTOR. The relationship between the Provider and Contractor shall be that of an Independent Contractor. It is agreed that Contractor and Contractor’s personnel will not be considered an employee, agent, partner, joint venturer, ostensible or apparent agent, servant or borrowed servant of the Provider.

Contractor understands and agrees that Provider:

a) Will not withhold on behalf of Contractor any sums for income tax, unemployment insurance, social security, or any other withholding;

b) Will not give to Contractor any of the benefits given to employees of Provider.

IV. OBLIGATIONS OF CONTRACTOR

1. SERVICES. Courier Services for Mail, and Pharmaceutical to be provided by Contractor and the locations where such services shall be delivered, rendered or given by Contractor are set forth in Exhibit “A” as attached hereto and incorporated herein as if fully set out.

2. QUALIFICATIONS. Contractor will comply with relevant Texas Health and Human Services Commission (“HHSC”) rules and community standards, certifications, accreditations, and licenses and any other professional and educational qualifications.

3. PROVIDER APPROVAL OF CONTRACTOR PERSONNEL. Contractor agrees not to subcontract any services until approval of such subcontractor is obtained from the Provider. Any subcontractor or employees of Contractor are the direct responsibility of Contractor.

4. REPRESENTATIONS

(a) Contractor represents and warrants that it is not currently an employee of the Provider.

(b) Contractor agrees that it shall comply with all applicable federal and state laws, rules and regulations including Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act Of 1973, the Americans with Disabilities Act of 1990 (ADA) and the Age Discrimination in Employment Act of 1967.

5. IMMIGRATION REFORM AND CONTROL ACT. Contractor agrees to maintain appropriate identification and employment eligibility documents and complete a I-9 form to meet requirements of the Immigration Reform and Control Act of 1986.

6. REQUIRED REPORTING REGARDING LICENSURE. Contractor shall report to Provider any allegation that a professional licensed or certified by the State of Texas and employed by the Contractor has committed an action that constitutes grounds for the denial or revocation of the certification or license. Contractor will further report to Provider if any professional has had his/her professional license revoked. If Contractor's employee has such a denial or revocation, and Contractor fails to remove such employee, then this Agreement may be terminated without prior notice.

7. CONTRACTOR’S GOVERNING BODY. Contractor agrees to provide Provider with a list of the members of Contractor's governing body, if applicable.

8. INVOICE REQUIREMENTS. Invoices for payment must be submitted by the fifth (5th) calendar day of the month following the month in which the services were rendered. All invoices must be received no later than forty-five (45) calendar days after the end of the month in which services were rendered. Invoices that are received later than forty-five (45) days after the end of the month in which the services were rendered will not be paid. Invoices must be submitted in the following manner:

(a) Invoice(s) must be submitted in DUPLICATE;

(b) Invoice(s) must include a purchase order number. The PO number will be forwarded to Contractor upon full execution of the Agreement.

(c) Send invoice(s) to the Provider staff member authorized to approve billing:

____@theharriscenter.org with a copy to AP@theharriscenter.org.

9. CONTRACTUAL ABEYANCE OR BAR AND DISCLOSURE

Contractor certifies that the Contractor and all Subcontractors are not held in abeyance or barred from an award of federal or state contracts at the time of executing this Agreement. Contractor must notify Provider if Contractor is now or later held in abeyance or barred from an award of a federal or state contract during the term of this Agreement.

V. RECORDS, CONFIDENTIALITY AND ACCESS

1. DISCLOSURE UNDER THE PUBLIC INFORMATION ACT

The Harris Center is an Agency of the State and a unit of government and is subject to the Texas Open Record Act, Chapter 552 of the Texas Government Code. The Harris Center operating under the Public Information Act is required upon written request to release information regarding Contractor which may include Contractor information or other documents. Information deemed confidential and proprietary by Contractor must be clearly indicated as such and may still be subject to disclosure depending on a ruling from the Texas Attorney General’s Office. Contractor shall be solely responsible for the contesting or defending the release of any information it deems to be proprietary and hereby releases The Harris Center from any duty, responsibility, or liability with regard to the release of any information delivered to The Harris Center by Contractor.

