7-137-26 Specifications.pdf

SPECIFICATIONS

CONTRACTING DEPARTMENT

6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 1

SCOPE OF WORK

Fulton County School is seeking a qualified Contractor to provide lawn care maintenance services for Benjamin Banneker High School located at 6015 Feldwood Road, College Park, GA 30349. The Contractor shall furnish all labor, equipment, tools, and materials to cut grass and provide maintenance services as specified below.

The Contractor shall provide lawn care maintenance services that shall not interfere with school activities. The services shall be performed in a manner that maintains a safe environment for students and staff, and maintains healthy grass, trees, shrubs and an aesthetically pleasing appearance.

1. The Contractor shall use his/her best expertise and initiative to make recommendations to FCS’ Owner’s Representative which shall enhance the appearance of the grounds to include, but not be limited to routine examination for insects, disease and recommend treatment.

2. The Contractor shall require all employees to comply with the instructions pertaining to conduct and building regulations issued by FCS’ Owner’s Representative duly appointed officials such as building inspectors, managers, etc.

3. The Contractor shall comply with all pertinent federal, state and local ordinances and regulations.

4. The Contractor shall be available for periodic inspections of the site at the request of FCS’ Owner’s Representative, contract administrator or his designee.

5. The Contractor shall have a competent foreman in charge of the working crew at all times with complete authority to act on behalf of the Contractor.

6. The Contractor shall be responsible for all damages to property caused by its employees. Damages shall be repaired promptly to the satisfaction of and at no expense to FCS.

7. When weather prevents delivery of services, Contractor shall have adequate manpower to recover lost time within two (2) working days.

I. Lawn and Grounds Maintenance During Grass Growing Season

Lawn care maintenance services during growing season shall be performed every 14 days or two (2) times monthly.

6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 2

1. Preparation of Grounds Before Mowing

Trash: all papers, bottles, debris, etc. shall be collected and removed from lawn areas before every mowing. This includes entire perimeter of the buildings to and around property boundaries including school property on Pierce Road. This includes from the perimeter of the buildings to and around property boundaries.

Clean-up shall always be done before cutting the grass. The Contractor shall dispose of site debris resulting from this operation in dumpsters provided by FCS.

2. Lawn Areas – Cutting and Edging

All lawn areas shall be cut as listed in the lawn maintenance schedule. Lawn shall be cut every 14 days or approximately 16 times during the grass growing season (March through October) which is approximately eight (8) months. Services shall be limited to two (2) cuttings per month; if additional services are needed, the Contractor shall not perform any work without prior approval from the principal. All grass shall be cut to an average of 2-1/2” in height. All cutting machinery shall be checked for sharpness and adjusted on a regular basis. All mowers shall have sealed decks.

a. Appearance/ Quality

Grass cutting that results in clumping or matting of the clippings shall be removed by blowing or raking; grass clippings may be spread evenly, in non-landscaped, natural areas, if available. Clippings and landscape debris shall be removed from the site where non-landscaped or natural areas do not exist. All landscaped areas shall be left with a crisp, clean appearance. All sidewalks, turf, and curb edges of the entire perimeter including Pierce Road and areas listed in lawn care maintenance schedule shall be edged with each mowing; an edge distance of ½” shall be maintained.

• All walkways, tracks, curbs, parking lots and driveways of the entire perimeter including Pierce Road and areas listed in lawn care maintenance schedule shall be free of all “crack” weeds; this service shall be completed on each visit.

• All driveways, parking lots, tracks and walkways of entire perimeter including Pierce Road and areas listed in lawn care maintenance schedule shall be blown free of debris and clippings; this service shall be completed on each visit.

• All island and plant beds of the entire perimeter including Pierce Road and areas listed on the lawn care maintenance schedule shall be string trimmed on each visit; weeds and lawn debris shall be removed from the site and spread evenly in non-landscaped natural areas if available.

Where non-landscaped areas do not exist, weeds and lawn debris shall be removed from the site.

6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 3

3. Shrubs and Clippings

All shrubs shall be trimmed to maintain shape monthly, clippings shall be removed and spread in non-landscaped or natural areas.

4. Special Events

Upon notification, Contractor shall adjust cutting schedule to accommodate special events.

5. String Trimming

String trimming shall be used to control weed growth on fences and along fence lines.

6. Lawn Maintenance Schedules

Lawn maintenance schedules detailing services performed shall be signed by the authorized school employee (head custodian, principal, or assistant principal) or designee at the time that the service is delivered. Lawn maintenance schedules for weekend work shall be signed on the following day that school is in session. Lawn maintenance schedules shall be submitted with an invoice to receive payment for services rendered. Invoices submitted without lawn maintenance schedule will not be paid.

7. Removal of Leaves and Fallen Branches

Leaves shall be removed from the lawn, walkways, and parking lots by raking or blowing. The Contractor shall rake up leaves and evenly spread them in the natural areas. The Contractor shall remove fallen branches from FCS property and legally dispose of the waste.

• Grass clippings, leaves, and other natural maintenance related debris shall be removed from sidewalks, parking areas, driveways, curbs, and lawn areas.

• Items shall be placed 15-20 feet inside the perimeter of the natural area, where applicable, based on boundaries and shall be spread in an even, consistent manner to maintain the natural area and acceptable appearance thereof.

• Items shall be dispersed in a manner that prevents the wind from blowing the debris into the maintained areas.

• No dumping is allowed. Large tree limbs, trash or garbage shall not be dispersed in the natural areas by the Contractor. Such items shall be removed from the site by the Contractor.

8. Clean-Up Requirements after Mowing Grass

Sidewalks and driveways shall be free of grass clipping and debris after the grass has been cut.

6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 4

II. Winter Grounds Maintenance Services

The winter grounds maintenance services described by the following shall be performed during a four (4) month period when the grass is not growing.

1. Pine Straw

Pine straw shall be added to all planted areas with a minimum of two (2) inches of thickness at least once during the first week of January and once during the first week of July. Spot replacement shall be made as necessary to keep a manicured look and to maintain a minimum of two (2) inches thick; if the Contractor determines that additional pine straw is needed Contractor must obtain approval from the principal.

2. Pruning

All plants shall be kept in their natural shape. Aesthetic pruning shall be done at least once during the winter service season and on an as need basis for safety hazards and the health of plants. Pruning shall be done by best trade practice to acceptable horticultural and nursery standards. No plants shall be pruned into rounded artificial mounds. All pruning shall be done on an as needed basis so that shrubs continually maintain a manicured look.

Removal of dead or yellowing branches and fronds as needed shall be required.

3. Removal of Leaves and Fallen Branches

Leaves shall be removed from the lawn, walkways, and parking lots by raking or blowing.

The Contractor shall remove all collected leaves and branches from FCS property and shall legally dispose of the waste. These services shall be performed at least once during the winter service season.