Attachment 6_Asset ID Report CDRL-DID.pdf

Asset Identification Contract Data Requirements List and Data Item Description (CDRL/DID) 5

CONTRACT DATA REQUIREMENTS LIST

Form Approved

OMB No. 0704-0188

A. CONTRACT LINE ITEM NO.

Asset Identification Report

B. EXHIBIT

Not Used

C. CATEGORY

Not Used

D. SYSTEM/ITEM

AMS Policy for Asset Management

E. CONTRACT/PR NO.

All Contracts

F. CONTRACTOR

N/A

1. DATA ITEM NO.

APM-400

2. TITLE OF DATA ITEM

Asset Identification Contract Data Requirements

List and Data Item Description

3. SUBTITLE

6. REQUIRING OFFICE

Property Operations Division, APM-400

10. FREQUENCY

See Remarks

12. DATE OF

FIRST

SUBMISSION

See Remarks

14. DISTRIBUTION

DRAFT FINAL

HARD/SOFT HARD/SOFT

Electronic media to include, but not limited to, Microsoft (MS) Excel, Comma Seperated Value (CSV), Rich Text Format (RTF) or American Standard Code for Information Interchange II (ASCII) text as appropriate

4. AUTHORITY (DATA

ACQUISITION DOCUMENT NO.)

APM-400

5. CONTRACT REFERENCE

SOW & Contract Clause

7. DD 250 REQ

Yes

8. APP CODE

See Remarks

9. DIST

STATEMENT

REQUIRED

See Remarks

11. AS OF DATE

Not Used

13. DATE OF

SUBSEQUENT

SUBMISSION

See Remarks

16. REMARKS.

BLOCK 7: DD 250, DD 256, or other shipping acceptance document is required.

BLOCK 8: Formal written approval is required by the Govt. for acceptance of the delivery.

BLOCK 9: Further distribution only as directed or approved by office in Block 6.

BLOCK 10: This deliverable shall be submitted with each equipment delivery to the FAA post Contractor Acceptance Inspection (CAI) yet before Initial Operating Capability (IOC) in electronic format.

BLOCK 12: See BLOCK 10.

BLOCK 13: Upon delivery of additional equipment or wholesale change in system hardware baseline.

BLOCK 14 & 15: Program Management Office (PMO) and APM-400.

15. TOTAL

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

697DCK-25-R-00016 Section J-5

DATA ITEM DESCRIPTION Form Approved

OMB No. 0704-0188

1. TITLE

2 IDENTIFICATION

NUMBER

ASSET IDENTIFICATION REPORT XXXXXXX

3. DESCRIPTION/PURPOSE

3.1 The Asset Identification Report is an electronic report of all personal property assets procured by the Federal Aviation Administration (FAA). This product may be referred to as a Bill of Materiel (BOM), property manifest, or Serialized Assembly Record (SAR). These deliverables depict a listing of assets applicable to a system and/or subsystem where the assets have been affixed with a FAA or Original Equipment Manufacturer (OEM) barcode label. The label becomes the unique asset identifier against which attributes of the asset may be recorded in, or extracted from, the FAA’s asset management systems and Property System of Record (PSR). The unique asset identifier provides unique identification of the asset over its serviceable life cycle. This is applicable to each system or equipment component down to the Lowest Replacable Unit (LRU) level, as well as site spares, test equipment, peripherals and other personal property assets in accordance with FAA Order 4600.27D. This report is delivered in electronic format.

4. APPROVAL

DATE

5. OFFICE OF PRIMARY

RESPONSIBILITY 6a. DTC APPLICABLE 6B. GIDEP APPLICABLE

XXXXX Property Operations Division, APM-400 NA NA

7. APPLICATION/INTERRELATIONSHIP

7.1 This Data Item Description (DID) applies to all contracts where the agency (FAA) has purchased personal property assets or equipment.

7.2 Each item in this DID may not be appropriate to all contracts. If approved by the Government, tailoring of this DID is permissible to include data items not identified herein, or to omit data items not present in a given contract. Any such tailoring must be supplied for Government review in a proposed modified DID form. Government approval must be obtained prior to any tailoring of this DID. This DID contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

8. APPROVAL LIMITATION 9a. APPLICABLE FORMS 9b. AMSC NUMBER

In Block 10 if applicable In Block 10 if applicable NA

10. PREPARATION INSTRUCTIONS

10.1 FORMAT: Specific content and formal instruction for this document are identified below.

10.1.1 Response to tailoring instructions. In the event that a paragraph or subparagraph has been expanded, a statement describing the intent and use of the added information shall be added directly following the heading of each sub paragraph. In the event that a paragraph or subparagraph has been tailored out, a statement to that effect shall be added directly following the heading of each subparagraph. If a paragraph and all of its subparagraphs are tailored out, only the highest-level paragraph heading needs to be included.

10.1.2 Use of alternate presentation styles. Charts, tables, matrices, or other presentation styles are acceptable when the information require by the paragraphs and subparagraphs of this DID can be more readable.

