7-1. RFP-320-26 Specifications.pdf

Documents included in this RFP

• Specifications (below)

• Sustainability Questionnaire (required to be filled out and submitted with proposal)

• Evaluation Criteria

• Appendix A – C Price Sheets (required to be filled out and submitted with proposal)

• Sample Contract

• Exhibit A – Insurance Requirements

• Non-Mandatory Meeting (Virtual) Information (Call-in/Link via Microsoft Teams)

Specifications Appendix A asks for pricing information related to trash collection at all Boulder County building locations to be serviced in 2027, as well as potential locations for special events.

Note that this list may be altered in future years due to building construction, acquisitions, and disposals of county property.

Appendix B asks for pricing information related to collection of compostable materials at all Boulder County building locations to be serviced in 2027, as well as pricing information for collection of recyclables from county transfer stations and drop-off centers, pricing information for roll-off services for special events, and pricing for collection of CFC appliances.

Appendix C asks for pricing of maintenance and repair services for county compactors at the locations listed therein.

At the County’s discretion, one or more contractors will be chosen to perform the services requested.

In addition to responding to the services below, the contractor should describe the fuel type used in its vehicles (renewable natural gas, compressed natural gas, electric, diesel, etc.), and describe any other activities taken to reduce its greenhouse gas emissions from operations.

The contractor will:

SERVICE 1: Internal Trash Service

1. Provide multiple-size, cubic yard dumpsters to collect waste from buildings listed in Appendix A on a regularly scheduled basis.

2. Provide 30-, 40-, and 42-cubic-yard, roll-off compactor switch boxes to service county-owned compactors.

3. Provide 30-cubic yard, open-top, roll-off containers on a regular and occasional basis.

4. Service open-top roll-off containers provided at permanent or temporary locations.

Such containers will be emptied according to an established schedule and/or within 24 hours of request from the County.

5. Service all contractor-owned dumpsters located at County buildings on a consistent and punctual basis, according to a regular and agreed-upon schedule.

6. Regularly maintain all containers (dumpsters, compactor or open-top roll-off containers) to ensure that they are kept in a safe, well-maintained, and painted condition. The contractor will regularly check on containers sited at buildings listed in appendices A, B, and C, and remove graffiti from the containers on an as-needed basis. Dumpsters with a locking mechanism will be provided on an as-needed basis.

7. Accept all legal liability for the proper transport of solid waste collected from properties listed in Appendix A.

8. Be responsible for all disposal costs, surcharges, recycling fees, license fees, etc.

9. Provide experienced compactor maintenance/repair staff on an annual and as-needed basis to perform maintenance and repairs to county-owned compactors.

Response to a repair call will be within 24 hours or less. Invoices for any repair work will show parts and labor costs. The contractor will obtain advanced approval from the County before any repair work is performed. The contractor will submit maintenance records to the County within 30 days of service.

10. Provide a 30-yard, self-contained compactor for use at 3200 Airport Road

11. Perform two service audits annually, during the months of May and October, and report the audit’s finding in writing to the County. Each audit will feature the logging of amounts of waste in all containers during regularly scheduled pick-ups. The contractor will draw the County's attention to any changes in collection frequency needed to optimize cost or service efficiency. The contractor will not bill separately for this service because it will be factored into the dumpster and roll-off haul charges.

12. Provide monthly reports, within 10 days after the end of each month. Each report will include:

• A review of any service changes that have occurred in the month

• A summary of cubic yards and tons of waste collected from all locations provided with open-top roll-off, compactor services, or dumpsters, with weight slips to document loads. If a weight slip is unavailable for any load, this will be noted and explained in the report.

• The final disposal site(s) used

• A description of any problems encountered, and solutions found or proposed.

• An annual report providing a summary (but not duplication) of information in the monthly reports. (2 pages)

13. Submit monthly invoices to the County as directed.

14. Over the course of the contract, it is likely that changes in building location, service frequency, and number of containers needed at each location will occur. Vendors should consider how it will address such changes and indicate this in their proposals.

15. The contractor will provide the county with service calendars for each location prior to

16. The contractor will maintain current hauler licensure with Boulder County and comply

Appendix A provides details of the County’s existing levels of dumpster, compactor and open-top roll-off services. Please note that the existing levels of service are indicative of the services proposers are asked to provide. This information should not be construed as a minimum or maximum guarantee of service levels. Proposers will use Appendix A to indicate their bids based on the existing levels of service. Proposers are asked to insert their price per cubic yard, cost per month, cost per year, and cost per haul for each container, as indicated.

