PWS_Facility Maintenance ARKANSAS Facilities_20230824.pdf

Performance Work Statement Facilities Maintenance

Federal Aviation Administration Facilities

Memphis District - Arkansas Facilities

1 GENERAL

1.1 SCOPE OF WORK

1.2 SITE LOCATIONS

1.3 PERSONNEL

1.4 QUALITY CONTROL

1.5 PHYSICAL SECURITY

1.6 WORK SCHEDULE AND ACCESS TO WORKPLACE

1.7 CONSERVATION OF UTILITIES

1.8 LOST AND FOUND PROPERTY

1.9 SAFETY

1.10 STORAGE SPACE AND JANITOR'S CLOSETS

2 DEFINITIONS

2.1 TERMINOLOGY

2.2 CODES FOR APPENDIX/APPENDICES TASK CHART

3 TASK DESCRIPTIONS

3.1 JANITORIAL TASKS

3.2 COMMON/COMMUNITY AREA CLEANING SERVICES

3.3 PERIODIC CLEANING SERVICES (Services performed on a monthly, semi-annual, annual basis)

3.4 GROUNDS MAINTENANCE TASKS

3.5 PEST CONTROL

3.5.1 Pest control must be provided to maintain a pest-free environment to include, but not limited to:

3.6 SOLID WASTE REMOVAL

4 GOVERNMENT–FURNISHED PROPERTY

4.1 GENERAL

4.2 FACILITIES

4.3 SERVICES

5 CONTRACTOR-FURNISHED ITEMS AND SERVICES

5.1 GENERAL

5.2 QUALITY STANDARDS

5.3 SUPPLIES

5.4 DELIVERABLES

6 CONTRACT ADMINISTRATION DATA

6.1 APPROVALS

PWS, Facilities Maintenance, Memphis District - Arkansas Facilities

6.2 INTERFERENCE WITH BUSINESS

6.3 OTHER CONTRACTS

6.4 CORRESPONDENCE

ATTACHMENT A - Performance Requirement Summary (PRS)

ATTACHMENT B - Cleaning instructions for ATCT mylar film shades 25

• APPENDIX 1 – Russellville Long-Range Radar Building (QXR ARSR) AR

• APPENDIX 2 – Fort Smith Air Traffic Control Tower (FSM ATCT), AR

• APPENDIX 3 – Fayetteville System Support Center (FYV SSC), AR

• APPENDIX 4 – Fayetteville Air Traffic Control Tower (FYV ATCT), AR

• APPENDIX 5 – Northwest Arkansas, Multiple locations, AR

• APPENDIX 6 – Little Rock Air Traffic Control Tower (LIT ATCT), AR

• APPENDIX 7 – East AR, Janitorial Services, Little Rock, AR (LIT SSC)

• APPENDIX 8 – East AR, Janitorial Services, Little Rock, AR (LIT FSDO)

1 GENERAL

1.1 SCOPE OF WORK

1.1.1 The Contractor must provide all personnel, equipment, tools, materials, supervision, and services necessary to perform Facility Maintenance as specified herein for the Federal Aviation Administration (FAA) Facilities as specified in the attached Appendix/Appendices.

1.1.2 The Contractor must schedule and perform all of the work listed in the Appendices as described in Section 3, plus any other related requirements designated herein. The standards defined and the frequencies listed herein are minimum standards and frequencies that must be maintained.

1.1.3 As stated herein, when reference is made to the Contracting Officer's Representative (COR), defer to the Contracting Officer (CO) when the COR is absent, unreachable, or otherwise unavailable.

1.2 SITE LOCATIONS

1.2.1 Locations and specific tasks required will be spelled out in Appendices attached hereto.

1.3 PERSONNEL

1.3.1 Contract Manager. The Contractor must provide a Contract Manager, who must be responsible for the performance of the work. The name and contact information of this person and any alternate(s) who must act for the Contractor when the manager is absent must be designated in writing to the Contracting Officer (CO) prior to contract start date. The manager must not rely on the Contracting Officer’s Representative (COR) to remind him/her of reports, schedules, etc. that are due. Managers must be knowledgeable in the safe use of chemicals, and equipment operation.

1.3.1.1 The Contract Manager or alternate must have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.3.1.2 The Contract Manager or alternate must be available during regular FAA duty hours as specified in the attached Appendix/Appendices within a reasonable time to meet on the installation with Government personnel designated by the Contracting Officer to discuss situations. After regular duty hours, the

Manager, or designated alternate, must be available within a reasonable time.

1.3.2 Employees. A list of contractor employees who will be working at the site must be provided to the COR and the Contracting Officer not later than 10 days after award. This list must be updated at least quarterly, and at any time a contractor employee is added or deleted from the list. The Government reserves the right to restrict access to FAA facilities to any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, and general wellbeing, or operational mission of the installation and its population.

1.3.2.1 Contractor employees must present a neat appearance and be easily recognized. This must be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

1.3.2.2 The Contractor must not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.3.2.3 It is a requirement for the Contractor to provide sufficient backup employees to fill in for unexpected absences or resignations.

1.3.2.4 Contractor's employees must not disturb papers on desks, open desk drawers or cabinets, or use telephones, copy machines, or other equipment provided for official Government use.

1.3.2.5 Contractor employees must report fires and hazardous conditions to the COR. Items in need of repair, such as burnt-out lights, leaky faucets, toilet stoppages, etc., must be reported to the COR.

