J-1 SEA (SOW).pdf

FEDERAL AVIATION ADMINISTRATION

STATEMENT OF WORK

SEATTLE DISTRICT FACILITIES

PART 1 GENERAL

1.1 PURPOSE

A. The purpose of this Statement of Work (SOW) is to establish a firm fixed-price contract for full-service maintenance, inspection, testing, and repair services for Vertical Transportation Equipment (VTE), including elevators and related systems, at the specified locations. The Contractor shall be responsible for ensuring the equipment remains operational, code-compliant, and safe, with minimal downtime. Services must be performed in accordance with the latest editions of ASME A17.1 (Safety Code for Elevators and Escalators) and ASME A18.1 (Safety Standard for Platform Lifts and Stairway Chairlifts). Full-service maintenance shall begin upon the notice to proceed.

B. Locations of Service:

• Seattle ATCT– 2440 S 166th St., Seattle, WA 98159

• Seattle ASR 9 – 16824 8th PL South, SeaTac, WA 98148

• Paine Field ATCT – 3310 100th St. SW, Everett, WA 98204

C. Equipment List

See attached Attachment A ATCT Equipment List

D. PERIOD OF PERFORMANCE: The Period of Performance shall be for one (1) Base Year & four 12-month Option Years. The Period of Performance reads as follows:

• Base Year: 01/01/2027 – 09/30/2027

• Option Year 1: 10/01/2027 – 09/30/2028

• Option Year 2: 10/01/2028 – 09/30/2029

• Option Year 3: 10/01/2029 – 09/30/2030

• Option Year 4: 10/01/2030 – 09/30/2031

1.2 HOLIDAYS

Contractor services that fall on the following federal holidays will need to be scheduled on a different day or special arrangements need to be made with the Contracting Officer Representative (COR) to ensure the point of contact needed is available. A skeleton crew of on-site FAA personnel will consist of essential safety-related positions only, on the holidays listed below:

• New Year's Day (January 1)

• Martin Luther King Jr. Day (Third Monday in January)

• Presidents' Day (Third Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth (June 19)

• Independence Day (July 4)

• Labor Day (First Monday in September)

• Indigenous Peoples' Day/Columbus Day (Second Monday in October)

• Veterans Day (November 11)

• Thanksgiving Day (Fourth Thursday in November)

• Christmas Day (December 25)

1.3 WORKING HOURS

A. All scheduled contract work must be accomplished during normal hours (7:00am- 4:30pm Monday-Friday), and the contractor must coordinate scheduled outages 24 hours prior and reaffirmed by the Contracting Officer (CO) or Contracting Officer’s Representative (COR). The Contractor's proposal must include responding to unscheduled and/or emergency service calls 7 days per week, 24 hours per day with no additional cost to the Government.

B. Within thirty (30) calendar days after Notice to Proceed, the Contractor shall submit a proposed maintenance schedule covering all preventive maintenance, inspections, and recurring testing for the entire contract year. The proposed schedule shall identify the anticipated service dates for each FAA facility and elevator. The schedule is subject to FAA review and written approval prior to implementation. The FAA will coordinate with the Contractor to identify maintenance timeframes that minimize operational impacts to FAA facilities and equipment. Any subsequent revisions to the approved schedule shall be submitted to the CO for review and approval prior to implementation.

1.4 CONTRACTOR REQUIREMENTS

A. Contractor must provide all management, supervision, labor, parts, material, tools, incidental engineering services, and transportation necessary to perform maintenance, repair, inspection, testing, and component replacement to keep vertical transportation equipment operating as originally specified by equipment manufacturer or modified with the approval of the FAA.

B. Contractor, without additional expense to the Government, must obtain all licenses, permits, and insurance required to perform the work in this statement of work.

Contractor must comply with all applicable federal, state, and local laws. Evidence of insurance, licenses, and permits must be provided to the Contracting Officer prior to commencing work.

C. Contractor is cur D. rently engaged in maintenance, repair, inspection, and testing of vertical transportation equipment. Contractor must have a minimum of five (5) years of current (within the past seven (7) years) of successful experience maintaining elevator equipment identical or like the vertical transportation equipment listed in this contract.

E. The Contractor must provide a Contract Manager who must be responsible for the performance of the work. The name of the contract manager and an alternate must be designated in writing to the CO/COR prior to the contract start date. Changes to personnel must be submitted to the Government within five (5) workdays of the changes. The Contract Manager or alternate must have full authority to act on all contract matters relating to the daily operation of the contract. The Contract Manager or alternate must be available to speak/meet with the CO/COR within 24 hours of request during normal operating hours, and or within the next business day after Friday or a Federal holiday.

