69CRC-S2757 Bid Document.docx

STATE OF NEVADA

Colorado River Commission of Nevada 555 E. Washington Ave, Suite 3100 │ Las Vegas, NV 89101 Phone: 702-486-2670 │ Fax: 702-486-2695

Solicitation: 69CRC-S2757 For Energized Electric System Safety Training and Compliance

Release Date: 04/01/2024 Deadline for Submission and Opening Date and Time: 05/13/2024 @ 2:00 pm

Shae Pelkowski, Power Facilities Manager spelkowski@crc.nv.gov

TABLE OF CONTENTS

APPLICABLE REGULATIONS GOVERNING PROCUREMENT

1.1 All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

1.2 Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

TR-24-01 1 of 9

PROJECT OVERVIEW

2.1 The Colorado River Commission of Nevada (CRCNV) is seeking proposals from qualified vendors to provide energized electric system safety training and compliance services.

2.2 The agency may award 1 or more contracts in conjunction with this RFP, as determined in the best interests of the State. The CRCNV shall administer contract(s) resulting from this RFP. The resulting contract(s) shall be for an initial contract term of 4 years, anticipated to begin August 1, 2024, subject to Board of Examiners approval, with an option to renew for two (2) additional years, if agreed upon by both parties and in the best interests of the State.

2.3 AGENCY BACKGROUND

2.3.1 The Colorado River Commission of Nevada receives and holds in trust water and hydropower allocations from the Colorado River for the benefit of the State of Nevada. The agency’s Power Delivery Project provides the electric infrastructure for power delivery to Southern Nevada Water Authority and Clark County Water Reclamation.

2.4 GOALS AND OBJECTIVES

2.4.1 The Colorado River Commission of Nevada (CRCNV) owns and operates high-voltage transmission and distribution facilities in southern Nevada. The CRCNV employs a staff of managers, engineers, technicians and electricians and desires to ensure these employees are trained in the hazards associated with the operation and maintenance of the energized electric system and on proper mitigation measures, procedures and tools. The CRCNV is seeking proposals for energized electric system safety training and compliance services that meet the requirements established by OSHA 29 CFR 1910. Proposals are sought from qualified contractors that have an established record of providing safety and wellness training, switchman certification, and commercial driver’s license instruction programs.

SCOPE OF WORK

3.1 Annual Safety and Wellness Training

3.1.1 The services to be performed by the Vendor consist of the preparation of an annual safety and wellness training program that will provide monthly training seminars at the Commission’s facilities and meet the requirements of OSHA 29 CFR 1910. Mandatory annual training shall include:

3.1.1.1 First Aid—the training shall be an approved program by the American Red Cross.

3.1.1.2 Annual hearing tests as required by OSHA.

3.2.1 Equipotential grounding

3.2.2 Underground system grounding

3.2.3 Electrical safety as required by OSHA 29 CFR 1910

3.2.4 Fire retardant clothing use and care

3.2.5 Hot stick use and care

3.2.6 Confined space entry

3.2.7 Chlorine gas respirator use and care

3.2.8 Rubber glove use and care

3.2.9 Hazardous material communication

3.2.10 Optional topics directly applicable to the safety, health and wellness of individuals engaged in the operation and maintenance of a high-voltage electric system as directed by the Commission.

3.3 Switchman Certification Program

3.3.1 The Vendor shall develop and provide a switchman certification program once each year during the term of the contract.

3.3.1.1 The program shall ensure all of the Commission’s personnel involved in switching are properly trained on switching procedures and methods.

3.3.1.2 The certification program shall include classroom instruction, field switching practice, and a written exam.

3.3.1.3 The Vendor shall maintain and provide records including dates of last certification.

3.4 Commercial Driver License Training and Annual Compliance Activities

3.4.1 When requested by the Commission, the Vendor shall arrange and provide for commercial driver license training and annual compliance activities. The Vendor shall undertake the following activities:

3.4.1.1 Purchase and deliver to the Commission six copies of the most current “Nevada CDL Course”

3.4.1.2 Enroll and pay all tuition and program costs for six of the Commission’s employees to attend behind-the-wheel training program.

3.4.1.3 Arrange for, and pay, all costs for six of the Commission’s employees to receive a physical examination meeting the Department of Motor Vehicles (DMV) requirements.

3.4.1.4 Provide all application and declaration forms to be completed by the Commission’s employees in order to receive a Commercial Driver License from the DMV.

3.5 Miscellaneous Safety Equipment and Materials

3.5.1 The Vendor shall arrange for, and provide, miscellaneous safety equipment and materials at the request of the Commission. Purchases shall be limited to no more than $10,000.00 in a calendar year.

3.5.1.1 Total cost for safety equipment and materials to be listed on Item #8 within NevadaEPro.com on the Items tab.

3.5.1.2 Clearly specify the nature of all expenses anticipated by listing here a summary of anticipated equipment and materials.

