SOW_Landscape_ZOB_ARTCC_20240222.pdf

2/22/2024

CLEVELAND DISTRICT

AIR ROUTE TRAFFIC CONTROL CENTER

LANDSCAPE/GROUND MAINTENANCE SERVICES

SCOPE OF WORK

1.0 Purpose

The purpose of this SOW is to obtain landscape and grounds maintenance services at the Federal Aviation Administration, Cleveland Air Route Traffic Control Center, located in 326 East Lorain Street, Oberlin, Ohio 44074.

Site Point of Contact (POC): Chris Sukel, 440-774-0586 Alternate Facility POC: Rozhelen “Sue” Bauder, 440-774-0906

General Requirements The Contractor must furnish all labor, supervision, equipment, and materials necessary to provide grounds maintenance services in accordance with the requirements specified herein.

The operations to be performed must include cutting grass, edging, fertilization, collection, and disposal of litter and trash, vegetation cutting and removal, under brushing, grassing, sodding, tree and shrub pruning, tree and stump removal, ditch cleaning, and other services as described herein. The Contractor is authorized to use gas and/or battery powered equipment at the facility. It is the Contractor’s responsibility to bring their equipment in and out of the facility for each visit.

The Contractor must use environmentally preferable products and services- safe for animals and humans. These program elements include products and services that are energy-efficient, water-efficient, bio based, non-ozone depleting, contain recycled-content, and non-toxic or less-toxic alternatives; diversion of non-hazardous waste and construction and demolition debris from landfills, including composting; alternative fuels use and fuel-efficient vehicles and equipment, reduced greenhouse gas emissions, and integrated pest management.

The Contractor must plan, schedule, coordinate and assure effective performance of all services described herein. All equipment to be used must be safe and in good working condition. Equipment used must have safety features and accessories, where applicable, as required by existing OSHA regulations and/or laws.

2.0 Requirements

2.1.1 Regular Service Hours

Regular Services Hours during the months of April 1st through November 1st. The Government's regular (normal) hours are from 7:30 AM to 4:30 PM, Monday through Friday. No services will be performed on Saturday, Sunday, Federal Holidays and other days unless specifically designated by the Facility POC.

2.1.2 Work Outside Regular Hours

All work must be performed during regular hours except as may otherwise be specified. If the Contractor desires to carry on work on Saturday, Sunday, Federal Holidays, or outside regular hours, he/she may submit notice to the Facility POC for approval three (3) business days prior to scheduled date of work.

3.2 Management

The Contractor must provide all management, supervision, labor, material, supplies, and equipment (except as otherwise provided), and must plan, schedule, coordinate and assure effective performance of all services described herein. All equipment to be used must be safe and in good working condition. Equipment must have safety features and accessories, where applicable, as required by existing OSHA regulations and/or laws.

The Contractor is responsible for their employees' safety at all times and accepts responsibility for personal injury during the performance of the services.

The Contractor must notify the Facility POC of the work being performed, provide work schedules, and provide other pertinent information.

The Contractor must ensure excess chemicals, any spill incident of gasoline, oil or any other chemical, must be immediately reported to the Facility POC and Security Guards.

3.2.1 Work Control

The contractor must furnish the Facility POC with the telephone number(s) where either the contractor or the contractor's representative can be contacted. The contractor must provide a list of all the employees that will be visiting the facility to provide the services. The Contractor must provide an updated employee list at all times to the CO, COR, and Facility POC. The Facility POC will provide the list to the security guards that provide access to the facility.

The contractor must make sure that all employees sign in at the guardhouse once they arrive to work at the Cleveland ARTCC even if they are working at the front of the property. All employees must have a valid Federal or State Identification on their person before signing in.

3.2.2 Herbicides and Pesticides

The Contractor must provide a list of products and their Safety Data Sheets (SDS) to be used at the facility for approval by the Facility POC. The Contractor must apply herbicide and pesticide along yellow lines identified in Attachment A. As noted in the General Requirements section, the Contractor must use products that are certified environmentally friendly-safe for animals and humans. The exterior West side fencing must have herbicide applied 10 feet out of perimeter fencing and the south fenced in wooded area must have herbicide applied 10 feet within the fencing (identified in Attachment A). Herbicide and pesticide must not be applied in the service dog area identified in the attachment with a red box. The Contractor must post yard signage 3 days prior to schedule date of application. Contractor must apply herbicide in late spring and late summertime frame. The Contractor must manage pests and invasive and noxious weeds via the least toxic means available. The Contractor must submit SDS for all chemicals to be used including all Federal, State, local laws, and applicable Environmental Protection Agency (EPA), and Occupational Safety and Health Administration (OSHA).

