21-697DCK-25-R-00295-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 57

0002 05/20/2025

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-25-R-00295

1 copies to the issuing office.

05/20/2025

(x)

Denver Janitorial - ZDV/CCF, APA, COS, PUB & WC, CEN SSC

Amendment 0002 - The purpose of this amendment is to incorporate the Question & Answer document, the Site Visit Sign-In Sheets, and the revised SOWs for the PUB WC and CEN SSC.

There will be no changes to the terms and/or conditions as a result of this amendment.

Period of Performance: 10/01/2025 to 09/30/2030

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jennifer J. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Ques ons & Answers for 697DCK-25-R-00295

1. We are performing independent research on the Combined Synopsis/Solicita on

(697DCK25R00295).

We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

- This is a recompete for contract 697DCK-20-C-00137.

2. Since this is a small business set-aside, would the FAA consider allowing Key Personnel experience from the business owners which meet the required experience (i.e three relevant past performance references within the last five years)?

- The FAA’s contract will be with the Prime Contractor so all Past Performance References and

Customer Sa sfac on Surveys must be received documen ng performance and experiences for the Prime Contractor. The Cer ficate of Insurance should also reflect the Prime Contractor.

3. We hold WOSB cer fica on through the SBA and SBE cer fica on through the City of Denver.

Given that this bid is set aside for small businesses, could you confirm if our current cer fica ons meet the requirements for eligibility?

- As stated in the requirement, a current SAM.gov registra on is required. If you have a SAM

UEI, I can search for your business there but without that I cannot confirm your company meets the requirements to submit a proposal for this solicita on.

4. Do you have a budget figure you can share for this bid? If not, would it be possible to know the total contract amount for this project previously?

- Es mates are not available for this project. The current total contract value is

$5,241,477.02.

5. I also wanted to confirm my understanding that the awarded contractor is responsible for providing all necessary equipment and consumables. Is this correct?

- Correct.

6. Finally, could you provide the es mated start date for the awarded contractor?

- Per the solicita on, the Period of Performance for the new contract starts on October 1, 2025.

7. I was going to see if there is currently an incumbent? And if so can you tell me the what is the company name, what is the contract number, and what is the contract value?

- The current contract, 697DCK-20-C-00137, was awarded to Ed’s Building Maintenance, LLC and is valued at $5,241,477.02.

8. In addi on I am wondering if you are able to provide the awarded amount of the previous/current contract?

- The current total contract value is $5,241,477.02.

9. **Is there a current incumbent** performing the work under this contract?

- The current contract was awarded to Ed’s Building Maintenance, LLC.

10. **What was the total award amount** for the most recent contract period?

- The current total contract value is $5,241,477.02.

11. The proposal content states that “No less than three (3) Past Performance Submi als - (Customer Sa sfac on Surveys) completed and submi ed by a third Party…” Would it be acceptable to provide Contractor Performance Assessment Report (CPAR) in lieu of the Customer Sa sfac on Survey?

With the recent Federal Government restructuring, most of our Contrac ng Officer Representa ves are no longer working (at the agencies we have contracts with) or have re red,

- Unfortunately, CPARs cannot be used in lieu of the Customer Sa sfac on Survey. Customer

Sa sfac on Surveys do not have to be limited to only Federal Government customers.

12. What is the current award funding/amount for the base year and all op ons for each loca on for Janitorial Services? (Not including COVID-19 cleaning, please)

- The current total contract value is $5,241,477.02. A breakdown cannot be provided.

13. What is the current monthly contract amount for 2024 - 2025 Janitorial Services?

14. What are the current contract personnel numbers for each loca on?

- ARTCC/CCF = 8, CEN SSC = 2, APA = 2, COS = 2, PUB = 2; 1 Manager for all loca ons

15. May we get the current roster and seniority list for each loca on?

- The current roster is a ached to the Q&A document. The list with full contact informa on will be provided the contractor that is awarded the contract.

16. What is the current es mated supply cost, including paper products and chemicals?

- This informa on is unknown to the FAA.

17. What is the current monthly or yearly price for each loca on?

18. Are all loca ons under one contract?

- Yes.

19. Who is the incumbent contractor?

- Ed’s Building Maintenance, LLC

20. How long has the current contractor had this contract?

- The current contract started on 06/01/2020.

21. What is the current contract number?

- 697DCK-20-C-00137

22. Could you provide more detailed informa on regarding the exact cleaning requirements, including the frequency and areas to be serviced?

- The specifica ons regarding frequency of cleanings and areas to be serviced are located in the Frequency Charts while the exact cleaning requirements are in the Statements of Work.

All documents have been included in the solicita on document as a achments.

23. What are the key criteria that will be used to evaluate proposals? Are cost and experience weighted equally?

- Evalua on factors are listed in SA56 Evalua on Factors for Award – Services in the solicita on document.

24. Could you confirm the dura on of the contract and any renewal op ons available?

- As stated in the solicita on, the Period of Performance for this contract will be for base year plus four Op on Years. The total poten al Period of Performance is 10/01/2025 to 09/30/2030.

