7-Addendum No. 1.pdf

Financial Management Services Purchasing

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102

817-392-0000 • FAX 817-392-0000

ADDENDUM TO REQUEST FOR PROPOSAL 26-0262

HVAC Filters

PURCHASING DIVISION

DATE ISSUED: August 27, 2026 ADDENDUM NO.1

REQUEST FOR PROPOSAL (RFP): 26-0262

BID OPENING DATE: September 3, 2026 (UNCHANGED)

RFP No. 26-0262, issued August 12, 2026, is hereby amended as follows:

1. Line items item #1-122 and #1-123 has been removed from Bid Table BT-56FT. Bid Table BT- 35PU has been added.

2. Questions and Answers document is hereby incorporated, in full text, on pages 2 - 9.

All other terms and conditions remain unchanged.

Nora Davis Buyer I By the signature affixed below, Addendum No. 1 is hereby incorporated into and made part of the above referenced RFP.

COMPANY NAME:____________________________________________________

SIGNATURE:_________________________________________________________

NOTE: Company name and signature must be the same as on the original bid documents. Failure to return this form with your sealed bid may constitute grounds for rejection of your offer.

RFP 26-0262, HVAC Filters Addendum No. 1

Questions and Answers

Q1. Can you please provide us with the specific sheet, media name, and picture for the pleated filter type requested for Items #1 through #45?

A1. Items #1-1 through #1-45 are antimicrobial pleated HVAC filters. The filters shall be a minimum MERV 8 and comply with ASHRAE Standard 52.2 and UL 900. The City is not requiring a specific manufacturer or brand.

Proposed products shall meet the dimensions and applicable physical and performance requirements identified in the solicitation and Bid Table.

Q2. Additionally, could you please clarify the specific criteria or parameters you are seeking for these lines, or confirm if you can provide the specification sheets and pictures directly?

A2. Items #1-1 through #1-45 are antimicrobial pleated HVAC filters. The filters shall be a minimum MERV 8 and comply with ASHRAE Standard 52.2 and UL 900. The City is not requiring a specific manufacturer or brand.

Proposed products shall meet the dimensions and applicable physical and performance requirements identified in the solicitation and Bid Table.

Q3. Can you please provide us with the filter type and MERV rate of Items #1-1 through #1-45?

A3. Items #1-1 through #1-45 are antimicrobial pleated HVAC filters. The filters shall be a minimum MERV 8.

Q4. To price accurately, we need additional information on the filters below.

A4. The following clarifications apply:

• Filter, Air, Single Head, Rigid Box, Size 16x20x12 - Need the MERV Answer: The MERV rating is 8.

• Filter, Air, Single Head, Rigid Box, Size 20x20x12 - Need the MERV Answer: The MERV rating is 8.

• FILTER, AUTOROLL 66""X65' (FEET) (CAMB/FG) (012-206) - Need the diameter of the tube in the center Answer: The diameter of the tube in the center is 1’ thick.

• Filter, autoroll, synthetic, tacky - you have this as QTY 5, but there is no information on sizing or tube diameter. This was on line 99 Answer: Autoroll Filter 66"x 65'(feet) 1/2" Synthetic tacky (CAMB/SYN/WTACK)

• Filter, Autoroll, Synthetic, Tacky 93""X65' - Need the diameter of the tube in the center Answer: 3- inch diameter center tube

• Filter, Autoroll, Synthetic Tacky 57"" X 65' - Need the diameter of the tube in the center Answer: 57”x65’ – 3” diameter center tube

• Mid-Filter, Fresh Air Unit - Bag - 24x24x15 95% Filter - How many pockets does it need?

Answer: 8 pockets

• Mid-Filter, Fresh Air Unit - Bag 24x20x15 95% Filter - How many pockets does it need?

Answer: 8 pockets

• Mid-Filter, Fresh Air Unit - Bag 12x24x15 95% Filter - How many pockets does it need?