3.2.3.1 Trash, Litter, and Vegetative Debris Collection and Disposal As part of this contract cost, the Contractor must collect trash, litter, and vegetative debris (e.g., natural vegetation, such as leaves, pine straw, limbs, and stumps) in all grassed areas, plant and shrub beds, sidewalks, driveways, and curbs to maintain a neat and clean appearance. The Contractor must dispose of it offsite after each service. The Contractor must not compost material on-site.

3.4 Lawn Care

All grassed areas located within this site (see attachment B) must be cut to a uniform height between 2 ½ inches and 4 ½ inches ensuring an attractive appearance at all times. Grass cutting is to be accomplished free of scalping, rutting, bruising, and uneven and rough cutting. Mulching mowers must be used; non mulching mowers with mulching blades are permitted and must be approved by the Facility POC. Cutting equipment must have sharp cutting edges which produce a neat, clean, and even cut. Use of cutting equipment which is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil must not be permitted.

After cutting, grass must have a uniform height. Grass clippings must not be windrowed or allowed to be deposited in piles or clumps to include drainage and catch basin. Grass areas close or adjacent to buildings, hydrants, parking lots, manholes, fences, trees, hedges, and shrubs are included in mowing requirements, and may require hand mowing.

Prior to cutting, any trash, paper, or other debris that would detract from the finished appearance of the cut or present a safety hazard must be disposed of in the appropriate waste or recycling receptacles. Such debris includes paper, cans, bottles, limbs, pinecones, rocks, and other such objects within the maintenance area, and must include trash, paper, dead leaves, and other debris lodged in shrubs, hedges, fences, and along foundation and other walls.

Trimming around trees, shrubs, flower/shrub beds, cultivated areas, poles, walls, valves, parking lots, and other similar objects including sidewalks, walkways, and parking lot islands must be accomplished to match the height and appearance of the surrounding mowed grass. Trimming may be accomplished by hand clipping, by use of "weed eater" type equipment, or by herbicide treatment. Grass, native grass, weeds, and other growth along fence lines, must be controlled and not exceed one (1) inch in height. Trees and shrubs must not be damaged by trimming operations. Trimming with herbicide treatment must be confined to an area extending l2 inches from the object being trimmed. Contractor must repair or replace grassed areas, trees, or shrubs, which are killed or damaged as a result of Contractor's work at no cost to the Government.

Trimming operations must be considered a part of grass cutting and must be accomplished concurrently (same day) with grass cutting operations.

Grass cutting will not be considered complete until all trimming operations are accomplished.

Grass clippings and trimmings must be removed from sidewalks and other paved areas the same day the grass is cut, including the area identified on Attachment E.Grass cutting, trimming, and edging must be as close as possible to all fixed objects, without damage to such objects, such as, curbs, buildings, vehicles, fences, tress, and plants to include ruts in lawn from machinery.

The Contractor must protect and not remove all existing fence lines and survey markers.

3.4.1 Edging

All sidewalks, curbs, and shrubbery areas located at this site must be edged in accordance with the service (see Attachment C). Edging must create an l/2 inch wide and l inch deep clear zone immediately adjacent to the paved surface. All edging must be by mechanical means. The edging operation must include removal of grass and other vegetation, which has encroached onto street and other paved surfaces from adjoining grassed areas. Where driveway or street pavement edge is not discernable due to grass encroachment, a straight and even line approximating the edge of pavement must be established and maintained. The edging operation must produce neat, clean lines along the sides of sidewalks and other areas edged, and must be accomplished free of scalping, rutting, bruising, uneven and rough cutting.

3.4.2 Cultivation and Mulching of Shrubs, Hedges, and Flower Beds Contractor must install initial mulch annually in early spring by the end of the second week of May. Contractor must maintain (minimum of 2 inches, maximum 4 inches of mulch) and replace mulch as necessary during the months of May through November (see Attachment D areas identified in yellow). Mulch must be commercial grade shredded hardwood bark or equivalent. It must be free of sticks, stones, clods, or other foreign material. A sample of proposed mulch and chips must be submitted to and approved by the Facility POC no later than seven (7) business days prior to use. All areas must be mulched, raked, debris removed, edge reestablished, and any excessive mulch buildup worked into existing soil or removed prior to mulch application. Mulch must be applied evenly at a minimum depth of two (2) inches and a maximum depth of four (4) inches, except one (l) inch maximum for herbaceous perennials.