25. Are there specific cer fica ons or training required for janitorial staff under this contract?

- Training requirements are included in the Statements of Work a ached to the solicita on.

26. Could you please confirm the deadline for proposal submission and the format in which submissions should be made?

- The proposal due date is 07/09/2025 by 1400 CT. All submissions must be emailed to jennifer.j.davis@faa.gov and received prior to the due date and me.

27. Were all loca ons in the previous contract?

- Yes.

28. Does the government provide waste and recycling containers and services for each loca on?

- Dumpsters will be available at all loca ons and some loca ons will have recycling.

29. Since the previous SOW, has there been an increase or decrease in square footage for any of the loca ons?

- The square footage has not changed at any loca on.

30. Is the wage determina on up to date and when was it last dated and/or issued?

- The most current Wage Determina ons are a ached to the solicita on. If a newer version of the Wage Determina on comes out during the solicita on phase, the CO will amend the solicita on to incorporate it.

31. Is there a CBA, Union or representa ves of the employees’ benefit plans?

- There is not a known CBA, Union or representa ves of the employees' benefit plans.

32. Also, can you help us understand the abbrevia ons ZDV and CCF?

- ZDV is the code for Denver ARTCC (Air Route Traffic Control Center) and CCF is Child Care

Facility.

33. Could you please clarify the following?

Building: ZDV - ARTCC (2211 17th Ave, Longmont, CO)

- Confirm cleaning hours: 11:00 PM - 3:30 AM (7 days a week) - This facility is opera onal 24 hours a day and some services are required 2 or 3 mes per day, 7 days a week as stated in the Frequency Chart. These services need to be spread out to ensure the cleanliness of the facility is maintained throughout the en re 24-hour period. The specific cleaning mes for the opera onal areas of the facility are “2300 to 0330 ( me may vary)” but may need to be adjusted as determined by the Air Traffic Manager on duty.

- Inquire about the need for Day Porter services. – Day Porter is not a requirement included in the Statement of Work.

Building: CEN SSC (7300 S Peoria, Englewood, CO)

- Request confirma on of the days of service and cleaning mes, as the scope of work wasn't available in the contract. – Per the SOW on pg 87 of the solicita on document: The CEN SSC facility areas will require janitorial service five (5) days a week to be performed between the hours of 5:00 p.m. and 10:00 p.m., unless coordinated in advance, with the SSC Manager. Time for window cleaning must be coordinated with the COR.

Building: APA ATCT (7800 S Peoria, Englewood, CO)

- Confirm cleaning hours: A er 5:00 PM, 7 days a week. – Per the Frequency Chart for APA, this is a 24-hour facility and services are required “A er 5pm” daily.

Building: COS ATCT (460 Kincheloe Loop, Colorado Springs, CO)

- Confirm cleaning hours: 10:00 PM - 5:00 AM - This facility is opera onal 24 hours a day and some services are required 2 or 3 mes per day, 7 days a week as stated in the Frequency Chart.

These services need to be spread out to ensure the cleanliness of the facility is maintained throughout the en re 24-hour period. The specific cleaning mes for the opera onal areas of the facility are “10:00 pm and 5:00 am” but may need to be adjusted as determined by the Air Traffic Manager on duty.

- Inquire about the need for Day Porter services. – Day Porter is not a requirement included in the Statement of Work.

Building: PUB ATCT & WC (31385 Bryan Cir, Pueblo, CO)

- Confirm cleaning hours: 3:00 PM - 10:00 PM, 7 days a week.

– Per the Frequency Chart for the PUB ATCT, the specific cleaning mes for the opera onal areas are “3:00pm-10:00pm”. The cleaning hours for the PUB WC are also 3:00 pm -10:00pm.

34. Also, do I submit my proposal to the Federal Prime Contractor? or you?

- If you are submi ng a proposal with the goal to win a contract that is awarded to your company than you would submit your proposal to me. If you are looking to be a subcontractor for another company, then you will submit your proposal to the company that your company would subcontract for. The prime contractor’s submission is required to include all the required documenta on as listed in SA18 Proposal Content for their company.

35. Ques on: Can the consumables (Paper Products, Hand Soap, Seat Covers, & Trash Can Liners) be billed as needed every month?

- No. The FAA will issue a firm fixed price contract for this requirement.

36. Ques on: What will the payment terms be for this contract? (Net 30, Net 60) & Payment Method (ACH, Check)

- Net 30. Payments are made electronically to the account on the ac ve SAM.gov registra on.

If the SAM.gov registra on goes inac ve, no payments can be made un l it has been reac vated.

37. Ques on: Do custodians need to be ci zens or residents to be allowed inside FAA facili es? (can they have a work permit?

- Review AMS Clause 3.14-2, 3.14-3, 3.14-4 and the a ached Real ID flyer.

38. Hello can you please advise if there is an incumbent and if so who is it and what was the contract award amount thank you very very much

- The incumbent is Ed’s Building Maintenance, LLC and the previous contract is valued at

$5,241,477.02.