Answer: 8 pockets

• HEPA High Efficiency Particulate Air, 99.97% 24x24x11.5 Direct to Film - Need a part number to price accurately, line 112 Answer: HEPA 242412

• HEPA High Efficiency Particulate Air. 99.97% 12x24x11.5 Direct to Film- Need a part number to price accurately, line 113 Answer: HEPA 122412

• Dust Collection Unit - Pleated 13.88x9.48x26 Nano Filter- Need a part number to price accurately Answer: Part# FILT-D4-CNW2N-2430N

• HEPA High Efficiency Particulate Air, 99.97% 24x24x11.5 Direct to Film - Need a part number to price accurately, line 122 Answer: Please refer to #1, page 1 of this addendum.

• HEPA High Efficiency Particulate Air. 99.97% 12x24x11.5 Direct to Film- Need a part number to price accurately, line 123 Answer: Please refer to #1, page 1 of this addendum.

• Filter, Pleated, 24x24x4,Commercial,Double Wall,UL Class II - Need MERV rating Answer: Merv 13

Q5. May I have a copy of the Previous Bid Award, Bid Tabulation, and bidder's offer on each item?

A5. Requests for public records, including prior bid tabulations, awarded bids, and related contract documents, may be submitted through the City of Fort Worth's Public Information Request process:

https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3 Q6. Who is the current contractor?

A6. The current contractor is Air Relief Technologies Inc.

Q7. How many orders or shipments were there in the previous year?

A7. Requests for public records, including prior bid tabulations, awarded bids, and related contract documents, may be submitted through the City of Fort Worth's Public Information Request process:

https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3 Q8. What frequency would the items be purchased?

A8. Per Section 1.0, of the RFP-02-Scope of Services document, HVAC filters will be purchased for City departments on an “as needed” basis.

Q9. Is this bid for a one-time order, or will orders be placed on an as-needed basis?

A9. Per Section 1.0, of the RFP-02-Scope of Services document, HVAC filters will be purchased for City departments on an “as needed” basis.

Q10. Will sample items be required for this bid?

A10. No, samples are not required as part of this solicitation.

Q11. Where are the delivery locations for these filters?

A11. Deliveries may be made to the following locations:

Water Department 4500 Wilma Lane Fort Worth, TX 76120 Meacham International Airport 201 American Concourse, Ste. 330 Fort Worth, TX 76106 https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3

Spinks Airport 450 Alsbury Ct.

Burleson, TX 76028 PMD/Facilities 5001 James Ave.

Fort Worth, TX 76115 PMD/Facilities 200 Texas St.

Fort Worth, TX 76102 PMD/Facilities 100 Fort Worth Trail Fort Worth, TX 76102 PMD/Facilities 505 Felix Fort Worth, TX 76115 Bob Bolen Public Safety Complex 511 W. Felix St Fort Worth, TX 76115 Delivery locations may be subject to addition, deletion, or change during the term of the resulting agreement.

The applicable delivery location will be identified on the purchase order.

Q12. Can this bid be awarded to multiple vendors?

A12. Per section 20.0 xii. of the RFP- 01 Instruction to Proposers, the City expressly reserves the right to Award in the most advantageous manner to the City, which may include a single award, an award to multiple Proposers on a non-exclusive award basis or awarding primary and secondary Proposers.

Q13. Is this HVAC filter bid for supply only, or will installation also be required?

A13. This solicitation is only for the supply of HVAC filters.

Q14. Could you please inform all the documents required for submission?

A14. Please refer to RFP-02-Scope of Services, Section 13.2, pages 6–7.

Q15. On Item #1-99, could you please confirm the size/dimensions of the listed Filter, Autoroll, Synthetic, Tacky? If available, could you also provide the manufacturer's part number?

A15. The size/dimensions of item #1-99 is 66”x65’(feet) ½” Synthetic Tacky. The part number is 901-002.

Q16. On Item #1-114, could you please provide the manufacturer's part number for the Dust Collection Unit

– Pleated 13.88x9.48x26 Nano Filter?

A16. The part number for item #1-114 is FILT-D4-CNW2N-2430N.

Q17. On Item #1-89, could you please provide the brand and manufacturer's part number for the FILTER, AUTOROLL 66" x 65'?