F. Contractor must provide Elevator Mechanics/Technicians who have passed the Mechanic/Technician Examination approved and certified by the U.S. Department of Labor. Certified Elevator Mechanics/Technicians must have technical qualifications of at least five (5) years of successful experience in the elevator industry. Apprentices must be actively pursuing Certified Elevator Mechanic/Technician status. Certificates must be submitted to the CO/COR.

G. The selection, assignment, and management of contractor’s employees are the responsibility of the Contractor. The Contactor must not employ any individual identified as a potential threat to the health, safety, security, and general wellbeing, or operation of the FAA or personnel. The Contractor is fully responsible for the performance and conduct of his/her employees. The Contractor must not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent.

H. Contractor must comply with the following codes, standards, and regulations.

I. Identification. Personnel must present valid federal or state-issued identification that complies with federal facility access requirements (e.g., REAL ID-compliant driver’s license or equivalent) prior to gaining entry. Below is a list of Real ID compliant identification:

• State-issued Enhanced Driver's License (EDL) or Enhanced ID (EID)

• U.S. passport

• U.S. passport card

• DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

• U.S. Department of Defense ID, including IDs issued to dependents

• Permanent resident card

• Border crossing card

• An acceptable photo ID issued by a federally recognized Tribal Nation/Indian Tribe, including Enhanced Tribal Cards (ETCs).

• HSPD-12 PIV card

• Foreign government-issued passport

• Canadian provincial driver's license or Indian and Northern Affairs Canada card

• Transportation worker identification credential

• U.S. Citizenship and Immigration Services Employment Authorization Card (I-766)

• U.S. Merchant Mariner Credential

• Veteran Health Identification Card (VHIC)

1.5 CODES and STANDARDS

A. Publications listed herein form a part of this statement of work. Elevators must meet the requirements of code editions published by ASME, NFPA, and adopted by the Federal Aviation Administration.

B. Elevator Industry Field Employees’ Safety Handbook

C. American Society of Mechanical Engineers (ASME):

• A17.1 - Safety Code for Elevators and Escalators

• A17.2 - Inspectors Manual for Electric Elevators and Escalators

• A17.3 - Safety Code for Existing Elevators and Escalators

• A17.5 - Elevator and Escalator Electrical Equipment

• A17.6 - Standard for Elevator Suspension, Compensation, and Governors

• A18.1 - Safety Standard for Platform Lifts and Stairway Chairlifts

• QEI-1 - Standard for the Qualification of Elevator Inspectors

D. National Fire Protection Association (NFPA):

• NFPA 13 - Standard for the Installation of Sprinkler Systems

• NFPA 70 - National Electrical Code (NEC)

• NFPA 72 - National Fire Alarm and Signaling Code

• NFPA 101 - Life Safety Code

• NFPA 252 - Fire Test of Door Assemblies

1.6 DEFINITIONS/ACRONYMS

AHJ – Authority Having Jurisdiction, AHJ is the FAA ANSI – American National Standards Institute ASME – American Society of Mechanical Engineers CONTRACTOR – General Contractor, Elevator Contractor, and Subcontractors CO – Contracting Officer COR – Contracting Officer’s Representative ELEVATOR MECHANIC/TECHNICIAN – See Section 1.7 Paragraph C.

FAR – Federal Acquisition Regulation HEPA – High Efficiency Particulate Air filter LEADS – Law Enforcement Agency Data System MCP – Maintenance Control Program provided by contractor SDSs – Safety Data Sheet provided by contractor NAESA – National Association of Elevator Safety Authorities NEC – National Electric Code NFPA – National Fire Protection Association NTP – Notice to Proceed OSHA – Occupational Safety and Health Administration PO – Purchase Order issued by the

CO/COR

PPE – Personal Protective Equipment QAP – Quality Assurance Program provided by Contracting Officer QCP – Quality Control program provided by Contractor QEI-1 – Qualified Elevator Inspector meeting the ASME standards FAA – United States Department of Veterans Affairs FAA – Federal Aviation Administration Facilities VTE – Vertical Transportation Equipment – Passenger Elevator, Service Elevator, Freight

Elevator, Chairlift, Dumbwaiter, Platform Lift, and Dock Leveler, referred to in text as elevators.

1.7 EXCLUSIONS

A. FAA will not provide office space or operational facilities to the Contractor. The Contractor must secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

B. FAA will not provide tools or equipment to the Contractor. The Contractor must furnish all tools required for the performance of this contract.