39. How much is currently being paid yearly for this contract?

40. May we obtain floor plans / diagram for each of the facili es?

- Floor plans/diagrams for the facili es are not available.

41. Is FAA Badging required to enter all facili es?

- Yes

42. May we obtain a drawing /diagram indicated with the le er “X” as described in TASK

DESCRIPTIONS 3.2 “Policing Grounds”

- Policing grounds pertain to immediate areas surrounding the facility buildings. Drawings are not available.

43. Are Trash / Recycle Dumpsters services provided by the FAA for all facili es? It was stated in the solicita on that dumpsters were provided by the FAA, but CEN SSC states: “The contractor will also provide waste and recycling bins for removal of trash and recyclable materials off site.”

Please clarify.

- Dumpsters will be available at all loca ons and some loca ons will have recycling.

44. Will there be an area with computer, printer and internet availability for contractor record keeping to include eLMS & SAVI Training in any of the facili es?

- No

45. May we obtain a drawing /diagram indicated with the le er “X” as described in TASK

DESCRIPTIONS 3.2 “Policing Grounds” to include trash containers, Barbeque areas, picnic tables, garbage cans, benches, parking lots, garages, drives and smoking enclosure quan es and loca ons.

- Policing grounds pertain to immediate areas surrounding the facility buildings. Drawings are not available.

46. Are there mop sink(s) and storage areas within each facility?

47. Are only interior windows and other glass items required to be cleaned at CEN SSC?

- Windows are required to be cleaned as stated in the SOW for the CEN SSC.

48. Are the exterior cat walks and stairs to be cleaned at all ATCTs?

49. Is parking at the Centennial ATCT, under the facility elevated office / admin area behind the chain link fence, available for contractor employees?

50. Are light bulbs and light bulbs for EXIT Signs, required to be provided by the contractor for all sites? Does this include all sites, both in interior / exterior?

- Yes, Interior only

51. Does Refrigerator cleaning includes top or bo om freezers?

- Yes, if applicable

52. Is Air Force Badging, in addi on to FAA badging, required for entry at the ATCT Peterson AFB?

Will contractor vehicles also be required to have permits for entry into Peterson AFB?

- FAA PIV will be required and this ID will also grant access to base. Vehicles do not require permits however are required to have current registra on and insurance.

53. Will the contractor be required to obtain special insurance for vendors and contractors to drive vehicle(s) on Peterson Air Force property to the ATCT?

- Normal insurance and registra on will work for access to base. Both are required to be current.

54. Will there be addi onal statements of work issued for all sites?

- The SOWs for all sites have been included in the solicita on document. No addi onal SOWs will be issued.

55. Requirement for full me supervisor to be available during normal working hours?

- One Project Manager can oversee multiple sites but must be available and responsive as required in the SOWs.

56. Will the contractor provide “service lines”, i.e. extension cords for power and or generator or other u li es only at the Pueblo ATCT?

- Yes, the contractor will be required to provide own extension cords for power.

57. Does the Pueblo ATCT facility have provided city supplied water or a storage tank on site with adequate pressures or volume for providing the necessary services?

- Yes, there is running water available at the PUB ATCT

58. Will the FAA consider only requiring certain services at the Pueblo ATCT to be provided only five mes or three mes daily instead of seven mes daily due to the size, number of occupants and occupancy hours?

- Services at the PUB ATCT are required as stated in the Frequency Chart.

59. Is a full me Project Manager to be on site at each loca on?

60. Could you please provide the cleanable square footage (not total square footage) for the following facili es:

Pueblo ATCT Pueblo Work Center Colorado Springs ATCT Englewood ATCT Englewood CEN Longmont ATCT Daycare facility

- The square footage listed in the Frequency Charts and SOWs are the cleanable square footage of the facility.

61. Addi onally, would you be able to release the frequency and cleanable square footage chart referenced on page 19 of the document labeled 697DCK-25-R-00295 PWS for both the Englewood CEN and the Pueblo Work Center?

- It is unclear what document is being referenced but the Frequency charts for the CEN SSC and Pueblo WC are a ached to their Statement of Works.

62. Lastly, can you confirm if all charts for all buildings can be provided in an accessible Excel format to facilitate review and analysis?

- The excel file of the Frequency Charts for the opera onal facili es has been included in the solicita on a achments on SAM.gov.

63. What is the name of current contractor ?

- Ed’s Building Maintenance LLC

64. What is the current contract value or month value per building ?

65. Denver ARTCC (ZDV) - This is a 24/7 day opera on, are official government holidays a no clean day of service?

- Cleaning is required on holidays

66. Denver ARTCC (ZDV) - For SOW services is there a preferred start me to provide services each

7 day of service?

67. Denver ARTCC (ZDV) - What consumable supplies are to be provided by the service contractor, e.g. toilet ssue, paper towels, soap, etc.?

- A achment 03f1-Janitorial SOW_Legal Approved_Version October 16 2024 states under

Sec on 5: 5.1.1 Except for those items or services specifically stated to be Government-furnished, the Contractor must furnish everything to execute the tasks as stated herein. A list is included below this in 5.2.3.