A17. The part number for item #1-89 is 012-206.

Q18. On Item #1-103, could you please provide the brand and manufacturer's part number for the Filter, Autoroll, Synthetic, Tacky 93" x 65'?

A18. The City is not specifying a particular brand or manufacturer part number for this item. Bidders shall provide a product meeting the requirements stated in the Bid Table (BT-35PU).

Q19. On Item #1-104, could you please provide the brand and manufacturer's part number for the Filter, Autoroll, Synthetic, Tacky 57" x 65'?

A19. The City is not specifying a particular brand or manufacturer part number for this item. Bidders shall provide a product meeting the requirements stated in Bid Table (BT-35PU).

Q20. Is this bid an all-or-nothing award, or can we exclude some bid items that we are unable to supply?

A20. The solicitation is not an all-or-nothing requirement. Please refer to RFP-01- Instruction to Proposers, Section 18.1 – Pricing Evaluation. Proposers may furnish pricing for all or any portion of the RFP, unless otherwise specified. The City may evaluate and award the contract for any item, group of items, or combination of items determined to be most advantageous to the City.

Q21. Are vendors required to bid all items?

A21. No, please refer to RFP-01-Instruction to Proposers, Section 18.1 – Pricing Evaluation. Proposers may furnish pricing for all or any portion of the RFP, unless otherwise specified.

Q22. Is antimicrobial coating a requirement, or are you open to offers for all standard pleated filters?

A22. Antimicrobial coating is required for the applicable pleated filter items where specified.

Q23. Are the antimicrobial filters MERV 8 rated?

A23. Yes, the antimicrobial pleated filters require a minimum MERV 8 rating unless a higher MERV rating is specifically identified for an individual line item.

Q24. What is the MERV rating for the rigid box filters?

A24. The required MERV rating for the rigid box filters is MERV 8.

Q25. Could you please confirm the MERV rating for Line Items 101–102, 105–108, 115–121, 124, and 152?

A25. The MERV ratings are as follows:

• Items 101 and 102: MERV 8

• Items 105 through 107MERV 13, item 108 MERV 8

• Items 1-115 MERV 13, item 1-116 MERV 8, item 1-117 MERV 8, item 1-118 MERV 8, item 1-119 MERV

13, item 1-120 MERV 13, and item 1-121 MERV 8

• Item 124 MERV 13

• Item 152 MERV 11

Q26. Do you have a preference for the number of pockets for Line Items 109–111?

A26. Yes, the preference is as follows:

• Items 109 -110 prefer 8 pockets

• Item 111 prefer 5 pockets.

Q27. Do you accept the full case?

A27. Bidders may quote by the unit of measure specified in Bid Table (BT-35PU). If a manufacturer's standard packaging is by case, the bidder shall ensure that the unit price entered corresponds to the applicable unit of measure requested by the City. Full-case packaging is acceptable provided the quoted pricing and quantities comply with Bid Table (BT-35PU) requirements.

Q28. When was the current contractor awarded the contract?

A28. The current contract was awarded on December 14, 2021.

Q29. Can you please provide us with a copy of the current contract?

A29. Requests for public records, including the current contract, may be submitted through the City of Fort Worth's Public Information Request process:

https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3 Q30. Is it allowed for the vendor to not bid on some items?

A30. Yes, please refer to RFP-01-Instruction to Proposers, Section 18.1. Proposers may furnish pricing for all or any portion of the RFP, unless otherwise specified.

Q31. What is the estimated quantity/value per shipment?

A31. Quantities will vary based on departmental needs. The requesting department will identify the required quantities at the time the purchase order is issued. = Q32. Is shipping going to occur quarterly?

A32. Purchases will occur on an as-needed basis in accordance with departmental requirements.

Q33. At the price sheet, are there total quantities for each filter size monthly, every four months, semiannually, or annually?

A33. The quantities identified in Bid Table (BT-35PU) are estimated annual quantities. Please refer to section 15.8, page 8 of the RFP-01-Instructions to Proposers document, “The quantities listed on the RFP are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business.