2. RECEIPTS AND RECORDS

Contractor must retain all financial records, supporting documents, statistical records, and any documents pertinent to the Agreement until seven (7) years after termination of this Agreement or until any audits, in progress at the end of the seven (7) year period, are complete, whichever is later. Contractor agrees to provide the Provider, upon request, with original receipts for the purchase of all goods and services involving the use of Provider funds as well as any other financial and/or supporting documents or statistical records.

3. CONFIDENTIALITY OF RECORDS OF INDIVIDUALS SERVED BY THIS AGREEMENT

Contractor agrees to comply with all applicable State Confidentiality laws, Health Insurance Portability and Accountability Act regulations including the Business Associate Attachment (Exhibit) if applicable to services provided, incorporated by reference to this Agreement.

In accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the Privacy and Security Rules (45 C.F.R. Parts 160 and 164) and HITECH ACT, Public Law 111.005, Tex. Health and Safety Code (Chapter 181 and 611), and Confidentiality of Substance Abuse Use Disorder Patient Records 42 C.F.R. Part 2:

(a) Contractor agrees and acknowledges that in receiving, storing, processing, or otherwise dealing with client information, if any, accessed or generated during services as a Contractor for the Provider that Contractor and its officers, employees, agents and subcontractors are bound by the provisions of laws, statutes, and regulations protecting the confidentiality of this information.

(b) Contractor agrees and acknowledges that in receiving, storing, processing or otherwise dealing with information, if any, pertaining to or about a person with respect to alcohol or drug abuse, Contractor and its officers, employees and agents are bound by the provisions of 42 C.F.R. Part 2.

(c) Contractor agrees to follow, undertake, or institute appropriate procedures of safeguarding client information, if any, with particular reference to client identifying information or protected health information. The term “client identifying information” and/or “protected health information” includes, but is not limited to, a client’s medical record, graphs, or charts; statements made by the client, either orally or in writing, while receiving services; photographs, videotapes, etc., and any acknowledgment that a person is or has received services at the facility, center, or other designated Contractor.

(d) Contractor agrees to resist in judicial proceedings any efforts to obtain access to information pertaining to clients except as expressly stated in applicable laws, rules and regulations. Contractor agrees to inform the Provider of any attempts to gain access to information pertaining to clients.

(e) Contractor agrees to report to Provider any use or disclosure of protected health information not provided for by this Agreement of which it becomes aware. As well as to mitigate, to the extent practicable, any harmful effect that it is aware of that results from a use or disclosure of protected health information by it in violation of the requirements of this Agreement.

(f) Contractor agrees to make available to the Secretary of the Department of Health and Human Services or its designee its internal practices, books, and records and policies and procedures or those of Provider used by Contractor related to the use and disclosure of protected health information for the purpose of determining Contractor’s compliance with the Privacy Rule.

4. STATE AUDIT. In compliance with Section 2262.154, Texas Government Code, as amended by House Bill 905 of the 79th Regular Session of the Texas Legislature, effective on June 18, 2005, and hereinafter amended; Provider and the Contractor do hereby agree that:

(a) The Comptroller’s office may conduct an audit or investigation of any entity receiving funds from the state directly under the Agreement or indirectly through a subcontract under the Agreement;

(b) Acceptance of funds directly under the Agreement or indirectly through a subcontract under the Agreement acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds;

and

(c) Under the direction of the legislative audit committee, an entity that is the subject of an audit or investigation by the SAO must provide the state auditor with access to any information the state auditor considers relevant to the audit or investigation.

VI. INDEMNIFICATION

Contractor hereby agrees to indemnify and hold harmless The Harris Center and all of its Directors, Officers, Employees and Agents from all suits, actions, claims or cost of any character, type or description brought or made on account of any injuries, death or damage received or sustained by any person or persons or property, including but not limited to clients, arising out of or occasioned by any acts or negligence of Contractor or Contractor’s personnel, if any, or its agents or employees whether occurring during the performance of the services hereunder or in the execution of the performance of any of its duties pursuant to this Agreement.

VII. OBLIGATIONS OF THE PROVIDER

1. PAYMENT

(a) In consideration of the obligations undertaken by Contractor, the Provider agrees to pay Contractor in accordance with the fee schedule as attached as Exhibit A in an amount not to exceed ___________________Dollars and 00/100 {---NTE Amount---} for the Provider fiscal year 2027.