1.3.2.6 If employees discover open safes, they should report that to the COR.

1.3.2.7 Employees without properly executed security forms will not be allowed to work at the facility.

1.3.2.8 The Contractor and employees must be subject to all rules and regulations relative to entering and leaving these facilities and to parking in authorized parking spaces. The Contractor must become familiar with the difficulties involved with the cleaning of secure areas in the buildings covered by this contract. When cleaning is scheduled in secure areas Contract personnel will be expected to contact the COR for access, and notify them when complete, in order to secure the area.

1.3.2.9 Training. The Contractor is responsible for training all individuals on the correct cleaning and disinfecting procedures accepted by the custodial profession as written in professional publications, periodicals, trade magazines, etc. At a minimum, this training must include the review and proper use of applicable product Safety Data Sheets (SDS), including recognizing hazards, using the appropriate protective clothing (e.g. protective gloves, dust masks, etc.) required by the OSHA Hazard

Communication Standard, 1910.1200.

1.3.2.9.1 The Contractor must maintain and submit a training plan for their company’s Grounds Maintenance employees which will cover, at a minimum:

• Electrical hazards

• Biological hazards, such as possible disease carrying wildlife

• Fall hazards

• Correct use of power tools

• Snake bites

• Handling of hazardous materials

• Proper use of safety equipment

1.4 QUALITY CONTROL

1.4.1 Quality Control Plan. The Contractor must establish and maintain a complete Quality Control Plan to ensure the requirements of the Contract are provided as specified. One copy of the Contractor's Quality Control Plan must be provided to the Contracting Officer not later than 10 days after award. An updated copy must be provided to the Contracting Officer as changes occur. The plan must include at a minimum:

1.4.1.1 A work scheduling system based on the services indicated in the Appendices. The schedule must show by building and area, the day and times when tasks will be accomplished. The Contractor must comply with the submitted schedules as approved by the Contracting Officer.

1.4.1.2 An inspection system covering all the services listed in the Appendices. It must specify the areas to be inspected on both a scheduled or unscheduled basis, how often inspections will be accomplished, and the title of the individual(s) who will perform the inspection.

1.4.1.3 The methods for identifying and preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable.

1.4.1.4 Step-by-step procedures for proper cleaning of restrooms, showers, locker rooms, and other high humidity areas to prevent the spread of infectious and contagious diseases must be documented.

1.4.1.5 Correct floor care procedures for floor maintenance and carpet maintenance performed by personnel.

1.4.2 Inspection Reports. Records of all inspections conducted by the Contractor and necessary corrective action taken must be provided to the Contracting Officer and COR upon completion of the inspection.

1.5 PHYSICAL SECURITY

1.5.1 The Contractor must be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials must be secured.

1.5.1.1 Badges. All FAA security badges must be worn above the waist, on the front of the body, and on outermost clothing at all times. It is the responsibility of the Contractor to notify the COR of a lost badge. A replacement badge can only be approved by the COR. The COR will notify the appropriate party to issue a replacement badge. The retrieval of the lost badge is the responsibility of the

Contractor and if found must be returned to the COR.

1.5.2 Key Control. The Contractor must implement methods of assuring that all keys issued to the Contractor's employees by the Government are not lost or misplaced and are not used by unauthorized persons.

1.5.2.1 The Contractor must report the loss of any keys to the COR immediately.

1.5.2.2 Keys are to be checked out only to personnel approved by the COR. Final payment may be withheld until all keys have been returned as verified by the COR.

1.6 WORK SCHEDULE AND ACCESS TO WORKPLACE

1.6.1 Specific hours of operation for each location are stated in the Appendices.

1.6.2 Recognized Holidays. Holidays observed by the Government are as follows:

New Year’s Day Labor Day

Martin Luther King Day Veteran’s Day

President’s Day Columbus Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Fourth of July

1.6.3 Specified hours of performance are not shown for some of the services required in this contract. Such work is to be accomplished at times as coordinated with the COR to ensure that there is no conflict with FAA operations.

1.6.4 The Contractor will not be permitted to perform work at the site during holidays listed in 1.6.2, unless otherwise noted on the Appendix. Tasks missed due to a holiday, must be completed on the next working day.

1.7 CONSERVATION OF UTILITIES

1.7.1 The Contractor must instruct employees in utilities conservation practices. The Contractor is responsible for operating under conditions, which conserve utilities and must include the following:

1.7.1.1 Lights must be used only in areas where and when work is actually being performed.

1.7.1.2 The workers must not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

1.7.1.3 Water faucets or valves must be turned off after the required usage has been accomplished.

1.8 LOST AND FOUND PROPERTY

1.8.1 It is the responsibility of the Contractor to ensure that all items of possible personal or monetary value found by the Contractor's employees are turned in to the COR.

1.9 SAFETY

1.9.1 Contractor is responsible for instructing his employees in appropriate safety measures and informing them of their obligation to obey existing regulations. In addition, the Contractor must not permit placing or using of mops, brooms, or equipment in traffic lanes or other locations in a manner to create a safety hazard and must provide appropriate warning signs for slippery areas.