68. Denver Junior Jets Daycare (CCF) - To confirm per the SOW this loca on receives service only 3 x per week?

- Services are required as stated in the Frequency Chart for the CCF.

69. Denver Junior Jets Daycare (CCF) - What consumable supplies are to be provided by the service contractor, e.g. toilet ssue, paper towels, soap, etc.?

- A achment 03f1-Janitorial SOW_Legal Approved_Version October 16 2024 states under

Sec on 5: 5.1.1 Except for those items or services specifically stated to be

70. Centennial ATCT (APA) - To clarify this is a seven-day clean service per the SOW for the majority of items to be cleaned and preference is a er 5:00 p.m.

71. Centennial ATCT (APA) - This is a 24/7-day opera on are the official government holidays a no clean service day.

- Cleaning is required on holidays.

72. Centennial ATCT (APA) - What consumable supplies are to be provided by the service

- A achment 03f1-Janitorial SOW_Legal Approved_Version October 16 2024 states under

Sec on 5: 5.1.1 Except for those items or services specifically stated to be

73. Colorado Springs ATCT (COS) - To clarify this is a seven-day clean service per the SOW for the majority of items to be cleaned and preference between the hours of 10:00 p.m. and 5:00 a.m., we would like confirma on of the me slot to clean.

- COS: Yes, cleaning is seven days per week and cleaning is required between the hours of

10:00 pm and 5:00 am.

74. Colorado Springs ATCT (COS) - This is a 24/7-day opera on are the official government holidays a no clean service day.

- Cleaning is required on holidays as facility is manned 24/7, 365.

75. Colorado Springs ATCT (COS) - What consumable supplies are to be provided by the service

- A achment 03f1-Janitorial SOW_Legal Approved_Version October 16 2024 states under

Sec on 5: 5.1.1 Except for those items or services specifically stated to be

76. Pueblo ATCT & WC (PUB) - This is a 24/7-day opera on are the official government holidays a no clean service day.

- At the Pueblo ATCT cleaning is required on holidays as this facility is manned 24/7. PUB WC does not require cleaning on holidays.

77. Pueblo ATCT & WC (PUB) - What consumable supplies are to be provided by the service

- At the Pueblo ATCT - A achment 03f1-Janitorial SOW_Legal Approved_Version October 16

2024 states under Sec on 5: 5.1.1 Except for those items or services specifically stated to be Government-furnished, the Contractor must furnish everything to execute the tasks as stated herein. A list is included below this in 5.2.3.

78. Centennial SSC (CEN SSC) - What consumable supplies are to be provided by the service

- A achment 03f4-PUB WC SOW & Frequency Chart states under 5. Contractor Furnished

Items and Responsibili es, a. The Contractor must furnish all supplies, including bathroom supplies, waste bin liners, toilet ssue, hand soap, hand sani zer, paper towels, dishwashing powder or liquid, deodorizers, disinfectants, dish soap, dinner napkins, hand towels, and hand soap for the break room, in sufficient quan es necessary to meet the requirements of this contract and walk-off mats. The Contractor is responsible for placing these items in their normal place of use. NOTE:

ALL toilet ssue supplied under this contract must be no less than 2-ply. There will be a sufficient stock of supplies such as toilet ssue and paper towels to ensure the facili es does not run out, especially over a weekend or Holiday.

79. Regarding prevailing wages relevant to this RFP and the category of Janitorial our ques on is:

Where asterisks of *** are associated to the wage are the provisions noted to this wage applicable to these posi ons that will be assigned to this project, example / El paso County for the Colorado Springs loca ons is noted as $ 16.54*** sugges ng that the following applies added health and well fare addi onal per hour for this benefit and vaca on and holiday compensa on.

Please note these will be part me employees less than 40 hours per week.

The ques on regarding prevailing wage with the nota on asterisks of *** would be the following.

Are these employees in this area subject to the hourly wage to include health and welfare benefits and also to include the noted holiday and vaca on pay?

- Prevailing wages and wage determina on requirements are issued by the Department of

Labor and it is recommended you reach out to the DOL for clarifica on.

80. How many exis ng shi s are there?

- This informa on is not currently available. Shi s must be determined based on mee ng the requirements in the SOWs and Frequency Charts.

81. How many employees are on each shi ?

- COS: <50

- PUB: <25

- APA: <50

- ZDV: 50+

- CCF: This informa on was not provided.

- PUB WC: 10

- CEN SSC: <25

82. What is the total number of on-site contractor staff?

- The Employee Roster from 697DCK-20-C-00137 has been a ached in SAM.gov.

83. What is the incumbent contract number and value?

- 697DCK-20-C-00137, current total value is $5,241,477.02

84. Has there been any change in scope of work requirements since the last solicita on?

- Yes. The Standardized Janitorial SOW with the Frequency Charts are new from the last contract. The CEN SSC and PUB WC SOWs are similar to the previous contracts but may have had some updates.

85. What is the incumbent contract number?

- 697DCK-20-C-00137

86. Is this a clean and go service? Meaning that staff doesn’t have to stay once the service is completed.

- Correct.