(b) Payment amount will be based on a monthly invoice, which shall reflect a detailed description of services provided by the Contractor and as approved by the Provider employee authorized to approve billing(s) as set forth above. Payment shall be made by check or electronic payment forty-five (45) days after receipt of goods, services, or invoice, whichever is latest.

Payment may be delayed, adjusted or withheld, where a deficiency is noted in goods, services, or invoices received. The Harris Center retains the right to offset payments for prior invoices that were paid and later found to be deficient in any manner.

(c) This Agreement is at all times contingent upon the approval of The Harris Center’s Board of Trustees or HHSC and the availability and receipt of state or federal funds, and if funds for this Agreement become unavailable during any budget period, this Agreement may be immediately terminated or reduced at the discretion of The Harris Center.

2. FRANCHISE TAX. If Contractor is a corporation and is at the time of contracting or later becomes delinquent in the payment of its Texas franchise tax, then payments to the Contractor due under this Agreement may be withheld until such delinquency is remedied.

3. OVERPAYMENT. IN THE EVENT CONTRACTOR RECEIVES OVERPAYMENT FOR SERVICES

PROVIDED. CONTRACTOR AND PROVIDER AUTHORITY MUTUALLY AGREE THAT SUCH IDENTIFIED

OVERPAYMENT WILL BE DEDUCTED IN TOTAL FROM THE NEXT MONTH’S REIMBURSEMENT

UNLESS OTHERWISE AGREED UPON IN WRITING BY THE PROVIDER.

VIII. INSURANCE

(1) POLICIES, COVERAGES, AND ENDORSEMENTS

Contractor agrees to maintain, or to cause its personnel providing services under this Agreement to maintain, at its sole cost and expense or the cost and expense of its personnel, the following insurance policies, with its specified coverage and limits, as required by the Provider at the time of executing the agreement, to protect and insure the Provider and Contractor against any claim for damages arising in connection with Contractor’s responsibilities or the responsibilities of Contractor's personnel under this Agreement and all extensions and amendments thereto.

The limits represent the minimum required coverage limits for this type of contract but if either Party later determines that an increase in coverage is required, the Parties agree to provide with written notice to the other Party to request a revised Certificate of Insurance.

(a) Commercial General Liability

General Aggregate $2,000,000 Each Occurrence $1,000,000

(b) Professional Liability

General Aggregate $3,000,000 Each Occurrence $1,000,000

(c) Business Automobile Liability

Combined Single Limit Bodily Injury and $1,000,000 Property Damage

(d) Workers’ Compensation & Employers’ Liability if applicable

Medical & Indemnity Statutory Requirements Bodily Injury by Accident $500,000 Each Accident Bodily Injury by Disease $500,000 Each Employee Bodily Injury by Disease $500,000 Policy Limit

(2) INSURED PARTIES

All policies excluding professional liability, employer’s liability and worker’s compensation shall contain a provision naming the Provider as Additional Insured on the original policy and all renewals or replacements during the term of this Agreement.

(3) SUBROGATION

All policies must contain a Waiver of Subrogation endorsement to the effect that the issuer waives any claim or right in the nature of subrogation to recover against the Provider, its officers, agents or employees.

(4) PRIMARY AND NON-CONTRIBUTORY WORDING

All policies will provide the Primary and Non-Contributory Wording. This wording will be included on the Certificate of Liability Insurance.

(5) PROOF OF INSURANCE

The policies, coverage and endorsements required by this provision shall be shown on a Certificate of Insurance on which the Provider must be listed as an Additional Insured Party (excluding professional liability or employer’s liability) and the Certificate Holder and which should be furnished to the Provider prior to the commencement of this Agreement. All such insurance shall be secured and maintained with an insurance company, or companies, licensed to do business in the State of Texas. The Provider may withhold payments under the terms of this Agreement until the Contractor furnishes the Provider copies of all Certificates of Insurance from the insurance carrier, or carriers, showing that such insurance is in full force and effect.

(6) CANCELLATION

New Certificates of Insurance shall be furnished to the Provider at the renewal date of all policies named on these Certificates. Contractor shall give the Provider thirty (30) days prior written notice of any proposed cancellation of any of the above described insurance policies.

IX. NOTICES

Any required notice shall be in writing and shall be sent, postage prepaid, by certified mail, return receipt requested, to Provider or Contractor at the address below. The notice shall be effective on the date of delivery indicated on the return receipt.

