6BDE PWS - St. Croix Complex HS JCLC Tradewinds.pdf

PERFORMANCE WORK STATEMENT (PWS)

St. Croix

JROTC CADET LEADERSHIP CHALLENGE (JCLC) CP TRADEWINDS

Lodging, Facilities, Meals

Camp Tradewinds, St. Croix, VI 11-16 June 2023

General Information

1. GENERAL: This is a non-personal services contract to provide the following: Lodging, meals, and facilities for JROTC Cadets and Cadre in St. Croix, VI. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform lodging and meals in support of JROTC Cadets and Cadre as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC CP Tradewinds 2023 is located on a facility on St. Croix . SCEC HS Campus and the V.I. National Guard (VING) Estate Bethlehem Military Compound are used for all training required to conduct JCLC, whereas vendor provides all billeting, meals and the majority of training site requirements to support JCLC daily operations.

1.3 Objectives: Provide lodging, meals, and the use of facilities.

1.4 Scope: - The contractor shall provide lodging, meals, and facilities in support of the JCLC CP Tradewinds with 75 cadets, 17* instructors and nine (9) VING augmentees at JCLC 2023, from 0700 hours, 11 June through 1400 hours, 16 June 2023. The contract shall provide services in accordance with the terms, conditions, and specifications set forth in this statement of work to meet the needs of Virgin Islands JROTC’s JCLC Camp Tradewinds 2023. NOTE: ONLY 13 CADRE WILL UTILIZE BILLETS

1.5 Period of Performance: The period of performance shall be from 11 - 16 June 2023. The contract request does not contain option years.

1.6 General Information

1.6.1 Quality Control: Reserved

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Reserved

1.6.4 Hours of Operation: Reserved

1.6.5 Place of Performance: The work to be performed under this contract will be performed on St. Croix, VI.

1.6.6 Type of Contract: The government will award a firmed fixed price contract.

1.6.7 Security Requirements: Not Applicable

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.2 Key Control. Not Applicable

1.6.7.3 Lock Combinations. Reserved

1.6.8 Special Qualifications: Reserved

1.6.9 Post Award Conference/Periodic Progress Meetings: Not Required

1.6.10 Contracting Officer Representative (COR): Reserved

1.6.11 Key Personnel: Reserved.

1.6.12 Identification of Contractor Employees: Reserved.

1.6.13 Contractor Travel: Reserved

1.6.14 Other Direct Costs: Reserved

1.6.15 Data Rights: Reserved

1.6.16 Organizational Conflict of Interest: Reserved

1.6.17 PHASE IN /PHASE OUT PERIOD: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract does not constitute a change and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR - Alternate Contracting Officer's Representative AFARS - Army Federal Acquisition Regulation Supplement AR - Army Regulation CCE - Contracting Center of Excellence CFR - Code of Federal Regulations CONUS - Continental United States (excludes Alaska and Hawaii) COR - Contracting Officer Representative COTR - Contracting Officer's Technical Representative DA - Department of the Army DD250 - Department of Defense Form 250 (Receiving Report) DFARS - Defense Federal Acquisition Regulation Supplement DOD - Department of Defense FAR - Federal Acquisition Regulation HIPAA - Health Insurance Portability and Accountability Act of 1996 IAW - In Accordance With JCLC - JROTC Cadet Leadership Challenge JROTC - Junior Reserve Officer Training Corps KO - Contracting Officer ODC - Other Direct Costs PIPO - Phase In/Phase Out POC - Point of Contact PRS - Performance Requirements Summary PWS - Performance Work Statement

QA - Quality Assurance QAP - Quality Assurance Program QASP - Quality Assurance Surveillance Plan QC - Quality Control QCP - Quality Control Program TE - Technical Exhibit VING Virgin Island National Guard

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Reserved

3.2 Facilities: Reserved

3.3 Utilities: Reserved

3.4 Equipment: Reserved

3.5 Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Contractor shall provide housing with HVAC system, to include one bed per individual, desk with chair, proper lighting, bathroom with shower and toilet to include shower curtains. Provide facility for food management, preparing, delivery and serving of all meals.

4.2. Reserved

4.3. Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS.

4.4. Contractor shall provide an auditorium facility (indoor/outdoor) that can seat approximately 150 for opening and graduation ceremonies.

4.5 Contract shall provide recreation center, pavilion, sports fields and sport courts.

4.6. Contractor shall prepare, serve, and deliver meals during the times indicated for the duration of contract as specified within this Performance Work Statement.

4.7. Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning.

4.8. Taxes. The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: Contractor shall provide: Housing shall include one bed per individual, bath with shower curtain, light bulbs, and toilet facilities and shall be equipped with functional HVAC system shall be in order prior to arrival and all work orders completed. Male and Female Cadets are to be housed in separate dormitories at the same facility with the appropriate gender Cadre and chaperones in the same dormitory. Staff will be housed separately at the same physical facility.

