7-01 - MPL-25-011 Request for Proposals.pdf

Submit via Bonfire by 4:00 PM CST on Wednesday, December 10, 2025 RFP No. MPL-25-011 Dated: October 31, 2025 Milwaukee Public Library Business Office 814 West Wisconsin Avenue Milwaukee, Wisconsin 53233

MILWAUKEE PUBLIC LIBRARY

REQUEST FOR PROPOSAL FOR

FUNDRAISING ASSESSMENT AND CAPITAL CAMPAIGN FEASIBILITY ASSESSMENT

REQUEST FOR PROPOSAL (Hereinafter referred to as “RFP”) from the Board of Trustees of the Milwaukee Public Library, City of Milwaukee, Wisconsin, from qualified consultants for a library fundraising assessment and Capital Campaign feasibility study in accordance with the attached Scope of Services (Attachment 1).

Proposals will be reviewed and ranked according to the following criteria.

Reference checks will not be scored individually, but may be used to supplement all categories. Interviews may be conducted with top ranking proposers.

1. Technical experience: Expertise in nonprofit and library fundraising. 25%

2. Methodology: The quality and feasibility of the proposed work plan. 20%

3. Cost: The project budget and how well it aligns with the proposed scope. 20%

4. Qualifications: The experience and skills of the assigned team. 25%

5. References: Positive feedback from previous clients. 10%

6. SBE or LBE status Additional 5% of total available points

An award will be made to the responder whose proposal best meets the needs of the Milwaukee Public Library (hereinafter referred to as “Library”) as defined in this RFP. The Board reserves the right to accept or reject all or part of any proposal and accept such proposal deemed to be in the best interests of the Library; reject any or all proposals; request clarification regarding any proposal; make a partial award; or not make an award.

The successful responder agrees to enter into contract on the form prepared by the City, a copy of which will be on file in the Business Office of the Milwaukee Public Library. In no event is responder to submit its own standard terms and conditions as a response to this RFP.

INSTRUCTIONS

The proposal shall be limited to 15 single sided pages, including graphics. This will include the names of organizations along with the name and number of a contact person for each reference used. A letter of introduction, section dividers, resumes and LBE and SBE forms are not included in this limit.

MPL-25-011

The proposal must address the following areas:

1. Firm Information Provide your firm’s name address, website, and a primary contact.

2. Firm History and Track Record Briefly describe your firm’s history and examples of similar projects, especially those involving capital campaign feasibility studies.

3. Project Work Plan A description of the proposed methodology, tasks, deliverables, and timeline.

4. Key Personnel The specific individuals who will be assigned to the project, including their resumes.

5. References The proposal must provide three to five references for which similar work was performed.

6. Cost Proposal A detailed breakdown of the project cost, including fees and estimated expenses.

Proposal Signature

The undersigned responder, by its authorized person signing below, proposes to furnish the materials and services described herein, in accordance with the terms and conditions as set forth in the Request for Proposal, the Standard Terms and Conditions, the contract, and if its Proposal is accepted, the Responder agrees to all provisions set forth herein which will become binding as part of a contract. Responder further assures that, if the Responder’s performance is contingent upon the acts of another party, the Responder has the necessary commitment to complete the contract.

Proposal: Milwaukee Public Library Capital Campaign Feasibility Consultant

I/We (a corporation, a partnership, an individual – cross out inapplicable) hereby agree to execute the proposed contract and to provide proof of insurance in the amount specified in the Standard Terms and Conditions within 10 days of offering, and to provide all labor and materials required for the completion of the project designated above, for the prices hereinafter set forth, in strict accordance with the Contract documents.

The undersigned hereby submits the following proposal for the above-named project. (To be signed by person authorized to legally bind firm to proposal.)

Signature Date

Name and Title (Print or Type)

FIRM INFORMATION

Firm Name:

Address:

Telephone No.: Fax No.:

Email Address of Contact Person:

If your firm would engage the services of other consulting firms, list them as applicable:

Can you complete all work within the schedule identified in the Scope of Services?

Yes ☐ No ☐

Indicate if you have done any work for the City of Milwaukee or its agencies.

I/We acknowledge receipt of addenda numbered through .

COST PROPOSAL