If to The Harris Center: With a copy to:

Chief Executive Officer Assistant General Counsel, Contract Services The Harris Center for MH and IDD The Harris Center for MH and IDD PO Box 25381 PO Box 25381 Houston, Texas 77265-5381 Houston, Texas 77265-5381

If to Contractor:

Name {---Company Name---} {---Street1---} Suite ____ {---City---}, {---State/Province---} {---Postal Code---}

X. TERM AND TERMINATION

(1) TERM. This Agreement is made effective from date of fully execution (Effective Date) until August 31, 2027, the end of the Provider’s fiscal year. In the event the Provider and Contractor are still negotiating, preparing, and/or reviewing the services or Contractor for renewal on the August 31, 2027 termination date, this Agreement shall automatically extend for ninety (90) days or until such time as a renewal agreement is approved by the Provider’s Board of Trustees whichever comes first.

(2) IMMEDIATE TERMINATION. Provider may terminate this Agreement immediately if:

Provider does not receive the funding to pay for designated services under this Agreement from the Texas Legislature;

(a) Provider has cause to believe that termination of the Agreement is in the best interests of the health and safety of the mentally disabled persons served under this Agreement, if applicable;

(b) Contractor has become ineligible to receive Provider funds;

(c) Contractor has its Texas license or certification suspended or revoked; if applicable

(d) In the case of the Contractor providing direct services to clients, failure to disclose a criminal conviction;

(e) If the Contractor submits falsified documents or fraudulent billings, or if the Contractor makes false statements.

(f) If the Contractor is noncompliant pursuant to Access, Program Standards, Insurance and/or Financial requirements of this Agreement.

(3) TERMINATION UPON DEFAULT. Either Party may terminate this Agreement after sixty (60) days written notice if the other Party is in default of any of the provisions herein and/or any of the provisions in the bid forms or specifications, which are attached hereto and incorporated herein by reference as if set out in full. Such termination shall be ineffective if within said sixty (60) day period Contractor cures such default to the satisfaction of the Provider. The Provider at its sole discretion may extend the period to cure the default for a reasonable time if the Provider determines that the Contractor has initiated action to cure the default within the sixty (60) day period. The Provider reserves the right to suspend services provided by the Contractor and payment for services not authorized during the sixty (60) day cure period, if at the Provider’s sole discretion it is determined that suspension is in the best interest of the Provider and/or its consumers.

(4) TERMINATION WITHOUT CAUSE. This Agreement may be terminated by either Party, without cause, after thirty (30) days written notice to the other Party.

(5) TERMINATION BY MUTUAL CONSENT. This Agreement may be terminated by the mutual consent of both Parties after thirty (30) days written notice to the other Party.

(6) TERMINATION DUE TO BREACH OF CONFIDENTIALITY STATE AND FEDERAL RULES AND

LAWS. The Provider shall have the right to terminate this Agreement in the event that it becomes aware of a material breach by Contractor of the Provider’s Privacy Policy, Procedures, and/or Practices or becomes aware that Contractor has violated a material provision of the HIPAA Privacy Rule.

(7) RENEWAL OPTIONS. The Provider at its option may renew Agreement annually for four (4) successive one-year terms at rate fees specified in Exhibit A attached herein and incorporated by reference as if fully set out. Any subsequent term will begin September 1 and end August 31 of each successive year unless terminated as stated herein; subject to annual appropriation.

XI. MISCELLANEOUS PROVISIONS

(a) NONDISCRIMINATION. Each Party to this Agreement agrees that no person, on the basis of race, color, national origin, religion, sex, age, handicap, or political affiliation, will be excluded from participation, be denied the benefits of, or be subject to discrimination in the provision of any services hereunder. The Parties hereto agree to comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act of 1990 and the Civil Rights Act of 1991 and all amendments to each and all requirements imposed by the regulations issued pursuant to these acts.

(b) BUSINESS ETHICS. During the course of pursuing contracts, and the course of contract performance, the Provider will maintain business ethics standards aimed at avoiding real or apparent impropriety, abuse, fraud, waste, or conflicts of interest. No substantial gifts, entertainment, payments, loans or other considerations beyond that which would be collectively categorized as incidental shall be made to any employees or officials of Contractor by Provider employees, directors, officers and agents. At any time Contractor believes there may have been a violation of this obligation or any business ethics standard, Contractor shall notify the Provider of the possible violation.