10.1.3 Paragraph Numbering. Paragraph numbering shall follow the outline contained in Section 10.2 below.

10.1.4 Contents. Submitted documentation should follow outline and content of Section 10.2 as tailored by the Contract Data Requirements List (CDRL).

10.1.5 Use of Existing Data. Data provided by the contractor for this DID shall be extracted from contract related deliverables to the fullest extent possible.

10.1.6 DID Tailoring. Unless otherwise specified in the contract, all paragraphs of Section 10.2 are required.

10.2 Outline and Content. The submitted shall be in accordance with the following outline and content.

10.2.1 Media. The report shall be submitted in softcopy in MS Excel, industry standard spreadsheet, CSV, RTF or ASCII text as appropriate on electronic media. The data must be transferrable to the PSR. The header and footer records occur once.

Digital photos may be delivered as individual image files using the asset’s Global Individual Asset Identifier (GIAI) in the filename.

10.2.2 Contents. The electronic file shall contain a listing of all assets that have been identified with a unique asset identifier. The lowest possible LRU may consist of circuit boards, modules, cables, power supplies, etc. The following data elements shall be recorded as they apply to each asset. This report shall contain data elements for every item of each type (system, equipment, installed asset, and asset spares), for which a barcode exists. Use the comments field to qualify and/or extend the data elements within system equipment, installed assets, and site spares categories.

10.2.3 Required Fields. The mandatory fields for data to be imported into the FAA’s asset management systems and PSR are listed below in BOLD and required column “YES”. Fields not listed as required, may be required as determined by the systems/assets Program Management Office (PMO).

Field Name Type/Length Required Description

Asset Identier Variable Character (38) Yes Asset Identifier or concatenated Global Individual Asset Identifier (GIAI) as specified in the GS1 General Specifications Standard Release 20.0 or later and includes:

i) Application Identifier code, 8004, indicates the item is an asset.

ii) GS1 Company Prefix issued to companies registered with GS1. If the contractor is not registered with GS1, the government may provide use of the government’s Company Prefix and a sequence of GIAI’s.

iii) Individual Asset Reference assigned by the GS1 Company and when combined with the GS1 Company Prefix, must be unique for a period well beyond the lifetime of the relevant asset records and shall never be reused.

National Stock Number Variable Character (13) Yes, if any Defense Logistics Information Service assigned National Stock Number

Description or Noun Nomenclature

Variable Character (32) Yes Description or Noun Nomenclature

Manufacturer Variable Character (36) Yes Manufacturer Name

Manufacturer part no. Variable Character (32) Yes Manufacturer assigned part number

Manufacturer CAGE Code

Variable Character (5) Yes Manufacturer CAGE Code assigned by Defense Logistics Information Service

Manufacturer Serial Number

Variable Character (30) Yes Manufacturer’s assigned serial number

Unit Cost Numeric Value Yes Acquisition Cost of Item

Unit of Measure Variable Character (4) Yes The code for the unit of issue

FAA Configuration Identification

Variable Character (15) Yes, if in Contract Schedule

FAA Configuration Identification

FAA Contract Number Variable Character (38) Yes Assigned FAA Contract Number

FAA Purchase Order

Number Variable Character (38) Yes Assigned FAA Purchase

Order Num

Field Spare Boolean Yes Indicates wheter the item is part of the field spare inventory

Test Equipment Boolean Yes Indicates whether the item is test equipment

Parent Asset Identifier Variable Character (30) Yes, if any Parent Asset Identifier for embedded subassemblies, components, and parts that are replaceable during the life of the parent. For example, a server enclosure might have an Asset Identifier and each server blade might be a separate component that is a lowest replaceable unit with their own unique Asset Identifier. In this case, the Parent Asset Identifier for each blade is the Asset Identifier for the Enclosure.

Warranty Expiration Date (8) Yes The Date (MMDDYYYY) the warranty expires for the item

Year Manufactured Variable Character (4) Yes Year asset manufactured

Ship/Deliver To Point of Contact

Variable Character (35) Yes Ship/Deliver To Point of Contact

Ship/Deliver To Point of Contact e-mail

Variable Charater (40) Yes Ship/Deliver To Point of Contact e-mail

Ship/Deliver To Point of Contact phone

Variable Character (10) Yes Ship/Deliver To Point of Contact phone

Ship/Deliver To Building Name

Variable Character (40) Yes Ship/Deliver To Building Name

Ship/Deliver To Street Address 1

Variable Character (35) Yes Ship/Deliver To Street Address 1

Ship/Deliver To Street Address 2

Variable Character (35) Yes Ship/Deliver To Street Address 2

Ship/Deliver To City Variable Character (35) Yes

Ship/Deliver To City

Ship/Deliver To State Variable Character (2) Yes

Ship/Deliver To State

Ship/Deliver To Zip Variable Character (10) Yes Ship/Deliver to Zip

11. DISTRIBUTION STATEMENT

See CDRL Block 9