C. FAA will not provide any materials to the Contractor.

D. Equipment, components, and parts not installed under this statement of work must not be removed, replaced, or deficiencies corrected while still under the manufacturers or installer’s warranty, without prior approval of the CO/COR, including but not limited to:

1. Installation of new attachments recommended or required by inspectors, insurance agencies or FAA (Government Authorities).

2. Repair or replacement of elevator equipment due to natural disaster, vandalism, negligence, or misuse by persons other than the contractor, its representative and employees. Contractor must obtain written approval by the COR prior to related repairs. Payment will not be made for any unauthorized work.

3. Where work consists of hydraulic elevators, replacement of underground hydraulic piping or hydraulic cylinder.

4. Cleaning, refinishing, repair, and replacement of cab enclosures, hoistway enclosures, door frames, exposed sills, and cab flooring.

5. Repair or replacement of elevator pit sump pumps, machine room and hoistway light fixtures, heat/ventilation/air conditioning systems (HVAC), fire/smoke/heat alarm systems and sprinkler systems.

6. Power supplies from the elevator controller to its source.

7. Communication lines from the elevator controller to its source.

8. For clarification, any item not specifically excluded must be considered the Contractor’s responsibility.

E. CO/COR must approve in advance all repairs not covered under this contract.

Contractor must prepare an estimate of parts, labor, transportation, and shipping costs. If approved, COR must issue a separate Purchase Order (PO) in advance of undertaking such work. No invoice will be paid without prior approval and specific PO issued in advance of work.

1.8 GOVERNMENT FURNISHED PROPERTY, MATERIALS and SERVICES

A. FAA will furnish the following services at existing outlets, for use in those facilities provided by the FAA and as required for the work to be performed under this contract: electricity, natural gas, fresh water, sewage service, and refuse collection (from existing collection points).

B. Bidders/Offerors must be given the opportunity to inspect the premises by the CO/COR, prior to submitting their offers to be fully aware of the scope of services required. Upon contract award, the contractor accepts "as is" all elevator equipment specified in the contract, except items that the CO/COR and the Contractor agree must be excluded from the contract. Failure to inspect the elevators prior to contract award will not relieve the contractor from performing services and repairs in accordance with the strict intent and meaning of this contract.

1.9 IDENTIFICATION BADGES

A. Contractors must ensure their employees and those of their subcontractors have the proper credentials allowing them to work in the United States. The contractor must not be entitled to any compensation for delay or expenses associated with this requirement and are not excused from proceeding with the contract.

B. Federal Aviation Administration requires all Contractor employees to have a FAA issued Identification Badge and always wear it while at the FAA facilities. This ID badge must be issued by the FAA security office under its rule for issuance. Contractor personnel must present a neat appearance and be easily recognized as a contractor employee by wearing distinctive clothing bearing the name of the company and a FAA issued ID badge. When an employee leaves the Contractor’s service, or the contract is terminated the employee’s badge must be returned to the FAA immediately.

1.10 EMERGENCY TELEPHONE NUMBERS

A. The Contractor must provide the COR with pertinent emergency telephone numbers for assistance in the event of an emergency. At least one of the emergency telephone numbers must be manned twenty-four (24) hours per day. This information must be provided in writing to the COR.

1.11 INJURY and ACCIDENT REPORTS

A. Contractor must immediately report to the COR in a manner and on the forms prescribed by the FAA all accidents resulting in injury, trauma, death, hazardous exposures, and occupational disease involving an elevator or its maintenance.

B. Written reports for all incidents must be provided within five (5) working days and include the cause, what, where, and when the incident occurred as well as repairs and tests performed to correct the cause of the incident.

1.12 SAFETY

A. Contractor must adhere to all codes, regulatory and AHJ requirements specified herein.

B. Applicable Requirements. All work must comply with the applicable requirements of 29 CFR 1910/1926 and 40 CFR 761. All work must comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

C. In performance of this contract, the Contractor must follow FAA safety policy and standards for safe work practices and take such safety precautions as the FAA Safety Officer or the COR may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor must comply with FAA smoking policy, which designates all interior space as NO-SMOKING areas. Smoking only allowed in designated areas.

D. The contractor must treat all elevator pits as “Permit Required Confined Space” and must follow all OSHA requirements and FAA requirements when entering such spaces.