(c) CHILD SUPPORT. Contractor shall certify that contractor or offeror is not more than thirty (30) days delinquent in child support payments and eligible to receive payments from state funds as required by the Texas Family Code Section 231.006. This provision also applies to a business entity in which such a person is the sole proprietor, partner, shareholder or owner with an ownership interest in at least 25%.

(d) CERTIFICATION OF NON-VIOLATION. Under Texas Government Code §2261.053, Contractor certifies that Contractor has not been convicted of violating federal law in connection with contracts relating to relief, recovery, or reconstruction as a result of Hurricane Rita, Hurricane Katrina, or any other disaster occurring after September 24, 2005.

(e) CERTIFICATE/DISCLOSURE OF INTERESTED PARTIES. Effective as of January 1, 2016, as hereinafter modified pursuant to Texas Government Code §2252.908, a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested Parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either

(1) requires an action or vote by the governing body of the entity or the Harris Center before the Agreement may be signed or (2) has a value of at least $1 million. This applies to any the Harris Center Agreement with a” Not to Exceed” value of $251,000 or more. Interested Party means a person who has a controlling interest in a business entity with whom the Harris Center contracts with or who actively participates in facilitating the Agreement, or negotiating the terms of the Agreement, including a broker, intermediary, advisor, or attorney for the business entity. This provision does not apply to an institution of higher education. For more information see https://www.ethics.state.tx.us/whatsnew/elf_info_form 1295.htm.

(f) LOBBYING AND POLITICAL ACTIVITY. Contractor shall not use funds received under this Agreement to pay any person for influence or attempting to influence an officer or employee or any agency, federal or state, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any contract or grant or the extension, continuation, renewal, amendment, or modification or any contract or grant.

(g) REMEDIES. All rights, powers, and remedies granted either Party by any particular term of this Agreement are in addition to, and not in limitation of, any rights, powers, or remedies which it has under any other term of this Agreement, at common law, in equity, by statute, or otherwise, and all such rights, powers, and remedies may be exercised separately or concurrently, in such order and as often as may be deemed expedient by either Party. No delay or omission by either Party to exercise any right, power, or remedy shall impair such right, power, or remedy or be construed to be a waiver of any breach or default or an acquiescence therein. A waiver by either Party of any breach or default thereunder shall not constitute a waiver of any subsequent breach or default.

(h) AMENDMENT. Unless otherwise specifically provided herein, this Agreement may be amended or changed only by mutual written consent of an authorized representative of the Provider and Contractor.

(i) SEVERABILITY. The invalidity or unenforceability of any term or provision hereof shall not affect the validity or enforceability of any other term (s) or provision (s).

(j) DISPUTE RESOLUTION. In the event a dispute arises between the Parties involving the provisions or interpretation of any term or condition of the Agreement, and if both Parties desire to attempt to resolve the dispute prior to termination or expiration of the Agreement, or withholding payments, then the Parties may refer the issue to a mutually agreeable dispute resolution process in accordance with Chapter 10, Texas Government Code §2260.

(k) FORCE MAJEURE. Neither Party shall be liable nor deemed to be in default for any delay or failure in performance under the Agreement or other interruption of service deemed resulting, directly or indirectly, from acts of God, epidemic, pandemic, Governmental authority, order, requisition or necessity of the government, or specific cause beyond the reasonable control and not attributable to the Party's neglect or nonfeasance, acts of public enemy, war, accidents, fires, explosions, hurricanes, floods, failure of transportation, strikes, or other work interruptions by either Party’s employees, or any similar cause beyond the reasonable control of either Party.

(l) EXHIBITS. All Exhibits attached hereto are incorporated herein by reference as if fully set out.

(m) ELECTRONIC OR FACSIMILE SIGNATURES AND DUPLICATE ORIGINALS. Pursuant to the requirements of the Uniform Electronic Transactions Act in Chapter 322 of the Texas Business and Commerce Code and the Federal Electronic Signatures in Global and National Commerce Act https://www.ethics.state.tx.us/whatsnew/elf_info_form%201295.htm

(beginning at 15 U.S.C. Section 7001), the Parties have agreed that the transactions under this Agreement may be conducted by electronic means. Pursuant to these statutes, this Agreement may not be denied legal effect or enforceability solely because it is in electronic form or because it contains an electronic signature. This Agreement may be executed in duplicate counterparts and with electronic or facsimile signatures with the same effect as if the signatures were on the same document. Each multiple original of this document shall be deemed an original, but all multiple copies together shall constitute one and the same instrument.

