697DCK-24-R-00440 SIR posting Sam Amend 1 posting 9-5-24.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 1

0001 08/12/2024

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-24-R-00440

1 copies to the issuing office.

08/12/2024

(x)

Huntsville Alabama Grounds and Landscaping

Amendment 0001 - The purpose of this amendment is to incorporate the Questions and Answers

Document, PWS Huntsville ATCT-SSC updated into the solicitation.

There will be no changes to the terms and/or conditions as a result of this amendment.

All proposal submissions must be sent directly to yvette.jackson@faa.gov.

Period of Performance: 11/01/2024 to 10/30/2029

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Yvette Jackson

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Updated 9/5/2024

SPECIFICATIONS FOR GROUND MAINTENANCE

HUNTSVILLE ATCT/SSC

HUNTSVILLE, ALABAMA

GENERAL CONDITIONS

A. Provide all staff, tools, equipment, and materials necessary to perform the specified work for the Huntsville Alabama Air Traffic Control Tower Base Building and remote sites. The total area to maintain is approximately 357, 942 square feet.

B. All grounds maintenance must be conducted during normal business hours. Monday-Friday

7:00 am to 3:00 pm. No weekend or holiday work is allowed. The contractor/business must be located within 50- mile radius of the HSV ATCT. Contractor must be available within 30 minutes for any call-back services. Caution must be observed around parked vehicles and personnel entering and exiting the building. The Huntsville System Support Center must be notified each day before any work is started and /or completed. Failure to accomplish grass cutting as described below will result in partial payment or non-payment and/or termination of the contract.

SCOPE OF WORK FOR HUTSVILLE ATCT/BASE BUILDING

A. TURF MANAGEMENT

Lawn Mowing

1. For all grass areas, inspect grounds for litter and debris before each mowing and dispose of it.

2. Grass must be mowed to maintain a minimum height of 2 ½ inches during the growing season. Grass must be mowed during the growing season March through October and as needed November through April. Ground cover must not be allowed to exceed the height of five (5) inches. Grass clippings must be mulched or removed from the fine turf areas weekly during the growing season or otherwise needed to maintain a neat appearance.

3. Grass and other growth must be kept trimmed neatly along fence and adjacent to buildings, sidewalks, parking areas, etc. Grass is to be cut twenty (20) feet outside the entire perimeter of the fence and the entire area between the east fence and the existing road must be cut from the driveway to the ditch head wall. Cuttings may be left in place. Weed eater/bush-hog acceptable.

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4. Automatic sprinkler system used for watering grass area is not to be damaged and must be left in clean serviceable condition. All grass cuttings must be removed from sprinkler heads after cutting.

5. Caution should be observed to prevent damage to outside lighting fixtures and parking signs located at ground level when mowing.

Edging

1. All sidewalks, curb lines, concrete slabs, tree circles, and bed edges must be edged as needed to maintain a neat clean appearance approximately twice per month during the mowing season.

Sweep/Blow Walks

1. After the conclusion of each visit, sidewalks, parking areas, entrance road, and other hard surfaces adjacent to work areas must be swept or blown to maintain professional appearance.

Shrub Bed Maintenance and Pruning

1. Landscaped areas must be monitored weekly throughout the growing season and twice monthly during the dormant season for weeds, litter, and debris. Particular attention must be paid to entryways, focal points, and high traffic areas.

2. Planter beds must be groomed an average of four times per year and more frequently in high traffic areas to remove debris and promote an attractive, fresh appearance.

3. Removal of leaves from lawns, planter beds and walkways must be completed throughout the year as needed to maintain a clean appearance. Within the boundaries of developed areas, major leaf removal must be provided on an on-going basis.

4. Shrubs at the site must be kept clipped and shaped neatly.

5. Gravel areas must be kept free of weeds.

Tree Pruning

1. Prune trees as required to remove weak branching patterns and corrective pruning for proper development.

2. Prune groundcover as required to contain perimeter growth within bed areas where adjacent to walks, curbs, and structures. Established groundcover must be trimmed 4” to

6” off hard surfaces. Mature groundcover must be maintained at a consistent, level height to provide a smooth and even appearance.

Mulch Program

1. Semi-annually in March and September or as needed supply and spread hard wood mulch or approved substitute in shrub and flowerbeds to maintain an average depth of approximately 3 inches in entire area.

2. Ensure that entire site is blown off and left neat and clean after mulch installation.

B. WEED CONTROL AND FERTILIZATION PROGRAM

1. All grass outside of the parking/driveway areas must be treated for weed control in May and

October and fertilized in April and August. All grass inside the parking/driveway area must be treated for weed control and fertilized monthly from March to October.

2. Contractor must provide approved weed control and fertilizer along with any applicable

MSDS documentation.

3. All applications of herbicides or pesticides must be performed by a State licensed commercial applicator.

4. Contractor must provide site inspections of all turf and shrub bed areas for weeds and must take timely measures to treat same with appropriate chemical.

5. Post-emergent herbicide spraying of all mowed lawn areas must be done in the spring and fall with applicable materials. Applications, as required, must attain a kill of 90% of broadleaf weeds.