E. Employee, visitor, and contractor personnel safety must be always maintained. The contractor is responsible for the safety and health of his/her employees. The Contractor must comply with all applicable OSHA safety and health standards. The Contractor must replace all safety guards, equipment, devices, etc. removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

F. Contractor must submit to the COR/CO, prior to the start of the contract, the Material Safety Data Sheets (SDSs) for all potentially hazardous materials (lubricants, cleaners, fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the COR.

SDSs for new chemicals must be furnished prior to the arrival of the chemical on site.

The Contractor must maintain a copy of all SDSs in each elevator machine room to assure compliance with all laws and requirements regarding the “Right to Know” law.

G. Contractor is responsible to identify, provide and maintain all personal protective equipment (PPE) required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs required to perform the work i.e., lockout/tag out, confined space entry, universal precautions, etc. Training required for safety programs and the proper use of PPE must be provided by employer, and documentation maintained by the contractor.

H. Contractor must obtain a Hot Work Permit from the Safety staff or the COR in advance whenever soldering, welding, grinding, and using a cutting torch, or other open flame, spark or heat producing equipment is used. The contractor is required to follow all requirements outlined for the issuance of the Hot Work Permit.

I. Contractor must be notified of any non-compliance with safety regulations. The contractor must, after receipt of such notice, immediately correct the condition and notify the Contracting Officer in writing that the condition has been corrected. If, in the opinion of the COR or the FAA Safety Officer the condition is life threatening they must instruct the contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order halting all or any part of the work, and Contractor may be held in default. The Contractor bears all costs of stop-work time and correcting safety hazards.

PART 2 – MAINTENANCE SERVICES

2.1 MAINTENANCE SERVICE

A. Provide complete maintenance service, safety inspections, and tests on each elevator at the FAA for a period of one (1) year. Maintenance work must be performed by Certified Elevator Mechanics/Technicians and Apprentices.

B. Contractor must have in his possession throughout the term of the contract all diagnostic equipment necessary to fully maintain, test, repair, adjust or reprogram the systems.

C. Maintain a complete set of current and legible schematic wiring diagrams in each elevator machine room for each elevator contained therein. If any of the required schematic wiring diagrams are not available at the time of contract award it must be the responsibility of the FAA to provide them at no cost to the Contractor. Wiring diagrams must be modified to reflect any changes made by the Contractor after receiving written approval by the CO/COR designated representative to make the changes. Modifications made to any controls must be dated and recorded on the FAA wiring diagrams. The wiring diagrams will remain property of the FAA.

D. Do not make any alteration or additions to the equipment without prior written approval from the CO/COR designated representative.

E. Provide tools, equipment, specialty items and other items that may be necessary to perform the tasks required under this contract. Any parts not available from the manufacturer due to obsolescence remain the Contractor’s responsibility to replace from another source.

F. Provide lubricants, fluids, fasteners, cleaning supplies, paints, and all other supplies necessary to perform the services required in this contract. Lubricants must be only those products recommended by the manufacturer of the equipment or equal.

G. Maintain the specified equipment in like new condition and good working order in accordance with best possible industry standards by examining, adjusting, lubricating as required, and if conditions warrant, clean, and repair or replace the components of the equipment as follows:

1. Machines, worm gear, thrust bearing, drive sheave, shaft bearings, brake assembly and brake coil, contacts, linings, and component parts.

2. Motor and motor generator, motor windings, rotating elements, commutators, brushes, brush holders, and bearings.

3. Silicon control rectifiers, reactors, filters, heat sinks, amp traps, transducers, and all control components.

4. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dash pots, timing devices, computer and microprocessor devices, steel selector cable or tape, and mechanical and electrical driving equipment.

5. Governors, governor sheaves and shaft assemblies, bearings, contacts and governor jaws.

6. Deflector or secondary sheaves, sheave bearings, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight and counterweight guide shoes including rollers or gibs.

7. Equalize tension, shorten, or replace hoisting ropes and governor ropes where necessary to maintain the safety factor required by code.

8. Hoistway door interlocks, rollers and hangers, bottom door guides and door closing devices.

9. Automatic power-operated door operator, car door hanger, car door contact, door protective device, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, elevator car guide shoes, gibs or rollers, ceiling fan/blower and grill.

10. Signal system devices and fixtures, signal devices including hall buttons, hall lanterns, operating panels, intercommunication system, telephones, position indicators, dials, bells, buzzers, gongs, and light bulbs.

11. Emergency lighting, bulbs, batteries, trickle charger and related wiring and components.

12. Test each elevator emergency telephone during each scheduled preventive maintenance visit to verify proper operation, two-way communication, and connection to the designated monitoring or emergency response service. Document the results of each test and immediately report any deficiencies to the COR.

