RFO - 697DCK-24-R-00185 Denver (ZDV) ARTCC Xeriscaping Landscape-Remodel.pdf

SOLICITATION NO: 697DCK-24-R-00185 DEPARTMENT OF

TRANSPORTATION

ISSUE DATE: February 20, 2024

PROPOSAL DUE DATE: April 23, 2024

FOR: Denver ARTCC Xeriscaping Landscape-Remodel

LOCATION: Longmont, CO

CONTRACTING OFFICER: Gary Yount

Western Service Area

TABLE OF CONTENTS

SEC DESCRIPTION SEC DESCRIPTION

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B

SUPPLIES OR SERVICES AND

PRICES/COSTS PART III - LISTS OF DOCUMENTS, EXHIBITS, & OTHER ATTACH.

C

DESCRIPTION/SPECS/WORK

STATEMENT

J

LISTS OF ATTACHMENTS

D PACKAGING AND MARKING n/a PART IV - REPRESENTATIONS & INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

K

REPRESENTATIONS,

CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

F DELIVERIES OR PERFORMANCE

G

CONTRACT ADMINISTRATION

DATA

L

INSTRUCTIONS, CONDITIONS,

AND NOTICES TO OFFERORS

H

SPECIAL CONTRACT

REQUIREMENTS

M

EVALUATION FACTORS FOR

AWARD

This acquisition is: Competitive Proposals

Offers from specified businesses types will be accepted and considered using the

Tiered Evaluation Method.

SOLICITATION, OFFER, AND

AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

697DCK-24-R-00185

2. TYPE OF SOLICITATION

NEGOTIATED (RFO)

3. DATE ISSUED

February 20, 2024

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

7. ISSUED BY

FEDERAL AVIATION ADMINISTRATION

Northwest Mountain Regional Office

AAQ-570 - GARY YOUNT

2200 S. 216th Street Des Moines, WA 98198

8. ADDRESS OFFER TO

Via email to gary.yount@faa.gov [see provision 3.2.2.3-20 Offers in Section L].

9. FOR INFORMATION

CALL:

A. NAME

GARY YOUNT

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

(206) 231-3009

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, Identifying no., date):

Furnish all labor, material, equipment, transportation and supervision necessary to for the Denver (ZDV) ARTCC Xeriscaping Landscape-Remodel, Longmont, CO, in accordance with all contract clauses, wage rates, specifications and drawings.

11. The Contractor shall begin performance within (see following Note) calendar days and complete it within (Note: See full-text clause 3.2.2.3-71 in Section I) days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See preceding Note).

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES, indicate within how many calendar days after award in Item 12B.)

YES NO If required, see clause SA28, Cost of Performance and Payment Bonds, in Section B.

12B. CALENDAR DAYS

14 (If required, see clause SA28).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 0 (zero) copies to perform the work required are due at the place specified in Item 8 by _5:00 P.M. (hour) local time

April 23, 2024. If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address. The solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than (see Block 17, below) calendar days for Contract Authority acceptance after the date offers are due will not be considered and will be rejected

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Part IV Sections K (3.2.2.3-2) and L (3.2.2.3-22). Failure to insert any number means the offeror accepts the minimum in these sections).

AMOUNTS

SEE SCHEDULE, SECTION B, Prices/Costs.

18. The offeror agrees to furnish any required performance and payment bonds.

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE 20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

PAGE 13 CONTRACT

ADMINISTRATION

25.

26. ADMINISTERED BY

FEDERAL AVIATION ADMINISTRATION

Northwest Mountain Regional Office

AAQ-570 - GARY YOUNT

2200 S. 216th Street Des Moines, WA 98198

27. PAYMENT WILL BE MADE BY

FAA.MMAC

AMZ-110

PO BOX 25082

Oklahoma City, OK 73125

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract.

The rights and obligations of the parties to this contract shall be governed by

(a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO

SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Gary L. Yount

30B. SIGNATURE 30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD

DATE

Section L - Instructions, Conditions, and Notices to Bidders

Clause List

3.1-1 Clauses and Provisions Incorporated by Reference (July 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of clause)

3.2.2.3-1 FALSE STATEMENTS IN OFFERS (JUL 2004)

3.2.2.3-6 SUBMITTALS IN THE ENGLISH LANGUAGE (SEP 2020)

3.2.2.3-7 SUBMITTALS IN U.S. CURRENCY (SEP 2020)

3.2.2.3-11 UNNECESSARILY ELABORATE SUBMITTALS (JUL 2004)

3.2.2.3-12 AMENDMENTS TO SCREENING INFORMATION REQUESTS (JUL 2004)

3.2.2.3-13 SUBMISSION OF INFORMATION/DOCUMENTATION/OFFERS (JUL 2004)

3.2.2.3-14 LATE SUBMISSIONS, MODIFICATIONS, AND WITHDRAWALS OF SUBMITTALS (APR 2018)

3.2.2.3-16 RESTRICTING, DISCLOSING AND USING DATA (JUL 2004)

3.2.2.3-17 PREPARING OFFERS (JUL 2004)

3.2.2.3-18 PROSPECTIVE OFFEROR'S REQUESTS FOR EXPLANATIONS (MAR 2009)

3.2.2.3-19 CONTRACT AWARD (JUL 2004)

3.2.2.3-72 ANNOUNCING COMPETING OFFERORS (JUL 2004)

3.2.2.3-20 OFFERS (JAN 2018)

(a) The offeror (you) must submit responses to this SIR by the following electronic means:

The items required for an offer discussed in provision SA50 SUBMISSION OF OFFER - CONSTRUCTION (see below) may be sent together in a maximum of two (2) portable-document-format electronic files (file extension “pdf”, such as from Adobe Acrobat) attached to an email addressed to gary.yount@faa.gov which lists the FAA’s solicitation number in subject line, 697DCK-24-R-00185.

Individual documents within the file must be ordered and labeled as described at SA50. Vendors are required to ensure that the quality of the administrative content in electronic files represents a reasonably high business standard. The Government is not responsible for the administrative ordering or legibility of documents received electronically. NOTE: Emailed proposals may not be in a zipped format.

Electronic file sizes (i.e., typically expressed as kilobytes or megabytes) should be limited so that they are small enough for email attachments. If necessary, the two “pdf” documents described just above may each be sent attached to a separate email, for a maximum of two (2) emails.

Your offer must arrive at the place and by the time specified in the SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) Send your offer to (refer to indented text, just above).

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 "Late Submissions, Modifications, and Withdrawals of Submittals".

(End of provision)

3.2.2.3-22 PERIOD FOR ACCEPTANCE OF OFFER (OCT 2014)

The offeror (you) agrees if this offer is accepted within calendar days (60 calendar days unless you insert a different period) from the date the SIR specifies for receiving offers, to provide all items for which you offer prices at the price set opposite each item, delivered at the designated point(s), within the time specified in the Schedule.

(End of provision)

3.2.2.3-63 SITE VISIT (CONSTRUCTION) (JUL 2004)

(a) AMS clauses 3.2.2.3-42, Differing Site Conditions, and 3.2.2.3-43, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded under this SIR. Accordingly, FAA urges and expects offerors to inspect the site where the work will be performed.

(b) Site visits may be arranged during normal duty hours by contacting: NOT APPLICABLE TO THIS SOLICITATION. Instead, reference contract clause SA30, SITE VISIT, in Section B, above, for information on how to attend the pre-scheduled, optional site visit for this project.

(End of provision)

3.2.4-1 TYPE OF CONTRACT (APR 1996)

The FAA contemplates award of a firm fixed price contract resulting from this Screening Information Request.

(End of provision)

3.6.1-17 North American Industry Classification System (NAICS) Code (October 2022)

The North American Industry Classification System (NAICS) code for this procurement is:

561730, Landscaping Services.

The small business size standard as defined by the Small Business Administration (SBA) is the following:

For NAICS codes based on SBA’s calculation of annual receipts, the annual average receipts cannot exceed $9.5 million (561730).

For NAICS codes based on the number of employees, the average number of employees over the last 24-month period cannot exceed (Note: “average number of employees” not applicable to this solicitation. Instead see “annual average receipts” size standard, just above).