SERVICE 2: Internal Composting Service for County Buildings

1. The contractor will provide approximately 25 two-wheeled collection carts and 9 dumpsters for the collection of compostables at county buildings.

2. If needed and requested by the county, the contractor will affix locks and hasps on to one or more of the carts so that compostable materials can be secured from animals.

3. Over the course of the contract it is likely that changes in building location, service frequency, and number of carts needed at each location will occur. Vendors should consider how it will address such changes and indicate this in their proposals.

4. All carts provided by the contractor will be all the same color and type and be in good condition. All carts will have working locks and clasps. Carts will not have any stickers or markings on them except that the name of the contractor only can be displayed on the body of the cart, not the lid. No other labels or telephone numbers can be displayed on the carts unless specifically requested and/or approved by the county. At the start of the contract, the contractor will deliver the carts to locations specified by the county in each county building.

5. On a scheduled basis, county custodial staff will, on one evening each week, or every second week, bring collection carts to a pick-up location outside each building or complex to facilitate collection by the contractor the following day. On the following evening county custodial staff will return collection carts to their usual locations. The contractor will assign a staff member to be the main point of contact for this service. This person will be available to assist the county with occasional relocation or reorganization of carts within County buildings and will respond to county requests for service changes within one week.

a. The carts are used to collect compostable materials from kitchens, break rooms, and meeting rooms, including:

b. All food waste, including meat and dairy

c. Yard trimmings

6. The contractor is responsible for ensuring that the compostable materials collected are transported and accepted by an approved and permitted commercial composting facility. All transportation costs and payments made by the contractor for delivery of materials to the compost facility will be borne solely by the contractor.

The contractor will retain any revenues generated by the sale of compostable materials to a composting facility.

7. The contractor will provide the county with service calendars for each location prior to commencement of service.

8. Reporting requirements:

a. Monthly reports will be provided with invoice, within 10 days after the end of each month, and will provide:

• Estimated or actual weight of compostables collected from each collection location that month. (Actual weights are preferred.)

• A discussion on any problems encountered

• Changes made to service, schedule, number of containers, or price

• Changes needed to service, schedule, number of containers, or price

• Environmental benefits based on the quantity of material composted (CO2 avoided, methane avoided)

b. An annual report providing a summary (but not duplication) of information in the monthly reports. (2 pages)

Please note: It is the county’s preference that compostable material collected under this service are composted at a facility within Boulder County, and, ideally, as close to the point of generation of these materials as possible.

Appendix B provides a list of county buildings served. It also serves as the pricing sheet for this service for the proposers to fill out.

SERVICE 3: County Transfer Stations and Drop-off Centers Recycling Collection Services

1. The contractor will provide collection of single-stream and cardboard recyclables at the following locations:

a. Nederland Transfer Station and Recycling Drop-off Facility, 286 Ridge Road, Nederland, 80466.

i. (3) 40-yd gable top Single-Stream (SS) switch box

(1) 40-yd Old Corrugated Cardboard (OCC) switch box

(1) 30-yd scrap metal box (currently open-topped)

b. Allenspark Transfer Station and Recycling Drop-off Facility, 14857 State Hwy.

7, Allenspark, 80510.

i. (2) 40-yd SS switch box

(1) 40-yd OCC switch box

(1) 30-yd scrap metal box

c. Niwot Recycling Drop-off Facility, Niwot Trail head, 79th Street, Niwot (north of Hwy. 52), 80503.

i. (1) 40-yd SS box

(1) 40-yd SS switch box

d. Lyons Recycling Drop-off Facility, 198 2nd Ave, Lyons, 80540.

i. (1) 40-yd SS box

(1) 40-yd SS switch box

(1) 40-yd OCC compactor switch box

2. The following county-owned equipment will be utilized in the operation of the recycling drop-off centers:

• Three automatic compactors each with a 40-cubic-yard receiving container (Lyons, Nederland, Allenspark).

• twelve, 40-cubic-yard, gable topped recycling containers with signage.

• Signs (for single stream recycling) affixed to the contractor’s roll-off boxes.

• One custom-designed metal ramp at Nederland.

• Aluminum platforms and steps (3-Nederland, 3-Allenspark, 3-Lyons).

3. The contractor will provide:

• Six, 30-cubic-yard, capped recycling containers for single-stream recyclables.

• One 40-cubic-yard receiving container to use as a switch box for the three cardboard compactors.

• One 30- or 40-cubic yard open-top recycling container, to be used for scrap metal recycling at Nederland.