13. During scheduled preventive maintenance, the Contractor shall coordinate with FAA Site Support Center (SSC) personnel to test the operation of each elevator pit sump pump and clean the elevator pit sump. The Contractor shall provide safe access to the elevator pit, coordinate the work schedule with the SSC to minimize operational impacts, document completion of the work, and immediately report any deficiencies with the sump pump or drainage system.

14. Elevator operating devices for fire emergency operation and emergency power operation.

15. Re-calibrate and reset load weighing devices after annual and five-year safety tests and as needed between tests.

16. Replace conductor cables and hoistway and elevator machine room wiring.

17. Ensure lubricants meet the specific manufacturer’s requirements for the equipment.

18. Check the group dispatching systems and make necessary tests to ensure that all circuits and time settings are properly adjusted and that the system performs as designed and installed by the manufacturer. Adjust and maintain revised settings upon written direction by FAA.

19. If the mechanic deems it necessary to add hydraulic oil to any elevator while providing maintenance service under this purchase order, notify the CO designated representative within 24 hours after adding more than two gallons of fluid. Provide written documentation as to the cause of the loss of hydraulic oil, including the remedy to prevent further loss to the CO designated representative.

20. Cartops, machine room floors, and machine room equipment must be cleaned monthly. Accumulated rubbish must be removed from the pits monthly. A general cleaning of the entire installation including all machine room equipment and hoistway equipment must be accomplished annually. Cleaning supplies and a HEPA vacuum cleaner must be furnished by the Contractor.

21. Hydraulic - Pumps and pump motors, control valves, plunger packing, shutoff valves, exposed piping, hydraulic fluid tanks, filters, mufflers, and oil recovery systems.

2.2 CALLBACK SERVICE

A. Callback service is defined as requests for each individual elevator, either during or after normal working hours, to correct any elevator problem or condition, which needs attention.

B. Callbacks during normal working hours consist of responding to the FAA to take corrective action at the site within 1 hour for passenger entrapments, two (2) hours for all other service calls. In no case may the arrival time exceed 1 hour for entrapment conditions, regardless the time of day and with no additional cost to the government.

C. Callbacks hours are not to take time away from preventive maintenance hours required under this contract.

D. Equipment malfunctions must be corrected the same day that the service call was issued. If circumstances beyond the contractor’s control preclude resolution of the problem that day, the COR or designated representative must be notified with an explanation of the delay.

E. Repair proposals authorized in advance by the COR, which occur during normal hours of operation or on overtime, must be accomplished at the hourly rates specified in the pricing schedule.

F. For each service call, the Contractor must provide to the COR documentation that contains the following minimum information.

• A description of the problem.

• The location of the problem.

• A description of the action taken to resolve the problem.

• The time and date corrective action was completed.

• The name of the person who corrected the problem.

2.3 ELEVATOR OUT OF SERVICE

A. Notify Facilities Management Service and the COR, either by phone or in person, before removing an elevator from service. If work requires more than one day, daily notification will be made. Notify Facilities Management Service and the COR when placing the elevator back in service.

B. When an elevator is taken out of service, appropriate signage must be installed at each entry door to notify elevator users of the interruption. Upon completion, all signage must be immediately removed.

C. All tests, inspections, or maintenance repairs that will remove an elevator from service must be scheduled in advance with the COR.

D. Under no circumstances will any shutdown or breakdown last longer than five (5) consecutive working days, from initial notification to the Contractor, without prior approval of the COR.

2.4 PERFORMANCE STANDARDS

A. Contract speed and brake to brake flight time must be maintained as originally installed and adjusted.

B. Maintain smooth starting, stopping, and leveling accuracy of 3mm (1/8”) for all elevators.

C. Opening times, closing times and door close torques of all elevators must be maintained within the limits of ASME A17.1 and ADA with a minimum of stand open time consistent with traffic demands.

D. Door reversal on all elevators equipped with mechanical safety shoes must always be initiated with the stroke of the shoe. Ensure all electric eyes or door detectors are always working.

E. Variable car and hall door open times must be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by the COR.

F. A downtime percentage for each elevator of not more than two percent per year (based on 365 days a year/24 hrs. a day), a maximum of three service calls per month, six unscheduled service calls per 12-month period, per elevator, and a level or decreasing trend in service calls. An increased frequency in service calls is not considered acceptable performance.