1.9.2 FAA operations in certain areas are directed towards the control and separation of air traffic and directly affect national security. The importance of these operations cannot be over stressed. Interference of any kind by the Contractor, his employees, or equipment will not be tolerated. The inadvertent flipping of a switch or turning of a dial could be disastrous in loss of man-hours, property, and perhaps lives. It is of the utmost importance that the noise level in Operational areas be kept to a minimum. The Contractor must not plug any of his power-driven equipment into any electrical outlet on the FAA equipment and/or racks. The Contractor employees must cooperate with the COR in working out the best and safest methods for contract performance work in FAA equipment areas. (NOTE: There is NO cell phone use allowed in Operational areas.)

1.9.3 The Contractor is responsible for supplying their employees with proper Personal Protective Equipment

(PPE).

1.9.4 Contractor must maintain a Safety Data Sheet (SDS) Log on site. A copy of each SDS and a list of each chemical being used on site by the Contractor must be provided to the CO and the COR before use on site.

1.10 STORAGE SPACE AND JANITOR'S CLOSETS

1.10.1 Space may be assigned to the Contractor by the COR for the storage of bulk supplies and the equipment which will be used in the performance of the work.

1.10.2 The Government is not be responsible for damage, maintenance of, and/or loss to Contractor's stored supplies, materials, equipment, or the personal belongings of Contractor's employees.

1.10.3 Failure to keep any of the facilities described above in a clean and orderly condition, may result in the withdrawal of the privilege of using them.

1.10.4 Dirty water and cleaning solutions must be disposed of in slop sinks or floor drains designated by the COR. Floors and fixtures in areas where water is obtained and disposed of must be kept clean, neat, and sanitary at all times.

2 DEFINITIONS

2.1 TERMINOLOGY

2.1.1 Acceptable Quality Level (AQL). The number of defects, the maximum percentage of defective work, or the maximum number of defects per hundred units that will be allowed before work is considered unsatisfactory. AQL does not imply that the contractor may knowingly perform in an unsatisfactory way.

It means that the Government recognized that unsatisfactory performance might occur unintentionally.

When unsatisfactory performance does not exceed the AQL, the service will not be subject to payment reduction by the Government. The contractor, however, must perform all unsatisfactory work again unless excused by the COR.

2.1.2 Area. An area is the space to receive services, which may or may not be considered a room by common definition. Examples of spaces are definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators

2.1.3 Contracting Officer (CO). The appointed Government employee with authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.4 Contracting Officer Representative (COR). The Government personnel designated by the Contracting Officer to provide support of the Contract. Such appointment must be in writing and must state the scope of authority and limitations. This individual may have authority to provide technical direction to the Contractor as long as that direction is within the scope of the Contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the Contract.

2.1.5 Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor must ensure that their subcontractors comply with the provisions of this Contract.

2.1.6 Contractor Representative. A Contractor supervisor, superintendent, or manager who is responsible for the performance of the work.

2.1.7 Contract Discrepancy Report (CDR). A report issued by the CO to the Contractor when performance is unsatisfactory. The Contract Discrepancy Report requires the Contractor to explain, in writing, why performance is unsatisfactory, how performance will be returned to satisfactory levels, and how reoccurrence of the problem will be prevented in the future.

2.1.8 Debris. Debris includes, but is not limited to, paper, cans, bottles, limbs, pine straw, pine cones, leaves, rocks, and other similar items.

2.1.9 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.10 Diameter at Breast Height (DBH). Diameter at Breast Height, as measured 4.5 feet above ground level.

2.1.11 Environmental Protection Agency (EPA). The Federal agency delegated with authority to enforce the Federal laws which are concerned with pollution of the environment.

2.1.12 Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.

2.1.13 Grass Cutting. Grass cutting must include cutting and trimming, within the designated area, all grasses, weeds, and other vegetation which is one inch or less in diameter (at ground level).

2.1.14 Operational Area: As defined in the Appendix/Appendices/.

2.1.15 Performance Requirements Summary (PRS). A listing of the performance requirements under the contract that are to be evaluated by the Government on a regular basis, performance indicators for these requirements, performance standards for these requirement and surveillance methods to be used to determine if performance standards are met.

2.1.16 Performance Standard. The Contractor's performance level required by the Government.

2.1.17 Pruning. Pruning is selectively removing unwanted growth to make a plant or tree grow or respond in a desired manner. Pruning differs from "shearing". Pruning involves selection and judgment. "Shearing" means clipping all growth on a plant at a uniform distance and shape.

2.1.18 Quality Assurance Program. A program implemented by the Government to provide some measure and control over the quality of services received. The Government's quality assurance program is not a substitute for the quality control program implemented and administered by the Contractor.

2.1.19 Quality Assurance Evaluator (QAE). The Government employee responsible for monitoring Contractor performance.

2.1.20 Quality Control (QC). A method used by the Contractor to control quality of goods and/or services provided.

2.2 CODES FOR APPENDIX/APPENDICES TASK CHART

Symbol Description

ACM Asbestos Containing Material

NIC Not in Contract

FREQUENCIES

D2 Two non-consecutive days per week

D3 Three non-consecutive days per week

D4 Four days per week

D5 Five days per week

D7 Seven days per week

W Once per week

BW Bi-Weekly

M Monthly

Q Quarterly

SA Semi-annually

A Annually

FLOOR TYPES

CT Ceramic Tile

VT Vinyl Tile

MT Marble Tile

CPT Carpet

CEM Cement

CMP Composition Tile (Raised Floor Tile) Must be Damp Mopped Only.