(n) GOVERNING LAW AND VENUE. This Agreement shall be construed and enforced in accordance with the laws of the State of Texas, and venue shall lie in Harris County, Texas.

(o) ENTIRE AGREEMENT. This Agreement constitutes the sole and only agreement of the Parties hereto and supersedes any prior understandings, written or oral agreement between the Parties respecting the subject matter herein.

SIGNATURE PAGE TO FOLLOW

CONTRACTOR WARRANTS AND ASSURES THE HARRIS CENTER THAT IT POSSESSES ADEQUATE

LEGAL AUTHORITY TO ENTER INTO THIS AGREEMENT. CONTRACTOR’S GOVERNING BODY, WHERE

APPLICABLE HAS AUTHORIZED THE SIGNATORY OFFICIAL(S) TO ENTER INTO THIS AGREEMENT

AND BIND CONTRACTOR AND REPRESENTATIVE ENTITY TO THE TERMS OF THIS AGREEMENT AND

ANY SUBSEQUENT AMENDMENTS HERETO.

{---COMPANY NAME---}

Printed/Typed Name Title

THE HARRIS CENTER FOR MENTAL HEALTH AND IDD

Wayne Young, MBA, LPC, FACHE Chief Executive Officer

Reviewer Initials _________ and ______________

APPROVED AS TO FORM

Kendra Thomas, JD, LPC General Counsel

EXHIBIT A

CONTRACTOR: {---Company Name---}

CONTRACT ID: {---Contract ID---}

CONTRACT PERIOD: ________ , 2026 – August 31, 2027 With four (4) renewal options remaining.

SERVICE: Courier Services for Mail, and Pharmaceutical from 9401

Southwest Freeway to various outlying locations.

SERVICE DESCRIPTION: Contractor will provide interoffice mail, pharmaceutical drugs, and package pick-up and delivery to and from outlying locations as described in Exhibit _ attached hereto and incorporate herein are daily Monday through Friday between the hours of 8:00 a.m. – 4:30 p.m. with the exception of Provider’s official holidays.

PERFORMANCE

TARGETS: Performance Targets include and shall not be limited to the following:

➢ Pharmaceutical packages are locked in containers before being given to driver

➢ Contractor’s staff/drivers must transport all interoffice mail, packages, and pharmaceutical must be transported in an insured, enclosed, and covered vehicle(s). Contractor shall ensure that any vehicles used for the provisioning of Services herein shall have adequate space and are appropriately designed to transport mail, pharmaceuticals, and other material, as applicable, in which to maintain integrity and confidentiality of documents, and all outlying locations on Exhibit __.

➢ Contractor shall assign a sufficient number of experienced drivers to provide adequate service to all specified routine routes.

➢ Contractor must ensure courier staff are HIPAA and

PHI trained and compliant.

➢ Contractor must have a reliable package tracking system with return receipt capabilities.

➢ Contractor must provide contact number(s) of courier staff/driver(s) to authorized Provider staff designees.

➢ Contractor courier staff/drivers must communicate, as applicable, with pick-up sites regarding any delays/variations from normal pick-up/delivery schedules.

➢ Contractor will provide services for any emergency pick-up and delivery only when requested by a duly authorized staff member of The Harris Center.

➢ Courier Staff/Driver cannot store mail, packages, and pharmaceutical drugs, overnight. All pick-up and deliveries must be performed on the same day.

➢ Contractor may be required to attend monthly and/or quarterly meetings to discuss daily activities, issues, concerns, and/or reporting on an as needed basis.

➢ Contractor must be flexible and allow additions, deletions, and/or changes due to facility/program operational requirements.

➢ Contractor must provide a transition plan for required services.

RATE AND DESCRIPTION: See Attached Exhibit A___.

NOT TO EXCEED: TO BE DETERMINED

UNIT(S) INVOLVED: {---Unit Number---} - {---G/L Codes---}

PAYMENT DOCUMENTATION: Contractor will submit invoices for services, due by 5th working day of each month, for previous month in accordance with § 4, paragraph 8 for approval.