G. For every additional hour of elevator inoperability, over the allotted 175.2 hours per elevator per year of inoperability, the Government will permanently withhold payment equaling to the hourly rate of the contract. For example, if the annual contract amount is equal to $876.00 the hourly rate would be $.10 per hour ($876.00 per year/ 8760 hours per year). Each location will be tracked and paid separately.

H. As needed or upon request, a computerized elevator analyzer or similar type event recorder must be utilized to record the hall waiting time at each landing and other data necessary to verify the system is operating at peak efficiency.

Results must be submitted and labeled as to floor, time, date, and identification of all other data and must be delivered together with an analysis of the tapes/disks to the COR or COR’s designated representative.

I. Subject to the capability of the equipment, the Contractor must ensure that the original operating criterion is maintained at all times including but not limited to:

• Maximum capacity in pounds

• Rated sped in feet per minute.

• Performance time measured brake to brake.

• Door operation.

• Traffic handling capabilities.

• Response times.

• Smooth and quiet ride quality and door operation.

• Software and controls.

• Lighting and safety controls.

J.

Performance Objective Performance Threshold Annual Inspection and Certification l00% as required

Perform preventive maintenance as scheduled and unscheduled/ emergency calls

Elevators are fully operational 98% of the time

Maintenance records updated upon completion of service

100% after each service call or scheduled service event

Reports submitted within 5 business days

100% submittal after each service event

Provide as-built drawings and O&M documents

Within 30 days of completion of any major repair work.

Unscheduled/Emergency call 100% response time as agreed.

2.5 DELIVERABLES

1. Monthly Service call report of all the work performed will be submitted to the CO/COR for review.

2. Delayed-repair work plan

3. Maintenance record update

4. As-built drawings associated with major repairs

5. Maintenance Control Program (MCP)

6. Annual and Regular Maintenance Work Schedule (subject to FAA review and approval)

7. Elevator maintenance technician licensing

8. Subcontractor request submission

9. Safety Data Sheet (SDS) for all products used on-site

10. Quarterly telephone conference records

11. Annual contractor equipment assessment report

12. Requests for testing dates

13. Close-out inspection, existing deficiency report

2.6 CARD READER SYSTEM

A. Maintenance for card reader system is not included in this contract.

2.7 SPARE PARTS

A. An adequate supply of new spare parts must be always maintained by the contractor to ensure prompt preventive maintenance and repair services.

B. All parts and materials must be of the original manufacturer’s design and specification, or equal. All lubricants must be the same as or equal to those recommended by the manufacturer.

C. If it becomes evident during a guarantee period that device is not functioning properly in accordance with manufacturers or FAA specification requirements, or if in the opinion of Contracting Officer, excessive maintenance and attention must be employed to keep device operational, that device must be removed and a new device meeting all requirements must be installed.

D. All parts and supplies stored in the elevator machine rooms must be kept in enclosed metal cabinets. Flammable materials must be stored in fire rated cabinets provided by the contractor.

2.8 CLEANING AND PAINTING

A. Within the first three (3) months this contract is in effect, the Contractor must thoroughly clean the following: all elevator hoistways, pits, cartops, machine rooms and equipment including controller interiors and air filters. All car and hoistway door hardware must be cleaned, lubricated, and adjusted.

B. All floors including elevator pits and steps must be swept, mopped, and vacuumed using a HEPA vacuum cleaner as often as necessary to prevent accumulation of dirt, oil, and grease.

C. All walls, ledges, handrails, storage cabinets, fences, elevator shaft walls, and other surfaces must be kept clean using a HEPA vacuum cleaner and damp cloths. Cleaning must be performed as often as needed to remove dust and dirt from surfaces.

D. Elevator equipment, including control cabinets, motors, door operating mechanisms, and cartops must be wiped down with damp cloths and vacuumed with a HEPA vacuum as to remove any dust or dirt accumulation. Before cleaning is performed ascertain if any build up indicates a problem with the equipment and requires service or repair.

E. The exterior of the machinery and any other parts of the equipment subject to rust must be properly painted. Surfaces, particularly floors, steps and handrails that have a dull or worn appearance after cleaning must be painted so that cleaning efforts are evident.

F. COR or COR’s designated representative must periodically inspect equipment and equipment spaces for cleanliness. The inspection must consist of a visual observation to detect any accumulation of dust on any surface required to be kept clean under this contract.

G. Debris, rubbish, and recyclable material resulting from work under this contract may be disposed of on FAA property at the direction of the COR or off site at the option of the Contractor. The Contractor must dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and its associated state and local regulations.

PART 3 – DOCUMENTATION

3.1 COMPUTER DATA BASE

A. The contractor must store all information in a computer database. The data must be configured so all entries relate to one another i.e., “parts” to “work”, can be crossed referenced.