RM Rubber Mat

W Wood

3 TASK DESCRIPTIONS

3.1 JANITORIAL TASKS

3.1.1 Non-Carpeted Floor Maintenance (Hard Floors: Vinyl Tile, Ceramic Tile, Wood, Concrete, etc...).

3.1.2 Hard floors must be maintained free of grit, soil, dust, scuff and heel marks, stains, spills, debris, litter and other foreign matter by effective routine cleaning. Cleaning must be accomplished by the most appropriate method (vacuum, sweep, dust mop, damp mop, spot clean, etc.) and with cleaning solutions if applicable, for the specific floor type. The Contractor must schedule the application of floor maintenance techniques to room or hallway-sized sections needing work based upon traffic and usage to keep the entire floor up to the standard. After receiving floor maintenance, the entire floor must have a uniform glossy appearance and be free without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, discoloration, or standing water. This uniform glossy appearance is the acceptable standard. All floor maintenance solutions must be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other easily moveable items must be moved to maintain floors underneath these items and returned to their original and proper position after cleaning. Floor maintenance includes the techniques of dry buffing, spray buffing, stripping, and waxing as required to achieve the above stated results. Cleaning of floors and walls in or around vending machines must be coordinated with the COR to prevent any damage to the machines or disconnecting power to the machines. If asbestos-containing floor tiles are noted on the Appendices, they must be cleaned and maintained in accordance with EPA regulations. If flooring appears to be damaged (ACM or non-ACM), Contractor must report damage to the COR.

3.1.3 Carpeted Floor Maintenance. Carpets must be maintained free of soil, dirt, debris, litter and other foreign matter by effective routine vacuuming. Vacuuming must be performed at a frequency that protects the carpets integrity and to reduce carpet wear. The Contractor must utilize HEPA vacuum cleaners that meet the requirements of the Carpet and Rug Institute’s ‘Seal of Approval Program.’ Any spots and/or spills must be removed by the carpet manufacturer’s approved methods or other commercially accepted practices as soon as noticed. All tears, burns, and raveling must be brought to the attention of the COR. Area and throw rugs must also receive this service. Chairs, trash receptacles, and other easily moveable items must be moved to maintain floors underneath these items and returned to their original and proper position after cleaning. In areas where central vacuum systems are provided, they are the only vacuum cleaners approved for use within those areas unless exceptions are approved in advance by the COR.

3.1.4 Stairways/Elevators/Handicap Lifts. All floor surfaces must be cleaned in accordance with paragraph

3.1.1 or 3.1.2, as appropriate. Stair guards, handrails, wall caps and baseboards must be free of dust, grease, scuff marks and stains. The Contractor must remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls, up to 72 inches height from stair tread level, to provide or maintain a clean, uniform appearance.

3.1.5 Clean Floor (Walk-Off) Mats. Vacuum and/or clean interior and exterior floor mats. Mats must be free of all visible lint, litter, debris, soil and other foreign matter. Soil and moisture underneath mats must be removed and mats returned to their normal location.

3.1.6 Trash Collection & Removal. All wastebaskets, cigarette butt receptacles, and other trash containers must be emptied and returned to their initial location. Boxes, cans, and papers placed near a trash receptacle and identified, as TRASH must be removed. Any obviously soiled or torn plastic trash receptacle liners in such receptacles must be replaced. Ashes and debris must be removed from cigarette butt receptacles and placed in a nonflammable container. The Contractor must dispose of trash in plastic bags secured with ties. Collected trash must be deposited in the approved trash collection containers. The Contractor must collect all packing materials and empty shipping containers and place in designated trash receptacle. Trash must not be allowed to remain in the building overnight unless otherwise specified.

3.1.7 Recycling Collection & Removal. All offices and copy rooms that have Government furnished recycling containers for paper only; the Contractor must inspect and empty as needed to prevent overflow. The Contractor must inspect and empty all breakroom recycling containers for plastic, metal, aluminum, and glass as needed to prevent overflow. The Contractor must dispose of all recycled items in appropriate collection containers.

3.1.8 Surface Dusting/Cleaning. Low surface cleaning is to a line 7'0" above the floor level. Dust must not be moved from spot to spot, but removed directly from the areas in which it lies by the most effective means. The following conditions must exist after the completion of each dusting task: (a) there must be no dust streaks, (b) Corners, crevices, molding, and ledges must be free of all dust, (c) There must be no oils, spots, or smudges on dusted surfaces caused by dusting tools. Surfaces must be free of all dust, lint and litter. Dry soil must be removed from the horizontal and vertical surfaces of desks, chairs, file cabinets, and other types of office furniture and equipment; and from ledges, windowsills, handrails, doorframes, doors, walls, etc. Fabric-covered furniture, draperies, and blinds must be vacuumed. Hard surface furniture must be waxed and polished, as appropriate. Cleaning of operational equipment must be coordinated in advance with operational personnel on duty. Cleaning products for various surfaces and finishes must be approved by the COR prior to use.

3.1.9 Clean Interior Window Surfaces. After window has been cleaned, all traces of film, dirt, smudges, water, and other foreign matter must be removed from frames, casings, sills, and glass. Where sunscreen film materials are applied, only non-abrasive cleaners approved by the film manufacturer must be used.

Cleaners containing ammonia must not be used. NOTE: ATCT CAB window cleaning is not included.

