699 60 15 Digital Load Bank Test Unit November 2022.docx

State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a Digital Load Bank Test Unit (Portable Chassis) November 2022 This specification and questionnaire covers a Digital Load Bank with Data Acquisition to be used by the Department of Transportation for highway maintenance equipment and in public emergency situations. In an effort to improve parts and service availability and increase tool life, the Department of Transportation is specifying units and accessories as outlined below.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on other-than-specified equipment must submit with their bid written proof of the following:

· The equipment proposed equals or exceeds that specified in all respects including capacity, operating features, and accessory items.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

Specification No. 699-60-15

Specification No. 699-60-15 Questionnaire for a Digital Load Bank Test Unit

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless specified otherwise, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification, please do not mark NO. Mark YES and explain with a short comment on how it exceeds.

All units shall include the following standard or optional accessories and equipment:

The makes and models of the machines listed below are solely for the purpose of providing bidders a minimum level of quality and size of machine requested. The machines listed below also meet the Departments’ requirements for functioning dependably in situations dictated by emergency situations. All machines quoted will be evaluated by compliance with the following specifications. Since the work performed and expected of these machines can be of an extreme emergency nature, the potential availability of parts and service will be equally important and considered in determining equality.

The complete unit shall consist of a portable chassis, digital load bank with data acquisition capable of multiple testing processes. It shall be arranged to provide a compact assembly on a rigid frame, multiple lift points with full enclosure.

All units considered must be equal to or exceed the requirements of:

Simplex Electra 500 Load Bank:

Overview:

• High capacity, 500kw

• Dual voltage: 208-240/480vAC

• Digital load control, 5 kw resolution

• Touchscreen operator interface

• Data acquisition and recording

• Network units to form large systems Features:

Digital Control:

Industry PLC based control with 8-inch color TFT touchscreen interface. MODBUS over RS-485 network communication. Shall provide the following minimum functions:

· Control power source and voltage level detection

· Malfunction detection and protection

· Direct access (keypad) load control

· Alternate mimic panel load control

· Basic automation of load control

· Field adjustable exhaust temperature limits with temperature display

· Built-in control from customer supplied computer

Complies: |_| Yes |_| No Instrumentation:

Digital power transducer with Ethernet communication to digital controller. Data display on touchscreen. Data acquisition, recording and file export capabilities. Touch screen easily removed from cabinet.

Complies: |_| Yes |_| No Load Elements:

Shall be Industry standard chromium alloy, open wire, continuously supported, power resistor design.

Complies: |_| Yes |_| No

Load Control:

· 3-Pole contactors.

· Load Element Circuit Protection

· Branch circuit fuses.

· One set of fuses each 50KW branch.

· Fuses are current limiting type, 200KAIC, 600V.

Complies: |_| Yes |_| No Cooling System:

System shall include self-contained 3-phase, direct-drive fan with a minimum 12,500cfm.

Complies: |_| Yes |_| No Malfunction Detection System:

System shall provide the following protection features at a minimum:

· Protection against fan failure

· High exhaust air temperature

· High intake air temperature

· Overvoltage and fan reversal

· Exhaust air temperature displays on screen.

Complies: |_| Yes |_| No Control Power Supply:

Dual voltage control power transformer with supply power switchable to internal (generator) or external.

Complies: |_| Yes |_| No Connection:

Industry standard “Cam-Lok” type power LISTED connections.

Complies: |_| Yes |_| No Finish:

All exterior surfaces normally painted or powder coated shall be manufacturer’s standard color.

General:

Two (2) copies of all operators’ manuals, parts lists and warranty information shall be provided at the time of delivery.

Complies: |_| Yes |_| No One (1) copy of the Service Manual for each machine shall be provided upon delivery.

Complies: |_| Yes |_| No Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Instruction must be performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the machine shall be provided upon delivery. The training shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

Note: This is not a sales call. Training not meeting IDOT expectations will be cause to generate a “Complaint to Vendor”.

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: |_| Yes |_| No Full coverage warranty for a minimum 12 months shall be provided for all components and their installation. The bidder shall attach a copy of warranty with the bid.

Warranty and service locations are critical to support equipment used many times during emergency operations. The ability to provide prompt local support for equipment supplied throughout Illinois is critical and will be considered in making award. Please list all service locations within and immediately surrounding Illinois:

Delivery:

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation approval.

Complies: |_| Yes |_| No Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature