7-Attachment 9 - Pricing Scenarios.pdf

This is a pricing scenarios attachment for an Event Floral Services Request for Proposal issued by the University of Texas at Austin. The document outlines two distinct event scenarios for which vendors must provide comprehensive pricing proposals. Scenario A involves a 60-guest Presidential Dinner scheduled for May 2027 at the President's Office that requires orange bud vases for ten 8-by-30-inch tables, 250 votive candles, greenery for an ice sculpture base, and three additional orange bud vases for cocktail tables, with all floral materials specified as high-end orange varieties including rust cymbidium orchids and orange ranunculus. Scenario B consists of a 400-guest formal event in September 2026 at the Shirley Bird Perry Ballroom at The Union requiring 40 luxe centerpieces for 72-inch round tables, 12 medium to tall bar arrangements, and stage floral planter boxes spanning 24 feet, utilizing high-end orange, brown, and rust floral materials including rust cymbidium orchids and orange/rust roses.

Vendors responding to this pricing scenarios attachment must provide detailed cost breakdowns for each scenario including three-tiered pricing ranges (low, medium, and high) per arrangement, itemized labor costs, and all applicable fees covering delivery, breakdown, and disposal services, with a complete total event cost calculation for each scenario. Additionally, respondents must submit a detailed pricing methodology that clearly outlines assumptions, cost drivers, and any additional factors that inform the vendor's pricing model to ensure transparency and comparability among proposals.