3.1.10 Clean Blinds. Blinds must be cleaned according to manufacturers recommended method of cleaning.

Blinds must not be removed from window facing. Blinds must be free of all traces of dust, film, dirt, smudges, water, and other foreign matter. NOTE: ATCT CAB Sun Shades cleaning is not included.

3.1.11 Clean Glass Doors/Walls. Glass partitions/walls, interior and exterior glass doors, display cases, directory boards, draft shields on windows, mirrors, and adjacent trim must be cleaned. After glass cleaning, there must be no traces of film dirt, smudges, water, and other foreign matter.

3.1.12 Trash Pickup. Areas up to 10 feet in and around all outside entrances must be free of all visible lint, litter, debris, soil and other foreign and/or organic matter.

3.2 COMMON/COMMUNITY AREA CLEANING SERVICES

3.2.1 Restrooms/Showers/Locker rooms. All surfaces of sinks, toilets, urinals, lavatories, showers, lockers, shower mats, dispensers, plumbing fixtures, saunas, partitions, dispensers, doors, walls, partitions, stalls, stall doors, entry doors (including handle, kick plates, ventilation grates, metal guards), walls, and other such surfaces must be cleaned and sanitized using an approved cleaning product. Restrooms must have a clean scent or no odor at all. Showers, toilets, and urinals must be free of spots, water spots, scale buildup, soap scum, odors, and any other deposits. Mirrors must be clean and have no streaks or other removable matter. Partitions must be smudge, stain free. Vents must be clean. Restroom sinks, countertops, and fixtures must be free from water and scale deposits, soil, streaks, and other removable matter. Walls and grout must be free of all film, spots, and detergent buildup.

3.2.2 Restroom Floor/Tile Care. All floor surfaces must be maintained in accordance with paragraph 3.1.1 by effective routine cleaning. Moveable items must be tilted or moved to sweep and damp mop underneath. Grout on the wall and floor tiles must be free of dirt, scum, mildew, and residue.

3.2.3 Restroom/Breakroom Supplies. Contractor must ensure restrooms and breakrooms are stocked sufficiently so supplies including toilet tissue, paper towels, and hand soap do not run out. Supplies must be stored in designated areas. If supplies run out prior to the next service date, the Contractor must refill within two hours of notification.

3.2.4 Drinking Fountains. Contractor must clean all facility drinking fountains. All porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountains must be cleaned and disinfected. Drinking fountains must be free of streaks, stains, spots, smudges, scale, and other obvious soil.

3.2.5 Restroom/Breakroom Trash Removal. All trash containers in restrooms and breakrooms must be emptied, trash disposed, and containers returned to their original locations. Wash inside and out or steam-clean cans used for collection of food remnants to remove soiling and bacteria. The Contractor must provide and replace any obviously soiled, worn or torn plastic trash can liners. Trash receptacles must be left clean, free of foreign matter and free of odors. Trash must not be allowed to remain in the building overnight.

3.2.6 Common Area Appliances. Clean interior and exterior of all appliances to remove handprints, soil, food particles, etc.

3.2.7 Fitness Center. All vinyl surfaces of exercise equipment and exercise mats must be wiped clean and have no dust, dirt, and spots. Cleaning must be performed under and around without moving or lifting items.

Drinking Fountains/Bottle Filling Stations must be cleaned, disinfected, free of dirt, watermarks, and other debris or encrustations.

3.2.8 Other Common/Community Areas. All high touch surfaces in common areas, such as lunch or break rooms, or conference rooms, including but not limited to tabletops, desks, etc. must be cleaned and sanitized with an approved cleaning product.

3.3 PERIODIC CLEANING SERVICES (Services performed on a monthly, semi-annual, annual basis)

3.3.1 Periodic Hard Floor Maintenance. Hard floors must be cleaned, scrubbed, sealed, polished, waxed, and stripped as required for the appropriate surface to maintain, protect and ease normal routine floor cleanings. After periodic maintenance, floor surfaces to include grout must have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, discoloration, or standing water.

3.3.2 Periodic Carpet Restorative Cleaning. Carpets must be deep cleaned in order to remove embedded soil from carpet fibers. Deep cleaning must employ an effective technique and/or method to address soil suspension, soil extraction and drying. Carpet must be dry before occupancy the on the next business day. The contractor must take measures to prevent the growth of mold and is responsible for any remediation that may be required. Moving of furniture and equipment is to be coordinated with the COR. After deep cleaning, the carpeted area must show an improvement in visible appearance. All cleaning solutions must be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Chairs, trash receptacles, and other items must be moved to clean carpets underneath and returned to their original location after the carpet has dried.

3.3.3 Cleaning Sun Shades in Air Traffic Control Tower Cab. The Cab Sun Shades, in addition to being very important in the visual control of aircraft, are very delicate and expensive. Extreme caution must be used to prevent the scratching, wrinkling, or other damaging of the plastic material. Manufacturer’s recommended cleaning is required. Shade manufactures specific cleaning instructions provided in the Attachment B. In the absence of specific cleaning instructions, the dusting or cleaning of each shade must be accomplished back and front using a soft cloth such as a chamois or microfiber (or similar type cloth) that has been dampened with an ammonia-free window cleaning liquid, or any similar type plastic cleaner. When dusting, the worker should wear clean cloth gloves on both hands to prevent smudging of the shades with fingerprints. Tower Cab Shades must be polished off, both sides, with soft cloth or chamois after every cleaning.