Additional mulch, of the same type of initial mulch, must be provided and placed around all shrubs and flowerbeds as required to maintain a minimum depth of two inches and maximum of 4 inches. Shrubbery without existing mulch must be mulched to a minimum depth of two inches and maximum of 4 inches of mulch. Cultivation includes weeding of shrubs, hedges, rock beds, and flowerbeds. Removal of grass, leaves, weeds, rocks, and debris encountered during cultivation must be considered part of cultivation. The Contractor must ensure the areas are free of weeds and unwanted growth by applying a weed control solution, use of mechanical weed cutter, or by manually pulling.

The Contractor must be prepared to repair landscaping damaged by extreme weather conditions such as high winds, rain, snow, or ice. This type of service for extreme weather condition will require a quote. The quote must be submitted to the Facility POC for approval and will be paid by the FAA on their credit card.

Tree and stump removal, sprigging, erosion control will require a quote. Fall and Spring clean-up is not part of this contract and will require a quote. The quotes must be submitted to the Facility POC for approval and will be paid by the FAA on their credit card.

3.4.3 Fertilization

The contractor must submit a spring and fall schedule for fertilization and must be coordinated with Facility POC three (3) business days before each application. Fertilization is done throughout the early Spring and early Fall (approximately five (5) applications per year.

Fertilizer must be comprised of either recovered organic material or bio-based material.

Synthetic chemical fertilizers must not be used. Ground cover plants and shrubbery beds must be fertilized concurrently with lawn application, at the same rates (see Attachment D for shrubs, hedges, and flower bed areas).

Fertilizer must be applied only when grass blades are free of moisture (see Attachment E areas identified in yellow). Fertilizer must not be applied in the service dog area. The service dog area is identified in the attachment with a red box. The Contractor must submit for approval fertilizers with the Facility POC. Fertilizers must be approved by the FACILITY POC, in order to minimize environmental impact prior to application. Facility POC

3.4.4 Pruning

Prune or remove growth in front of drives, windows, over entranceways, walks, and walking areas where vision is obstructed at driveways and street intersections to promote optimum efficiency and safety for all foot and vehicular traffic. Any limbs and branches touching or brushing buildings, windows or other structures must be pruned to provide clearance and free air circulation around the plant. When pruning remove dead or diseased foliage or branches to control growth and to ensure growth position of main branches to enhance structural strength.

All clippings and debris must be removed from the site the same day and disposed of.

Ornamental grass and shrubs must be cut during late fall in preparation for the winter.

3.4.5 Ditch and Catch Basin Cleaning

Vegetative growth in drainage ditches must be cut to a height of 2 ½ inches on bottom and sides (see Attachment F). All wood and brush cuttings, trash, and debris must be removed and disposed of off the site the same day of cleaning. Mouths of ditches, inlets, outlets, and catch basin must be cleared of sediment, vegetation, and debris to allow unrestricted flow of water.

Where the catch basin and ditch bottoms are paved, all mud and debris must be removed from the paved surface and disposed of off the site the same day of cleaning. Where ditch bottoms are not vegetated and have intermittent water flow, woody and aquatic vegetation must be removed or chemically treated. Contractor must clean the ditches and catch basin in early spring and late fall time frame. The contractor must submit a spring and fall schedule for ditch and catch basin cleaning and must be coordinated with Facility POC three (3) business days before each cleaning. The Contractor must submit for approval herbicides for vegetation control with Facility POC three (3) business days before each application.

4.0 Government Furnished Property

4.1 Government Furnished Facilities

The Government will not provide office space operational facilities or lay down areas to the Contractor. The Contractor must secure and maintain the necessary office space, facilities, and equipment storage areas required for the performance of this contract at his/her own expense off site.

4.2 Government Furnished Equipment

The Contractor must furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

4.3 Government Furnished Material

The Government will not provide any materials to the Contractor.

Attachment A

Attachment B

Attachment C

Attachment D

Attachment E

Attachment F