• Request one lodging area at the same physical facility for JCLC CP Tradewinds for 75 cadets and *13 instructors (includes the early arrival cadets and instructors) from - 7:00 a.m. hours, 11 June through 2:00 p.m., 16 June 2023. *(Four of the 17 Instructors will not use the UVI Dorms).

Also, ensure all rooms are inspected, work orders, and repairs completed prior to customer arrival. (See Exhibit 3)

5.1.2. Provide facility, food, and management, preparing and serving of all meals.

5.1.3. Provide an auditorium / cafeteria (indoor/outdoor) facility that can seat 150 for Opening Ceremony for JCLC CP Tradewinds on 11 June for 4 hours from 3:00 - 7:00 p.m. On 16 June 2023, provide ONE auditorium facility for graduation for 5 hours from 6:00 a.m. - 11:00 a.m. for JCLC CP Tradewinds 2023. Also, provide recreation facilities and access to ball fields.

5.1.4. Provide Recreation Center (basketball court and room for dodgeball) and kickball field for daily access from June 12 - 15 June (6:30 p.m. - 9:00 p.m.) for CP Tradewinds.

5.1.5. Mealtimes. Meal Times. The contractor shall prepare and serve meals during the times indicated below:

07:00 a.m. - 8:00 a.m. Breakfast; 12:00 Noon - 1:00 p.m. Lunch; 5:00 p.m.- 7:00 p.m. Dinner. Sack Lunches coordinated for Training Site delivery as required per Training Schedule

On 14 June 2023, the contractor will prepare carry-out packaged lunches (for delivery) to training sites Sea- Thru Kayaks & St. Croix Dolphins Pool. JCLC Tradewinds Logistics Team will transport meals to training sites.

On 16 June 2023, each participant, 75 Cadets, 17 Cadre, and 9 VING personnel will secure their lunch prior to departure. Departure times may vary; lunches will be available for pickup during breakfast.

CP Tradewinds Meal Cycle:

0700-0800 Breakfast 1200-1300 Lunch 1700-1800 Dinner

Meal Count:

0BITEM

NAME

ESTIMATED QUANTITY

MEALS - Muscogee County School District

Lunch, 11 June, 75 cadets/17 instructors + 9 VING? 101

Dinner, 11 June, 75 cadets/17 instructors + 9 VING 101

Breakfast, 12 June, 75 cadets/17 instructors+9 VING 101

Lunch, 12 June, 75 cadets/17 instructors + 9 VING

Dinner, 12 June, 75 cadets/17 instructors + 9 VING

6 Breakfast, 13 June, 75 cadets/17 instructors + 9

VING

Lunch, 13 June, 75 cadets/17 instructors + 9 VING

8 Dinner, 13 June, 75 cadets/17 instructors + 9 VING 101

9 Breakfast, 14 June, 75 cadets/17 instructors + 9

VING

Lunch, 14 June, 75 cadets/17 instructors + 9 VING

101 Delivery to Tng Sites

Dinner, 14 June, 75 cadets/17 instructors + 9 VING

12 Breakfast, 15 June, 75 cadets/17 instructors + 9

VING

Lunch, 15 June, 75 cadets/17 instructors + 9 VING

Dinner, 15 June, 75 cadets/17 instructors + 9 VING

Breakfast, 16 June, 75 cadets/17 instructors + 9

VING

101 Lunches available to all participants

Lunch, 16 June, 75 cadets/17 instructors + 9 VING

17 Liquid/Powdered Hydration: 12 - 15 June (2 x 4 days x 101 = 1,000) 808

5.2.10. Menu:

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): RESERVED

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

DATE BREKFAST LUNCH DINNER NOTES

1 Meat 1 Meat 2 Sides 2 Sides

6/11/2023 1 Vegetable/Salad 1 Dessert or Fru1 Vegetable/Salad 1 Drink 1 dessert/fruit

1 Drink

1 Meat 1 Meat 1 Meat 1 Egg 2 Sides 2 Sides

6/12/2023 1 Side(Pancakes, Tots, etc.) 1 Vegetable/Salad 1 Dessert or Fru1 Vegetable/Salad 1 Hot or dry cereal 1 Drink 1 dessert/fruit 1 Fruit or Pastry 1 Drink 1 Juice or Tea 1 Meat 1 Meat 1 Meat 1 Egg 2 Sides 2 Sides

6/13/2023 1 Side(Pancakes, Tots, etc.) 1 Vegetable/Salad 1 Dessert or Fru1 Vegetable/Salad 1 Hot or dry cereal 1 Drink 1 dessert/fruit 1 Fruit or Pastry 1 Drink 1 Juice or Tea 1 Meat 1 Meat 1 Meat Lunch meals trasnported to 1 Egg 2 Sides 2 Sides training sites per PWS