The City is obligated to pay for only those goods or services actually ordered by an authorized City employee and then received as required and accepted by the City.

Proposers should extend their best price based on the estimated quantities included in the RFP, but it is understood that the City may purchase more or less of any item included in the RFP.”

Q34. In the past 12 months, how many shipments have been received?

A34. Requests for public records, including the current contract, may be submitted through the City of Fort Worth's Public Information Request process:

https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3 Q35. Last year, how many invoices did you have?

A35. Requests for public records, including invoice submissions, may be submitted through the City of Fort Worth's Public Information Request process:

https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3 Q36. What was the contract amount spent last year?

A36. Any request for historical expenditure records should be submitted through the City's Public Information Request process.

https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3 Q37. What was the total final bid for the previous winning bidder?

A37. Historical bid and award information may be requested through the City's Public Information Request process:

https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3 Q38. What is the expected number of shipments per year for each location?

A38. Please refer to section 15.8, page 8 of the RFP-01-Instructions to Proposers document, “The quantities listed on the RFP are only estimates based on previous usage and do not indicate intent to purchase or a https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3 https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3 https://fortworth.govqa.us/WEBAPP/_rs/(S(pruix3to0xfqv5mw1yiufl31))/SupportHome.aspx?s&lp=3 guarantee of future business. The City is obligated to pay for only those goods or services actually ordered by an authorized City employee and then received as required and accepted by the City.

Proposers should extend their best price based on the estimated quantities included in the RFP, but it is understood that the City may purchase more or less of any item included in the RFP.”

Q39. How many different "ship-to" locations are required?

A39. Please see=A11 for the current list of locations.

Q40. If multiple ship-to locations are required, please provide a list of each "Ship To" location address.

A40. Please see A11 for the current list of locations.

Q41. Do you have a warehouse for the delivery?

A41. The identified delivery locations have facilities available for storage. The specific receiving conditions may vary by location.

Q42. Is a liftgate or forklift required for delivery?

A42. No, a liftgate or forklift is not required for delivery. Please refer to section, 5.0, page 3 of the RFP-02- Scope of Services document.

Q43. Is a pallet required for delivery?

A43. Yes, palletized delivery is required. Please refer to section, 5.0, page 3 of the RFP-02-Scope of Services document.

Q44. Do you have a dock for delivery?

A44. Dock availability varies by delivery location. Vendors should coordinate delivery requirements with the requesting department.

Q45. Is an appointment required for delivery?

A45. Please refer to section, 5.0, page 3 of the RFP-02-Scope of Services document. Vendors should coordinate location delivery requirements with the requesting department.

Q46. Do you need an inside delivery?

A46. Please refer to section, 5.0, page 3 of the RFP-02-Scope of Services document. Vendors should coordinate location delivery requirements with the requesting department.

Q47. When is the first PO usually requested after you announce the award?

A47. There is no guaranteed timeframe for issuance of the first purchase order. Purchases will be made on an as-needed basis based on departmental requirements.

Q48. Is a bid bond, performance bond, or payment bond required?

A48. No, a bid bond, performance bond, or payment bond is not required for this solicitation.

Q49. If yes, by how much?

A49. Please refer to A48.

Q50. Where is the size of Item #1-99, Filter, Autoroll, Synthetic, Tacky? Also, can you provide the model number, core type, core number, and picture?

A50. Please refer to A15.

Q51. Will deliveries be made to one centralized location?

A51. Please refer to A11.

Q53. What is the MERV rating of the following items? Item #1-100 – 1-102 A53. Items 1-100 – 1-102 MERV rating is 8.

Q54. Can you please provide the model number, core type, core number, and picture of the following Auto Roll filters?

• #1-103 Filter, Autoroll, Synthetic, Tacky 93" x 65'

• #1-104 Filter, Autoroll, Synthetic Tacky 57" x 65'

A54. Please refer to A18 and A19.

Q55. What is the MERV rating of the following pleated filters?

