697DCK-23-R-00559 0001 - CO Signed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

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0001 09/15/2023

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-23-R-00559

1 copies to the issuing office.

09/15/2023

(x)

The purpose of this amendment is three-fold:

1) Extend the closing date to October 27, 2023 @ 5:PM CT.

2) To inform all bidders of a change to the Statement of Work. An update has been added to the SOW under Page 14, Site Unique Requirements under Paragraph A Bullet Point 4.

4. Clean tower cab windows (inside and outside)

A revised SOW has been attached to this amendment with all changes in RED. Please include this additional service requirement in your proposed pricing estimate.

3) Provide answers to question submitted before the closing of question period, October 13, Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Joshua L. Haker

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

x

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

697DCK-23-R-00559/0001

2023, at 5:00 PM CT.

All other terms and conditions of the original solicitation remain unchanged. Offeror must submit a signed/acknowledged copy of this amendment with their offer.

Please see Continuation Page Below for more information.

Period of Performance: 01/01/2024 to 09/30/2024

This document includes responses to questions submitted before October 13, 2023, at 5:00 PM C T. Not all questions were answered.

Incumbent Contract Information Contract Number: 697DCK-18-C-00145 Period of Performance: 07/01/2018 through 12/31/2023 Vendor Name: Marfran Cleaning LLC Total Contract Value: $1,568,029.08 (Price will not be broken down by facility or performance periods. Total contract value also includes additional Covid cleanings which are not a part of the current scope of work.)

1. Good afternoon, I would like to have pictures for the landscaping that needs to maintain and how many acres.

Thank. 34,736 sqft

2. Is there a designated space for custodial equipment and product storage at the San Antonio site? A very small space. There is a little janitorial closet plus some extra area in the next room to store mop bucket/vacuums and buffers.

3. How many average employees work at each location? Approximately 80 people

4. Is there a availability for parking for staff at each location? yes

5. If the Contractor desires to carry on work after regular working hours, or on Saturdays, Sundays, or holidays, prior approval must be obtained from the Contracting Officer. Prior approval is needed.

6. Is it possible to change this to give the option to be approved by the COR/ or Site-POC? Yes they would have to be badged which would allow them access to the facility.

7. What are these special responsibilities as they may affect pricing? N/A

8. What is the square footage of the floor that requires stripping and waxing? The sqft can not be provided at this time. However, this area was visible during the site visit.

9. What is the square footage of the floor that requires carpet Shampooing? N/A

11. What is the number of janitors in San Antonio? The sqft can not be provided at this time. However, this area was visible during the site visit.

12. To clarify- we didn’t find a requirement for cab window washing- is cab window washing part of this contract?

If it is a requirement, please provide the cleaning frequency. Yes we would need to have them cleaned. We would like monthly.

13. How many restrooms are in the cleaning requirements? 2 large ones on the first floor and one small one upstairs.

14. Are restrooms to be cleaned and serviced on Saturdays and Sundays? SOW doesn’t state this requirement.

Yes

15. Between what hours are we able to provide the daily services? They will have access once they have been vetted and badged. Then it depends on what the contract states.

16. What is the square footage of the floor that requires stripping and waxing? N/A

17. What is the square footage of the floor that requires carpet Shampooing? N/A

18. What is the number of janitors at Laredo? The current contract staffing levels can be provided after award is issued.

19. To clarify- we didn’t find a requirement for cab window washing- is cab window washing part of this contract?

If it is a requirement, please provide the cleaning frequency. Yes

20. Are restrooms to be cleaned and serviced on Saturdays and Sundays? SOW doesn’t state this requirement. N/A

21. Between what hours are we able to provide the daily services? N/A

22. To clarify, while referencing the pricing sheet- is Laredo the only site under this contract that requires groundskeeping? Because the following states that Facility Grounds is a service for San Antonio, but there is no pricing line for it: Only Laredo requiresgroundskeeping.

23. “XXIII. SERVICES SPECIFIC TO EACH LOCATION: San Antonio ATCT/Tech Ops/Trailer, 3. Following Areas h) Facility grounds.”Peak and Non-Peak Season - What months are considered the peak season? N/A

24. What months are considered the off-peak season? Operations maintain consistent levels throughout the year

25. How many times a year are shrubs to be trimmed? No grounds maintenance required at San Antonio

26. Between what approved hours can grounds maintenance occur? N/A

27. Can groundskeeping service be done on the weekends? N/A

29. What type of service did the last contractor provided? janitorial and grounds keeping services

30. What are some of the concerns, if any, with the current contractor? N/A

31. Can you describe the specific problems? N/A

32. Do you have a list of cleaning specifications? N/A

33. What is the frequency of cleaning (once a week, five times a week)? 7 days a week at San Antonio

34. Do you know the amount of cleanable square feet? N/A

35. Do you have amount of carpeted square feet and hard floor surface square feet? N/A

36. Do you have an alarm system? Uses the same badging system as the rest of the bldgs

37. Are there specific hours that the cleaning company is allowed to be in the building? N/A

38. What is the square footage of carpet? N/A

39. How many employees did the last company use and was it sufficient? N/A

40. What is considered as landscaping? N/A

41. sq ft of the grounds that needs landscaping. 34,736 sqft

42. what area is the schedule point on number c-4 referring to? it looks like the facility grounds is the refered area, but the facility grounds are included on the list of c-3 which seems to be included on the schedule of c-2.

And does mention of hours in all of the schedules mean you need a cleaner present during the number of hours stated to conduct cleaning, such as above where it says. N/A