7-2. KIPP-Milk Coolers SOW.pdf

Scope of Work: Milk Cooler Purchase, Delivery, and Installation

Project: KIPP Texas Public Schools – Houston Region Child Nutrition Program

Project Purpose: Procurement of school milk coolers for the 2026–2027 school year

Required Completion Date: August 1, 2026

Project Overview

KIPP Texas Public Schools is soliciting proposals for the purchase, delivery, installation, and startup of school milk coolers for multiple Houston-area campuses serving the Child Nutrition Program. The purpose of this project is to replace or add milk coolers in time for the opening of the 2026–2027 school year, with all units fully installed and operational no later than August 1, 2026.

This procurement is not brand specific. Vendors may propose any manufacturer and model that meets or exceeds the functional, dimensional, operational, and warranty requirements in this scope.

Scope of Services

The awarded vendor shall provide all labor, supervision, equipment, transportation, materials, and incidentals necessary to furnish and install the required milk coolers at the listed campuses. The work shall include receiving, delivery, uncrating, assembly as needed, set-in-place service, leveling, startup verification, cleanup, and removal of packaging materials from each site.

Each proposed unit must be new, commercial-grade, and intended for school cafeteria milk service.

Refurbished, used, or residential-grade equipment will not be accepted.

Campus Needs

The campus list provided for Houston identifies required cooler capacities ranging from 8-crate to 16-crate units, with some campuses requiring multiple units of different sizes. All listed locations are noted as not having a loading dock, so vendors must include lift-gate delivery and inside placement as part of their proposal.

The district may issue the detailed campus schedule and site contact information upon award or during project kickoff. Final quantities may be adjusted before purchase order issuance if operational needs change.

Required capacities by site

School Address Required units

3D Academy 500 Tidwell Road, Houston, TX 77022 2 x 8-crate; 1 x 16-crate

Academy West 15022 Old Richmond Road, Sugar Land, TX 2 x 8-crate

Climb 8805 Ferndale, Houston, TX 77017 1 x 8-crate; 1 x 16-crate

Connect HS 6700 Bellaire Blvd, Houston, TX 77074 2 x 8-crate

Connect Primary 6700 Bellaire Blvd, Houston, TX 77074 2 x 8-crate; 1 x 16-crate

Dream 500 Tidwell Road, Houston, TX 77022 2 x 8-crate; 1 x 16-crate

Eastend HS 5402 Lawndale Street, Houston, TX 77023 2 x 12-crate

Explore 5402 Lawndale Street, Houston, TX 77023 1 x 12-crate; 2 x 16-crate

Generations 500 Tidwell Road, Houston, TX 77022 1 x 8-crate; 1 x 12-crate

Intrepid 5402 Lawndale Street, Houston, TX 77023 1 x 12-crate; 1 x 16-crate

Journey Collegiate 14030 Florence Road, Sugar Land, TX 77498 2 x 8-crate; 1 x 16-crate

Journey Primary 14030 Florence Road, Sugar Land, TX 77498 3 x 8-crate; 1 x 16-crate

KIPP Academy Middle School

(KAMS)

10711 KIPP Way, Houston, TX 77099 2 x 8-crate

KIPP Houston High School 10711 KIPP Way, Houston, TX 77099 2 x 8-crate

Legacy 9606 Mesa Road, Houston, TX 77078 3 x 8-crate; 2 x 16-crate

Liberation 5400 Martin Luther King Blvd., Houston, TX

77021 3 x 8-crate

Northeast College Preparatory 9606 Mesa Road, Houston, TX 77078 2 x 8-crate; 1 x 16-crate