87. ZDV ARTCC Frequency Chart Frequency chart States that the me frame to clean opera onal areas is 2300-0330 (Time may vary) which is 4.5 hours, yet the frequency for trash removal is 3 mes a day. Please advise what is the me frame for the contractor to remove trash in the opera onal areas, as 3 mes in a 4.5 hours seems to be too much in a short me frame.

- Currently ZDV ARTCC has 3 shi s for the Janitors: day shi , swing shi , and midnight shi .

Trash is emp ed once per shi daily.

88. ZDV ARTCC Frequency Chart Under 3.7 strip/Wax- should SA be removed since there is no related square footage in those Cells? Applies to other site frequency charts.

- SA applies to the frequency of when the work should be completed. Above in the header it provides the SOW reference 3.7 and states “uncarpeted floors”. To the le there are two columns in the same green color that state how many sq feet of uncarpeted flooring is in each space.

89. SSC SOW- it states 5 days a week. Please clarify what days of the week consists of the 5 days.

- Monday through Friday

90. CEN SSC SOW Please provide the square footage for each area in the Frequency Schedule

- A breakdown of the square footage is not available.

91. CEN SSC SOW Please provide the square footage of the carpet.

92. CEN SSC SOW Please provide the square footage of the floor that require stripping and waxing

93. CEN SSC SOW Break room: what type of appliances require cleaning on the outside?

- None

94. CEN SSC SOW Break room: how many of each type of appliances require cleaning on the outside?

- None

95. CEN SSC SOW Trash Pick Up- Bin and Service: we thought this requirement was removed in the new SOW approved by legal; please clarify if the contractor is to provide the trash service.

- Dumpsters will be available at all loca ons and some loca ons will have recycling. The SOW has been updated to reflect this.

96. Pueblo WC SOW- What holidays will the contractor be required to perform services? It says some and we need the actual to calculate pricing.

- The SOW was updated to reflect services are not required on holidays.

97. Pueblo WC SOW N. Glass & Mini blind cleaning: this states it includes in and out of cab glass;

please clarify if this is required. We thought cab window cleaning was removed for the approved SOW by legal.

- The PUB WC SOW has been updated to remove the cab glass reference.

98. Pueblo WC SOW Please provide the square footage for each area in the Frequency Schedule

- The approximate square footage for each area at the PUB WC is listed below as requested.

99. Pueblo WC SOW Please provide the square footage of the carpet.

- approximately 964 sq

100. Pueblo WC SOW Please provide the square footage of the floor that require stripping and waxing

- approximately 200 sq

101. Pueblo WC SOW #4 please clarify the floors need to be wax each month? This seems excessive, please advise.

- PUB WC SOW was updated to “as needed”. Only the Storage Room as le.

102. Pueblo WC SOW What is the frequency for stripping and waxing?

- PUB WC SOW was updated to “as needed”. Only the Storage Room as le.

103. Pueblo WC SOW How any microwaves are to be cleaned?

- 1

104. Pueblo WC SOW How many refrigerators are to be cleaned?

- 1

105. Pueblo WC SOW#12 Wash & clean windows inside- how many window panels are there?

- 7 office windows and 2 glass doors

106. Pueblo WC SOW#12 Wash & clean windows inside- how many window panels are there?

- 7 office windows and 2 glass doors

107. The wages for Maid and Housemen are listed in the Register of Wage Determina ons but there was not a classifica on for team leader, supervisor, or manager. Does that mean that these job classifica ons are considered unlisted employees and are subject to comple ng an SF- 1444 for each posi on?

- SF-1444’s are related to Davis Bacon Act projects which is construc on.

108. Does the contractor have to pay sick leave, vaca on or holiday pay for employees who work less than 25 hours per week?

109. Do you have a reference list of all the pages in the RFP that should be included in the proposal? i.e. should all the clauses and provisions be included or the a achments in sec on J?

- Per SA18 Proposal Content in the solicita on:

[ ] Part I, Sec on B, SUPPLIES/SERVICES & PRICE/COST thru Part IV, Sec on K, REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS (Note: ensure Offeror completes Sec on I, clause 3.6.3-3 Hazardous Material Iden fica on and Material Safety Data). The FAA does not follow the FAR therefore a submission of a SAM.gov FAR Clause Report does not meet this requirement. All AMS clauses in this solicita on must be completed.

110. Is there a cost for badges for employees?

- The FAA covers the cost for FAA badging.

111. Sec on 14A on the Solicita on, Offer & Award Form, what do vendors put in the code box and the facility box?

- The Code and Facility Box in 14A on pg 1 of the Solicita on should be le blank.

112. What is the monthly or yearly value of the most recent contract that was awarded?

113. Do you have an idea of what the current usage is for consumables, i.e. paper towels, ssue, soap, can liners, etc.?

- This informa on is not known.

114. The CEN SSC comprises approximately 8,000 square feet of total floor space, which includes administra ve offices, equipment storage areas, opera ng rooms, break rooms, training rooms, and restrooms. Please provide a detailed alloca on of the 8,000 square feet by room type.