3.3.4 Vacuum Wall Carpet: Vacuum the sound deadening wall material used in the Operational Area as identified in the Appendix.

3.3.5 Clean Walls/Ceilings/Plenum. High surface cleaning includes all surfaces above 7'0”, which includes ceiling fans, HVAC air registers, and ceiling tile. Dust must not be moved from spot to spot. The following conditions must exist after the completion of each cleaning task: all dust, cobwebs, lint, litter, and dry soil must be removed. When doing high cleaning, debris must not be allowed to fall from high areas on to furniture and equipment below, but removed directly from the areas in which it lies by the most effective means.

3.3.6 Clean Exterior Window Surfaces: After a window has been cleaned, all traces of film, dirt, smudges, water deposits, and other foreign matter must be removed from the frames, casings, sills, and glass.

Screens must be cleaned to the same standards. NOTE: ATCT CAB window cleaning is not included.

3.3.7 Tower CAB Windows: After the interior and exterior windows have been cleaned, all traces of film, dirt, smudges, water deposits, and other foreign matter must be removed from the frames, casings, sills, and glass. Extreme care must be taken to prevent scratching of the tower cab windows. Windows, must be inspected after cleaning to ensure no scratching has occurred. Because each facility may have difference requirements, specific cleaning instructions will be provided in the Appendix.

3.4 GROUNDS MAINTENANCE TASKS

3.4.1 General

3.4.1.1 The Contractor must submit Safety Data Sheets meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313 for all hazardous chemicals to be used.

3.4.1.2 The Contractor must use bio-based products (designated BioPreferred by the U.S. Department of

Agriculture).

3.4.1.3 All lawns, planting beds, and non-planted areas must be cultivated, weeded, and/or treated to control noxious weeds by preventing their growth and spread.

3.4.1.4 A clear zone area outside perimeter security fencing of all facilities six (6) feet wide from fence, will have all weeds and other vegetation eliminated either by hand weeding or spraying with an approved weed killer solution. Application will be directed by the manufacturer with licensed applicators doing the work. At no time will vegetation in this area be permitted to interfere with the security of the facility by restricting visibility beyond the fence, or by providing over-the-fence access to the premises.

3.4.1.5 All unsightly vegetation (weeds, grasses, etc.) must be removed from shrub areas, main entrances, curbs, fence lines, around cooling towers, between cracks in concrete and asphalt, etc.

3.4.1.6 Erosion Control. Soil erosion damage, which is beyond the scope of that defined in paragraph 3.4.8, must be reported to the COR.

3.4.1.7 Herbicides and Pesticides: The Contractor must manage pests and invasive and noxious weeds via the least toxic means available. Dirt, moisture, clutter, foodstuffs, and building penetration must be controlled and baits and traps must be used in lieu of pesticides. The Contractor must also use bio-based products (designated BioPreferred by the U.S. Department of Agriculture). Herbicide and pesticide controls must be formulated to target specific pests and must be implemented only when pests have reached aesthetic or health thresholds verified by the COR. The Contractor must not perform regularly scheduled, periodic pesticide or herbicide applications except in situations where no other approach or technology is available to protect personnel or property of high value. If herbicides or pesticides are to be used, the application must occur during unoccupied hours and the Contractor must be licensed by the applicable State agency to provide pesticide application in the categories specified in this contract. All work must be under the superintendence of a certified, responsible individual, and in accordance with Federal, State, local laws and requirements.

3.4.2 Trash, Litter, and Vegetative Debris Collection and Disposal. The Contractor must collect trash, litter, and vegetative debris (e.g., natural vegetation, such as leaves, pine straw, limbs, and stumps) in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets, and curbs in all maintenance areas (further described below) and dispose of it in the appropriate waste, recycling, or composting receptacles. All trash, liter, and vegetative debris must be removed off the site the same day as collected and properly disposed.

3.4.3 Grass Cutting. All grassed areas located within the maintenance areas must be cut to a uniform height between three (3) and five (5) inches. If any bare ground within the limits of an area becomes vegetated with grass, weeds, or other similar growths through natural spread, i.e., not artificially planted, it must be maintained as part of the basic contract. Prior to cutting, any trash, paper, or other debris that would detract from the finished appearance of the cut or present a safety hazard must be disposed of in the appropriate waste, recycling, and/or composting receptacles. Such debris includes but is not limited to paper, cans, bottles, limbs, pine cones, rocks, and other such objects within the maintenance area, and must include trash, paper, dead leaves, and other debris lodged in shrubs, hedges, fences, and along foundation and other walls. Debris must be disposed off-site the same day as collected. Grass cutting is to be accomplished free of scalping, rutting, bruising, and uneven and rough cutting. Cutting equipment must have sharp cutting edges which produce a neat, clean, and even cut. Use of cutting equipment which is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil must not be permitted. Ground speeds and mower speeds must be synchronized to assure effective cutting action. After cutting, grass must have a uniform height. Grass clippings must not be windrowed or allowed to be deposited in piles or clumps. Grass clippings must be uniformly distributed over the mowed area. Grass areas close or adjacent to buildings, hydrants, parking lots, manholes, fences, trees, hedges, and shrubs are included in mowing requirements, and may require hand mowing. Trimming around trees, shrubs, flower/shrub beds, cultivated areas, poles, walls, valves, and other similar objects must be accomplished to match the height and appearance of the surrounding mowed grass. Trimming may be accomplished by hand clipping, by use of "weed eater" type equipment, or by herbicide treatment. Trees and shrubs must not be damaged by trimming operations. Trimming with herbicide treatment must be confined to an area extending12 inches from the object being trimmed. Grassed areas, trees, or shrubs which are killed or damaged as a result of Contractor's work must be repaired or replaced by the Contractor at no cost to the Government.