B. Minimum database requirements:

1. All maintenance and service ticket information.

2. An inventory of all significant parts used during maintenance and the vertical lifting device each part was installed on.

3. Each technician visit, name(s), time of arrival, time of departure and nature of the visit, routine maintenance, or trouble call, etc.

4. All parts used, all work performed, all tests performed, lists of deficiencies found during maintenance and inspections must be maintained in the database for each vertical lifting device.

5. All Preventative Maintenance records must be maintained in the database.

6. A record of the Firefighter’s Service Tests, for monthly and yearly tests, starting October to September must be maintained in the database.

C. All information in the database must be available to the government within twenty-four (24) hours of being requested.

D. At the end of the annual contract period the contractor must turn over a full report of the contents of the database to the COR.

E. All reports must be sent via email to the COR.

F. Service and emergency personnel must report to the COR or authorized representative upon arrival and again upon completion of the required work. A copy of the work ticket containing a complete description of the work performed must be given to the COR or authorized representative.

3.2 WRITTEN MAINTENANCE RECORDS

A. The elevator contractor must maintain a “Logbook” in each elevator machine room. The log must list the date and time of all weekly examinations and all trouble calls. Each trouble call must be fully described including the nature of the call, necessary correction performed, or parts replaced.

B. The elevator contractor must record in the logbook all tests conducted, technicians performing the tests, and the results of the tests including any deficiencies found. This is in addition to recording this information in the Data Base.

C. A Written “Maintenance Control Program” must be in place to maintain the equipment in compliance with ASME A17.1 Section 8.6.

D. The Contractor must post a check chart for each elevator in each machine room in a conspicuous place, in the room containing the equipment controller. These check charts must list each elevator component showing a schedule of the manufacturer’s recommended frequency of inspection of each component on a weekly, monthly, quarterly, semi-annual, and annual. Entries must indicate the status of schedule items of maintenance work performed. The check chart must be always kept up to date and must be initialed and dated by the Contractor’s employee to indicate that the work has been accomplished. A check chart must be available for review by the Contracting Officer or designated representative and the Contractor will physically show the CO or designated representative the completed work on request.

3.3 MAINTENANCE REPORTS

A. Upon request the contractor must send maintenance and service call reports to the COR. This report must be an attachment to an email. The report must contain:

1. Each elevator worked on.

2. A description of all work performed on that elevator.

3. A description of the parts replaced, including part numbers.

4. The date the part was installed.

5. Adjustments made to insure proper operation with the new part.

B. Within six (6) months prior to the termination of this contract, the COR must make a thorough inspection of all equipment covered under this contract. The Contractor must correct all defects found within thirty (30) calendar days. The Contractor must notify the COR in writing that the deficiencies have been corrected and that re-inspection can be made.

C. Work Required Outside Contract:

D. Contractor must immediately notify the COR in writing of the existence or the development of any defects in or repairs required to an elevator that the Contractor considers not covered by the contract. The contractor must furnish a written estimate, when requested, of the cost. Final determination of responsibility will be by mutual agreement between the Contracting Officer and the Contractor. Service proposals for ANY EXTRA CHARGE WORK must be approved in advance including a Purchase Order (PO) being issued authorizing the work. Failure to do so will result in non-payment for extra charge work.

3.4 MAINTENANCE, REPAIR, and CALLBACK TICKETS

A. Contractor must have all maintenance tickets signed by the COR or COR’s designated representative. In the event of after-hours maintenance, contractor must have the maintenance ticket signed by the Administrative Officer of the Day (AOD).

B. Contractor must instruct his personnel that when they perform work under this contract, they must comply with the following procedures:

1. Upon arrival at the facility, Contractor must check in with the COR or his designee so that Facility Management Service will be always aware of Contractor’s presence at the facility.

2. Pick up the key ring which contains keys that will access any lock on the elevators and open access doors to elevator maintenance spaces. This key ring must be returned before maintenance personnel leave the FAA.

3. Contractor must have a service ticket on each service call signed by COR or COR’s designated representative. Service tickets must identify the respective piece of equipment, description of problem, description of corrective measures taken, date and time unit were returned to regular service. Signed maintenance, repair, callback tickets are required to verify hours on site. Without signed tickets hours billed will not be paid.

PART 4 – SAFETY INSPECTIONS and TESTING

4.1 SAFETY INSPECTIONS AND TESTING

A. If Category Five tests occur during the servicing period, CAT5 must be performed by the elevator contractor and witnessed by an ANSI/ASME QE-1 Certified Elevator Inspector contracted by the FAA.