Shrub Bed Weeds

1. All planter beds, tree circles and sidewalk cracks adjacent to landscaped areas are to be sprayed up to twice per month from March through October to control unwanted grasses and broadleaf weeds. Chemical practices must not be a substitute for hand weeding, where the latter is required for complete removal. All planter beds are to have two applications of pre-emergent herbicide per year. Pre-emergent herbicides must be of the non-leaching type. Specified product must be rotated to prevent soil contaminating levels.

Pest Monitoring

1. Inspection for insect and disease infestations must occur on a weekly basis during the growing season. Contractor is responsible for application of pesticides to control any infestations. Contractor must recommend any additional control measures for pre-approval by the SSC Manager prior to applying any chemicals to the grounds.

C. IRRIGATION EQUIPMENT AND OPERATION

1. Contractor must watch for irrigation problems during the mowing process. Any indication of heat stress, disease, or irrigation malfunction should be reported to the SSC Manager.

2. Contractor must activate the irrigation system in the spring. Mainline must be charged during the spring months to check for leaks or malfunctioning valves. System must be cleaned and adjusted during spring months. This includes turning on each zone, monitoring for leaks or malfunctioning parts, and adjusting for proper spray arc and maximum system efficiency. Required repairs or system modifications must be brought to the attention of the

SSC Manager for pre-approval of repair or replacement of required parts.

3. Establish clock time settings and intervals of irrigation water applications for each valve for all irrigation zones. Changes must be made when necessary to correspond to variable watering requirements. Settings for watering times must be coordinated with the SSC

Manager prior to beginning of the watering season.

4. Correct conditions of over/under watering, equipment failure, and readjustment of heads as problems arise during the irrigation season.

5. Shut off and drain system at the end of the irrigation season. Turn off all main supply valves, open all manual drain valves and bleed valves on backflow prevention devices.

Perform winterization before any severe freezing weather.

6. Contractor is responsible for any damages to the irrigation system caused by contractor employees. Any necessary repairs must be brought to the attention of the SSC Manager for pre-approval of repair or replacement of required parts.

D. SCOPE OF WORK FOR REMOTE FACILITIES

1. Grass must be mowed to maintain a minimum height of 3 inches during the growing season.

Grass must be mowed no less than bi-weekly during the growing season March through

October and then as needed November through April.

2. Grass and growth must be kept neatly trimmed along fence rows and adjacent to buildings, parking areas, culverts, marker poles, etc.

3. A clear area of no less than 4 feet must be maintained on the outside of the fence.

4. Grass and other growth must be removed from all fences each time grass is cut. Grass and other growth must be cut at least three (3) feet on outside of fence.

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FACILITY IDENTIFICATION, LOCATION AND ESTIMATED SQUARE FOOTAGE

Facility Ground Area (SQ.FT) Location

A. HSVATCT/SSC 302,275 1000 East Boeing Circle Huntsville, Alabama 35824

B. HSV/RCAG 27,290 5105 Cabin Ave. Huntsville, Alabama 35801

C. JJC LOC 28,377 off of James Record Road, Huntsville, Alabama 35824

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Huntsville, Alabama 35810¶ D.

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Questions & Answers for 697DCK-24-R-00440

1. I see a few addresses on the solicitation, and I wanted to know if those were the locations for the services. Per the solicitation, the following locations are to serviced:

A. HSVATCT/SSC 1000 East Boeing Circle Huntsville, Alabama 35824 B. HSV/RCAG 5105 SE Nolen Ave. Huntsville, Alabama 35801 D. JJC LOC off of James Record Road, Huntsville, Alabama 35824

2. We would like to know would this be a subcontract?

This is a recompete for an existing contract. This is a direct contract award and not a subcontract.

3. We are located in Birmingham which is 90 miles from the site, we plan to partner with a company that is in Decatur, which is 18 miles from the site. Will this satisfy the 50 mile radius requirement? Yes, as long as the person completing the work is within 50 miles.

4. Is there an area on site for contractor to dispose of debris, leaves, limbs? No

5. Will there be an inspection of irrigation system prior to new contractor taking over the property? Yes

6. Will there be possible add on services not in the solicitation to enhance the health of the turf near entrance ways (aeration)? No

7. Is there any equipment that can be GFE’d? No

8. Will Contractor have access to storage facility? No

9. How should contractor address ODC items? No

10. What access protocols are required? For the SSC location they will come to the main gate and call for entry. The two remote site can have a vendor lock put in the chain.

11. Is there an NTE funding level already established? No

12. Will Contractor have access to storage facility? No

13. Can Contractor propose the optimum vegetation for facilities? No

14. Do we need to provide a quote for repairing the metal edges around each bed? No

15. Is there an interest in adding mulch glue to preserve the maintenance? No

16. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.

The current contract is a 12 contract, 697DCK-19-C-00257

17. In the SOW its states "The contractor/business must be located within 50-mile radius of the HSV ATCT". My question is if the prime contractor is not within 50-mile radius their bid won't be considered?

Yes, per the SOW.