Nexus 421 Watonga Blvd., Houston, TX 77092 4 x 16-crate

Peace 5400 Martin Luther King Blvd., Houston, TX

77021 2 x 8-crate; 1 x 16-crate

Polaris 9636 Mesa Road, Houston, TX 77078 1 x 8-crate; 1 x 12-crate

Prime 8805 Ferndale, Houston, TX 77017 1 x 8-crate; 1 x 12-crate

Sharp 8430 Westglen Drive, Hous ton, TX 77063 2 x 8-crate

Sharps town MS 8440 Westpark Drive, Hous ton, TX 77063 2 x 8-crate; 1 x 16-crate

Shine 10711 KIPP Way, Houston, TX 77099 1 x 8-crate; 1 x 16-crate

Spirit MS 11000 Scott Street, Houston, TX 77047 1 x 8-crate

Sunnyside HS 11000 Scott Street, Houston, TX 77047 1 x 8-crate

Unity Primary 8500 South Texas 6, Hous ton, TX 77083 2 x 8-crate

Voyage 9616 Mesa Road, Hous ton, TX 77078 2 x 8-crate

Zenith PS 11000 Scott Street, Houston, TX 77047 1 x 8-crate; 2 x 16-crate

Equipment Requirements

Proposed equipment must satisfy the required capacity by campus and must be equivalent in function to commercial school milk coolers represented in the reference quote, including 8-crate, 12-crate, and

16-crate configurations. Reference examples in the quote include Beverage-Air SM34HC-W (or equivalent) for 8-crate capacity, SM49HC-W (or equivalent) for 12-crate capacity, and SM58HC-W (or equivalent) for 16-crate capacity, but equal products from other manufacturers are acceptable.

Each cooler shall meet the following minimum requirements:

● Maintain product temperature between 36 degrees Fahrenheit and 40 degrees Fahrenheit during school meal service.

● Operate on 115V, single phase power with cord and plug connection comparable to NEMA 5-15P.

● Include heavy-duty casters, with locking casters on at least two wheels.

● Include floor racks or internal support suitable for milk crate loading.

● Include floor drain and components needed for normal cleaning access.

● Include self-latching lids or doors with safety bumpers and cylinder locks.

● Be listed by nationally recognized sanitation and safety agencies, such as UL sanitation and cULus or equivalent.

● Use environmentally responsible refrigerant, such as R290 or equivalent compliant refrigerant.

Vendors may propose either cold-wall or forced-air models, provided the unit meets capacity and operating requirements. Preference may be given to energy-efficient models where pricing remains competitive.

Installation Requirements

Installation shall include delivery to each campus, uncrating, moving the unit into the designated serving area, final placement, and confirming the equipment is operational at turnover. The vendor shall coordinate delivery appointments with KIPP Texas staff and account for the fact that the listed sites do not have loading docks.

The vendor shall remove all pallets, wrapping, cardboard, and packing debris from the site upon completion. Equipment shall be delivered undamaged and ready for use.

Vendor Qualifications and Submittals

Each proposal should include manufacturer cut sheets, model numbers, dimensions, electrical requirements, crate capacity, warranty information, and lead time for each proposed unit. Vendors should clearly indicate any alternates offered in place of quoted reference models and identify whether the proposed unit is cold-wall or forced-air.

The proposal should also include itemized pricing for each unit and each delivery/installation charge, or a bundled total by campus if preferred. Because schedule is critical, the vendor shall state in writing that all equipment can be delivered and installed by August 1, 2026.

Warranty and Service

Proposed units shall include a manufacturer warranty equal to or better than the reference equipment warranty shown in the quote materials, which identifies a 7-year warranty covering parts, labor, and compressor for the referenced Beverage-Air models. Vendors should identify the service process for warranty claims and confirm access to service support in the Houston area.

Evaluation Factors

Proposals will be evaluated on best value, with total cost as the highest-weighted factor. Additional factors may include reputation of proposer and quality of goods and services, proposer’s past relationships, proposer’s financial capability, compliance with the required capacities, ability to meet the installation deadline, equipment durability, warranty coverage, and energy efficiency. Reference

Section 5 Evaluation Criteria of the RFP.

Acceptance

Final acceptance will occur after delivery, installation, and confirmation that each cooler is in good working condition at the assigned campus. Any damaged, nonconforming, or incomplete installation shall be corrected by the vendor at no additional cost to KIPP Texas.