(End of provision)

3.9.1-3 PROTEST (JAN 2020)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING TO

PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) For filing by hand delivery, courier or other form of in-person delivery:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 600 Independence Avenue SW., Room 2W100 Washington, DC 20591; or

For filing by U.S. Mail:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 800 Independence Avenue SW Washington, DC 20591 [Attention: AGC-70, Wilbur Wright Bldg. Room 2W100]; or

Telephone: (202) 267-3290 Facsimile: (202) 267-3720 Alternate Facsimile: (202) 267-1293; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

SA20 DIRECTIONS FOR SUBMITTING MODIFICATIONS OR WITHDRAWALS

An offeror may modify or withdraw their offer using the same methods allowed to submit their original offer. Any such modifications or withdrawals must be transmitted in sufficient time to be received at the designated place prior to the prescribed due date for receipt of offers (see below, SA52 - SUBMISSION DATE AND PLACE). If faxed modifications are allowed, those modifications shall not reveal the total amount of the offer, but only the amount of increase or decrease for the applicable item.

SA50 SUBMISSION OF OFFER - CONSTRUCTION

Offers deemed responsive to the solicitation shall include all of the following.

1) Technical Proposal. It shall include:

a) Project experience within the past five years (reference to Section M below, provision number SA59, criteria number 1). Offeror shall submit the following information with their offer. Provide information on relevant contracts that are similar in size, scope, complexity and type to the work described in this request for offers. Be specific and provide details for each project including:

1) Project title, description and contract number

2) Customer name (agency, company, etc.), address, phone number, and contact person

3) Relevant performance period; dates and number of calendar days

4) Relevant dollar value

5) Relevant size, scope, complexity and type of work performed

6) Relevant experience in subcontractor and/or supplier management

7) Relevant experience in schedule management.

b) Qualifications of key personnel (reference to Section M below, provision number SA59, criteria number2). Identify key personnel assigned to this project. Provide relevant resume information such as years of experience, employment history, education, training, accomplishments, licenses, certificates, etc.

2) Business Proposal. NOTE: The business proposal shall be a physically separate document and not be combined with the technical proposal. It shall include:

a) Cover letter stating that no exceptions are taken to any specification requirements or contract terms and conditions, or a detailed summary of all exceptions taken.

b) Signed SOLICITATION, OFFER, AND AWARD Form and, if applicable, any AMENDMENTS to the RFO

c) Section B, PRICE SCHEDULE

d) Section K, REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

(End of Provision)

SA52 - SUBMISSION DATE AND PLACE

The due date for receipt of offers is April 23, 2024 at 5:00 PM Pacific Time. Offers, modifications or withdrawals may be submitted electronically, see the instructions in provision 3.2.2.3-20 Electronic Offers, just above. Alternatively, offers, modifications or withdrawals submitted in hard-copy through the U.S. Postal Service, Certified and Registered mail, Special Delivery, or U.S. Postal Express Mail shall be addressed to: The FAA is not accepting offers, modifications or withdrawals in printed, hard-copy form. Offers, modifications or withdrawals must be submitted electronically. Submit offers, modifications or withdrawals as follows (these instructions are repeated from provision 3.2.2.3-20 Offers, above):

The items required for an offer discussed in provision SA50 SUBMISSION OF OFFER - CONSTRUCTION (see above) may be sent together in a maximum of two (2) portable-document-format electronic files (file extension “pdf”, such as from Adobe Acrobat) attached to an email addressed to gary.yount@faa.gov which lists the FAA’s solicitation number in subject line, 697DCK-24-R-00185. Individual documents within the file must be ordered and labeled as described at SA50. Vendors are required to ensure that the quality of the administrative content in electronic files represents a reasonably high business standard. The Government is not responsible for the administrative ordering or legibility of documents received electronically. NOTE: Emailed proposals may not be in a zipped format.

Electronic file sizes (i.e., typically expressed as kilobytes or megabytes) should be limited so that they are small enough for email attachments. If necessary, the two “pdf” documents described just above may each be sent attached to a separate email, for a maximum of two (2) emails.

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Section M - Evaluation Factors for Award

