699-60-05 CSS Stock Straightner Rev2025May.docx

Specification No. 699-60-05 Specification No. 699-60-05 Specifications for a Powered Stock Straightening Machine State of Illinois Department of Transportation Bureau of Business Services Specifications for a Powered Stock Straightening Machine May 2025 This specification covers a machine used to straighten or return to form, aluminum sign blanks. This machine uses multiple rollers and pressure to return used sign blanks to their original form within specified tolerances so they may be reused. The performance of this machine is essential to extend the life of the aluminum sign blanks by removing small bends and deformities.

All bidders are expected to quote upon a manufacturer's current standard model, new, first run quality, complete with all standard equipment plus any optional or special equipment required Optional equipment when called for in the specification to be included in the quoted unit price. All necessary accessories and attachments to be mounted on the unit when delivered and as described in the attached specifications. Deviations from these requirements in efforts to obtain extremely low prices will not be acceptable. Equipment proposed meet the requirements specified below.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies, or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Successful bidder should be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment. Bidder should provide documentation and enumerating service locations.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized servicing dealer of the manufacturer, and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair, or replace the equipment at no charge to the Department upon notice.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of inoperable equipment at Manufacturer’s cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Power Driven Stock Straightener:

This specification is intended to quantify the features of a hand-fed stock straightener machine similar in design and function to a Rowe Machinery & Manufacturing, ARKU EcoMaster, B&K Precision Leveler or equal. Listing these makes and models is not intended to limit competition, only to define the size and type of straightening machine required to level and straighten aluminum sign blanks so they may be reused rather than scrapped.

The machine shall include a central operator’s control panel for the machine’s operation. All adjustments for speed, control, are provided at this location.

The straightener must be compatible with the electrical service to the Central Sign Shop power supply of 208-volt, 3-phase power.

The straightener shall be housed in a reinforced steel cabinet with provisions to be fastened to the floor.

The machine designed to accept a maximum material width of 50”, accept aluminum material a minimum thickness of 0.080” with a maximum thickness of 0.125”.

The straightening process to be accomplished by passing material between driven, bearing supported rollers housed in steel plates. Design to allow for replacement of single or multiple rollers during maintenance.

All rollers shall be finished to protect the surface of aluminum; possible damage resulting from foreign particles or pitting of the rollers.

All rollers to be independent and synchronized by driven means of gear or spindle drive.

The machine to include a minimum of eight (8) upper rollers and nine (9) lower rollers, 1-1/4” in diameter or more, spaced to provide rigidity and finite leveling.

All backup rollers shall be set in anti-friction bearings for long life and easy servicing.

The upper straightening rollers shall be mounted in a single bank to permit simple two-point adjustment. An automatic, lift head option shall be provided to provide roller adjustment in place of hand-wheel adjustment. This feature will allow more rapid and repeat setting for the rollers. This feature also makes the cleaning of the rollers easier by increasing their accessibility.

During the beginning of feeding material into the straightener, the upper entry rollers shall apply pressure on the material by automation, bending the leading edge enough to allow the material through the straightener rollers until it is completed at the exit rollers.

The machine to have an operating speed of 10 to 65 feet per minute.

All drive and power train components shall be completely housed in the steel covered framework as specified.

Calibration tool shall be provided to facilitate initial setup and to repeat roller adjustments periodically.

The machine to be provided with an automated lubrication system to ensure all points of the machine requiring lubrication are provided with metered lubrication for proper operation.

Current machine being replaced has an overall footprint of 12’ long X 6’ wide. Facility has 17.5’ ceiling height.

Installation: (If called for in Invitation for Bid) Scope of work:

The bid responses submitted shall include equipment and components, that meet or exceed these requirements. The quality of installation must also comply with these specifications as well as the local building code and construction code requirements. It will be incumbent on the prospective bidders to visit the location to determine both utility availability, location, and adequacy.

This machine is to be delivered in new, first run quality operating condition with acceptance subject to Department of Transportation inspection and approval. The successful bidder shall include the removal of the existing unit, which is to be retained by IDOT, and complete installation of the new unit.

Installation / Delivery:

The unit shall be completely installed in the Illinois Department of Transportation facility indicated in the “Ship To” area of the bid proposal. An outline of installation requirements are as follows:

· Natural gas, water, and electrical service will be available at or near the point of installation.

· Connection to these utilities will be the responsibility of the successful bidder. The connections shall be performed in a safe, competent, professional manner complying with state and local codes.

· Questions concerning the installation and coordination for access during the installation shall be made with the contact’s name listed in the “ship to” field. This individual will be responsible for the acceptance of the installation upon completion.

· All supports and bracing shall be supplied and installed by the successful bidder.

· All work on the installation shall be performed during normal Illinois Department of Transportation working hours.

· If this installation is a replacement, the existing structure or base may be re-used provided it is deemed substantial and provides the required support of the unit procured by this contract. If any modifications are needed to existing structure or base, it shall be the responsibility of the successful bidder. Unless stipulated by the Department of Transportation contact, all units are to be floor mounted.

· Final approval of the installation(s) shall be made by the contact individual prior to payment.

· Note: During Pre-bid site inspections; if electrical upgrades will be required to handle amperage draw for drive motors, the inspecting bidder shall notify the receiving District at that time so proper arrangements can be made prior to or at the time of installation.

Warranty, Delivery and Bid Information Safety Features:

The unit proposed must comply with all Federal and State OSHA safety requirements.

Inspection and Tests:

* The State of Illinois reserves the right to request the bidder to give a demonstration of the unit prior to delivery.

* Cost of minor modifications to the unit, if required, and contained in the specifications, will be borne by the successful bidder.

Guarantee:

All components required for the mounting of the machine, shall be guaranteed for a period of one (1) year from date of delivery. This shall include all transportation and “drive-away” expense to return the unit to the manufacturer if repairs cannot be performed on site.

All defects or failures shall be corrected at no cost to the state.

Manufacturer's Standard Warranty:

Coverage - All defective parts and workmanship.

Duration - One (1) year from date of acceptance minimum.

Warranty service - All defects shall be corrected at no cost to the State.

Safety Components:

The unit shall be furnished complete with all safety components that are required by the current Federal, State, NEMA and OSHA Safety Standards.

All equipment cataloged as standard, or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Manuals:

Copies of all operators’ manuals, parts lists and warranty information shall be provided at the time of delivery.

One copy of the service or shop manual for each machine shall be provided upon delivery.

Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on Flash drive in lieu of paper.

Educational Instruction:

Instruction performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the complete unit shall be provided upon delivery or scheduled thereafter. The instruction shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

If available, an instructional video or online access covering the operation of this equipment to be supplied.

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification

b) Descriptive Literature