Trimming operations must be considered as part of grass cutting and must be accomplished concurrently (same day) with grass cutting operations. Grass cutting will not be considered complete until all trimming operations are accomplished. Grass clippings and trimmings must be removed from sidewalks and other paved areas the same day the grass is cut.

3.4.4 Edging. All sidewalks, driveways, street edges, curbs, other paved areas, and shrubbery areas located within the maintenance areas must be edged. Edging must create a ½ inch wide and l inch deep clear zone immediately adjacent to the paved surface. All edging must be by mechanical means. The edging operation must include removal of grass and other vegetation which has encroached onto street and other paved surfaces from adjoining grassed areas. Where driveway or street pavement edge is not discernable due to grass encroachment, a straight and even line approximating the edge of pavement must be established and maintained. The edging operation must produce neat, clean lines along the sides of sidewalks and other areas edged, and must be accomplished free of scalping, rutting, bruising, uneven and rough cutting. All vegetation growing in the following areas must be removed during the edging operation:

3.4.4.1 Sidewalk and driveway expansion joints and cracks.

3.4.4.2 Street/driveway curbing expansion joints.

3.4.4.3 Cracks between curbing and street/driveway pavement.

3.4.4.4 For continued maintenance of vegetation growing in cracks and expansion joints, herbicide treatment may be utilized to reduce the amount of mechanical work. The use of herbicides must not be allowed for the purpose of eliminating or reducing normal mechanical edging along straight paved edges

(sidewalks, etc.). Debris generated by edging operations, which falls on or is thrown on sidewalks, on curbs, in gutters, streets, or is thrown on nearby sod, causing an unsightly appearance, must be removed from the site the day of the edging operation and disposed of the activity.

3.4.5 Plant and Shrub Pruning. Shrubs, bushes, hedges and cultivated plants must be pruned. All clippings and debris must be removed from the site the same day and disposed of, recycled, or composted off the activity. Pruning must be accomplished so as to:

3.4.5.1 Remove new growth attaining a length of three (3) inches.

3.4.5.2 Reduce the size and growth rate of each shrub by clipping approximately 20% to 30% of the total surface area approximately 3 to 6 inches inside the normal "pruned surface". This interior clipping

(20% to 30%) must be uniformly distributed over the entire shrub. This procedure must be performed as a part of the normal pruning operation (when new growth is removed).

3.4.5.3 Evenly form and balance the shrub, bush, or plant in order to shape it according to its natural growth habits. "Box" or "circular" shaping is not acceptable, except with hedges. Hedges must be sheared or pruned, as appropriate, to maintain their established shape and appearance.

3.4.5.4 Remove dead, damaged or diseased wood. If the entire shrub should die, remove the entire shrub to

6 inches below ground level. The hole and any other surface damage caused by removal must be filled with topsoil, fertilized, raked and seeded.

3.4.5.5 Remove vines, tree sprouts or any other extraneous vegetative growth from under or on the shrubbery.

3.4.5.6 Prune or remove growth in front of windows, over entrance ways or walks, or where vision is obstructed at street intersections.

3.4.6 Cultivation and Mulching of Shrubs, Hedges, and Flower Beds. Shrubs, hedges, and flower beds must be cultivated and mulched. Cultivation includes weeding of shrubs, hedges, and flower beds. Cultivation must be extended a sufficient distance from bases of shrubs to ensure their protection from damage by lawn mowers, and trimmer/edger’s, and to provide proper care for the plants, but in no case less than 18 inches. Cultivation must be extended to a depth of 2 inches, care being taken that the roots of the plants are not damaged. Removal of grass, weeds, rocks, and debris encountered during cultivation must be considered part of cultivation. All edges must be worked to a neat and true line. All timber, brick, concrete, aluminum, or plastic bed edging must be realigned as needed. Mulch in bed areas such as wood bark chips, pine straw, etc., must be well groomed after removal of weeds, rocks, etc.

Additional mulch, of the same type as existing, must be provided and placed around all shrubs and flower beds as required to maintain a minimum depth of three inches. Shrubbery without existing mulch must be mulched to a minimum depth of three inches with dark brown/black mulch.

3.4.7 Fertilization. Fertilizers must be used only if determined necessary by the CO, in order to minimize environmental impact. Synthetic chemical fertilizers must not be used. When fertilization is necessary as determined by the CO, fertilizer must be comprised of either recovered organic material or bio-based material. Fertilizer comprised of recovered organic material must conform to the EPA’s Comprehensive Procurement Guidelines (http://www.epa.gov/cpg). Bio-based product listings are obtainable from the U.S. Department of Agriculture (USDA) (http://www.usda.gov). Ground cover plants and shrubbery beds must be fertilized concurrently with lawn application, at the same rates. The Contractor's monthly work schedule must reflect planned fertilization dates.

