Memo to File: Lease Extension Documentation

This is a Memo to File documenting the justification for a lease extension within the Simplified Lease Acquisition Threshold (SLAT) for federal space occupied by USCIS. Lease number LWA07319 at the Minata Building in Yakima, Washington, currently occupied by USCIS, is set to expire on September 30, 2027. The government requires a 36-month extension as noted in the Acquisition Plan. The estimated net annual rent for this action is $316,413.83, which falls within the SLAT parameters. The lease extension is supported by GSAR 570.405.

The primary justification for the extension is mission-based rather than cost-based. The contracting officer has identified that unexpected delays exist outside the government's control in acquiring replacement space. USCIS has a specific requirement to remain in the Yakima, Washington area in support of immigration and naturalization activities, and this unique location cannot be satisfied through alternative locations. The lease extension is characterized as a short-term contracting action necessary to protect the government's occupancy rights when premises cannot be vacated upon contract expiration. The document was prepared and approved by William Fletcher, Lease Contracting Officer.