- This informa on is not currently available.

115. Is exterior window cleaning required for all the buildings?

116. As per the solicita on, the following Federal Avia on Administra on (FAA) facility requires interior and exterior window cleaning.

Centennial Systems Support Center (CEN SSC), 7300 South Peoria Street, Englewood, CO 80112, Please provide the following details:

• Total count of windows

• Window dimensions (height and width, or diameter if circular)

117. The tasks and cleaning frequencies for rugs and mats have been provided for each loca on; however, the quan es are not specified. Kindly provide the number of rugs and mats for each loca on

118. Please provide the qty of drinking fountain, sinks, urinals, table tops Restrooms and shower room fixtures and fi ngs of the loca on Centennial SSC (CEN SSC)

119. Please provide the quan ty of furniture on each loca on to be vacuumed or polish

120. Please provide the number of windows on each loca on

121. Please confirm available cleaning mes for each of the buildings (i.e. ZDV shows 11pm -

3:30am).

- Times for each facility listed on Consolidated Freq. Chart.

122. Is the incumbent currently cleaning at the mes designated for each building?

- The Standardized Janitorial SOW and Frequency Charts are different from the current contract.

123. Please confirm cleaning frequencies at the ZDV for those tasks listed at 2 and 3 mes a day (ex: trash removal in opera onal areas, breakrooms, restrooms, smoking area/shelter, and sidewalks/grounds).

- Cleaning frequencies are required as stated in the Frequency Charts for all of the opera onal facili es.

124. Please provide a restroom count for each of the buildings.

- Restroom counts are provided in the Frequency Charts for all of the opera onal facili es.

125. Please provide a list of consumables by type and quan ty (i.e. paper, soap, hand sani zer, and air fresheners/deodorizer spray) for each of the buildings.

- This informa on is unknown.

126. Are there restric ons, or preferences, if we elect to standardize consumables?

- Consumables must be supplied as required in the SOWs.

127. Do you have square footage for raised and concrete flooring by building?

128. When was the last me the VCT was stripped by building?

- This informa on is not currently available but the current contractor has completed all services as required in their contract.

129. When was the last me the VCT was top-scrubbed and recoated by building?

- This informa on is not currently available but the current contractor has completed all services as required in their contract.

130. Given the current condi ons of the VCT and carpet, can we provide project pricing for the first year to bring both up to the standard you're expec ng?

- Pricing is required to be submi ed as requested in the solicita on document.

131. Are the central vacuums func oning? And if so, in which building(s)?

- Most are not available for use due to the excessive noise they create.

132. Under "Materials" for the CEN SSC, it states we're to supply light bulbs. Please provide a lis ng of types, and if available, loca on.

- This informa on is unknown.

133. Please confirm the frequencies within the "Frequency Schedule" for the CEN SSC that are more than 1x/year, such as washing windows inside and out, machine scrub/rewax, strip/rewax, and wash walls/par ons.

- Frequencies listed in the frequency chart are confirmed to be accurate.

134. Please confirm when the employee lis ng needs to be provided to the COR and CO, as it states 10 days a er the award in General, but later on states 5 calendar days for the CEN SSC. (I

- No later than 10 days a er contract award

135. Please confirm when the employee lis ng needs to be provided to the COR and CO. For the Pueblo Work Center, it states within 24 hours a er the contract award to include required security clearance forms, but under Special Instruc ons states no later than 10 days a er contract award.

- No later than 10 days a er contract award

136. Please confirm the frequencies within the "Frequency Schedule" for Pueblo’s Terminal Building to rewax and polish floor 1 me per month.

- The frequency chart for this loca on is correct.

137. During adverse weather, how long a er the snowmelt is applied, and we don't foresee any addi onal snowfall, is the snow removal vendor responsible for removal of the snow-melt applica on?

- That is a requirement for each snow removal contract and the informa on is not currently available.

138. Are there any current employees you’d prefer to retain?

- That can be discussed a er contract award during the kickoff mee ng.

139. If there is a previous contract has the statement of work changed

- The Standardized Janitorial SOW with the Frequency Charts are new from the last contract.

The CEN SSC and PUB WC SOWs are similar to the previous contracts but may have had some updates.

140. how many staff were u lized on the last contract thank you

- The 697DCK-20-C-00137 Employee Roster is a ached to the solicita on in SAM.gov.

141. Opera onal Facili es SOW pg 4, sec on 1.3.3.1 - Does FAA provide the fire life safety and Hazcom Training or is this training to be provided by the contractor?

- The vendor provides training.

142. Operational Facilities SOW pg 7, section 3.5.1 - Can the government clarify the window cleaning requirements? Section 3.5.1 states "clean all interior windows...This does not include any tower cab windows." Is the contractor responsible for cleaning the tower windows inside and outside? If outside, please provide the height and quantity of the windows from ground level to the top of the window?

- Tower Cab windows are not a requirement in this contract.