3.6 Vendor Qualifications

3.6.1 Must have 10 or more years of electric safety training experience.

3.6.2 Must employ safety professionals who are Certified Utility Safety Professionals (CUSP)

3.6.3 Must be members in good standing of two or more of the following organizations:

3.6.3.1 American Society for Testing and Materials (ASTM)

3.6.3.2 American Society of Safety Engineers (ASSE)

3.6.3.3 Institute of Electrical and Electronic Engineers (IEEE)

3.6.3.4 National Electric Safety Code (NESC)

3.6.3.5 National Safety Council

ATTACHMENTS

4.1 ATTACHMENTS INCORPORATED BY REFERENCE. To be read and not returned.

4.1.1 Terms and Conditions for Services

4.1.1 Terms and Conditions for Services.pdf

4.2 ATTACHMENTS FOR REVIEW. To be read and not returned (unless redlining).

4.2.1 Contract Form

Contract No. CRCPDP TR-24-01.docx

4.2.2 Insurance Schedule

4.2.2 Insurance Schedule.pdf

4.3 PROPOSAL ATTACHMENTS. To be completed and returned in proposal.

4.3.1 Cost Schedule

4.3.1 Cost Schedule.pdf

4.3.2 Proposed Staff Resume

4.3.2 Proposed Staff Resume.pdf

4.3.3 Reference Questionnaire

4.3.3 Reference Questionnaire.pdf

4.3.4 Attachments for Signature

Vendor Information Response Vendor Certifications Certification Regarding Lobbying Confidentiality and Certification of Indemnification 4.3.4-A Vendor Information Response.pdf 4.3.4-B Vendor Certifications.pdf 4.3.4-C Certification Regarding Lobbying.pdf 4.3.4-D Confidentiality and Certification of Indemnification.pdf

TIMELINE

5.1 QUESTIONS. All questions regarding this solicitation shall be submitted using the Bid Q&A feature in NevadaEPro.

5.2 TIMELINE. The following represents the proposed timeline for this project.

EVALUATION

6.1.6. Cost proposals will be evaluated based on the following formula.

Lowest Cost Submitted by a Vendor = Price Factor Proposers Total Cost

Price Factor X Weight = Cost Criteria Score

0. NEVADA-BASED BUSINESS PREFERENCE

INVERSE PREFERENCE

MANDATORY MINIMUM REQUIREMENTS

7.1 Pursuant to NRS 333.311 a contact cannot be awarded to a proposal that does not comply with the requirements listed in this section. Proposal shall include confirmation of compliance with all mandatory minimum requirements.

7.2 NEVADA LAW AND STATE INDEMNITY. Pursuant to NRS 333.339, any contract that is entered into may not: (1) Require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) Require the State to indemnify another party against liability for damages.

7.3 NO BOYCOTT OF ISRAEL. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a proposal or bid, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

7.4 INDEMNIFICATION. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

7.5 LIMITED LIABILITY. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

7.6 CONTRACT RESPONSIBILITY. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

7.7 DATA ENCRYPTION. State IT requires that data be encrypted in transit and in rest.

7.8 STATESIDE DATA. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

7.9 NEVADA BUSINESS LICENSE. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b).

7.10 DISCLOSURE. Each vendor shall include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

CRITICAL ITEMS

8.1 In addition to the Scope of Work and Attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring the proposal. Vendor proposal should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Proposals that fail to sufficiently respond to these items may be considered non-responsive.

8.4 VENDOR BACKGROUND

8.5 VENDOR STAFF RESUMES

8.6 SUBCONTRACTORS

A. How the work of any subcontractor(s) shall be supervised B. How channels of communication shall be maintained C. How compliance with contracts terms and conditions will be assured D. Previous experience with subcontractor(s)

8.7 VENDOR FINANCIAL INFORMATION

A. Dun and Bradstreet Number B. Federal Tax Identification Number C. The last two (2) full years and current year interim:

1. Profit and Loss Statements

2. Balance Statements

8.8 BUSINESS REFERENCES

SUBMISSION CHECKLIST

9.1 This section identifies documents that shall be submitted to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

9.2 TECHNICAL PROPOSAL

A. Title Page B. Table of Contents C. Response to Mandatory Minimum Requirements D. Response to Critical Items E. Response to Scope of Work F. Proposed Staff Resumes G. Other Informational Material

9.3 PROPRIETARY INFORMATION. If necessary. Attachment should be flagged confidential in NevadaEPro.

A. Title Page B. Table of Contents C. Trade Secret information, cross referenced to the technical proposal

9.4 COST PROPOSAL

9.5 VENDOR FINANCIAL INFORMATION. Attachment should be flagged confidential in NevadaEPro.

9.6 SIGNED ATTACHMENTS

A. Vendor Information Response B. Vendor Certifications C. Confidentiality and Certification of Indemnification D. Certification Regarding Lobbying

9.7 OTHER ATTACHMENTS. If necessary, not recommended.

9.8 REFERENCE QUESTIONNAIRES. Not submitted directly by vendor.

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