• One 15-, 20-, or 30-cubic yard open-top recycling container, to be used for scrap metal recycling at Allenspark.

4. Proposers are encouraged to view the type of customized containers used by visiting one or more of the facilities listed above.

5. Material streams to be collected at the four drop-offs are as follows:

Single-Stream Recyclables, Cardboard and Scrap Metal:

Single-stream collection is generally mixed paper (computer paper; office paper and opened mail; paperboard; phone books; newspapers; magazines and catalogs) and commingled containers mixed together (glass bottles and jars of all colors; aluminum cans, pie pans and clean aluminum foil; steel (tin) cans and empty aerosol cans; #1 - #7 plastic bottles, jugs tubs, and screw-top jars (no #7 PLA containers)).

However, for this service, cardboard will be collected separately in Allenspark, Lyons, and Nederland. In Niwot, cardboard will be included with single-stream due to lack of separate container.

Scrap metal is collected at Nederland and Allenspark Transfer Stations.

6. Cleaning is conducted every time the contractor picks up a haul. “Cleaning” includes collecting litter and other materials dropped off that are not designated for the facility, and any recyclables (or compostables) that have missed the collection bin and fallen on the ground. This service may require contractor to make a special pick-up with a different truck to deal with large items (i.e., furniture, etc.) that have been dumped.

7. Reporting requirements:

Monthly reports will be provided with invoice, within 10 days after the end of each month, and will provide:

• Estimated or actual weight of recyclables collected from each collection location that month. (Actual weights are preferred.)

• A discussion on any problems encountered.

• Changes made to service, schedule, number of containers, or price.

• Changes needed to service, schedule, number of containers, or price.

• An annual report providing a summary (but not duplication) of information in the monthly reports. (2 pages)

Appendix B provides a list of county drop-off centers. It also serves as the pricing sheet for this service for the proposers to fill out.

SERVICE 4: Roll-Off Service for Special Events

1. The contractor will provide roll-off containers for Boulder County special events for such locations including, but not limited to:

a. Allenspark

b. Bar-K

c. Eldora

d. Eldorado Springs

e. Gold Hill

f. Hygiene

g. Jamestown

h. Lyons

i. Nederland

j. Niwot

k. Ward

2. Monthly reports will be provided with invoice, within 10 days after the end of each month, and will provide:

a. Estimated or actual weight of material collected from each collection location that month. (Actual weights are preferred.)

b. A discussion on any problems encountered.

c. An annual report providing a summary (but not duplication) of information in the monthly reports. (2 pages)

Appendix B provides a list of county community event locations. It also serves as the pricing sheet for this service for the proposers to fill out.

SERVICE 5: Construction and Demolition (C&D) Waste Services

1. Provide wood specific roll-offs on a regular and occasional basis.

2. Provide scrap metal specific roll-offs on a regular and occasional basis.

3. Provide mixed construction and demolition specific roll-offs on a regular and occasional basis.

4. Provide weights of materials collected.

5. Submit invoices to the County as directed.

Proposers are asked to submit a pricing sheet for various sizes of containers for the above-requested C&D waste services.

SERVICE 6: County Compactor Maintenance and Repair Services

1. Service the self-contained compactor at the County Jail in Boulder furnished by the contractor. This compactor will be emptied according to an established schedule and/or within 24 hours of a request from the County.

2. Service county-owned compactor at the County Fairgrounds in Longmont using a County-owned 42-cubic yard detachable hopper, and a switch box furnished by the contractor. This compactor will be emptied according to an established schedule and/or within 24 hours of a request from the County.

3. Service OCC compactors at the Lyons Recycling Drop-off Center, the Nederland Transfer Station and the Allenspark Transfer Station according to an established schedule and/or within 24 hours of a request from the County.

4. Provide experienced compactor maintenance/repair staff on an annual and as-needed basis to perform maintenance and repairs to county-owned compactors.

Response to a repair call will be within 24 hours or less. Invoices for any repair work will show parts and labor costs. The contractor will obtain advanced approval from the County representative before any repair work is performed. The contractor will submit maintenance records to the County representative within 30 days of service.

The contractor will repair compactors at the operating convenience of the County including potential temporary lease of contractor compactor(s), on-site repair/maintenance, and evening and weekend repair/maintenance.

Appendix C serves as the pricing sheet for this service for the proposers to fill out.

SERVICE 7: CFC Recycling Services

1. Provide per unit pricing for the hauling and recycling of appliances containing CFCs.

Appendix B serves as the pricing sheet for this service for the proposers to fill out.