143. Pueblo WC SOW pg 7, section n. - Can the government clarify the window cleaning requirements? Section n states "includes all glass partitions...tower windows (inside and out curtain wall glass and cab glass)..." but this SOW is only pertaining to the Pueblo Work Center. Is this requirement for the work center and the Pueblo ACTC?

- That SOW is only for the PUB WC and the tower glass reference has been removed.

144. SIR pg 61, SA18 Proposal Content - "A Technical Proposal demonstrating how all the required services in the Statement of Work will be completed and a demonstration of Key Personnel that will manage this contract." Is the government identifying the key personnel to be the Contract Manager, Supervisor, and Project Manager as listed in the SOWs?

- The Technical Proposal needs to include the key personnel that will meet the contractual requirements in the SOWs.

145. Pg 12, section F. - Can the government clarify if janitorial services may be performed on federal holidays if requested by the COR, or are those strictly non-working days?

- Work is required on all holidays for the operational facilities. The CEN SSC and the PUB WC’s

SOWs address holidays for their specific sites.

146. Pg 3, section 1.6 - Is there flexibility in the required cleaning hours (e.g., 5:00 PM – 10:00 PM at CEN SSC) if operational needs require alternative timing?

- The SOW/Frequency Charts state the cleaning timeframe for that facility based on their operational needs. A discussion could be held after award with the COR and CO but there is not a guarantee a change would be made.

147. Pg 3, section 1.3.1 - Can one Project Manager oversee multiple FAA locations, or is a separate Contract Manager required per site?

148. Pg. 42, section 3.14-2 - Will FAA provide access to eLMS for required training, or must the contractor independently coordinate access?

- Access for eLMS training will not be provided at any FAA facilities.

149. Pg. 42, section 3.14-2 - What is the average processing time for security background checks and VAP approval? How should delays be addressed in the transition plan?

- Background checks and VAP approval are taking approximately 60+ days currently. The FAA will escort as needed but every effort must be made by the contractor who is awarded this contract to have their employees badged in advance of the start date.

150. Pg 5, Section 1.5 - Are escorts required for contract cleaners in secure FAA zones?

- Once background investigations are complete and PIV badges issued, then no escorts will be required but approval by the Air Traffic Supervisor on duty must be received before entering operational areas.

151. Pg. 7, section 1.10 - Will a dedicated janitorial closet/storage area be provided at each facility? If not, which sites will have one? If none is available, will alternate arrangements be provided or factored into scoring?

- Yes, janitorial closets and some storage space is available at all facilities.

152. Pg 12, section 3.7.3 - If waxed floors require additional buffing due to traffic, can that be performed outside the scheduled frequency?

- This will have to be discussed and approved by the COR in advance. The FAA will not allow any additional costs to be incurred.

153. Pg 87, Attach 3 03f3 - Will the government provide clarification on the cleanable square footage within the CEN SSCs total square footage of 8000?

- The total square footage is the cleanable square footage.

154. For tasks requiring extended time (e.g., stripping/waxing or machine carpet cleaning), will the government allow access beyond the standard 5PM–10PM window, and if so, what’s the process for requesting it?

- This will have to be discussed and approved by the COR in advance. The FAA will not allow any additional costs to be incurred.

155. Is there an incumbent performing these services at all of the required locations, if so, will the government please provide the company name and contact information, along with the current contract number?

- Ed’s Building Maintenance, LLC – 697DCK-20-C-00137

156. Is this contract requirement under a Union with a Collective Bargaining Agreement

(CBA), if so, please provide the current CBA?

157. Section 1.3.2.3 - Will the government require a letter from the contractor to be approve for employees of the US Government to be able to work on this contract if work hours are not in conflict with regular work duty hours?

- This would create a conflict of interest.

158. Section 1.3.2.9 & 13.2.10 - What level of security is required by the government for employees to work under the contract, for example NAIC, Secret TS TS/SCI?

- T1, NACI was replaced by T1.

159. What is the highest level of Security Clarence the contractor is required to possess to be able to perform the services under the contract?

- T1

160. Are there Cleared other contractor escort personnel working to escort the Janitorial and or custodial personnel working under this contract?

- No. Each janitor must be cleared through security.

161. Is the Contractor required to have an e-FCL to perform and gain access to the locations?

- This acronym is not familiar. Badging starts with the vendor entering the contractor employee names into the VAP system and then Personnel Security handles the badging process.

162. Will one Facility Badge be issued by the Government and will it allow contractor employees to enter all locations being serviced under the contract? For example, if the contractor wanted to move personnel from one location to another to perform a specified service, would that or those personnel be allowed to enter the location and facility without having to be processed through Security?

- Yes the PIV badge can be used as identification at multiple facilities, however, facility keys will be different from location to location. It is asked that facility keys remain at the facility at designated area. Some PIVs may need to be configured for multiple location access if required.

163. Will the contractor employees not working in a daily position and other company personnel that possess a TS/SCI Clarence be allowed access all of the FAA facilities under this contract be allowed access to these facilities without further investigation or visit authorization?

- PIV badges can be used as identification at multiple facilities but access is not guaranteed unless set up in advance. Access should be limited only the facilities they are completing work at through the specified contract.