6/14/2023 1 Side(Pancakes, Tots, etc.) 1 Vegetable/Salad 1 Dessert or Fru1 Vegetable/Salad 1 Hot or dry cereal 1 Drink 1 dessert/fruit 1 Fruit or Pastry 1 Drink 1 Juice or Tea 1 Meat 1 Meat 1 Meat 1 Egg 2 Sides 2 Sides

6/15/2023 1 Side(Pancakes, Tots, etc.) 1 Vegetable/Salad 1 Dessert or Fru1 Vegetable/Salad 1 Hot or dry cereal 1 Drink 1 dessert/fruit 1 Fruit or Pastry 1 Drink 1 Juice or Tea 1 Meat 1 Meat Lunch meals will be available 1 Egg 2 Sides for individual pickup during 1 Side(Pancakes, Tots, etc.) 1 Vegetable/Salad 1 Dessert or Fruit breakfast

6/16/2023 1 Hot or dry cereal 1 Drink 1 Fruit or Pastry 1 Juice or Tea

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD PERFORMANCE THRESHOLD

INCENTIVE / DISINCENTIVE

Provide Housing for Cadets and Cadre Billets provided with bed, lighting, desk, and locker. Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables. Billets with safe and secure and secure systems, windows, and shower/bathroom Facilities found not in compliance with PWS will not be paid. See invoicing notes after services rendered. Auditorium: Provide facility with proper lighting, AV, PA system, tables for graduation awards, lighted fire exits, and extinguishers. Minimum requirement is facility with fire exits and serviceable fire extinguishers. If minimum standards cannot be met a remedy will be offered to offset costs. Meals:

Provide staff to operate kitchen which includes food prep, cooking, serving, set-up, take down, and clean-up of kitchen and dining areas. There is no room for deviation for food service to maximize safe food prep and consumption for Cadets and Cadre. Food area will be inspected by a VING/BDE representative. Representative will make recommendations on negative findings. Contractor shall be able to make on the spot corrections.

However, if gross negligence is shown, food operations will be recommended shut down or will not feed to Cadets at no cost. Facilities: (Recreation Center and recreation ball fields) Recreation Center provided for evening sporting activities with required staff. Facilities will be available daily from 5-9 p.m. Facilities found not in compliance with PWS will not be paid. See invoicing notes after services rendered.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

2BPERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

Provide Housing for Cadets and Cadre

Billets provided with bed, lighting, desk, and locker. Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables.

100% Compliance.

Billets with safe and secure and secure systems, windows, and shower/bathroom

Facilities found not in compliance with PWS will not be paid. See invoicing notes after services rendered.

Auditorium &Three (3) Classrooms

Provide facilities with proper lighting, AV, PA system, promethium boards, or projectors, and tables for graduation awards, lighted fire exits, and extinguishers.

100% Compliance.

Minimum requirement is facility with fire exits and serviceable fire extinguishers.

If minimum standards cannot be met a remedy will be offered to offset costs.

Meals Provide staff to operate kitchen which includes food prep, cooking, serving, set-up, take down, and clean-up of kitchen and dining areas.

100% Compliance.

There is no room for deviation for food service to maximize safe food prep and consumption for Cadets and Cadre.

Food area will be inspected by a BDE rep. Rep will make recommendations on negative findings.

Contractor shall be able to make on the spot corrections. However, if gross negligence is shown, food operations will be recommended shut down or will not feed Cadets at no cost.

Recreation Center provided for evening Unit Training activities with required staff to manage the specific.

Facilities will be available daily from 5-9 p.m.

Facilities found not in compliance with PWS will not be paid. See invoicing notes after services rendered

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of

Copies Medium/Format Submit To Room Status (any maintenance issues)

72 hours prior to 11 June 2023

2 e-mail Col(Ret.)Charles eddy.charles@vide.vi

1SG(Ret.) Charles gerard.charles@vide.vi

Updated Menu 72 hours prior to 11 June 2023

2 e-mail Col(Ret.) Francis/1SG(Ret.) Charles

Serving Times 72 hours prior to execution

1 e-mail Col(Ret.) Francis alfred.francis@vide.vi

Facilities 72 hours prior to execution

1 e-mail Col(Ret.) Francis alfred.francis@vide.vi mailto:eddy.charles@vide.vi mailto:gerard.charles@vide.vi mailto:alfred.francis@vide.vi mailto:alfred.francis@vide.vi

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

LODGING ESTIMATED WORKLOAD DATA

Lodging, Meals, Facilities

Lodging Requirements: 116

1BITEM

NAME

WHO ESTIMATED QUANTITY

1 UVI Dorm 11 June - 16 June

Cadets

75 5 nights

2 UVI Dorm 11 June - 16 June

Instructors

13* 5 nights

Total Bed Space required 88

***Note: Only one person per bed {*Four (4) local Instructors will not use the UVI Dorms.}