Clause List

SA54 EVALUATION FACTORS FOR AWARD - BEST VALUE/TRADE-OFFS SOURCE SELECTION - CONSTRUCTION

Prospective offerors are required to submit technical and business proposals as discussed herein. The Government will make award to the responsible offeror whose proposal conforms to the solicitation terms and conditions, and represents the best value to the Government. The Government reserves the right to award on initial offers without discussions or to conduct one-on-one discussions, at the option of the Government, with one or more offerors, as determined necessary by the Contracting Officer, to clarify statements, resolve issues and omissions, etc. The Government may reject any and all proposals and waive informalities or irregularities in proposals. The Government reserves the right to use and evaluate any and all available pertinent information. The Government is seeking the best combination of 1) technical attributes and 2) price, both evaluated on an equally weighted basis. The award may go to other than the lowest -priced offeror: A contractor with a more highly rated technical proposal and higher price may receive the award over a contractor with a lower rated technical proposal and lower price. An offeror’s low-priced proposal may be considered as reflecting on an offeror's understanding of the project and/or risk associated with their proposal, and proposals may be eliminated from consideration based upon price alone, prior to technical evaluation. Technical proposals will be evaluated on a scale of 0 to 2, with 0 (zero) indicating information was either not provided, not relevant or unacceptable, 1 (one) indicating information was provided and is at least minimally relevant or minimum technically acceptable, and 2 (two) indicating information was provided and is highly relevant or exceeds minimum technical requirements. Offers earning a score of 0 in any area may render the entire offer unacceptable. Each offeror’s total point-score will be considered along with their pricing for the final evaluation, see price consideration in SA60, below.

(End of Provision)

SA58 TIERED EVALUATION OF PROPOSALS

Within the context of multiple offers, a tiered evaluation of offers will be used in this source selection. The FAA will evaluate a single tier of offers according to the order of precedence specified in this SIR. Offers from other business-types will be considered only after the determination that an insufficient number of offers from socially/economically disadvantaged business concerns were received which are deemed competitive and responsible. At least two Tier-1 qualified offers which are competitive and responsible are required in order for the FAA to consider a Tier-1 set-aside award. If the FAA is unable to consider a Tier-1 award, then all competitive and responsible offers will be considered on an equal basis in Tier-2, without regard for set-aside qualifications. The tiered order of precedence for considering offers is (from first to last):

a) Tier 1: Set aside for small business as verified by applicable NAICS code, reference clause SA32 in Part I, Section B, above. Ref. Part II, Section I:

- 3.6.1-1 Notice of Total Small Business Set-Aside (October 2019)

b) Tier 2: All other businesses types and any responsible, competitive offers from the previous tier (there is no set- aside clause for this business type).

SA59 TECHNICAL EVALUATION CRITERIA

Criteria #1: Past Performance. Provide information on relevant contracts that are similar in size, scope, complexity and type to the work described in this request for offers. The Government may contact customers identified by the offeror to assess the following. The Government may use information obtained from other than the sources identified by the offeror. Performance information obtained may be used for both the responsibility determination and the best value decision. New contractors or contractors with non-relevant project experience may be rated less favorably.

a. Relevance of previously performed projects.

b. Safety.

c. Ability to manage project cost (i.e., minimize change orders).

d. Ability to maintain project schedule (i.e., completion within allotted contract time).

e. Administrative responsiveness (e.g., communication with Government, prompt payments to subcontractors, etc.).

f. Ability to follow customer’s rules and regulations (e.g., contract requirements, building codes, etc.).

g. Overall customer satisfaction.

Criteria #2: Qualifications of key personnel. Identify key personnel assigned to this project, such as project manager, superintendent, etc.

Provide relevant resume information such as years of experience, employment history, education, training, accomplishments, licenses, certificates, etc.

SA60 CONSIDERATION OF PRICE - BEST VALUE/TRADE- OFFS SOURCE SELECTION

The offeror shall submit pricing information as prescribed in SECTION B of the request for offers. The Government is seeking the best combination of technical attributes and price, evaluated on an equally weighted basis. The award may go to other than the lowest-priced offeror: A contractor with a more highly rated technical proposal and higher price may receive the award over a contractor with a lower rated technical proposal and lower price. An offeror’s low-priced proposal may be considered as reflecting on an offeror's understanding of the project and/or risk associated with their proposal, and proposals may be eliminated from consideration based upon price alone, prior to technical evaluation.

Each offeror is required to provide a price for each contract line item (CLIN). Failure to comply may result in the rejection of the subject offer. A single award shall be made. There shall be no split award. In the event that the CLIN price for any line item is materially unbalanced, the entire offer may be rejected without discussion with the offeror.

In the event of any disparity between the CLIN price and the total offered price, the CLIN price shall be deemed correct, and the total offered amount shall be revised accordingly, unless available information indicates otherwise.

(End of Provision)

SA62 SUBMISSION OF PROPOSAL

Directions for submitting proposal: See Section L, provisions SA50 and SA52. (End of Provision)

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