164. Is there any expected grounds maintenance to be performed by the awardee under this contract, i.e., snow removal etc., if so, would the government outline the requirements?

165. There seems to be a variation in the timelines for submitting employee lists across the different documents and locations: The SIR states the list must be submitted within 10 days after award. The SOW for CEN SSC requires submission within 5 days. The SOW for Pueblo Work Center requires submission within 24 hours. Will there be a standardized deadline for submitting these employee lists across all locations, or should we follow the individual timelines specified in each location’s SOW?

- All SOWs have been updated. Employees lists must be submitted no later than 10 days after

166. Is the Scope of work is the same as previously awarded.

- The Standardized Janitorial SOW with the Frequency Charts are new from the last contract.

The CEN SSC and PUB WC SOWs are similar to the previous contracts but may have had some updates.

167. ZDV ARTCC - Verify Cleaning Timeframe 2300 to 0330 as there is indication that time may vary. Is there is any availability for Day Porter(s).

- The Cleaning Timeframe listed on the Frequency Chart for ZDV ARTCC is for the operational areas. Access must be requested and granted in advance of entry to start cleaning services.

All required frequencies are listed in the Frequency Chart for this site.

168. Many locations require once awareded to provide list of employee names within (X) days (1 to 5 days). Wasn't sure if there was any flexibility.

- All SOWs have been updated. Employees lists must be submitted no later than 10 days after

Statement of Work for Pueblo Work Center

1. SCOPE

This document outlines the requirements for janitorial service at Federal Aviation Administration (FAA) buildings and offices in the following locations:

Pueblo Work Center 31201 Bryan Circle Suite 110 Pueblo, CO 81001

2. GENERAL INFORMATION

Quality Control: The contractor must develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor must develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan, the contractor must receive the CO’s acceptance in writing of any proposed change to his QC system.

The plan must include, but not be limited to:

(a) A work scheduling system, based on the services indicated in the task and frequency charts for cleaning and the indicated time frames shown in the remarks column. The schedule will show, by building and area, the day and shift when tasks will be accomplished. The contractor will comply with the submitted schedules as approved by the Contracting Officer (CO) / Contracting Officer’s Representative (COR).

(b) An inspections system, covering all the services listed in the Scope of Work and Frequency Schedule must specify the areas to be inspected on either a schedule or unscheduled basis, how often inspections will be accomplished, and the title of the individual(s) who will perform the inspection.

(c) The methods used for identifying and preventing deficiencies in the quality of services performed before the level of performance becomes unacceptable.

(d) On-site records of all inspections conducted by the contractor, and necessary corrective actions taken, will be made available to the government during the term of the contract.

Interference with Government Business: The Contractor must schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor will be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

Protection of Government Property: During execution of the work, the Contractor must take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended.

Accidental splashes must be removed immediately. The Contractor must return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

Safety and Fire Prevention: The Contractor will be responsible for instructing their employees in appropriate safety measures. Housekeeping employees must not place mops, brooms, machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. Appropriate, neat appearing, well-kept signs will be provided by the Contractor to indicate, “Danger Hazardous Floors, Walk Left or Walk Right”, as applicable, and approved by the COR prior to use. Such signs must be displayed at all times in all areas where cleaning operations are in progress that necessitate use of any equipment or supplies such as buckets, wires, ladders, water, wax, etc., which may impose a traffic obstruction or personnel hazard. Contractor's employees will be required to interrupt their work to allow passage of personnel, equipment, or carts. When cleaning of a public traffic area (i.e., lobbies or corridors) results in a temporary hazard of wet/slippery floors, housekeeping personnel will use parallel wet mopping or cleaning procedures.

Quality Assurance: The government will evaluate the contractor’s performance under this contract.

(a) Performance Evaluation Meetings: The project manager or company representative will meet with the COR weekly during the first month of the contract. Meetings will be held as often as necessary thereafter, as determined by the COR. A mutual effort will be made to resolve all problems identified and written minutes of these meetings will be signed by the Contractor's project manager and COR. If the contractor does not concur with the decisions in the minutes, the contractor will state areas of non-concurrence to the CO in writing.

(b) Withholding of Payment for Non-Performance: The Government reserves the right to withhold not more than 10% of the contractor’s monthly invoice for services not received. The contractor will be notified in writing by the CO prior to any withholding of payment. The contractor will be given 24 hours to correct the deficiency. If the deficiency is not corrected within that timeframe the amount equal to the non- performance of work will be deducted from the contractor’s monthly invoice.

Recognized Holidays: The contractor will BE NOT be required to perform services on some of these Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Independence Day Christmas Day Independence Day

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

Facilities: The Government will furnish or make available to the Contractor the facilities described in herein.

The Contractor will be responsible and accountable for such facilities accepted for use and must take adequate precautions to prevent fire hazards, odors, and vermin. Custodial services for Government furnished facilities will be provided by the Contractor. The Contractor will obtain written approval from the CO prior to making any modifications or alterations to the facilities.