1. Contractor must perform all safety tests and other tests and inspections as recommended and required by ASME A17.1 “Safety Code for Elevators and Escalators” using Table N-1 “Recommended inspection and test intervals in ‘Months’” and ASME A17.2 “Inspectors’ Manual for Electric Elevators” latest edition.

2. The certified inspector will provide a report of all deficiencies found that the FAA or elevator contractor is required to correct.

B. The results of ALL tests must be recorded in the “Record of Elevator Testing” and a summary delivered upon request to the COR.Any repairs or adjustments necessary to complete a test and return the elevator to service must be performed by the Contractor at no additional expense to the FAA.

C. Contractor must attach tags after testing as required by ASME A17.1 and A17.2.

D. All elevators provided with firefighters’ service must be subjected to monthly Phase I “Emergency Recall Operation” and a minimum of one floor operation on Phase II “Emergency In-car Operation” to assure the system is maintained in proper operating order in accordance with ASME A17.1. The results of these tests must be recorded on the “Record of Elevator Testing” and a companion separate document maintained in the elevator machine room.

E. All tests or inspections that will remove the elevator from normal operation must be scheduled in advance with the CO or designated representative. Recurring tests such as “Emergency Recall Operation” may have a standard recurring schedule approved and applicable through the term of this agreement.

PART 5 - QUALITY CONTROL

5.1 QUALITY CONTROL PROGRAM

A. Contractor must establish a complete Quality Control Program to assure the requirements of the contract are provided as specified. The Contractor must submit this program to the COR, for acceptance within ten (10) days of Notice to Proceed. QCP must follow the Maintenance Control Program as required by ASME A17.1 Section 8.6. The program must include the following:

1. An inspection system covering all the services described in the contract. A checklist used for inspecting contract performance during scheduled or unscheduled inspections and the name(s) of the individual(s) who will perform the inspection.

2. The checklist must include every area of the Contractor’s operation as well as every task required to be performed.

3. A system for identifying and correcting deficiencies before the level of performance becomes unacceptable and/or the FAA inspectors point out the deficiencies.

4. A file of all inspections conducted by the Contractor and the corrective action taken. This documentation must be made available to the FAA upon request, at any time during the term of the contract.

PART 6 – MAINTENANCE HOURS

6.1 MAINTENANCE HOURS REQUIRED

A. Maintenance schedule will vary with the type of elevator as well as its age and level of use. Add maintenance hours for additional floors and rear openings.

Type of Elevator Type of Control Floors Served Hours

Gearless Traction Elevator

DC Motor/MG Set Relay Logic Control

8 Stops front only

5 hr.

per month

Gearless Traction Elevator

DC Motor/SCR Drive Relay Logic Control

8 Stops front only

5 hr.

per month

Gearless Traction Elevator

AC Motor/VVVF Computer Control

8 Stops front only

4 hr.

per month

Geared Traction Elevator

DC Motor/MG Set Relay Logic Control

8 Stops front only

4 hr.

per month

Geared Traction Elevator

DC Motor/SCR Drive Relay Logic Control

8 Stops front only

4 hr.

per month

Geared Traction Elevator

AC Motor/VVVF Computer Control

8 Stops front only

3 hr.

per month

Hydraulic Elevator

V-belt Wye/delta or Lin Starter Relay Logic Control

5 Stops front only

2 hr.

per month

Hydraulic Elevator

In-tank Soft Start Computer Control

5 Stops front only

1 hr.

per month

Geared/Gearless Traction Cartlift

AC or DC Motor w/MG Set Automatic Doors W/Cart Ejector

8 Stops front only

2 hr.

per month

Geared Traction Dumbwaiter

AC Motor Automatic Doors W/Cart Ejector

8 Stops front only

1 hr.

per month

Dock Leveler Hydraulic

0.5 hr.

per month Platform Lift Wheelchair Lift Screw Column

1 hr.

per month

Geared Traction Freight Elevator

AC or DC Motor w/MG Set Bi -parting Automatic Doors

8 Stops front only

5 hr.

per month

Hydraulic Freight Elevator

V-belt Wye/Delta Bi parting Automatic Doors

4 Stops front only

4 hr.

per month

PART 7 – SCHEDULE of ELEVATORS

Bldg.# Elevator#

Type:

Traction/ Hydraulic

Year Installed/ Updated

A17.1 Code Year

Full Load Capacity

Contract Speed

# of Stops