3.4.8 Trash and Litter Collection and Disposal. The Contractor must collect trash and litter in all grassed/graveled areas, plant and shrub beds, wooded areas, sidewalks, streets, and curbs at the frequency specified in the Appendix and dispose it in the appropriate waste, recycling, or composting receptacles. Trash and litter does not include natural vegetation, such as leaves, pine straw, and limbs.

All trash and liter must be removed off the activity the same day as collected.

3.4.9 Raking. Includes the raking and removal of leaves, pine straw and pine cones, limbs, and other debris from the raked area. All debris must be disposed of the activity the day of collection.

3.4.10 Grassing. Bare and slightly eroded areas (areas which vary in size from 10 to 1000 square feet and can be repaired with the placement of four inches or less of topsoil) must be filled with topsoil, raked, fertilized, seeded, and watered to establish a healthy grassed covering. Establishment must include providing the necessary care to firmly establish new grass growth. The Contractor must water and otherwise care for new grassed areas sufficiently to ensure proper development. Grassed areas which die or fail to develop noticeable growth for a period of one year after seeding must be re-grassed by the Contractor at no additional cost to the Government.

3.4.11 Underbrushing. All brush, weeds, and small trees (three inches and below in diameter at ground level) must be cut back to within one inch of ground level, removed from the site, and disposed of the activity.

Any material to be saved will be marked by the COR prior to starting work. Any debris (i.e., limbs, dead trees, trash, etc.) found in the underbrushing area must be removed from the site and disposed of the activity.

3.4.12 Tree Pruning. Trees must be pruned in accordance with the following guidelines to selectively remove unwanted growth and encourage trees to grow or respond in a desired manner. All tree pruning must be accomplished under the supervision of an individual furnished by the Contractor, who is trained, experienced, and otherwise qualified in proper tree pruning techniques. Verification of such training, experience, and qualifications must be acceptable to the COR prior to initiation of any tree pruning.

Prior to starting work the Contractor must propose a pruning plan for each tree for the approval of the COR. Trees must be pruned according to their natural growth habit to evenly form and balance the tree, to promote proper health and growth, to respond to damage inflicted by natural or human causes, and to prevent interference with pedestrian and vehicular traffic. All clippings and debris must be removed and disposed of the activity the same working day. Pruning must be accomplished in a manner so as to:

3.4.12.1 Remove dead, damaged, or diseased wood, or structurally weak limbs that may cause a safety hazard or unsightly appearance, including the removal of dead palm fronds.

3.4.12.2 Remove branches that extend over buildings and endanger roofs, eaves, and windows, or hang within eight feet vertically of sidewalks, parking lots, and driveways. Remove branches that overhang perimeter fences. Remove branches that obscures security lighting, particularly parking-lot lights.

3.4.12.3 Provide clearance for buses, moving vans, and similar vehicles along streets.

3.4.12.4 Cut back branches that overhang or grow into power lines. Anticipate the effects of wind on branches which might fall on power lines. Shape the entire tree rather than notch the top.

3.4.12.5 Remove growth of small trees in front of windows, over entrance ways or walks, and those which will obstruct vision.

3.4.12.6 Remove sprouts which grow from the trunk. Remove sprouts to the height of the first major lateral limb.

3.4.12.7 Branch stubs must not be allowed. All branches must be pruned (removed) back to the next major limb or the tree trunk. Pruning cuts must be performed in a manner which leaves the branch collar exposed (with no stub beyond the branch collar).

3.4.13 Ditch Cleaning. Vegetative growth in drainage ditches must be cut to a height of eight (8) inches on bottom and sides. All wood and brush cuttings, trash, and debris must be removed and disposed of the activity the same day of cleaning. Mouths of ditches, inlets, and outlets must be cleared of sediment, vegetation, and debris to allow unrestricted flow of water. Where ditch bottoms are paved, all mud and debris must be removed from the paved surface and disposed of the activity the same day of cleaning.

Where ditch bottoms are not vegetated and have intermittent water flow, woody and aquatic vegetation must be removed or chemically treated. Approved herbicides for vegetation control will be permitted.

3.4.14 Vegetation Removal. Vegetation removal must consist of the removal of grass, weeds, trees (less than three inches at ground level), and all other vegetative growth to ground or pavement level within six (6) feet on both sides of fence lines. Mechanical methods of vegetation removal must be used. If mechanical methods are not feasible, chemical methods may be used with approval by the CO. If chemical methods are approved, the Contractor must submit Material Safety Data Sheets to the COR.

Remove off-site any tree limbs that overhang or have fallen onto the perimeter fencing.

3.4.15 Weed Abatement. All unwanted plant growth must be controlled by approved chemical treatment methods and all remaining debris be removed from the facility premises.

3.4.15.1 Contractor will provide a complete list of Safety Data Sheets (SDS) to the COR.

3.4.15.2 Application will be directed by the manufacturer with licensed applicators doing the work. The

Contractor must submit a copy of this license to the COR.

3.5 PEST CONTROL.

3.5.1 Pest control must be provided to maintain a pest-free environment to include, but not limited to:

3.5.1.1 Inside spraying around floor and wall junctions for flies, bees, moths, spiders and other insect pests that enter the buildings with a non-toxic, non-allergenic spray to humans on all floors, in the cab and the Work Center office as frequent as necessary to maintain a pest-free environment.

3.5.1.2 Spray the outside of the ATCT, except cab windows, including the roof, and the outside of the Work

Center office with…