A55. Unless a different MERV rating is specifically identified for an individual line item, pleated filters shall have a minimum MERV 8 rating.

Q56. Is the above item a dust collection filter or a pleated filter? Can you provide the MERV rating and picture? 1-114 Dust Collection Unit – Pleated 13.88x9.48x26 Nano Filter A56. 1-114 is pleated with a MERV 15.

Q57. Can you please provide the MERV rating of the following pleated air filters?

#1-115 - 1-121 A57. Please refer to A25.

Q58. Could you please clarify if Item #1-124 is a mini-pleat or a standard pleated filter? Additionally, what is the required MERV rating?

A58. Item #1-124 is a standard pleated filter with a MERV rating 13 Q59. What is the MERV rating of Item #1-152, Filter, XPleated 9-1/4 x 26 x 1?

A59. Item #1-152 is MERV 11 rating.

Q60. Regarding Item #1-139, the maximum available width is 96". Would you accept a size of 96" x 90' x 1" instead of 100" x 90' x 1"?

A60. Please see section 6.0 of RFP-02 Scope of Services document.

Q61. What is the MERV rating of the Honeywell filter below, and are the dimensions exact? #1-94 Filter, Air, Replacement, Honeywell, 20x25x5 A61. The dimensions are exact for #1-94 Filter, Air, Replacement, Honeywell MERV Rating 13.

Q62. Can you provide the part number, specification sheet, manufacturer name, overall dimensions, OD/ID, mounting design, media type, and mounting configuration for Item #1-114?

A62. Item #1-114 part # C004-26-01-001 that open on both ends. The City is not specifying a specific mounting configuration for Item #1-114; nor is the City limiting bidders to a specific brand or manufacturer. Bidders shall provide a product meeting the dimensions and functional requirements identified.

Q63. What is the part number of Item #1-152, Filter, XPleated 9-1/4 x 26 x 1?

A63. The City is not specifying a particular manufacturer part number for Item #1-152. Bidders shall provide a product meeting the requirements stated in the Bid Table (BT-35PU).

Q64. If my firm is certified as a small business with the California Department of General Services, do we still need to be certified as a small business with the City?

A64. Vendors seeking recognition under the City's applicable Small Business Enterprise (SBE) program must meet the City's certification requirements. Vendors should refer to the City's current SBE certification requirements and applicable approved certifying entities.

Q65. Is it mandatory that we have a subcontractor, SBE, or DBA?

A65. No, A subcontractor, SBE, or DBA is not mandatory. Please refer to section 11.0, page 5 of the RFP-02- Scope of Services document.

Q66. What does "Direct to Film HEPA Filter" mean?

A66. A Direct-to-Film (DTF) HEPA filter is used for filtration associated with fumes or airborne contaminants generated during the Direct-to-Film printing process.

Q67. What is the required MERV rating for the Box Filters?

A67. The required MERV rating for the rigid box filters is MERV 8.

Q68. What is the required MERV rating for all filters on the Bid Table where a MERV rating is not specifically identified?

A68. Unless a different MERV rating is specifically identified for an individual line item, pleated filters shall have a minimum MERV 8 rating. Where an individual line item identifies a higher MERV requirement, the higher requirement shall apply.

Q69. Is a local location for filter pickup a strict requirement to be considered for award?

A69. No, a local business or local pickup location is not a requirement of this solicitation. Please refer to RFP-02 Scope of Services.

Q70. Are there any additional specifications available for these items, such as filter type or core type?

A70. Additional specifications apply only where identified in Bid Table (BT-35PU), RFP-02 Scope of Services document, or this addendum.

Q71. Items 103 – 104 Is this a special filter type or a standard 4" pleated filter?

A71. The filter type for items 103 – 104 is pleated.

Q72. For the items marked "Per Case," what case quantities are being used?

A72. Where an item is identified as "Per Case," bidders should quote their standard manufacturer case quantity, provided the pricing clearly corresponds to the specified unit of measure.

Q73. Is the Dust Collector filter open on both ends or closed on one end with a bolt hole? Open top open bottom A73. The Dust Collector filter is open on both ends.